Attachment 18 - 2nd QA Document - HQ003421R0161 - Final.pdf

allow these sentences to be excluded from the page count restrictions?

6 RFP 52.212-1

INSTRUCTIONS TO

OFFERORS - Section D, Page 54 0f 91 - Key Personnel; PWS 1.6.13

Key Personnel The instructions for Key Personnel resumes indicates that offerors should include resumes for Key Personnel identified in PWS Sections

1.6.13 - 1.6.13.5.3. However, there is no Section 1.6.13.5.3 in the amended PWS.

Section 1.6.13 only goes to 1.6.13.4.3. Please clarify that only resumes for the Program Manager, Quality Control Manager, and Training Manager are required for this section.

Resumes are only required for the Program Manager, Quality Control Manager, and Training Manager.

7 RFP 52.212-1

INSTRUCTIONS TO

OFFERORS - Section D, Page 54 0f 91 - Key Personnel; PWS 1.6.13

Key Personnel The instructions for Key Personnel resumes indicates that offerors should include resumes for Key Personnel identified in PWS Sections

1.6.13 - 1.6.13.5.3. However, there is no Section 1.6.13.5.3 in the amended PWS.

Section 1.6.13 only goes to 1.6.13.4.3. Please clarify that only resumes for the Program Manager, Quality Control Manager, and Training Manager are required for this section.

Resumes are only required for the Program Manager, Quality Control Manager, and Training Manager.

52.212-1 ADDENDUM, Section D, Key Personnel, is revised to reflect 1.6.13.4.3 via solicitation Amendment 0002.

8 D. Volume III Key Personnel

General RFP instructs offerors to complete Attachment 16 - Key Personnel Requirements, however the attachment is not in an editable format. Will the Government provide an editable format of this attachment or agree that offerors may put the attachment in their proposal format?

The MS Word version of Attachment 16 is provided via solicitation Amendment 0002.

9 Amendment 1, Tech Ex 3

Attachment A - Security Post Matrix

CLIN 0001, Post 1 Lead CSO hours on Tech exhibit 3, Security post breakdown are higher than required for a 10 hour a day, Mon-Fri (no holiday) post. Please update.

Offerors shall use their sound judgment and business practices when preparing their cost proposal. Also, see response to question #15 in this document.

10 Amendment 1, Tech Ex 3

Attachment A - Security Post Matrix

CLINs 0006 AND 0011, POST 1, indicates Lead CSO / Response, but does not designate those posts as Active Shooter Responders.

1. Are these two posts Active Shooter Responders?

2. CLIN 0006 also indicates OMC ECP. Is there additional training or certifications required for this post?

1. Neither of these posts are Active Shooter Responders.

2. The “OMC ECP” reference was removed from the PWS and Pricing Template via solicitation Amendment 0002. Although all CSOs are trained Active Shooter Responders, these two posts don’t require additional certifications.

11 Amendment 1, Tech Ex 3

Attachment A - Security Post Matrix

CLIN 0012, POST 1, indicates Lead CSO only (no response), but indicates this post is an Active Shooter Responder. Please confirm.

“Response” was added to Attachment A of the PWS via solicitation Amendment 0002. The Lead CSO is a responder.

12 Tech Exhibit #3 Base Year POP Technical Exhibit #3, Estimated Workload Data shows the base year as 12 months;

however the supervisor and Guard II post hours appear to be based on an 11 month period. The Total line for base Year does not add correctly.

It appears to add the Option 1 post hours plus the 720 Transition hours. Is the base year a full 12 month performance year?

The Base period is 12 months: a 30 day phase-in period (CLIN 0015) and 11 months of performance under CLINs 0001

- 0014.

13 Tech Exhibit #3 - Estimated Workload Data

Post Hours Is the level of effort reflected on the Post Exhibit the same level of effort that is currently being performed by the incumbent guard force?

Yes.

14 Tech Exhibit #3 - Estimated Workload Data

Guard Hours Please confirm the Total Guard Hours in the Estimated workload data, and the hours by location. Large hours differences appear to exist at Pentagon for supervisors, and Liberty Center and Nat'l CTR II for CSOs

Technical Exhibit 3 dated 27 Jul 21 identifies the correct workload estimate.

15 PWS Attachment A CLIN X006 and

CLIN X011

Each of these Posts requires 24/7 manning but there is only staffing shown for a Lead CSO, no CSOs. Can you explain?

These positions will be filled by Lead CSOs 24/7/365 in varying shifts and will require multiple CSOs to staff, The offeror may propose some CSOs to work part-time per the offeror’s proposed technical approach.

16 PWS Attachment B 1.1.4

Final Secret Clearance

An interim Secret Clearance is required by DCSA prior to working on any PFPA contracts.

Failure to be granted a final Secret level clearance within one year of initial interim will result in the immediate removal from the contract. What is the current timeframe to receive an interim Secret Level Clearance?

2. What is the current timeframe to receive a final Secret Level Clearance?

3. What is the current timeframe to receive a final Top Secret Clearance?

4. What is the current timeframe to receive the Sensitive Compartmented Information (SCI) approval

The Government cannot give timeframes for clearances as individual factors determine the complexity of the investigation and adjudication.

17 CSO & Supervisors Juneteenth Holiday

Should Contractors include Juneteenth in the CSO and Supervisor costs?

Yes, Juneteenth is a new federal holiday and is listed under PWS Section 1.6.5.

18 PWS, 1.6.13. Key Personnel

Resumes Will the government consider additional years of experience in lieu of an undergraduate degree for either of the following Key Personnel: Program Manager and/or Quality Control Manager?

PWS Sections 1.6.13.2.1 and 1.6.13.3.1 are revised to add “Eight years of similar experience may be used in lieu of an undergraduate degree” via solicitation Amendment 0002.

19 PWS, 1.6.13. Key Personnel

Resumes Will the government waive the education requirement for the current incumbent Quality Control Manager due to his extensive experience in the position on this contract (in excess of 8 years)?

No waiver will be made as the solicitation represents the minimum requirements of the Government. .

20 PWS Section 1.6.13 - Key Personnel

Key Personnel The answer to question # 32 (and others) indicates that the CSO Supervisors (now Lead CSOs) are removed as Key Personnel.

However, PWS Section 1.6.13, still includes them as Key Personnel. Please clarify.

See response to question #19 in this document.

21 PWS Section 1.6.13 - Key Personnel

Key Personnel The answer to question # 32 (and others) indicates that the CSO Supervisors (now Lead CSOs) are removed as Key Personnel.

However, PWS Section 1.6.13, still includes them as Key Personnel. Please clarify.

See response to question #20 in this document.

22 PWS 1.6.1.5 Drug Testing Does the Random Drug Testing of 10% of all employees on a monthly basis satisfy the annual drug testing requirement, if all employees are tested?

Yes. Any CSO who has not been randomly tested throughout the year will be tested the last month of the Base/Option Year.

23 PWS 1.6.1.6 Medical Exam Is a New Medical exam required for incumbent personnel that are retained on the new contract?

It is not required.

24 PWS 3.4.3 & 4.4.1 Radios Is it the government's intent that hand held radios are able to communicate to all 12 locations, or just the location that the radio is issued to?

The Government will issue hand held PFPA radios to most personnel on duty.

All 12 locations will have PFPA radios, but those CSOs who are posted next to each other would share a radio.

25 PWS 3.4.3 & 4.4.1 Radios Attachment B, Section 4.2 Requires that each CSO and Supervisor be equipped with an operational radio. Is this requirement per person or per shift?

Per shift. Radios, like weapons, will be returned to the arms room at the end of the shift.

26 PWS 3.4.3 & 4.4.1 Radios PWS 3.4.3 indicates that the Government will provide hand-held radios for most rover/patrol positions, but will not provide radios in all areas. PWS 4.4.1 indicates the Contractor shall provide the sufficient quantity of radios required to equip each CSO with one operational radio, including the on-site supervisor, with at least 2 spares per site.

1. Are the Contractor provided radios required to communicate with the Government issued radios?

2. If so, what are the specific make model and requirements of the Government issued radios?

1. The Government will provide hand held PFPA radios to most CSOs to communicate with various control centers.

2. Company-issued radios are used for intra-building communications, The company-issued radios are used for routine, non-emergency traffic such as restroom breaks, requests for rendezvous, etc. and are not on the PFPA frequency. It doesn’t matter what radio the offeror provides as they won’t communicate on the PFPA net.

27 PWS 3.4.3 & 4.4.1 Radios 1. 'Upon award, how long will it take to obtain government written permission for the contractor to obtain the FCC license?

2. Are repeaters required for this contract?

1. The Government will assist the contractor with this requirement immediately.

2. Signal boosters were used in the past, but are not required.

28 PWS 3.4.3 & 4.4.1 Vehicles & Radios

Are any vehicles required for this contract?

1. If yes, how many and what type at each location?

2. If yes, do any require radio installation in the vehicle?

No vehicles are used on this contract.

29 PWS Attachment A, Supervisor Post CLIN X0010, National Center III, Taylor Building Post exhibit does not include a Supervisor. Is a Supervisor required at this location? If yes, is the supervisor billable?

The Lead CSO identified under the National Center II location will be utilized for both the National Center II and National Center III locations. National Center II and III are considered a “campus” because they are joined in the lobby. They share the same Lead CSO.

The CSO Supervisor was renamed as the CSO Lead via solicitation Amendment 0001.

30 PWS 5.5.1 Minimum Training Requirements

PWS 5.5.1 states that armed security personnel shall complete 90 hours of basic training, which includes a minimum of 40 hours of firearms training. Does the 90 hours include the Virginia DCJS or Maryland Guard Card training requirements?

Yes.

31 PWS Attachment B Section 5

Training requirements

Are current employees considered qualified in terms of training requirements?

Yes.

32 PWS Sec 5 Training Training requirements

Is Baton, FA/CPR/AED included in the 40 hours of annual recertification training?

Yes.

33 PWS 5.5.3.3 Weapons Training

Our understanding is that DCJS regulations require all armed guards take the (075E) course. PWS 5.5..3.3 indicates that DCJS Handgun (07E) is required. Please confirm which is required.

The DCJS 07E course is required on this contract.

34 PWS 6.1 Gear up and Gear down time

PWS 6.1 requires a post duty inspection by a supervisor prior to the tour of duty. Please provide the amount of time required to be paid for gear up and gear down time by location.

See question #65 of Attachment 17 – Question-Answer Document.

35 PWS 6.2 Breaks PWS. 6.2 stipulates the amount of paid relief and meal breaks per hours worked, and requires a fully trained and qualified relief officer to provide breaks. 6.2.2 states that supervisors, roving patrol personnel, and relief officers can be used to conduct breaks. The post exhibit shows three Relief/Response posts (10, 13, and

14) at DHHQ, but no other locations. Is relief billable at DHHQ? Is relief included in the hourly rate at other locations?

The posts in Attachment A identified as “Relief/Response” are meant for temporary breaks such as restroom breaks.

Break officers not identified in Attachment A should be included in the hourly rate.

36 PWS Attachment C, Medical Exams Do incumbents require a new drug screen during transition?

Yes.

37 PWS Attachment C, Medical Exams Per PWS Attachment C, page 61, a pre-placement medical exam by a licensed, board-certified medical doctor is required.

1. Are medical exams also required annually?

2. If not, is any medical testing required prior to the Annual PAT?

A medical exam is not required for either example.

38 Att # 6, Pricing Template and PWS Attachment A, page 33

Posts not on Post Exhibit

Tab 2 of the price schedule includes posts that are not on the Post exhibit--COVID support post. Are these posts required? If so please provide the posts and hours for all facilities

See question #86 of Attachment 17 – Question-Answer Document.

39 Att # 6, Pricing Template

CLIN 0013 The Pricing Template, Tab 1 - Price Schedule summary includes CLIN 0013 as a FFP 12 month CLIN to be included in the pricing. The SF 1449 indicates CLIN 0013 as a FFP Materials only line, to include materials, equipment, radios and weapons, and is NOT priced separately. Labor?

3. Estimated Hours were not provided in order to price accurately. Please provide estimated Short Term and Long Term hour requirements if Labor is required. '1. Is this CLIN required to be priced? '2. Is it for Materials only?

This CLIN is for Materials only and is a not separately priced CLIN. No labor is associated with this CLIN.

40 Att # 6, Pricing Template, tab 2

Options 1 - 4 Tab 2 includes a partial LCAT example for Base Year. Are tabs required to be created and populated for Options 1 - 4?

See question #85 of Attachment 17 – Question-Answer Document.

41 Amendment 1, Attachment 6 Pricing Template

Annual Days and Annual Hours

Are we allowed to change the Annual Days and CSO Annual Hours in Price Schedule Tabs 2 - 7? It appears that the number of Mon - Fri (No Holidays) days have not been adjusted to remove the building post closures for the 11 Federal Holidays.

No—Please use Annual Days and CSO Annual Hours outlined in the Pricing Template.

42 Supervisor CBA SCA and Supervisors

The RFP includes a CBA for All Contract Supervisors (Sergeants, Lieutenants, First Lieutenants, and Captains). Per 29 CFR 541.10, Any person employed as a bona fide executive whose primary duty is management of the contract, regularly directs the work of two or more other employees, whose suggestions and recommendations affect the hiring, firing, advancement, and promotion or other change of status of other employees, and meet the minimum pay of $684 per week. This type of work would not be covered by the Service Contract Labor standards statute, and not subject to contract price adjustment under FAR 52.222-43. If the CBA is renegotiated, will the government allow SCA price adjustments on all supervisors?

The Government recognizes the language used in the National Labor Relations Act and has since changed the title “Supervisor” to “Lead CSO” to better identify those positions. The CBAs outline the minimum salary and benefits for all personnel under this contract.

43 CSO CBA Full CBA required

The RFP included only the Addendum for PSOs and not the full CBA. The full CBA is required in order to consider all items for pricing including paid time off for vacation, personal, sick, jury duty, bereavement, etc.

Amendment 0001 provided all of the applicable CBAs for this requirement.

44 Amendment 1, Att 11 CBA Does the Alutiiq CBA (Amendment 1, Attachment 11) cover only the CSOs at the Pentagon location? Is there a CBA that covers the Lead CSOs at the Pentagon location?

The lead CSO at the Pentagon is not covered by a CBA.

45 Amendment 1 DPC CBAs and Seniority List

Does the seniority list include Lead CSOs (Captains, Lts, Sgts)? If so, would the govt separate the seniority dates as the DPC CBAs for CSOs with SPFPA, and Lead CSOs with

The Government will provide an updated seniority list with all Capts, Lts, and Sgts identified. Those specific Supervisors are represented by FCGOA. Version 2 of

FCGOA has very different levels of vacation accrual based on seniority.

Attachment 14 is provided via solicitation Amendment 0002.