Attachment 17 - Question-Answer Document -- HQ003421R0161 -- FINAL.pdf

7 Price Schedule Contract The solicitation instructions do not indicate if a completed price schedule (pages 3-88) of the solicitation document are required to be completed and returned with the proposal submission.

Do offerors need to provide a completed price schedule with their proposal submission?

If yes, please provide instructions as to which volume should include this information.

Yes, this information is identified in 52.212-1 ADDENDUM, Section F of the solicitation.

8 Solicitation Price Schedule Contract The Price Schedule has the base year CLINs listed as 12 months; however, the Delivery Dates for these CLINs are from December 1, 2021 through October 31, 2022, which is an 11 month period.

Should the number of months for the base year CLINs be 11 instead of 12?

CLINs 0001 – 0014 in the solicitation, Attachment 6 – Pricing Template, and Technical Exhibit 3 of the PWS are revised to reflect 11 months via solicitation amendment 0001.

9 Solicitation Price Schedule Contract CLIN 0014 is titled Transition Manager.

Should all transition costs for the 30 day transition be included in this CLIN?

CLIN 0014 is renumbered to CLIN 0015 and is retitled to “Phase-In”. CLIN 0015 is a Labor Hour (LH) CLIN for the 30-day phase-in period. The PWS is revised to account for this revision.

10 Solicitation Price Schedule Contract CLINs X001 through X012 and 0014 reference services in accordance with PWS sections 5.1-5.17. PWS Part 5 does include specific tasks for CSOs; however, it runs from sections 5.0 to 5.4.5.6.7.

Are there sections of the PWS that are missing (section 5.6-5.17) or should the PWS references on the CLIN structure be revised?

The description for all CLINs 0001 - 0013 (including all option periods) in the solicitation were revised to reflect PWS sections 5.0 – 5.3.2 via amendment 0001.

11 52.212-1 Addendum - General

Proposal Instructions The solicitation instructions indicate Offerors will be notified of any and all amendments to this solicitation electronically via email.

Please confirm Offerors will be notified of amendments via the SAM.gov website rather than via email.

52.212-1 ADDENDUM of the solicitation is revised to reflect www.SAM.gov via solicitation amendment 0001.

12 52.212-1 Addendum - A.1.3.1

Proposal Instructions The solicitation instructions indicate that all volumes need a glossary of abbreviations and acronyms.

Since the price volume only requires completion of the Government's price spreadsheets, please confirm a glossary of abbreviations and acronyms is not required for the price volume.

Correct, a glossary of abbreviations and acronyms is not required for the price volume.

13 52.212-1 Addendum - A.1.4.1

Proposal Instructions The solicitation instructions indicate that graphics and tables are not subject to the same font size and spacing requirements as the main proposal but must be easily readable. The instructions go on to state the font size for all tables, graphs, and figures shall be no smaller than 10 point Times New Roman which is the same requirement for the main proposal.

Please clarify if there is a different font requirement for graphics and tables.

The font shall be Times New Roman.

14 52.212-1 Addendum - A.1.4.2

Proposal Instructions The solicitation instructions indicate that a cover letter shall be inserted into each file;

however, the price volume only requires completion of the Government Provided pricing template.

Please confirm a cover letter is not required for the price volume.

Correct, a cover letter is not required for the price volume.

15 RFP Section A.1.4.3, page 49 of 88; RFP Section E, General The RFP lists a past performance questionnaire point of contact list but the instructions in Section E are limited to 3 pages per reference. Are offerors to include a point of contact list for each reference separately since there is no page count allowed for past performance items beyond each reference?

52.212-1 ADDENDUM, Section E is revised accordingly to reflect a “PPQ point of contact list” via solicitation amendment 0001. This PPQ point of contact list is not subject to the page limitations as outlined in 52.212-1 ADDENDUM, section A.1.4.3.

16 RFP Section A.1.4.3, page

General RFP A.1.4.2 excludes the RFP cross-reference matrix from page count but there is no requirement for an RFP cross-reference matrix. Please clarify the requirement for an RFP cross-reference matrix.

There is no requirement for an offeror to submit a RFP cross-reference matrix. It is not subject to the page limitations if an offeror submits a RFP cross-reference matrix.

17 RFP Section A.1.4.3, page

General RFP A.1.4.2 excludes teaming arrangements from page count but there is no requirement for teaming arrangements.

Please clarify the requirement for teaming arrangements.

There is no requirement for an offeror to submit a teaming arrangement. It is not subject to the page limitations if an offeror submits a teaming arrangement.

18 RFP Section A.1.4.3, page

General RFP A.1.4.2 excludes client authorization letters from page count but there is no requirement for client authorization letters.

Please clarify the requirement for client authorization letters.

There is no requirement for an offeror to submit a client authorization letter. It is not subject to the page limitations if an offeror submits a client authorization letter.

19 52.212-1 Addendum - A.1.5

Proposal Instructions The solicitation instructions indicate that all volumes need a table of contents.

Since the price volume only requires completion of the Government's price spreadsheets, please confirm a table of contents is not required for the price volume.

Correct, a table of contents is not required for the price volume.

20 52.212-1 Addendum - A.1.5

Proposal Instructions The solicitation instructions indicate that tab indexing shall be used to identify sections.

Since this is an electronic submission, would the Government confirm that section headings within the proposal volumes would meet the requirement for tab indexing?

Yes, section headings within the proposal volumes would meet the tab indexing requirement.

21 RFP Section A.1.6, page

General RFP states "Text and graphics portions of the electronic copies shall be in a format readable by Adobe (.PDF), MS Word 2010.

Data submitted in spreadsheet format shall be readable by Adobe (.PDF), MS Excel 2010." Are we to submit everything in multiple formats or may we choose PDF only (except for Pricing Tables, of course)?

Yes, you may choose PDF except for the Pricing Template and Personnel Matrix.

22 52.212-1 Addendum - A.1.7

Proposal Instructions The solicitation instructions indicate that only the Government provided price templates are required for the Price volume.

Please confirm no additional narrative is required as part of the Price Volume submission.

There is no requirement to provide a narrative for the Price Volume. A narrative is permitted if an offeror choses to explain an aspect of its proposed price.

23 RFP Section A.1.8, page

General A.1.8 states that Letters of Commitment are to be submitted in Volume I but Section A shows that Commitment Letters are to be included in Volume II. Section C (page 51) requires Commitment letters in Volume III.

Please clarify which volume should contain the Letters of Commitment.

52.212-1 ADDENDUM, Section A.18, and Section C, are revised accordingly via solicitation amendment 0001. Letters of commitment shall be submitted under Volume II, but may be cross-referenced in other volumes.

24 RFP Section A.1.8, page

General Refers to teaming arrangements, socio-economic commitment information to be submitted in Volume I. There are no instructions to provide these items.

There is no requirement to submit a teaming arrangement or socio-economic commitment information.

25 RFP Section C, page 50 of

General The heading reads "Pass/Fail Criteria (Volume II - Volume III). Please confirm that Volume III is not pass/fail.

52.212-1 ADDENDUM, Section C, is revised accordingly via solicitation amendment 0001.

26 RFP Section C(2), page 51 of 88

General The C(2) requirement is marked as "(Volume III)". Please confirm that the requirement is for Volume II.

See response to question #25.

27 52.212-1 Addendum - C and C.2

Proposal Instructions The solicitation instructions has the Commitment Letters under the Pass/Fail Requirement labeled as Volume III;

however, earlier in the instructions, all Pass/Fail Requirements were part of Volume II.

Please confirm the Commitment Letters should be provided in Volume II of the proposal submission.

See response to question #25.

28 Proposal Instruction, paragraph C(2), Page 51 of

Pass/Fail Criteria - Top Secret Facility Clearance

Will PFPA consider revising the requirement to allow for PFPA sponsorship of the apparent successful offeror for the Top Secret Security Clearance to increase participation of 8(a) firms that do not currently possess this clearance?

No, PFPA will not sponsor an offeror for a Top Secret Facility Clearance.

29 52.212-1 Addendum - C.2 Proposal Instructions The solicitation instructions state that the Contractor's employees shall possess a current minimum Secret Clearance (Top Secret/SCI for the Meadows 1 location).

Will a statement of concurrence to this requirement be sufficient, as Offerors will not be able to provide evidence of this requirement until incumbent employees are hired by the incoming contractor?

For the non-key personnel, Offerors are to self-certify in the personnel matrix that all personnel have the minimum security clearance requirement.

For key personnel, Offerors must demonstrate in the resume that the personnel meet the minimum security clearance requirement.

30 Solicitation, ITO, Section C, Number 2, page 51

Proposal Submission Can the government confirm if Commitment Letters for key personnel should be submitted in Volume II or Volume III.

See response to question #25.

31 HQ003421R0161__CSO

Guard Recompete - Final, Page 47 Section A and 51, Section B, Subsection 2

Clarification Please confirm if Key Personnel Commitment Letters are required as an attachment in Volume II or Volume III

See response to question #25.

32 Reference: Section A.

QUOTE VOLUMES

REQUIREMENTS, Key Personnel, page 52 of 88

Section A. QUOTE VOLUMES REQUIREMENTS, Key Personnel, page 52 of 88 sates, Offerors shall provide a resume for each of the proposed Key Personnel identified in Sections 1.6.13 and 1.6.14 of the PWS, which are Program Manager (PM), Quality Control Manager (QCM), CSO Supervisors, and Training Manager.

Typically, incumbent Supervisors on a federal government contract, have first right of refusal. As such, awardees may be obligated by law to hire qualified incumbent supervisors, thereby placing them in violation of the requirements under this solicitation to provide proposed key personnel for a period of 180 days at a minimum following Government approval of their resumes (Section 7.0).

Request: Will the Government consider revising the current language to exclude resumes for Supervisors, only require resumes for the Program Manager, Quality Control Manager, and Training Manager?

The CSO Supervisor is removed from the key personnel. In addition, the CSO Supervisor has been renamed as the CSO Lead. The solicitation and PWS are revised accordingly via solicitation amendment 0001.

Also, requiring proposers to include new resumes for all supervisors, implies that the current supervisors would be displaced.

33 RFP Section D, page 51 of

General Attachment 7 is not included in the page limitation. Will the Government allow the rationale that describes the basis for proposed level of effort and labor mix in the personnel matrix to be excluded from the page limitation?

That information shall be outlined in Volume III, not in Attachment 7.

34 Solicitation, Section D (page 52, paragraph 1)

Evaluation - Key Personnel Will personnel submitted for key personnel positions be evaluated for PWS identified clearance level for that position at the time of bid submission?

Yes.

35 51.212-1 Addendum C(2), pg 51 of 88

PWS 1.6.14

Key Personnel PWS 1.6.14.3 As the CSO Supervisor position is listed as Key Personnel and that equates to over 40 positions. For optimal continuity and to reduce risk, it is always best to hire the experienced and qualified incumbent supervisors. Section L Question

1. Will PFPA accept a sample representative experience profile for the CSO Supervisor for proposal submission?

2. Will the Government confirm that commitment letters and resumes for the Supervisors, which would represent in excess of 40 candidates and give a considerably unfair advantage to the incumbent, are not required for submission with Offeror’s proposal?

See response to question #32.

36 52.212-1 Addendum - D Proposal Instructions The final note under section D of the solicitation instructions indicates that Resumes for Key Personnel do not count against the page limit; however, the page limits provided earlier in the instructions indicate resumes have a 12 page limit (3 pages per resume).

This language is deleted from 52.212-1 Addendum, Section D, via solicitation amendment 0001.

Please clarify if there is a page limit for the resume submission.

37 52.212-1 Addendum - D Proposal Instructions - Key Personnel Resumes

PWS Section 1.6.13 lists the key personnel as the Program Manager, Quality Control Manager, Training Manager, and CSO Supervisors. The solicitation instructions indicate that resumes are limited to 12 pages (3 per key personnel). Technical exhibit 3 of the PWS provides an estimate of over 90,000 hours for supervisors which is equivalent to over 40 individuals. Further, Attachment 8 of the solicitation is a CBA for PFPA Supervisors; which we understand are the CSO Supervisors.

Since the CSO Supervisor is not a singular position and we will be required to honor the seniority requirements of the supervisor CBA, please remove the requirement for a CSO Supervisor resume to be included with the proposal submission.

See response to question #32.

38 Solicitation, Section E, para. 1 (page 52)

Past Performance Is a total of three (3) references for the Offeror and any subcontract partner, or will the government accept three (3) references for each?

A total of three (3) past performance contract references are requested for each proposal.

Past performance contract references can come from the Offeror or the subcontractor, as long as they served as the Prime Contractor for the past performance reference.

39 RFP Section 52.212-2 (3)(a), page 54 of 88

General Key Personnel Resumes. Reference is made to personnel requirements in Section 5.1 of the PWS (CSO Operational Tasks). Is the correct PWS reference Section 1.6.14?

52.212-1 ADDENDUM, Section D; 52.212-2 ADDENDUM, Section 3(a); and Section

1.6.13 of the PWS are revised accordingly via solicitation amendment 0001.

40 E. FACTOR 2 - PAST

PERFORMANCE

(VOLUME IV)

Instructions for Proposal Submission

Instructions for Factor 2 imply that Past Performance Questionnaires (PPQs) are not required for contracts not listed in CPARS.

Would the Government please confirm that Offerors are not required to submit PPQs when a CPAR is available?

The solicitation states that “PPQs are required for contracts not listed in CPARS.”

41 Evaluation Factors, Factor 2 - Past Performance, Step 2 - Relevance, page 56 of

Evaluation Past performance relevancy is determined by scope, magnitude and complexity.

1. Would the Government please define the term "scope?"

2. Would the Government please define the term "magnitude?"

3. Would the Government please define the term "complexity?"

Scope, magnitude, and complexity are used in the agency’s discretion to consider the relevance of an offeror’s past performance information. “Relevant” past performance can be considered “relevant” based on the following:

• Size or magnitude of a contract;

• Scope of contract;

• Complexity of contract;

• Type of contract;

• Contracts in the same industry;

• Contracts with the same type of work; as well as

• Contracts within the same NAICS codes category.

For further information on how past performance will be evaluated, please refer to the Solicitation at FAR 52.212-2 ADDENDUM, Section 4(b), page 59.

42 252.237-9000 Manpower Reporting

Administrative The ECRMA site is no longer active. Will the Government be updating this to require reporting through Beta SAM's Service Contract Reporting function?

DFARS 252.237-9000 deleted via solicitation amendment 0001. Please reference PWS Section 1.20 for Labor Hour Reporting.

43 PWS Paragraph 1.3 Objectives, page 1 of 95

Site Visit Paragraph 1.3 Objectives indicates that the Contractor "Ensuring that all security posts are staffed, patrolled, and inspected according to the contract and applicable standards and that all Entry Control Points (ECP) are fully secured to ensure no unauthorized entries occur for the safety and protection of all personnel at the designated post locations. "

We would like to conduct a site visit of all facilities to ensure our solution meets the objectives.

Question Will there be a site visit to allow

The Government will not conduct a site visit for this requirement.

offerors to review the facilities, ECPs, patrol areas (internal and external)?

44 PWS Section 1.5 Period of Performance Section 1.5 indicates the base period is 12 months from November 1, 2021 through October 31, 2022.

Please confirm that during this period, the first 30 days (11/1-11/30) will be transition with the incumbent contractor being responsible for service during that time and full performance for the new contractor will be 11 months from 12/1-10/31.

The base period includes the 30 day phase-in period and 11 months of full performance for a total of 12 months.

45 PWS 1.6.13 Key Personnel Would the Government confirm that the key personnel are full-time positions and that the Government expectation is that those positions do not work other contracts?

Yes, the Government confirms that the key personnel are full-time positions and that the Government expectation is that those positions do not work on other contracts.

46 Reference: PWS Section

1.6.13. Key Personnel, Section A. QUOTE

VOLUMES

REQUIREMENTS, page 47 of 88, PWS Section 1.6.13. Key Personnel: The following personnel are considered key personnel by the Government: Program Manager (PM), Quality Control Manager (QCM), CSO Supervisors, and Training Manager resumes are required.

However, Section A. QUOTE

VOLUMES REQUIREMENTS,

page 47 of 88, of the RFP states that Volume III is limited to 37 total pages, including 12 pages (3 pages per resume).

Question: Is the PFPA requesting resumes and letters of commitments for all CSO Supervisors, which can total upwards of 45 resumes and an additional 45 letters of commitments excluded from the 37 page-limit?

See response to question #32.

47 PWS Sections 1.6.9.9 - 1.6.9.12

Contract Award Please clarify if the contractor requires a State Commercial Security Agency license in MD, VA and DC to be eligible for this award.

Yes, vendors must be a licensed security businesses with the Virginia Department of Criminal Justice Services, and vendors must be a licensed security guard agency with the Maryland State Police, Licensing Division.

Currently there are no locations in the District of Columbia, but may occur in the future.

Therefore, the license for DC is not required.

Section 52.212-1 ADDENDUM, A & C, of the solicitation and PWS Section 1.6.9.9 are revised accordingly per solicitation amendment 0001.

48 PWS Section 1.6.13 Pricing Section 1.6.13 states "1.6.13. Key Personnel: The following personnel are considered key personnel by the Government: Program Manager (PM), Quality Control Manager (QCM), CSO Supervisors, and Training Manager."

Question: Does the Government intend for bidders to include key personnel positions in their overhead rate?

No, the Government considers key personnel to be a direct cost to the contract.

49 PWS Section 1.6.13 Key Personnel Resumes and Letters of Commitment

Section 1.6.13 states "1.6.13. Key Personnel: The following personnel are considered key personnel by the Government: Program Manager (PM), Quality Control Manager (QCM), CSO Supervisors, and Training Manager.".

Question: Section 1.6.13 states "CSO Supervisors". How many CSO Supervisor resumes and Commitment Letters are required in Volume II of bidder proposals?

The CSO Supervisor is removed from the key personnel. In addition, the CSO Supervisor has been renamed as the Lead CSO. The solicitation and PWS are revised accordingly via solicitation amendment 0001.

50 PWS Section 1.6.13 Key Personnel Resumes and Letters of Commitment

Section 1.6.13 states "1.6.13. Key Personnel: The following personnel are considered key personnel by the Government: Program Manager (PM), Quality Control Manager (QCM), CSO Supervisors, and Training Manager.".

Question: Section 1.6.13 states "CSO Supervisors". Because all incumbent CSO

Please see response to question #49.

Supervisors fall under an active Collective Bargaining Agreement, introducing resumes tied to commitment letters will be "representative" in nature. Because incumbent CSO Supervisors are already filling these roles and to remove CBA associated personnel and replace them with proposed CSO Supervisors during transition can introduce unneeded legal impacts for all parties, we recommend PFPA remove the requirement for CSO Supervisor resumes.

51 PWS Section 1.6.13. Key Personnel, page 9;

RFP Section A. QUOTE

VOLUMES

REQUIREMENTS, page

Key Personnel Resumes and Letters of Commitment

PWS Section 1.6.13. Key Personnel: The following personnel are considered key personnel by the Government: Program Manager (PM), Quality Control Manager (QCM), CSO Supervisors, and Training Manager resumes are required.

However, Section A. QUOTE

VOLUMES REQUIREMENTS,

page 47 of 88, of the RFP states that Volume III is limited to 37 total pages, including 12 pages (3 pages per resume).

Is the PFPA requesting resumes and letters of commitments for all CSO Supervisors, which can total upwards of 45 resumes and an additional 45 letters of commitment excluded from the 37 page-limit?

See response to question #32.

52 Attachment 1 - PWS - CSO Services Contract - FINAL v2, Page 10, Section 1.6.14.3

Clarification Please confirm that the CSO Supervisor in PWS section 1.6.14.3 is intended to be the Lead CSO Supervisor and that only 1 resume is required as part of the technical submission

See response to question #32.

53 PWS Is office space provided at one of the twelve facilities for the contractor’s management team and if so, which specific facility?

No.

54 PWS Part 4, Contractor Furnished Items and Responsibilities

Price The Contractor is required to provide training on the use of screening equipment, however such equipment is not listed as being Contractor furnished. Will the Government confirm that all screening equipment items as used in the performance of duties will be provided to the Contractor for use during training of new CSO candidates?

The Government will provide the screening equipment.

55 PWS Section 4.4.2.1., page

4.4.2.1. Firearms and Ammunition .

. . Firearms used during the conduct of this contract shall be the 9 mm.

Please clarify if this is the fire utilized on the current contract.

No, we currently use the Glock G23 handgun in .40 S&W, but are transitioning to the 9mm with this new contract.

56 PWS 5.1.1.10, page 19 Escorts

5.1.1.10. Provide information and

assistance to authorized visitors, guests, and DoD employees. Also, provide escorts for individuals in possession of items that require protection for which the safety of the individual and property is of concern.

Please clarify which posts require escort service?

Occasionally, the on-duty CSO Leads may need to escort medical or fire department personnel due to emergencies. Also, some facilities use ATM machines and again, on-duty CSO Leads may need to provide an escort.

57 PWS 5.2.2 Special Events and Emergency Situations

5.2.2. Provide appropriate security

presence during special events and emergency situations to protect DoD facilities, employees, properties, visiting dignitaries, or official guests of the United States.

Please clarify the frequency of such emergency events.

Please provide historical data on the need for this service?

How should offerors bill the Agency this service? FFP? IDIQ?

On-duty CSOs respond to medical and fire emergencies within their building. Some buildings have 3-4 responses per month and others none at all — it depends on the population. It shall be included in the offeror’s proposed fully burdened labor rates.

58 PWS 5.4.2 PWS PWS 5.4.2 refers to an AD Hoc Force portion of the Staffing Plan as outlined in PWS section 5.3.4. PWS section 5.3.4 does not exist.

Please clarify the PWS reference or provide the missing PWS section.

The PWS was updated accordingly per

59 PWS Section 5.4.3 Ad Hoc Force CLIN Section 5.4.3 of the PWS indicates CLIN X013 is for Short-Term Ad Hoc Force needs; however, CLIN X013 in the main solicitation document price schedule is listed as Not Separately Price Materials.

Please clarify the required for CLIN X013.

CLINs 0014, 1014, 2014, 3014, and 4014 for Ad Hoc CSO Force Services were added via solicitation amendment 0001.

60 PWS paragraph 5.4.4 and

5.4.5 page 20 of 95

Staffing Paragraphs 5.4.4 and 5.4.5 indicate future needs for "sustained emergency Ad Hoc CSO services" and "long-term Ad Hoc CSO services (new locations)." There is no apparent contract mechanism to add contract scope quickly in the current contract vehicle.

We recommend adding a task order option or additional CLINS "CLIN XXXX (new location/service" to Section B.

See response to question #59.

61 Technical Exhibit 2 Deliverables Schedule The PAT Plan and Org Chart, Licenses, Permits and Certifications are listed as being due prior to award; however, they are not required as part of the proposal submission.

Should these deliverables be due at time of award or with 10 days after award?

The PAT Plan was removed Technical Exhibit 2 was revised accordingly via solicitation amendment 0001.

Organizational charts is listed in the Management Plan in Section 52.212-1 ADDENDUM, Section D, of the solicitation.

For licenses, see response to question #47.

62 PWS Technical Exhibit 3 Estimate Workload The estimated total workload for the Guard II positions do not match the total for each individual location. See example below using Option 1.

Total Guard II hours on Estimate Workload = 281,360 Individual Estimated Guard II Workload for each site Pentagon = 10,400 Mark Center = 36,500 Suffolk Building = 23,760

DARPA = 29,220

Parkridge II = 15,520

DHHA = 62,600

One Liberty Center = 34,160 National Center II = 27,920 National Center III = 33,760 Meadows 1 = 41,280 Total Individual Locations = 315,120 The total estimated workload of 281,360 is 33,760 hours less than the total workload added together for the individual locations at 315,120.

Please confirm the total estimated workload data for the Guard II positions.

Technical Exhibit 3 of the PWS is revised accordingly per solicitation amendment 0001.

63 PWS Technical Exhibit 3 and Attachment A

Staffing Requirements Technical Exhibit 3 of the PWS provides work load data by labor category for each location and Attachment A provides the actual post requirement for each site. When looking at the 2 different sets of information, it does not appear that the workload data matches the post matrix for any of the sites. While we understand the Offeror is not required to bid the estimated workload data, there is a large enough variance in the hours that could reflect an error on one of the documents. See example below using Option 1 for the Pentagon.

# Days M-F = 261 # Holidays = 11 # Work Days = 250 (261 - 11 = 250) # Supervisor Posts at 10 hours per day M- F (no holidays) = 1 # Supervisor Post Matrix Hours = 2500 (1

* 10 * 250 = 2500) # Supervisor Workload Data Hours = Supervisor Hour Variance = 1140 (3640 - 2500 = 1140) # Screener Posts at 8 hours per day M-F (no holidays) = 5 # Screener Post Matrix Hours = 10000 (5

* 8 * 250 = 10000) # Screener (Guard II) Workload Data Hours = 10400 Screener (Guard II) Hour Variance = 400 (10400 - 10000 = 400) Please confirm the estimated workload data for each location in comparison to the post matrix.

The Pricing Template was revised per

64 PWS Attachment B, Section 5.16

Licensing and Permits This section of the PWS states the Contractor shall obtain all licenses IAW the Commonwealth of Virginia and/or the State of Maryland. It appears that Service is also required in the District of Columbia.

Are offerors required to obtain all licenses required for the District of Columbia in addition to VA and MD?

See response to question #47.

65 PWS Attachment B, Minimum Standards for CSOs

Price Will the Government provide the allotted Gear-Up and Gear-Down time for each facility?

15 minutes for gear-up and gear-down for a total of 30 minutes per shift.

66 PWS Attachment B, Minimum Standards for CSOs

Price How many dedicated Relief CSOs are currently assigned to the contract?

Offerors shall use its business judgement on the number of relief CSOs needed and have it priced within its fully-burdened labor rates.

67 PWS Attachment B, Section 5.2.1

Initial Training Section 5.2.1 of Attachment B of the PWS indicates that all incoming CSOs must complete initial training, which includes weapons training. The Pentagon location requires unarmed personnel.

Please clarify the training requirements for unarmed CSOs.

Training requirements for unarmed personnel may include hands-on training for the following equipment for screening visitors:

walk-through metal detectors, hand held metal detectors, advanced inspection technology screening equipment, and x-ray parcel scanners.

68 PWS Attachment B, Section 5.5.1 and 5.5.3

Initial Training Section 5.5.1 of Attachment B of the PWS indicates that security personnel shall successfully complete 90 hours of basic training which includes 40 hours of firearms training. Section 5.5.3 of the PWS lists all courses which make up the 90 hours required.

DCJS Core Subjects - 18 hours DCJS Arrest Authority - 8 hours DCJS Handgun Course - 16 hours DoD Training Requirements - 48 hours Total - 90 hours There are no requirements for firearms training beyond the 16 hour handgun course. If 40 hours of weapons training was required, the total initial training would be 114 hours (18 + 8 + 40 + 48 = 114).

Should PWS section 5.5.1 be revised to read 90 hours of initial training which includes 16 hours of firearms training?

This section is revised to list 16 hours of firearms training via solicitation amendment 0001.

69 PWS Attachment B Training Requirements The Initial training requirements reference DCJS requirements; however DCJS is a Virginia specific requirement.

Please clarify if the training requirements for CSOs in DC and Maryland are different from DCJS and provide the number of required training hours for the DC and MD locations.

No “Security Guard” training requirements are identified on the Maryland State Police website. If the CSO meets the training requirements for this contract, they are considered sufficiently trained for the Maryland site.

70 PWS Attachment B, Section 5.5.1 and 5.7

Semi-annual Firearms Training Section 5.5.1 of Attachment B of the PWS references 12 hours of semi-annual weapons qualification. Section 5.7 of Attachment B details the semi-annual weapons qualification but does not specify the number of hours required.

Please confirm that 12 hours of semi-annual weapons training is the total amount of hours required over a 12 month period.

The Government confirms 12 hours of semi-annual firearms training is required.

71 PWS Attachment B, Section 5.8

Active Shooter Training Section 5.8 of Attachment B of the PWS discusses active shooter training; however, it does not provide the number of hours required.

Please provide the number of hours required for initial active shooter training and quarterly refresher training.

Currently eight hours of active shooter responder training is required for the initial requirement. Eight hours of annual refresher training is required thereafter. The PWS was updated accordingly via solicitation amendment 0001.

72 PWS Attachment B, Section 6.1

Gear-up/Gear-down This section of the PWS discusses Gear-up and Gear-down time for CSOs preparing to assume post.

Please provide the expected time required for Gear-up and Gear-down for each location (i.e. 15 minutes before and after each shift).

See response to question #65.

73 Reference: PWS Section 6.8.3., page 51

PWS Section 6.8.3. The Supervisor of the on-coming shift shall, prior to shift change, determine the readiness of CSOs preparing to be posted.

Question: Is a shift change required for each site? If yes, what’s the duration of the shift change?

Question: Are shift changes required at each site?

Yes, shift change is required at each site.

Currently 15 minutes for gear-up and gear-down for a total of 30 minutes per shift.

74 PWS Section 6.8.3 PWS PWS Section 6.8.3. The Supervisor of the on-coming shift shall, prior to shift change, determine the readiness of CSOs preparing to be posted.

Is a shift change required for each site? If yes, what’s the duration of the shift change?

See response to question #73.

75 PWS Attachment B, Section 7.2.19

Bullet Resistant Vest This section of the PWS lists the requirement for a bullet resistant vest for each CSO.

Please confirm the unarmed positions at the Pentagon will be required to wear a bullet resistant vest.

Yes, Pentagon Visitor Screening Facility CSOs are required to wear vests while on duty.

76 Reference: PWS Attachment C - PFPA CSO Medical Standards Overview

PWS – CSM Medical Standards Question: Do all incumbent personnel meet the medical standards of the new contract?

Yes.

77 Attachments 1, 9, and 10 Labor Category/Wages The Screener Positions at the Pentagon are unarmed positions. This appears to be the only location with unarmed services. There does not appear to be a designation in any of the attached WD/CBA documents for unarmed positions.

Is there a different CBA that would apply to these positions?

Attachments 10-13 are added via solicitation amendment 0001.

78 Attachments 1, 9, and 10 Labor Category/Wages The employees at the Meadows One Facility require TS/SCI clearances. This appears to be the only location with a TS/SCI requirement. There does not appear to be a designation in any of the attached WD/CBA documents for this special clearance level.

Is there a different CBA that would apply to these positions?

See response to question #77.

79 Attachment 6 Price Template Tab 1 of the price template has 12 months listed for CLINs 0001-0012. It is our understanding that the full performance period for the base year runs from 12/1/21- 10/31/22 which is an 11 month period.

Should the quantity of months be changed to 11 for the base period?

See response to question #8.

80 Attachment 6 Price Template Tab 1 of the price template lists CLIN X013 as TAS however, in the price schedule of the solicitation document it is titled Materials and indicates it is Not Separately Priced.

Please clarify what should be included in

CLIN X013.

If CLIN X013 is NSP for materials, does that mean offerors should include all required ODCs as part of the FFP for CLINs X001-X012?

If CLIN X013 is for TAS, will the Government provide an estimate of the TAS service required so that offerors can adequately propose a FFP for each month or should TAS be priced as an hourly rate?

Attachment 6 – Pricing Template was revised to remove TAS via solicitation amendment 0001. Yes, the expectation is that offerors will include all required ODCs for materials in its fully burdened labor rates.

81 Attachment 6 Price Template Tab 1 of the price template lists CLIN X014 as Manpower Reporting however, in the price schedule of the solicitation document it is titled Transition Manager.

Please clarify what should be included in

CLIN X014.

See response to question #80.

82 Attachment 6 Price Template Tab 1 of the price template lists CLIN X015 as Transition Management however, in the price schedule of the solicitation document there is no CLIN X015.

Please provide either a corrected price template that removes CLIN X015 or provide a revised price schedule that includes the corresponding CLIN X015.

See response to question #80.

83 Attachment 6 Price Template Tab 1 of the Price Template lists a quantity of 12 months for the 6-month optional extension period.

Will the Government provide a revised template with the quantity for the extension period reflected as 6 rather than 12?

Attachment 6 – Pricing Template was revised accordingly via solicitation amendment 0001.

84 Attachment 6 Price Template Tab 2 of the Price Template only includes Sections for the Pentagon (CLIN 0001), Mark Center (CLIN 0002), and Suffolk Building (CLIN 0003).

Will the Government provide a template with sections for all required buildings/CLINs?

Attachment 6 – Pricing Template was revised to include the other locations via solicitation amendment 0001.

85 Attachment 6 Price Template Tab 2 of the Price Template only includes information for the Base period.

Is this information also required for each option period of the contract?

If yes, will the Government provide a revised template which includes a LCAT tab for each contract period?

Attachment 6 – Pricing Template was revised accordingly via solicitation amendment 0001.

86 Attachment 6 Price Template Tab 2 of the price template includes COVID Support posts; however, these posts are not addressed in the PWS.

Please clarify the requirement for COVID Support posts.

Attachment 6 – Pricing Template was revised to remove the COVID Support posts via

87 Attachment+6+- +Pricing+Template

Price Attachment 6 Pricing Template, Tab 1 Tab 2 - LCAT (Base) indicates pricing for 12 months.

Tab 2 - LCAT (Base) Cell A 8 indicates the Base Period is "Base Period: 1 December 2021 - 30 November 2022" (12 months)

RFP document HQ003421R0161__CSO+Guard+Recompet e+-+Final.pdf pages 37-38, CLIN 0001 - 14 indicates the Base Period "1 December 2021 - 31 Oct 2022"+D3 (11 months).

RFP document page 8 CLIN 0014 Transition Manager is one month.

RFP document page 51, Section D Phase In Plan indicates "thirty calendar day phase-in period."

Questions:

1. Would the Government confirm that the Phase in Period 1NOV-30NOV2021?

2. The CLIN Numbers in the RFP document do not match the CLIN Numbers/Descriptions in Attachment 6 Pricing Template (CLIN 00013-15).

See response to question #8.

Attachment 6 – Pricing Template was revised accordingly via solicitation amendment 0001.

1. Yes, the phase-in period is from 1 Nov 2021 – 30 Nov 2021.

2. See response to question #80.

88 Attachment+6+- +Pricing+Template

Price Tab 2 seeks pricing for the Base Period: 1 December 2021 - 30 November 2022, but no the Option Periods

1. Would the Government confirm that Option period pricing is not required?

See response to #85.

89 Attachment+6+- +Pricing+Template & Section B

CLINS 0013-0015 Will the Government provide clarification for the CLIN names for X013-0015? There is a discrepancy between Section B and Attachment 6.

See response to #80.

90 Attachment 7 Personnel Matrix Is this attachment specific to key personnel information only for each CLIN, or is proposed hours column designed to convey average CSO hours for CLIN?

This attachment is to outline all personnel including key personnel for this requirement to include the proposed hours for each proposed labor category.

91 CBA, Attachment 8 CBA Attachment 8, PFPA Supervisor CBA identifies Captains, First Lieutenants, Lieutenants, and Sergeants but the Attachment A of the RFP only requires "Supervisors across the locations".

Question 1: Does PFPA set what posts and positions are required to be Captains, First Lieutenants, Lieutenants, and Sergeants across posts identified as "Supervisor" or is that designed by each offeror?

Question 2: The Senior List is missing from Attachment 8, please provide the Seniority List for vendors to provide accurate pricing

Question 1: The CBA is a binding document between the company and the union that specifies these ranks. PFPA does not identify supervisors by military-type rank, the vendor assigned those titles. The Government expects the most senior supervisor to work primarily normal business hours when most tenants in their assigned buildings are working.

Question 2: See response to question #3.

92 Attachment 8 Supervisor Wages Technical Exhibit 3 of the PWS provides work load data for Supervisors at each location; however, it doesn't distinguish between different levels of supervision.

The supervisor CBA provided as Attachment 8 to the solicitation includes wages for Captains, First Lieutenants, Lieutenants, Sergeants and NRO Chantilly Captains and Lieutenants.

Please clarify what level of supervisor is required at each location.

The CBA is a binding document between the company and the union that specifies these ranks. PFPA does not identify supervisors by military-type rank, the vendor assigned those titles. The Government expects most Lead CSOs to work primarily normal business hours when most tenants in their assigned buildings are working.

93 Attachment 8 Supervisor CBA The supervisor CBA included as attachment 8 has wages for the NRO Chantilly location.

Is the NRO Chantilly location the same as the Meadows 1 location in Chantilly, VA?

Yes.

94 Attachment 8 Supervisor CBA The Supervisor CBA included as attachment 8 does not mention the Pentagon location.

Are the supervisors at the Pentagon location covered under the CBA provided as Attachment 8?

See response to question #77.

95 Attachment+8+-

+CBA+2020+-

+DPC+FCGOA+-

+PFPA+Supervisor

Attachment+9+- +CBA+2020+Addendum+- +Local+460+SPFPA+- +PFPA+Officers

Labor Background: The Government released two CBAs (Attachment 8 and 9). Attachment 8 provides a 27 page document FEDERAL CONTRACT GUARDS OF AMERICA for the positions of Sergeants, Lieutenants, First Lieutenants, and Captains effective Nov 1, 2020 – Nov 30, 2023.

Attachment 9 is a two page Addendum Security Professionals Fire Professionals of America (SPFPA) Local 460 for Armed PSO . Attachment 9 does not have the Collective Bargaining Agreement.

Question

1. Would the Government please release a complete CBA for the Security Professionals Fire Professionals of America (SPFPA) Local 460?

See response to question #77.

96 Attachment+8+-

+CBA+2020+-

+DPC+FCGOA+-

+PFPA+Supervisor, Section 2.2. and 10.1

Attachment+9+- +CBA+2020+Addendum+- +Local+460+SPFPA+- +PFPA+Officers

Labor Comment: The personnel Seniority List was not provided with the RFP. We need the estimate of personnel seniority to assess appropriately time off.

Questions

1. Would the Government please provide the seniority list identified in Attachment 8 Section 2.2?

2. If the Government is unable to provide the seniority list, would the Government provide an average time in service for employees so that all offerors may use equivalent assumptions?

See response to question #3.

97 CBA, Attachment 9 CBA Will the Government please provide the Seniority List for incumbent CSO personnel associated with the SPFPA CBA?

See response to question #3.

98 Attachment 9 PFPA Officers CBA Attachment 9 only includes the CBA addendum.

Please provide a copy of the full CBA so that Offerors can ensure their proposed pricing incorporates all CBA provisions.

See response to question #3.

99 CBA, Attachment 9 CBA Attachment 9, SPFPA Addendum for PFPA Officers, is only an addendum, therefore does not provide the termination date, seniority list, and additional financial details that will impact bidders pricing if the original agreement is not provided.

Question: Will PFPA provide the SPFPA CBA Agreement for PFPA Officers?

See response to question #3.

100 Attachment 10 Wage Determination The only wage determination included with the solicitation is the Cover page for the Security Officer Services CBA covering DC and Alexandria and Arlington, VA. There are locations in Fairfax, VA and Silver Spring, MD.

Please provide the applicable WD or CBA document for these locations.

The updated wage determination is added as attachment 15 via solicitation amendment 0001.

101 Attachment+10+- +Wage+Determination

Labor The Government released Wage Determination No. 2021-0155, Rev 1 of 23JUN2021. District of Columbia. Virginia Counties of Alexandria and Arlington. The WD only is two pages and is missing the details on SCA Labor category rates Question

1. Would the Government please release the complete Wage Determination?

See response to question #100. The wage determination outlines the applicable CBAs and counties subject to this requirement.