Responses_to_RFI_Submissions.pdf

RFI Submissions for HQ0034-19-R-0019; Preventative Maintenance at the Heating and Refrigeration Plant

Q#1 RFP Page RFP Section/ Paragraph

Question Answer

0001 N/A N/A Is there a site visit scheduled? If not, can one be allowed?

There will not be a site visit for this project.

0002 N/A

N/A

What is the current contract number for these services being performed?

The current contract number is HQ0034-18- C-0013. The contractor’s name is Tilt Up Construction, Inc.

0003 14

3.1 The RFP references an Equipment

Nameplate Data attachment as the list of existing inventory. However, there is no such document included in the Solicitation. Please provide.

The Equipment Nameplate Data attachment is provided via Solicitation Amendment 01.

0004 SF1442 Pg 3

Item 0002

Does the GC need to indicate their Overhead and Profit percentages that will be applied to PM, CM and SC costs in all CLINS besides 0001?

The offeror does not need to indicate their overhead and profit percentages in CLINs besides 0001. The subcontractor’s overhead and profit will be included in

CLINS 0002 – 0004.

0005 Equipment Nameplate Data list is not attached attachment is provided via Solicitation Amendment 01.

0006 5.0 Deliverables

8.4.3.1

"Proposals shall be submitted within 24 hours" - 24 Hr turn around is only attainable if RS Means pricing will be approved; 24 hr is not attainable for hard subcontractor pricing.

If proposal cannot be submitted within 24 hours, the contractor shall state the estimated time of submission and provide an explanation for why the proposal cannot be submitted within 24 hours.

0007 8.0 Service Call Tickets

8.2

Confirm contractors Overhead and Profit will be included

The Offeror’s overhead and profit will not be included in service call tickets. The subcontractor’s profit and overhead will be included in service call tickets.

0008 8.0 Service Call Tickets

8.3.2

Confirm if Contractor is called after hours it will be treated as an emergency call

Yes, if the contractor is called after hours, it will be treated as an emergency call.

0009 9.0 Corrective Maint

9.2 Confirm contractors Overhead and

Profit will be included

The Offeror’s overhead and profit will not be included in corrective maintenance. The subcontractor’s profit and overhead will be included in corrective maintenance.

0010 10.0 PPMI

10.8.2.1.1

In order to meet requirement for completion by April 1st;

Subcontractor will need approval in advance for after hours (daily) and weekend work; This adds a lot of PM overtime to CLIN 0001

The Project Manager is a salaried position therefore he/she will not be paid overtime. If the Government determines that after hours and weekend work is needed, we will provide advance approval.

0011 16.0 DCS

16.4.1

MCDean mandates exemption for 1 of the 2 required on site techs to exclude the 10 year requirement

The DCS controls Engineer and Controls Technician must possess the qualifications noted in Section 16.4.1 of the

PWS.

0012 28. Contractor Furn

28.6

What is the Contractors Stewardship Plan?

Section 28.6 of the PWS has been revised via Solicitation Amendment 01 to exclude the Stewardship Plan .

0013 28. Contractor Furn

28.7

SPV Requirements not attached?

The SPV Requirements attachment is provided via Solicitation Amendment 01.

0014 32.0 Admin Req

32.1

PH&RP look ahead SOP requirements not attached

PH&RP SOP Look Ahead will be provided to the awardee at the time of award.

0015 Section H

H-8

Invoice Instructions - section e (partial billing instructions); How does partial billings work with a firm fixed price contract. There would be a balance due to contractor at the end of the period for all balances not billed? Concept of partial billing is understood however application with a firm fixed price contract is questionable.

If the support is not provided, the government reserves the right to request an Equitable Adjustment .

Refer to the example noted in RFP Section H-11(e).

0016 Section L

L1 What is the effect of L3.1 "Include a statement regarding acceptability of proposed contract schedule, clauses, and general provisions, any recommendations, and any exceptions taken" on L1.1"Proposals that contain exceptions, conditions, red-lines or other deviations from the RFP's terms shall render the entire proposal unacceptable and ineligible for award"

As stated in RFP Section L1.1, proposals that contain exceptions, conditions, red-lines or other deviations from the RFP’s terms shall render the entire proposal unacceptable and ineligible for award.

0017 Section L / L4.0 and Section H-9

L4.0 & H-9

Organizational Conflict of Interest - What is the intent of these clauses?

The intent of these clauses are to inform the offerors how to proceed in the event of an Organization Conflict of Interest.

0018 N/A

When will a pre-bid conference and site visit be scheduled so bidders can review the facility and equipment included in the PWS?

There will not be a site visit for this project.

0019 N/A

Given the holiday schedule and government shutdown, will the bid date be extended?

The proposal due date will not be extended.

0020 17

6.2

Given the very specific requirements for key personnel, will bidders have the option of retaining the services of key personnel currently maintaining the facility under the current maintenance contract?

The bidders are not guaranteed the option of retaining the services of the key personnel that are currently maintaining the facility under the current contract.

0021 19

7.3

Is it the government's expectation that a master plumber and a licensed master welder respond to emergency service calls relative to their respective trades, or are these individuals simply required to be on the Contractor's staff and available if needed?

The Contractor must have a licensed master plumber and a licensed master welder for emergency response and repairs per contract requirements and must meet the response time in accordance with the

PWS.

0022 25

11.8

Will there be a cost to the Contractor to take advantage of the government-provided MAXIMO training described in this section?

No, there will not be a cost to the Contractor to take advantage of the government-provided MAXIMO training..

0023 26

12.0

Please provide manufacturer and nameplate data for the boilers.

attachment is provided via Solicitation

0024 29

13.2.3

"Contractor shall be responsible for the first five percent (5%) of refrigerant per chiller." Is it acceptable to include the cost of 5% refrigerant as a contingency in lieu of including it in the price of the contract?

Contractor shall be responsible for the first five percent (5%) of refrigerant per chiller.

(Chiller capacity is estimated at 7800 lbs, 5% is approximately 390 lbs of refrigerant).

0025 30

14.0 nameplate data for the compressed air systems.

attachment is provided via Solicitation

0026 30

15.0 nameplate data for all equipment in the condenser water system.

The Equipment via Solicitation

0027 31

16.0

Please provide product maintenance requirements, software version and associated component data for all devices in the Distributed Control System.

attachment is provided via Solicitation

0028 31 16.4.1

Will there be a cost to the Contractor to use government-furnished laptops and/ or other HMI devices and equipment and their associated software?

to use government-furnished laptops and/or other HMI devices and equipment and their associated software.

0029 32 17.0 Please provide manufacturer and nameplate data for all equipment in the Electrical Distribution System that will be included in the Contractor's scope.

attachment is provided via Solicitation

0030 33

18.0 Please provide manufacturer and

the Boiler Feedwater System.

attachment is provided via Solicitation

0031 33

19.0 the Fuel Oil System System.

attachment is provided via Solicitation

0032 33

20.0 Please provide manufacturer and

nameplate data for HVAC equipment and associated appurtenances.

attachment is provided via Solicitation

0033 34

21.0 nameplate data for the Sewage Lift System.

attachment is provided via Solicitation

0034 35

22.0

Auxiliary Systems and Facilities.

via Solicitation

0035 37

23.0

Please provide manufacturer, nameplate data and quantities for all equipment in Miscellaneous Systems.

Contractor will only perform service call work for Miscellaneous Systems, therefore nameplate data will not be provided.

0036 37 24.2 Is the requirement for Contractor support of the (2) planned steam outages to per Base and Option period? Please describe the tasks to be included by the Contractor to support the outages. Please provide the duration of the outages.

Yes, the requirement is for the Base and option years. The tasks to be included by the Contractor are described in Section

24.4 of the PWS.

Expected outage duration is 10-16 hours during the weekends.

0037 38 27.0 Will there be a cost to the Contractor to obtain the training, access cards, workstations, etc required in this section?

to obtain the training, access cards, workstations, etc required in this section.

0038 38 27.7 Will there be a cost to the Contractor to use government-furnished forklifts and manlifts?

No there is no cost to use the equipment.

However, the Contractor takes on all responsibility for damage to equipment or injury from usage of equipment.

0039 41 32.1 Please clarify if any pertinent information was omitted in the section which reads "(Reference Sections Error! Reference source not found. and Error! Reference source not found.)"

The PWS has been revised to correct this error via Solicitation

0040 17 6.2.1

Does the Project Manager that's working on the current contract hold the qualifications and credentials identified in the Solicitation?

The Program Manager working on the current contract does not hold the qualifications and credentials identified in the Solicitation.

0041 N/A

The SBA Offices are closed as part of the partial government shutdown -no support or assistance can be provided by our SBA representative during the government closure. We would assume that this will postpone or extend the subsequent deadlines for submitting questions and final proposal on the dates originally identified. Please confirm that the deadlines will be extended once the funding issue is resolved by Congress.

The deadline for submitting questions and the proposal due dates will not be extended.

0042 N/A

Is there any prohibition on personnel advising or contributing to development of this solicitation or being involved in the selection process on the previous contract and then collaborating with offerors on preparing a proposal for this opportunity?

Vendors are directed to Federal Acquisition Regulation 9.5, Organizational and Consultant Conflicts of Interest. Personnel that have advised on or contributed to the development of Solicitation No.

HQ0034-19-R-0019 or who were previously involved in the selection process on award of Contract No.

HQ0034-18-C-0013 are prohibited from collaborating with potential offerors on preparing a proposal for this solicitation. It is the Government's determination that this may create an unfair competitive advantage.

Potential offerors are cautioned to use due diligence in making a determination on personnel or consultants who assist in proposal preparation.

0043 N/A

It is our understanding that a former WHS Contract Specialist was involved with the selection process and in the development of this solicitation, but left that position within the past year.

Does this prohibit his participation in collaborating or advising an offeror on this opportunity? And does this prohibit an offeror from accepting his consultation?

Vendors are directed to Federal Acquisition Regulation 9.5, Organizational and Consultant Conflicts of Interest. Personnel that have advised on or contributed to the development of this solicitation or who were previously involved in the selection process on award of Contract No.

HQ0034-17-C-0029 or who were previously involved in the selection process on award of Contract No.

HQ0034-18-C-0013 are prohibited from collaborating with potential offerors on preparing a proposal for this solicitation. It is the Government's determination that this may create an unfair competitive advantage.

Potential offerors are cautioned to use due diligence in making a determination on personnel or consultants who assist in proposal preparation. A former WHS Contracting Specialist may be prohibited from advising on, collaborating with, or consulting any potential offerors for this solicitation. The specific individual named in the original question has been removed. The Contracting Officer will provide a determination to the potential offeror directly. Any potential offeror with a specific conflict of interest determination request must email the Contracting Officer directly BEFORE the due date and time for receipt of proposals.