HQ0034-19-R-0019_Amendment_03.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide the follow ing information:

1) The follow ing CLINs have been updated: 0001, 0003, 0004, 1001, 1003, 1004, 2001, 2003, 2004, 3001, 3003, 3004, 4001, 4003, and 4004.

2) The Responses to the RFI submissions have been added (Separate Attachment).

3) The Pentagon Reservation Spill Prevention and Response Plan has been added (Separate Attachment).

4) The Pentagon Heating and Refrigeration Plant Oil Discharge Contigency Plan has been added (Separate Attachment).

5) The follow ing sections of Section L have been updated: L2.1 and L3.2.2.

6) Attachment L8 - Roster for Site Walk Participants has been added.

SEE SUMMARY OF CHANGES.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Mar-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HQ003419R0019

X 9B. DATED (SEE ITEM 11)

13-Dec-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Mar-2019

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003419R0019

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Labor (Contract Management) - The contractor shall perform all services in accordance with the attached PWS. This FFP CLIN includes on-site key personnel. The on-site key personnel to be furnished under this CLIN are identified in PWS Section 6. The costs for the on-site key personnel shall NOT be included in any other CLIN or included in any task order issued under other CLINs. The total FFP for on-site key personnel is expressly limited to the amount set forth in this CLIN including all off hours work. The identified key personnel shall be included in the work performed under CLINs 0002-0004 but not separately charged under CLINs 0002-0004.

To:

Labor (Contract Management) - The contractor shall perform all services in accordance with the attached PWS. This FFP CLIN includes on-site key personnel. The on-site key personnel to be furnished under this CLIN are identified in PWS Section 6. The costs for the on-site key personnel shall NOT be included in any other CLIN or included in any task order issued under other CLINs. The total FFP for on-site key personnel is expressly limited to the amount set forth in this CLIN including all off hours work. The identified key personnel shall be included in the work performed under CLINs 0002-0004 but not separately charged under CLINs 0002-0004 unless it is for overtime.

CLIN 0003

Major Repairs - Indefinite-Delivery Indefinite-Quantity (IDIQ) major repairs defined as corrective maintenance, repairs or service calls in accordance with the attached PWS for a cost of $2,000.00 or more exclusive of the costs recovered in CLIN 0001 shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 0001 and 0002 but will be separately priced and paid for on a "per task order" basis.

Major Repairs - Indefinite-Delivery Indefinite-Quantity (IDIQ) major repairs defined as corrective maintenance, repairs or service calls in accordance with the attached PWS for a cost of $2,000.00 or more exclusive of the costs recovered in CLIN 0001 shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 0001 and 0002 but will be separately priced and paid for on a "per task order" basis. The IDIQ minimum order amount is $2,000.00. The IDIQ maximum order amount is $200,000.00. The minimum line item amount is $25,000.00. The maximum line item amount is $1,000,000.00.

CLIN 0004

System Modifications and Upgrades - Indefinite-Delivery Indefinite-Quantity repairs defined as modifications, renovations, and upgrades in accordance with the attached PWS and a value of $2,000.00 or more shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 0001 and 0002 but will be separately priced and paid for on a "per task order" basis.

System Modifications and Upgrades - Indefinite-Delivery Indefinite-Quantity repairs defined as modifications, renovations, and upgrades in accordance with the attached PWS and a value of $2,000.00 or more shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 0001 and 0002 but will be separately priced and paid for on a "per task order" basis. The IDIQ minimum order amount is $2,000.00. The IDIQ maximum order amount is $4,000,000.00. The minimum line item amount is $10,000.00. The maximum line item amount is $5,000,000.00.

CLIN 1001

Labor (Contract Management) - The contractor shall perform all services in accordance with the attached PWS. This FFP CLIN includes on-site key personnel. The on-site key personnel to be furnished under this CLIN are identified in PWS Section 6. The costs for the on-site key personnel shall NOT be included in any other CLIN or included in any task order issued under other CLINs. The total FFP for on-site key personnel is expressly limited to the amount set forth in this CLIN including all off hours work. The identified key personnel shall be included in the work performed under CLINs 1002-1004 but not separately charged under CLINs 1002-1004.

Labor (Contract Management) - The contractor shall perform all services in accordance with the attached PWS. This FFP CLIN includes on-site key personnel. The on-site key personnel to be furnished under this CLIN are identified in PWS Section 6. The costs for the on-site key personnel shall NOT be included in any other CLIN or included in any task order issued under other CLINs. The total FFP for on-site key personnel is expressly limited to the amount set forth in this CLIN including all off hours work. The identified key personnel shall be included in the work performed under CLINs 1002-1004 but not separately charged under CLINs 1002-1004 unless it is for overtime.

CLIN 1003

Major Repairs - Indefinite-Delivery Indefinite-Quantity (IDIQ) major repairs defined as corrective maintenance, repairs or service calls in accordance with the attached PWS for a cost of $2,000.00 or more exclusive of the costs recovered in CLIN 1001 shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 1001 and 1002 but will be separately priced and paid

Major Repairs - Indefinite-Delivery Indefinite-Quantity (IDIQ) major repairs defined as corrective maintenance, repairs or service calls in accordance with the attached PWS for a cost of $2,000.00 or more exclusive of the costs recovered in CLIN 1001 shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 1001 and 1002 but will be separately priced and paid for on a "per task order" basis. The IDIQ minimum order amount is $2,000.00. The IDIQ maximum order amount is $200,000.00. The minimum line item amount is $25,000.00. The maximum line item amount is $1,000,000.00.

CLIN 1004

System Modifications and Upgrades - Indefinite-Delivery Indefinite-Quantity repairs defined as modifications, renovations, and upgrades in accordance with the attached PWS and a value of $2,000.00 or more shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 1001 and 1002 but will be separately priced and paid for on a "per task order" basis.

System Modifications and Upgrades - Indefinite-Delivery Indefinite-Quantity repairs defined as modifications, renovations, and upgrades in accordance with the attached PWS and a value of $2,000.00 or more shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 1001 and 1002 but will be separately priced and paid for on a "per task order" basis. The IDIQ minimum order amount is $2,000.00. The IDIQ maximum order amount is $4,000,000.00. The minimum line item

CLIN 2001

Labor (Contract Management) - The contractor shall perform all services in accordance with the attached PWS. This FFP CLIN includes on-site key personnel. The on-site key personnel to be furnished under this CLIN are identified in PWS Section 6. The costs for the on-site key personnel shall NOT be included in any other CLIN or included in any task order issued under other CLINs. The total FFP for on-site key personnel is expressly limited to the amount set forth in this CLIN including all off hours work. The identified key personnel shall be included in the work performed under CLINs 2002-2004 but not separately charged under CLINs 2002-2004.

Labor (Contract Management) - The contractor shall perform all services in accordance with the attached PWS. This FFP CLIN includes on-site key personnel. The on-site key personnel to be furnished under this CLIN are identified in PWS Section 6. The costs for the on-site key personnel shall NOT be included in any other CLIN or included in any task order issued under other CLINs. The total FFP for on-site key personnel is expressly limited to the amount set forth in this CLIN including all off hours work. The identified key personnel shall be included in the work performed under CLINs 2002-2004 but not separately charged under CLINs 2002-2004 unless it is for overtime.

CLIN 2003

Major Repairs - Indefinite-Delivery Indefinite-Quantity (IDIQ) major repairs defined as corrective maintenance, repairs or service calls in accordance with the attached PWS for a cost of $2,000.00 or more exclusive of the costs recovered in CLIN 2001 shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 2001 and 2002 but will be separately priced and paid

Major Repairs - Indefinite-Delivery Indefinite-Quantity (IDIQ) major repairs defined as corrective maintenance, repairs or service calls in accordance with the attached PWS for a cost of $2,000.00 or more exclusive of the costs recovered in CLIN 2001 shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 2001 and 2002 but will be separately priced and paid for on a "per task order" basis. The IDIQ minimum order amount is $2,000.00. The IDIQ maximum order amount is $200,000.00. The minimum line item amount is $25,000.00. The maximum line item amount is $1,000,000.00.

CLIN 2004

System Modifications and Upgrades - Indefinite-Delivery Indefinite-Quantity repairs defined as modifications, renovations, and upgrades in accordance with the attached PWS and a value of $2,000.00 or more shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 2001 and 2002 but will be separately priced and paid for on a "per task order" basis.

System Modifications and Upgrades - Indefinite-Delivery Indefinite-Quantity repairs defined as modifications, renovations, and upgrades in accordance with the attached PWS and a value of $2,000.00 or more shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 2001 and 2002 but will be separately priced and paid for on a "per task order" basis. The IDIQ minimum order amount is $2,000.00. The IDIQ maximum order amount is $4,000,000.00. The minimum line item

CLIN 3001

Labor (Contract Management) - The contractor shall perform all services in accordance with the attached PWS. This FFP CLIN includes on-site key personnel. The on-site key personnel to be furnished under this CLIN are identified in PWS Section 6. The costs for the on-site key personnel shall NOT be included in any other CLIN or included in any task order issued under other CLINs. The total FFP for on-site key personnel is expressly limited to the amount set forth in this CLIN including all off hours work. The identified key personnel shall be included in the work performed under CLINs 3002-3004 but not separately charged under CLINs 3002-3004.

Labor (Contract Management) - The contractor shall perform all services in accordance with the attached PWS. This FFP CLIN includes on-site key personnel. The on-site key personnel to be furnished under this CLIN are identified in PWS Section 6. The costs for the on-site key personnel shall NOT be included in any other CLIN or included in any task order issued under other CLINs. The total FFP for on-site key personnel is expressly limited to the amount set forth in this CLIN including all off hours work. The identified key personnel shall be included in the work performed under CLINs 3002-3004 but not separately charged under CLINs 3002-3004 unless it is for overtime.

CLIN 3003

Major Repairs - Indefinite-Delivery Indefinite-Quantity (IDIQ) major repairs defined as corrective maintenance, repairs or service calls in accordance with the attached PWS for a cost of $2,000.00 or more exclusive of the costs recovered in CLIN 3001 shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 3001 and 3002 but will be separately priced and paid

Major Repairs - Indefinite-Delivery Indefinite-Quantity (IDIQ) major repairs defined as corrective maintenance, repairs or service calls in accordance with the attached PWS for a cost of $2,000.00 or more exclusive of the costs recovered in CLIN 3001 shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 3001 and 3002 but will be separately priced and paid for on a "per task order" basis. The IDIQ minimum order amount is $2,000.00. The IDIQ maximum order amount is $200,000.00. The minimum line item amount is $25,000.00. The maximum line item amount is $1,000,000.00.

CLIN 3004

System Modifications and Upgrades - Indefinite-Delivery Indefinite-Quantity repairs defined as modifications, renovations, and upgrades in accordance with the attached PWS and a value of $2,000.00 or more shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 3001 and 3002 but will be separately priced and paid for on a "per task order" basis.

System Modifications and Upgrades - Indefinite-Delivery Indefinite-Quantity repairs defined as modifications, renovations, and upgrades in accordance with the attached PWS and a value of $2,000.00 or more shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 3001 and 3002 but will be separately priced and paid for on a "per task order" basis. The IDIQ minimum order amount is $2,000.00. The IDIQ maximum order amount is $4,000,000.00. The minimum line item

CLIN 4001

Labor (Contract Management) - The contractor shall perform all services in accordance with the attached PWS. This FFP CLIN includes on-site key personnel. The on-site key personnel to be furnished under this CLIN are identified in PWS Section 6. The costs for the on-site key personnel shall NOT be included in any other CLIN or included in any task order issued under other CLINs. The total FFP for on-site key personnel is expressly limited to the amount set forth in this CLIN including all off hours work. The identified key personnel shall be included in the work performed under CLINs 4002-4004 but not separately charged under CLINs 4002-4004.

Labor (Contract Management) - The contractor shall perform all services in accordance with the attached PWS. This FFP CLIN includes on-site key personnel. The on-site key personnel to be furnished under this CLIN are identified in PWS Section 6. The costs for the on-site key personnel shall NOT be included in any other CLIN or included in any task order issued under other CLINs. The total FFP for on-site key personnel is expressly limited to the amount set forth in this CLIN including all off hours work. The identified key personnel shall be included in the work performed under CLINs 4002-4004 but not separately charged under CLINs 4002-4004 unless it is for overtime.

CLIN 4003

Major Repairs - Indefinite-Delivery Indefinite-Quantity (IDIQ) major repairs defined as corrective maintenance, repairs or service calls in accordance with the attached PWS for a cost of $2,000.00 or more exclusive of the costs recovered in CLIN 4001 shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 4001 and 4002 but will be separately priced and paid

Major Repairs - Indefinite-Delivery Indefinite-Quantity (IDIQ) major repairs defined as corrective maintenance, repairs or service calls in accordance with the attached PWS for a cost of $2,000.00 or more exclusive of the costs recovered in CLIN 4001 shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 4001 and 4002 but will be separately priced and paid for on a "per task order" basis. The IDIQ minimum order amount is $2,000.00. The IDIQ maximum order amount is $200,000.00. The minimum line item amount is $25,000.00. The maximum line item amount is $1,000,000.00.

CLIN 4004

System Modifications and Upgrades - Indefinite-Delivery Indefinite-Quantity repairs defined as modifications, renovations, and upgrades in accordance with the attached PWS and a value of $2,000.00 or more shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 4001 and 4002 but will be separately priced and paid for on a "per task order" basis.

System Modifications and Upgrades - Indefinite-Delivery Indefinite-Quantity repairs defined as modifications, renovations, and upgrades in accordance with the attached PWS and a value of $2,000.00 or more shall be performed under task orders separately agreed to by the contractor and Government. These costs are not included in the FFP CLINs 4001 and 4002 but will be separately priced and paid for on a "per task order" basis. The IDIQ minimum order amount is $2,000.00. The IDIQ maximum order amount is $4,000,000.00. The minimum line item

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

SECTION L

INSTRUCTIONS TO OFFERORS – PROPOSAL SUBMISSION REQUIREMENTS

L1.0 GENERAL INFORMATION

L1.1 This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal shall include all data and information and shall be submitted in accordance with these instructions. Any offeror who submits a proposal that does not include all of the required information as described in this section may be considered ineligible for award.

All proposals shall unconditionally accept all solicitation terms and conditions without any deviations, conditions or red-lines. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS) and Attachments as well as the terms and conditions of the Request for Proposal (RFP). Proposals that contain exceptions, conditions, red-lines or other deviations from the RFP’s terms shall render the entire proposal unacceptable and ineligible for award. Proposals that are submitted after the submission deadline will be rejected and not considered for evaluation. Material contained in proposals that exceed the requisite page limit will be disregarded and not considered in the evaluation.

L1.2 The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather provide convincing, factually-based explanation on how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

L1.3 Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

L1.4 The proposal acceptance period is a minimum of 120 calendar days from date of submission. The offeror shall make a clear statement in the proposal documentation volume that the proposal is valid until this date.

L1.5 In accordance with Federal Acquisition Regulation (FAR) Subpart 4.805(b)(5)(i) (Storage, handling, and disposal of contract files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

L1.6 Debriefings The Contracting Officer (KO) will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505.

The KO will notify unsuccessful offerors in accordance with FAR 15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing shall submit their request in accordance with FAR 15.505 or 15.506, as applicable.

L1.7 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

L1.8 Electronic Reference Documents All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L1.9 Amendments to Solicitation Changes to the solicitation prior to the deadline for receipt of proposals will be executed via issuance of SF-30, which will contain a summary of changes to the solicitation. The SF-30 will be available on http://www.fbo.gov under the announcement number of the solicitation. Offerors are encouraged to check the solicitation announcement regularly to verify issuance of amendments. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s proposal. Any unacknowledged amendments in the offeror’s proposal will be considered incomplete.

L1.10 Site Visit

a) The site visit is MANDATORY and a REQUIREMENT to this solicitation. NO EXCEPTIONS will be made for this solicitation. Any prospective offeror that fails to attend the site visit shall be ineligible for award and it’s proposal shall be rejected. Please follow instructions.

b) The Pentagon Reservation site visit/walk will be conducted on THURSDAY, FEBRUARY 28, 2019 from 09:00 AM – 01:00 PM Eastern Standard Time (ET). Offerors will tour locations associated with this location.

c) Offerors shall fill out Attachment L7 – NCIC Background Check/HRP Visitor Access Roster Request for all attendees (not to exceed 3 individuals) from each prospective contractor. Vehicle parking is available at the Pentagon Heating and Refrigeration Plant. Contractors who require parking shall complete and submit Attachment L6 – Temporary Parking Application. Both Attachments L6 and L7 shall be submitted no later than MONDAY, FEBRUARY 25, 2019 BY 02:00 PM ET via email to Mr. Richard C. Washington at richard.c.washington.civ@mail.mil and Ms. Valencia R. Thornton at valencia.r.thornton.civ@mail.mil.

d) Contractors shall affix the following as the email’s subject line: HQ0034-19-R-0019 Preventative Maintenance at the Pentagon Heating and Refrigeration Plant Contract Site Visit

e) Attendees should bring two (2) ID’s, one of which must be photo identification.

f) All questions posed at the site visit shall be submitted in writing by the Offerors. All questions will be answered in writing by RFP amendment to ensure all of the participants are privy to the same information. All verbal answers provided at the site visit are non-binding. No telephone inquiries or other oral requests will be entertained. Only the Government’s written responses to timely written questions will be incorporated in a written amendment to the solicitation.

g) All prospective offerors are permitted to take notes. Photos are not permitted during the site visit.

h) Contractors are urged and expected to inspect the site where services are performed and to satisfy themselves regarding all general and local condition that may affect the cost of contract performance, to the extent that the information is reaonable obtainable.

i) Person(s) attending the site visit are requested to arrive at the Pentagon and enter through the Pentagon Heating and Refrigeration Plant at 300 Boundary Channel Drive, Arlington, VA 22202 no later than thirty (30) minutes prior to the start of the site visit in order to allow time to find the location and sign the roster.

L2.0 PROPOSAL SUBMISSION INSTRUCTIONS:

L2.1 Submitting Proposals Electronically All proposals shall be received in writing, no later than 1:00 PM ET, on MONDAY, APRIL 1, 2019.

Offerors shall electronically deliver proposals by the required proposal due date and time. Electronic documents shall be separated into volumes as indicated in the instructions above. All electronic documents shall be legible with proper signatures in PDF. There will be NO exceptions for failure to electronically deliver, no alternative documents will be accepted once an original electronical document is submitted. Timely submission of electronic documents are the offeror’s responsibility. Electronic submissions shall be submitted by the proposal due date via email to richard.c.washington.civ@mail.mil AND valencia.r.thornton.civ@mail.mil. The electronic copies of the proposal shall be submitted in a format readable by Portable Document Format (PDF), Microsoft (MS) Office Word 2013, MS Office Excel 2013, and MS Office Project 2007, as applicable. Late submissions will not be considered.

L2.2 Communications:

Exchanges of source selection information between Government and offerors will be controlled by the KO or CS. Evaluation Notices (EN) and responses will be transmitted via emails and will be treated as source selection information. The subject line of the email shall be titled: “RFP HQ0034-19-R-0019, Contractor Name, Source Selection Information See FAR 2.101 and 3.104.” Questions submitted after the deadline may not be answered. The email address for the KO and CS are contained in Section G.

Questions/comments will only be responded to if received in email and only when submitted on Attachment L1, Questions and Answer Template in Section L.

No information concerning this solicitation or requests for clarification will be provided in response to offeror initiated telephone calls or oral requests. All such requests shall be made in writing and submitted as directed above. All questions/comments provided in a timely manner will be answered in writing and provided to all offerors via solicitation amendment. However, written inquiries may not be answered when requests are received by the Government points of contact after the original due date for receipt of questions as specified in this solicitation. The timeframe for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers unless authorized by the KO.

L2.3 Deadline for Receipt of Questions from Prospective Offerors Potential offerors may submit questions, in writing, regarding any aspect of this solicitation by email to Valencia Thornton at valencia.r.thornton.civ@mail.mil, and Richard Washington at richard.c.washington.civ@mail.mil. Telephone inquiries or other oral requests will not be entertained.

All questions shall be received, in writing, no later than 1:00 PM EST, on TUESDAY, MARCH 5, 2019. Only written responses will bind the Government. To alter or change the RFP’s terms, the Government’s responses shall be incorporated in the RFP via written amendment to the RFP.

L2.4 Page Limitations and Number of Copies The number of copies to be provided from each offeror is cited below. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read nor considered in the evaluation of the proposal. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, glossaries, and those parts of the Proposal noted as unlimited. Documents referenced or incorporated in a proposal will be counted as part of the proposal and considered in determining whether the page limit has been exceeded. The offeror shall prepare the proposal as set forth in the Proposal Organization Table below.

The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits as specified.

Proposal Organization Table

Volume Volume Title Page Limit I Key Personnel No Page Limit

II Management Approach 65 pages (Preventative Maintenance Plan – 40 Management Plan – 15 Quality Control Plan – 10)

III Past Performance 5 pages per project IV Price No page limit

L2.5 Page Size and Format A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced with 1-inch margins on all sides. Except for the reproduced sections of the solicitation document, all text shall be formatted to Times New Roman and no smaller than 12-point font. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses to Evaluation Notices. These limitations shall apply to both electronic and hard copy proposals.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. These limitations shall apply to both electronic and hard copy proposals.

L2.6 Pricing Information Pricing information shall be addressed ONLY in the Cost/Price Proposal, Volume IV.

L2.7 Cross Referencing To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

L2.8 Indexing Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

L2.9 Glossary of Abbreviations and Acronyms Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Offerors shall not use the glossary definitions to explain or clarify content of proposals. Proposals shall contain clear discussion of the offeror’s statements in the proposals. Glossaries do not count against the page limitations for their respective volumes.

L3.0 PROPOSAL CONTENT:

The proposal shall consist of the following parts:

PART I ADMINISTRATIVE DATA

PART II TECHNICAL APPROACH

Volume I: Pass/Fail Criteria

A. Key Personnel Volume II: Management Approach

A. Preventative Maintenance (PM) Plan B. Management Plan

C. Quality Control (QC) Plan

PART III PAST PERFORMANCE

Volume III: Past Performance

A. References B. Past Performance Questionnaire

PART IV PRICE

Volume IV: Price

L3.1 PART I ADMINISTRATIVE DATA

(Offeror Representations and Certifications are not restricted to the page limitation) Transmittal letter. The transmittal letter to the Offeror’s Proposal should describe in a brief narrative form any features that the Offeror wishes identified before Government evaluation is initiated. Include a statement regarding acceptability of proposed contract schedule, clauses and general provisions, any recommendations, and any exceptions taken. In the event the Offeror takes any exceptions to, or sets any conditions for its proposal under the subject solicitation, such exceptions or conditions shall be set forth in the transmittal letter. The transmittal letter shall be signed by a representative of the Offeror’s company that has the legal authority to commit the company.

The letter may also contain a description of any quality awards or certifications that indicate the Offeror possesses a high-quality process for providing required items. Identify what segment of the company (one division or the entire company) that received the award or certification. Describe when the award or certification was presented. If the award or certification is over three years old, present evidence that the past qualifications still apply.

Provide the following information:

1. Tax identification number (TIN)

2. Dun & Bradstreet Number (DUNS)

3. Complete Business Mailing Address

4. Cage Code/NAICS Code

5. Contact Name

6. Contact Phone

7. Contact Fax Number

8. Contact email address

L3.2 PART II TECHNICAL APPROACH

L3.2.1 VOLUME I – PASS/FAIL CRITERIA

In this volume, the offeror will demonstrate their understanding of the requirement for this contract.

Using the instructions provided below, provide the methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Key Personnel The Key Personnel that are required on-site are (2) Two Project Managers, (1) One MAXIMO Specialist,

(1) One Electrician, (1) One Control Engineer, and (2) Two Control Technicians. The costs for all key personnel as defined in this section shall be included in CLIN 0001. Prospective offerors are required to provide resumes and a letter of commitment for personnel that meet or exceed the following certifications and work experience:

Project Managers: The contractor’s Project Managers shall have a minimum of ten (10) years’ experience as journeyman mechanical engineer with field experience in either maritime or industrial plant (construction, operation, or maintenance) or a minimum of ten (10) years’ experience as a journeyman mechanic with field experience in either maritime or industrial plant (construction, operation, or maintenance). The Project Managers shall also possess one of the following licenses:

National Institute for the Uniform Licensing of Power Engineers, Inc. (NIULPE) First Class Power Engineer License

Washington DC, Department of Consumer and Regulatory Affairs, Board of Industrial Trades, Class 1 – Steam Engineer License

MAXIMO Specialist: Contractor employees shall have (4) four years’ experience of basic COTS CMMS IBM Maximo knowledge of user function, asset, work orders, and inventory management, at the time of award.

Electrician: Must possess certification in the high, medium and low voltage equipment, and a minimum 10 years’ experience and journeyman electrician in motors and controls, motor control centers, variable frequency drives (VFDs) and associated controls, transformers, motors, panels, controls, feeders, motor control centers, protective devices, etc, at the time of award. Electrician must be able to perform the switching of high, medium, low voltage breakers independently.

Electrician must possess a Journeyman Electrician License in Virginia or District of

Columbia

DCS Control Engineer: Must posess at a minimum 10 years of field experience in service, maintenance, repair and/or control installation of similar size and complexity of industrial controls supporting industrial equipment such as chillers, boilers, pumps as the Ph&RP has and Allen Bradley RS Logix experience.

DCS Control Technicians: Must possess at a minimum 10 years of field experience in service, maintenance, repair and/or control installation of similar size and complexity of industrial controls supporting industrial equipment such as chillers, boilers, pumps as the PH&RP has and Allen Bradley RS Logix experience.

L3.2.2 VOLUME II – MANAGEMENT APPROACH

A. Preventative Maintenance (PM) Plan:

The Offeror shall submit a Preventive Maintenance (PM) schedule that conforms to the requirement as described in the PWS.

The Offeror shall submit supporting maintenance and repair job plans that conforms to the requirement as described in Section 10.8.2 and 29.2.3 of the PWS.

The schedule and procedures shall be prepared for ONLY PWS Section 12.0 Boiler Plant Maintenance. For the purpose of developing a schedule for the offeror’s proposal, the starting date for the PM schedule shall be May 1, 2019.

***This section may not exceed 40 pages*** B. Management Plan The Offeror shall submit a Management Plan that describes how the offeror will:

i. Maintain the PH&RP equipment to include chiller plant and chilled water distribution equipment maintenance, boiler plant and steam distribution system maintenance, electrical distribution system maintenance, sewage lift station system maintenance fuel handling and unloading equipment maintenance, parts issuance, and turn-in.

ii. Manage the performance quality, inventory, and facilities

iii. Perform Major Maintenance and Repair Work, Service Call tickets, and Corrective

Maintenance tickets.

iv. Manage the contract requirements and preparation of required records, reports and technical data.

v. Adhere to Environmental, Health and Safety Requirements

***This section may not exceed 15 pages*** C. Quality Control (QC) Plan The Contractor shall submit a quality control plan to ensure that operations, maintenance, and repairs in plant are conducted with high quality, in a timely manner, and efficiently in accordance with applicable laws and regulations, appropriate standards, manufacturer recommendations, utility codes, and commercial practices noted in the PWS.

***This section may not exceed 10 pages***

L3.2.3 VOLUME III – PAST PERFORMANCE

A. References The Offeror shall submit with its proposal completed Attachment L2 - Past Performance Data Sheet, for three (3) total projects for the prime contractor. The three (3) projects can be for Government or commercial contracts for services directly related or similar to the services required in in the PWS.

Past performance for the contractor in a joint venture or partnership will be considered for the offeror’s three (3) total projects if recent and relevant provided the offeror describes how the contractor significantly contributed to the referenced project and how the contractor will significantly contribute to the solicited work. To be considered relevant, the referenced projects shall be similar in scope, magnitude, and complexity to the RFP project. The total contract value is between $10,000,000 to $50,000,000 during a 5-year period or $2,000,000 to $10,000,000 annually. To be considered recent, projects submitted shall have been completed within the past five (5) years from the date of solicitation issuance or currently ongoing and have completed at least one (1) year of performance by solicitation issuance.

Past performance of the (3) three projects submitted shall collectively demonstrate experience in the following areas:

Experience maintaining and repairing large dual fuel boilers (>40,000 lbs./hour @ >100 psig) and maintaining steam distribution system.

Experience maintaining and repairing large centrifugal chiller (>2000 tons) with multiple large centrifugal chillers, performing regular refrigerant leak testing.

Experience maintaining and repairing modern/state-of-the-art PLC Distributed Controls Systems (DCS) boiler and chiller plant controls.

Experience maintaining and repairing Sewage Life stations (>1,000 gallons/day), to include grinders, sluice gates, check valves, and emergency power.

B. Past Performance Questionnaire As soon as practicable, offerors shall complete Section 1 of Attachment L3 - Past Performance Questionnaire and provide it to all POCs for the contracts identified on Attachment L2 – Past Performance Data Sheet. The reference POCs shall submit their completed questionnaires via e-mail to valencia.r.thornton.civ@mail.mil by no later than the deadline for submission of proposals. The information contained in the submitted Past Performance Questionnaires is proprietary to the individual or the organization providing the reference; therefore, it will not be released to the offerors.

Questionnaires shall be submitted to the Government by the individual or the organization listed as the reference. Past Performance Questionnaires that are submitted to the Government by the offeror will not be considered. Past Performance Questionnaires that are received after the deadline for submission of proposals will not be considered.

***Government personnel will incorporate all received Past Performance Questionnaires into this tab.

Past Performance Questionnaires do not count towards the overall page limit requirement for this volume. ***

L3.3 PART III PRICE

L3.3.1 VOLUME IV – PRICE PROPOSAL

The price proposal shall consist of the following:

a) Completed and signed SF1449

b) Written acknowledgement of all amendments that may be associated with this solicitation

c) Complete and include Attachment L4: Pricing Template with their proposal. For each labor category in the Contract Management CLIN, provide a unit price and total price for the base and all option periods. For each labor category in the Preventative Maintenance CLIN, provide a unit price and total price for the base and all option periods. Also, for the Preventative Maintenance CLIN provide a unit price and total price for all materials and all-inclusive packages for the base year and all option period. Provide the necessary labor categories and rates for the System, Modifications and Upgrades IDIQ CLINS. Provide the necessary labor categories and rates for the Replacements, Modifications, and Upgrades IDIQ

CLINS.

L4.0 ORGANIZATIONAL CONFLICT OF INTEREST

The offeror’s personnel may receive access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI). The offeror shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The offeror’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as deemed necessary, including prohibiting the offeror from participating in subsequent contracted requirements which may be affected by the OCI.

(End of Summary of Changes)