HQ0034-19-R-0019_Solicitation_Amendment_01.pdf

HQ003419R0019

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide the follow ing information:

1) Responses to the RFI submissions (Separate Attachment).

2) Update Sections 27.3, 28.6, 29.3.2, and 32.1 of the Performance Work Statement (PWS).

3) Add PWS Attachment 1 - Equipment Nameplate Data (Separate Attachment).

4) Add PWS Attachment 2 - Self-Propelled Vehicles (SPV) Program (Separate Attachment).

5) Update the follow ing CLIN amounts: 0002, 1002, 2002, 3002, 4002.

6) Update Attachment L4 - Pricing Template.

SEE SUMMARY OF CHANGES

1. CONTRACT ID CODE PAGE OF PAGES

J 1 41

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Jan-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003419R0019

X 9B. DATED (SEE ITEM 11)

13-Dec-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Jan-2019

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

X

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B – SUPPLIES OR SERVICES AND PRICES

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Lot $4,317,619.41 4,317,619.41

Preventative Maintenance

FFP

Preventative Maintenance - The contractor shall perform all services in accordance with the attached PWS. The costs for all preventative maintenance shall be approved by the COR prior to the performance of work.

NET AMT

PSC CD: Z242

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1002 1 Lot $4,447,147.99 $4,447,147.99 OPTION Preventative Maintenance

FFP

Preventative Maintenance - The contractor shall perform all services in accordance with the attached PWS. The costs for all preventative maintenance shall be approved by the COR prior to the performance of work.

NET AMT

PSC CD: Z242

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2002 1 Lot $4,580,562.43 $4,580,562.43 OPTION Preventative Maintenance

FFP

Preventative Maintenance - The contractor shall perform all services in accordance with the attached PWS. The costs for all preventative maintenance shall be approved by the COR prior to the performance of work.

NET AMT

PSC CD: Z242

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3002 1 Lot $4,717,979.30 $4,717,979.30 OPTION Preventative Maintenance

FFP

Preventative Maintenance - The contractor shall perform all services in accordance with the attached PWS. The costs for all preventative maintenance shall be approved by the COR prior to the performance of work.

NET AMT

PSC CD: Z242

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4002 1 Lot $4,859,518.68 $4,859,518.68 OPTION Preventative Maintenance

FFP

Preventative Maintenance - The contractor shall perform all services in accordance with the attached PWS. The costs for all preventative maintenance shall be approved by the COR prior to the performance of work.

NET AMT

PSC CD: Z242

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Preventative Maintenance at the Pentagon Heating & Refrigeration Plant

12 December 2018 8 January 2019

1.0. TABLE OF CONTENTS

1.0 Acronyms

2.0 Introduction

3.0 Specifications

4.0 Scope Overview

5.0 Deliverable Table

6.0 Key Personnel

7.0 Other Personnel

8.0 Service Calls Tickets

9.0 Corrective Maintenance Tickets

10.0 Preventative and Predictive Maintenance and Inspection (PPMI) Program

11.0 Records

12.0 Boiler Plant Maintenance

13.0 Chilled Water System

14.0 Compressed Air Systems

15.0 Condenser Water System

16.0 Distributed Controls System (DCS)

17.0 Electrical Distribution System (High, Medium and Low Voltage)

18.0 Feedwater System

19.0 Fuel Oil System

20.0 Heating Ventilation and Air Conditioning (HVAC) Equipment Support and Maintenance

21.0 Sewage Lift System

22.0 Auxiliary Systems and Facilities

23.0 Miscellaneous Plant Structures & Equipment Associated with Plant Operations

24.0 Welding/Pipe Fitting Support - Outage Support

25.0 Equipment/System Warranty Management

26.0 Replacements, Modifications and Upgrades

27.0 Government Furnished

28.0 Contractor Furnished

29.0 Cost-Invoice

30.0 Environmental

31.0 Performance-Based Matrix

32.0 Administrative Requirements

33.0 References – In general, all maintenance shall be done in accordance with the original manufacturer’s

34.0 Security

file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450254 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450255 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450256 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450257 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450258 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450259 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450260 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450261 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450262 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450263 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450265 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450266 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450267 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450268 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450269 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450270 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450271 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450272 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450273 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450274 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450274 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450275 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450276 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450277 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450278 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450279 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450280 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450281 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450282 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450283 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450284 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450285 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450286 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450287 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450287 file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/Enterprise%20Facilities%20&%20Construction%20Division%20Folder-Dec%202016/Ops+Maint/FY-19/HQ0034-19-X-XXXX%20HRP%20OM%20WIP/A03%20-%20Requirement%20Docs/2018.12.12%20-%20PWS%20Pentagon%20HRP.docx#_Toc532450288

1.0 Acronyms

ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers CM Corrective Maintenance COR Contracting Officer’s Representative CS Contracting Specialist DCS Distributed Controls System FFD Federal Facilities Directorate KO Contracting Officer MOP Method of Procedure NFPA National Fire Protection Association NTP Notice to Proceed O&M Operations and Maintenance OCI Organizational Conflict of Interests OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration PH&RP Pentagon Heating & Refrigeration Plant PM Preventative/Predictive Maintenance PWS Performance Work Statement SC Service Call SDM System Description Manual VFD/VSD Variable Frequency Drives/ Variable Speed Drives WHS Washington Headquarters Services

2.0 Introduction

2.1 This is a firm-fixed price contract for Preventative Maintenance (PM) services. A provision for major repair work is covered in Section 26.0 of this PWS; the solicitation of which would be issued via separate proposal by the KO/COR on a case-by-case basis. The Contractor shall provide and perform a comprehensive maintenance program for Mechanical equipment and systems for the Pentagon Heating & Refrigeration Plant (PH&RP) by means of a firm fixed-price contract. The principal mission of the PH&RP is to provide the following services at the Pentagon Reservation and within the following ranges:

Continuous Steam

Continuous Chilled Water Sewage 15 KV Electrical Power

Distribution

Output Range

115 psig +/-5 psig (saturated)

42 to 45 ºF Continuous Continuous

The PH&RP is a mission critical facility that operates 24/7/365 days per year. Any disruption in service would cause serious disruption to operations at the Pentagon Reservation. Thus, this contract’s performance requirements emphasize consistent and reliable provision of services.

2.2 Administration – The Washington Headquarters Services (WHS)/Acquisition Directorate’s Contracting Officer (KO) and Contract Specialist (CS) with administer this requirement with assistance from the WHS FFD (Federal Facilities Directorate) PH&RP (Pentagon Heating & Refrigeration Plant) Contracting Officer’s Representatives (CORs). For this performance work statement, Government refers to the KO, the CS, or the CORs and Contractor refers to the Offeror.

2.3 PH&RP’s Operations & Maintenance Manager and Plant Manager will serve as the primary Government points of contact for the Preventative and Corrective Maintenance contract.

2.4 Period of Performance – The Contractor shall provide Preventative and Corrective Repair Maintenance for the Pentagon Heating & Refrigeration Plant (PH&RP) under a firm fixed price contract. The period of performance will consist of a one (1) 12-month base period and four (4) 12-month option periods.

3.0 Specifications

3.1 The Contractor shall furnish all parts, labor, materials, supervision necessary for the preventative maintenance, predictive maintenance, corrective maintenance (CM) repairs, service calls (SC), and inspections for the equipment and systems listed in Equipment Nameplate Data attachment. All repair work performed under this contract shall be warranted for 90 calendar days after acceptance by the Government. The Equipment Nameplate Data attachment is an existing inventory of the types of equipment and systems maintained under this contract. This contract scope covers all associated equipment, including but not limited to, cables, sensors, dampers and transmitters necessary for proper operation of the equipment and systems even if not specifically identified in the Equipment Nameplate Data attachment.

3.2 Maintenance and repair will include performing quarterly, semi-annual and annual field verification of all control and monitoring sensors and equipment for proper calibration and operation using MAXIMO for tracking. Contractor shall perform operational checks following all maintenance and repair activities.

3.3 Maintenance and repairs procedures shall comply at minimum with guidance provided in the original manufactures manuals, and used as a basis for troubleshooting and repair.

4.0 Scope Overview

4.1 Perform all PM in accordance with OEM Recommendations and approved Job Plans.

4.2 The contract encompasses all activities associated with the maintenance, repairs and calibration of the mechanical equipment and related systems to include:

4.2.1 Boiler Systems (Section 12.0)

4.2.1.1 Steam Distribution System (High & Low Pressure Steam, High & Low Pressure Condensate)

4.2.2 Chillers System (Section 13.0)

4.2.2.1 Chilled Water Distribution System (Supply and Return)

4.2.3 Compressed Air System (Section 14.0)

4.2.4 Condenser Water System (Section 15.0)

4.2.5 Distribution Controls System (DCS) (Section 16.0)

4.2.6 Electrical Distribution System (15 KV, 5KV, low voltage, & Sewage Lift Station Backup

Power System) (Section 17.0)

4.2.7 Feedwater Systems (Section 18.0)

4.2.8 Fuel Oil System (Section 19.0)

4.2.9 HVAC System (Section 20.0)

4.2.10 Sewage Lift System (Section 21.0)

4.3 The Equipment Nameplate Data attachment is an existing inventory of equipment and system types for maintenance under this contract. This contract scope covers all associated equipment, including but not limited to, cables, sensors, dampers and transmitters necessary to operate properly the equipment and systems even if not specifically identified in the Equipment Nameplate Data attachment.

5.0 Deliverable Table

# SUBMITTAL DUE FROM CONTRACTOR GOVERNMENT

REVIEW

8.3.1 Service Calls (SC): Routine

Response

Project Manager shall respond within one (1) hour with a plan of action and be available to walk the job with the Government n/a

8.3.2 Service Calls (SC): Emergency

Response

Project Manager shall respond with a call back within 30 minutes, and shall be on site within two (2) hours. n/a

8.4.3.1 Service Calls: Routine Response

Proposals Proposals shall be submitted within 24 hours 5 business days

8.4.3.2 Service Calls: Emergency Response

Proposals Proposals shall be submitted within 6 hours 4 hours

8.4 Service Calls: Completion in

MAXIMO

All reports and notes shall be entered into MAXIMO and Service Call tickets placed into “Complete” status within three (3) business days n/a

9.3 Corrective Maintenance: Deficiency

Report

Attach the Deficiency Report to the “Complete” PM ticket in MAXIMO within the same three (3) business days n/a

9.3.2 Corrective Maintenance: Deficiency

Report Format 14 days from NTP 5 business days

9.3.3 Corrective Maintenance: MAXIMO

ticket generation

Generate Corrective Maintenance ticket in MAXIMO within three (3) business days n/a

9.3.4 Corrective Maintenance (CM):

Proposals

Proposals shall be submitted within 24 hours of “Complete” from the completed PM in MAXIMO. 5 business days

9.3.6 Corrective Maintenance: Completion

in MAXIMO

All reports and notes shall be entered into MAXIMO and Corrective Maintenance ticket shall be placed into “Complete” (COMP) status within (3) business days.

n/a

10.0 Preventative and Predictive Maintenance and Inspection (PPMI) Plan

Base 12 months: Within 14 days of NTP, submit four (4) hard copies and one (1) CD to the KO and COR Option 12 months: Update and resubmit four (4) hard copies and one (1) CD to the KO and COR 30 days before option performance period begins

10 business days

10.4 10.5

Proposed Changes to Accepted Schedule

Any proposed changes to the accepted schedule must be submitted to the Contracting Officer for review 14 days prior to implementing the changes

5 business days

10.8.2 Preventative Maintenance Schedule Concurrent with PPMI Plan 10 business days

10.8.3 Maintenance & Repair Job Plans Concurrent with PPMI Plan 10 business days

10.8.4 Quality Control Plan Concurrent with PPMI Plan 10 business days

10.8.5 Qualifications Concurrent with PPMI Plan 10 business days

10.8.6.1 Draft Spare Parts List Within 60 calendar days of contract NTP 10 business days

10.8.6.3 Final Spare Parts List Within 14 calendar days from Government comment of Draft Spare Parts List 10 business days

10.8.6.5 Spare Parts Shortfall and Proposal Within 14 calendar days from final submission of Spare Parts List 10 business days

10.11 Replacement units, parts, components and materials

Retain all parts replaced by maintenance/repair activities for at least 10 calendar days after completion of work and keep readily available for inspection by KO or COR upon request.

10 calendar days

10.13 Outage Requests 10 business days advance notice 5 business days

10.14 PPMI Plan Revisions Within 10 business days of Government adding new equipment and/or Contractor replacing equipment. 10 business days

10.17 Routine Daily

Inspections Procedure

Complete daily inspections of the facility and bring any deficiencies to the COR’s attention per Section 9.2 n/a

11.0 MAXIMO (CMMS)

Within 90 calendar days of contract award, Contractor shall provide all asset data, job plans, PM schedules and associated costs for all planned maintenance in MAXIMO

5 business days

11.6.2 Monthly Preventative/Predictive

Maintenance (PM) Report Within 7 calendar days from last working day of the month. 5 business days

11.7.3 Monthly Report: all approved SC

and approved CM work Within 7 calendar days from last working day of the month. 5 business days

11.6.5 PM, SC, Daily Reports and CM

tickets completion in MAXIMO Within three (3) business days of completing the work n/a

11.7 PH&RP MAXIMO Training

PH&RP will provide one (1) specific business process training to one (1) contractor employee within 30 days from NTP.

Contractor is responsible for requesting and scheduling this training with the Government.

n/a

13.3.4 Refrigeration and Motor Oil analysis

reports for all chillers Within the 30 days from NTP n/a

24.3 Welding/Pipe Fitting Support Labor

Rates Within 14 days of contract NTP 5 business days

25.1 Equipment/Warranty Management:

Warranty Detail Report 30 days from contract NTP 10 business days

29.2.2 Schedule of Values (SOV) Within 14 days of contract NTP 10 business days

29.2.3 Preventative Maintenance Schedule Concurrent with PPMI Plan 10 business days

29.3.1 Pencil Copy of Pay Application Within last 7 calendar days of the month 5 business days

29.4 Pay Application Package After Acceptance of the Pencil Copy of Pay Application 3 business days

29.4.2 Wide Area Work Flow (WAWF) After Acceptance of Pay Application Package n/a

30.3 Safety Data Sheets (SDS) Within 30 calendar days of contract NTP 10 business days

32.1 PH&RP Look Ahead Standard

Operating Procedures (SOP)

Submit schedule per SOP every Tuesday for the work schedule for the following week. 2 business days

32.2.1.1 Meeting Agenda 24 hours before the meeting n/a

32.2.2 Meeting Minutes 48 hours after the meeting 3 business days

32.3 Staffing Plan Within 10 business days after contract NTP 5 business days

6.0 Key Personnel

6.1 Required Personnel On-Site: One (1) Project Manager, One (1) MAXIMO Specialist, and One (1)

Electrician are the Government required minimum number of personnel to be on-site during core hours.

6.2 PROJECT MANAGER

6.2.1 Must meet the following at the time of award:

6.2.1.1 Ten (10) years’ experience as journeyman mechanical engineer with field experience in either maritime or industrial plant (construction, operation, or maintenance)

- OR -

6.2.1.2 Ten (10) years’ experience as a journeyman technician with field experience in either maritime or industrial plant (construction, operation, or maintenance).

IN ADDITION TO ONE (1) OF THE FOLLOWING ABOVE (6.2.1.1 OR

6.2.1.2) PROJECT MANAGER MUST POSSESS (1) OF THE

FOLLOWING LICENSES

6.2.1.3 National Institute for the Uniform Licensing of Power Engineers, Inc. (NIUPLE) First Class Power Engineer License

6.2.1.4 Washington DC, Department of Consumer and Regulatory Affairs, Board of Industrial Trades, Class 1 – Steam Engineer License

6.2.2 The Project Manager shall manage all activities required by the contract, lead the on-site technical team and serve as technical point of contact for the performance of this contract. The Project Manager shall be available for all meetings and is designated as key personnel.

6.2.2.1 The Project Manager shall be on-site for all service calls and corrective maintenance. The Project Manager’s “Labor Rate” is firm fixed priced and will not be included in any Service Calls. The Project Manager’s time is included in the base of this contract and shall not be included in additional proposals for service calls and corrective maintenance.

6.3 MAXIMO Specialist

6.3.1 Contractor employees shall have (4) four years’ experience of basic COTS CMMS IBM Maximo knowledge of user function, asset, work orders, and inventory management, at the time of award.

6.4 ELECTRICIAN

6.4.1 Must possess certification in the high, medium and low voltage equipment, and at a minimum, 10 years’ experience and journeyman electrician in motors and controls, motor control centers, variable frequency drives (VFDs) and associated controls, transformers, motors, panels, controls, feeders, motor control centers, protective devices, etc., at the time of award. Electrician must be able to perform the switching of high, medium, low voltage breakers independently.

6.4.2 Electrician must possess a Journeyman Electrician License in Virginia or District of Columbia.

6.5 A journeyman's card showing membership in a recognized trade organization shall be considered as prima facie evidence that the applicant is qualified as a journeyman in that trade, and the examining board may accept that evidence.

7.0 Other Personnel

7.1 Technicians: The Contractor shall provide qualified journeyman, factory trained or certified maintenance personnel for all PH&RP equipment, at the time of award. Training and certification must be current. All lead technicians must be factory trained with a minimum of 10 years of related field experience. The Contractor shall provide factory-trained personnel in maintenance of Mechanical systems and in maintenance of the particular units installed (including attendance to classes provided by the manufacturers). Contractor’s technician shall respond to emergency calls within two (2) hours.

7.1.1 Chillers

7.1.1.1 Chiller Technician – must possess at a minimum 10 years of experience in service, maintenance, and repair of similar chillers of the size and model (York 3,750 Tons Turbo). Also, at a minimum 10 years’ experience in the service, maintenance, repair, and controls as related to the York “OM” Series TurboMaster chillers, 3,750 Tons and larger have a CFC universal license, and valid EPA certification under section 608.

7.1.2 Boilers

7.1.2.1 Boiler Technician – must possess at a minimum 10 years of experience in service, maintenance, repair and controls of similar size (40,000 pph or greater) low NOx burners and multi-fuel (i.e. natural gas and No. 2 fuel) boilers.

7.1.3 DCS

7.1.3.1 Must possess at a minimum 10 years of field experience in service, maintenance, repair and/or control installation of similar size and complexity of industrial controls supporting industrial equipment such as chillers, boilers, pumps as the PH&RP has and Allen Bradley RS Logix experience.

7.1.4 Pumps

7.1.4.1 Pump Technician – must possess at a minimum 10 years of experience in service, maintenance, repair and controls of similar size of pumps as at the PH&RP and at a minimum 10 years of experience in the pump maintenance, repair, and controls, and must has completed pump technology and repair type of training from major pump manufacturers. See attached Inventory List for

PH&RP.

7.1.5 Electric motors, beakers/disconnects/starters/transformers

7.1.5.1 Technicians/electricians must possess certification in the high and low voltage equipment, and at a minimum,10 years’ experience and journeyman electrician in motors and controls, motor control centers, variable frequency drives (VFDs) and associated controls, transformers, motors, panels, controls, feeders, motor control centers, protective devices, etc. Electrician must be able to perform the switching of high, medium, low voltage breakers independently.

7.1.5.2 Electrician must possess a Journeyman Electrician License in Virginia or District of Columbia.

7.1.5.3 A journeyman’s card showing membership in a recognized trade organization shall be considered as prima facie evidence that the applicant is qualified as a journeyman in that trade, and the examining board may accept that evidence.

7.1.6 VFD/VSDs

7.1.6.1 Technicians/electricians must possess certification in the high and low voltage equipment, and at a minimum, 10 years’ experience in control centers, protective devices, etc.

7.1.7 Sewage Plant Equipment

7.1.7.1 Contractor’s technicians/electricians must possess certification in the high and low voltage equipment, pump maintenance, repair and controls and at a minimum, 10 years or more experience in sewage plant equipment maintenance and repair, such as pumps , breakers, transformers, motors, panels, controls, feeders, motor control centers, protective devices, UPS, electric generators, etc.

Contractor’s technician shall respond to emergency calls within 2 hours.

7.1.8 Generators/Engines

7.1.8.1 Technicians must at a minimum possess 10 years’ experience in electric/diesel engine/generator operation, maintenance and controls.

7.1.9 Motorized Valves (MOV) in the Chiller Plant

7.1.9.1 Technician at a minimum must possess 10 years of experience in service, maintenance, repair and controls of similar size of valves as the PH&RP and 10 years of experience in valve maintenance, repair, and controls, and must has completed valve technology and repair type of training from major valve manufacturers.

7.1.10 HVAC

7.1.10.1 Technician must possess certification in the HVAC equipment, and at a minimum, 10 years’ experience in Air Handler Units (AHUs), Fans, etc.

7.1.10.2 HVAC technician shall possess a HVAC journeyman license from Maryland, Virginia, or District of Columbia.

7.1.11 Air Compressors

7.1.11.1 Contractor must possess certification in air compressor technician from the manufacturer in the reciprocating and rotary air compressors and associated equipment, and at a minimum, 10 years’ experience.

7.2 Iconics Senior Application Engineer

7.2.1 Obtain and maintain a NACI background check and CAC.

7.2.2 Requires at least four (4) years direct experience with Iconics and training in

GENESIS64 software suite. The Iconics Engineer shall understand the GENESIS64 Application Server, dashboards, configuration of Hyper Historian and GEO SCADA mapping technology of EarthWorX. The Iconics Engineer shall have experience in project configuration to data acquisition, visualization and deployment and configuration of Kepware, OPC, BACnet, database and other data points for collection, compression and storage.

7.3 The Contractor must have a licensed master plumber and a licensed master welder for emergency response and repairs per contract requirements and must meet the response time in accordance with the

PWS.

7.4 The Contractor must demonstrate that all technicians are factory trained with a minimum of 10 years of experience, have a CFC universal license, and valid EPA certification under Section 608.

7.5 The Contracting Officer shall be notified prior to any changes to key personnel. Government approval will be required for personnel replacements.

7.6 The Contractor Project Manager and alternates shall be fluent in English.

7.7 The Contractor shall provide contingency plans for loss of the Contractor's on-site personnel (e.g., strike, walkout, injury, abrupt resignation); utilities curtailment, and accidental spills of hazardous materials.

8.0 Service Calls Tickets

8.1 Service Calls: Service calls are defined as unscheduled maintenance or corrective repair, to include minor and major repairs on a routine or emergency response, when needed; alteration; fabrication of miscellaneous items; installation of equipment and miscellaneous items; relocation of equipment, materials, and devices; and miscellaneous services. Material cost includes parts or entire unit replacement if repair is not economically feasible.

8.2 The Government will pay the amount for each Service Call to the Contractor on a case-by-case basis through a Service Call ticket. The Contractor shall be fully responsible for all material and labor associated with the entire and complete Service Call proposal. The labor shall not be included in cost proposals if on-site personnel are performing the labor.

8.3 The Contractor shall respond to all Service Calls provided by the KO/COR. The two types of Service Calls are Routine Response and Emergency Response.

8.3.1 Routine Response: Upon receiving a routine call, the Project Manager shall respond within one (1) hour with a plan of action and be available to walk the job with the Government.

8.3.2 Emergency Reponses: Requires immediate action to repair essential systems and/or equipment that may fail and restore them back to its full operational condition as soon as possible. Should an emergency situation arise (e.g., inoperative equipment, burning smell, leaking pipe, refrigerant leak, insufficient utility requirements), the Project Manager shall, respond with a call back in 30 minutes, and shall be on site within two

(2) hours. The Government shall determine if the Service Call is an emergency and shall be dictated in the Service Call ticket.

8.4 Service Call Standard Procedure – Standard procedure on how the Government shall issue a Service Call ticket and how the Contractor shall proceed after receiving a Service Call ticket. Below are the following steps of the procedure:

8.4.1 Step #1 – The Government finds inoperable and/or defective equipment.

8.4.2 Step #2 – The Government generates a Service Call ticket in MAXIMO and assigns the ticket to the Contractor. The Government enters information and notes into the assigned Service Call ticket in MAXIMO. The Government assigns the ticket in MAXIMO with a status of “Waiting on Approval” (WAPPR).

8.4.2.1 A hard copy of the MAXIMO Service Call ticket submitted to the Contractors assigned Project Manager.

8.4.3 Step #3 – The Contractor shall submit a proposal to the Government.

8.4.3.1 Routine Response Service Call ticket proposals shall be submitted within 24 hours.

8.4.3.2 Emergency Response Service Call ticket proposals shall be submitted within 6 hours.

8.4.3.3 The proposal shall include:

8.4.3.3.1 MAXIMO Service Call ticket generated by the Government.

8.4.3.3.2 A detailed breakdown of all estimated costs to include labor hours, materials, and equipment required for completing necessary repairs.

8.4.3.3.3 A schedule for accomplishing the work within 24 hours of Service Call ticket approval. Note: If work cannot be completed within 24 hours, the proposal shall state the estimated time of completion and provide an explanation for why the work cannot be completed within 24 hours.

8.4.3.3.4 The labor shall not be included in cost proposals if on-site personnel are performing the labor.

8.4.4 Step #4 – The Government reviews the proposal and after approval, the Government changes the status of the Service Call ticket to “Approved” (APPR) in MAXIMO.

8.4.4.1 Once the proposal changes to Approved (APPR) status in MAXIMO, the

Contractor has 24 hours to start the performance (repair, material order, maintenance, etc.) of the Service Call ticket.

8.4.4.2 Note: If work cannot be completed within 24 hours, the Contractor shall state the estimated time of completion and provide an explanation for why the work cannot be completed within 24 hours via email to the KO and COR.

8.4.4.3 The Contractor shall not change the status of Service Call tickets in MAXIMO.

8.4.4.4 The Government reserves the right to negotiate the submitted proposal for a fair and reasonable price before acceptance.

8.4.5 Step #5 – The Contractor performs and completes the Service Call ticket. All reports and notes shall be entered into MAXIMO and Service Call ticket shall be placed into “Complete” (COMP) status within (3) business days.

8.4.5.1 Included in the report shall be the Approved proposal for the Completed

MAXIMO ticket.

8.5 Repair procedures shall at minimum comply with guidance provided in the original manufacturers

(OEM) manuals, and should be used as a basis for troubleshooting, repair, and recommended operational performance.

9.0 Corrective Maintenance Tickets

9.1 Corrective Maintenance: Maintenance and repair work required to return a system or component to proper original operating condition as recommended by OEM O&M manuals. Corrective maintenance defined as maintenance work, which involves the repair, or replacements of components, which have failed or broken down and discovered during preventative/predictive maintenance.

9.2 The Contractor shall report any deficiency 24 hours after they complete preventative/predictive maintenance via email to the COR and QA team. A proposal shall be submitted to the Government within 24 hours of submitting the deficiency report. The Government will pay the amount for each corrective maintenance to the contractor on a case-by-case basis through a Service Call ticket. The Contractor shall be fully responsible for all material and labor associated with the entire and complete corrective maintenance proposal. The labor shall not be included in cost proposals if on-site personnel are performing the labor.

9.3 Corrective Maintenance Standard Procedure – Standard procedure on how the Government shall approve a Corrective Maintenance ticket – and how the contractor shall proceed after reporting a Corrective Maintenance ticket. Below are the following steps of the procedure:

9.3.1 Step #1a – The Contractor finds inoperable and/or defective equipment while performing preventative/predictive maintenance.

9.3.2 Step #1b – The Contractor shall follow Section 11.6.5 in this PWS, to “Complete” (COMP) preventative/predictive maintenance ticket in three (3) business days.

9.3.2.1 The Contractor shall submit and attach the Deficiency Report to the

“Complete” (COMP) preventative/predictive maintenance ticket in MAXIMO within the same three (3) business days.

9.3.2.2 The Contractor shall submit a standard Deficiency Report format 14 days from NTP and must be accepted by the Government. Deficiency Report shall include, but is not limited to, the following information: name of contractor/subcontractor, date deficiency found; Corrective Maintenance work order number, name of equipment, deficiency, and recommended repair.

9.3.3 Step #2 – The Contractor generates Corrective Maintenance ticket in MAXIMO to the already existing preventative/predictive maintenance ticket for the equipment the PM ticket was being performed. The Contractor enters information and notes into the assigned Corrective Maintenance ticket. The Contractor assigns the ticket in MAXIMO with a status of “Waiting on Approval” (WAPPR).

9.3.3.1 The Contractor shall generate Corrective Maintenance ticket in MAXIMO within three (3) business days.

9.3.4 Step #3 – The Contractor shall submit a proposal to the Government within 24 hours of

“Complete” (COMP) from the completed preventative/predictive maintenance. The proposal shall include:

9.3.4.1 MAXIMO Corrective Maintenance ticket generated by the Contractor

9.3.4.2 A detailed breakdown of all estimated costs to include labor hours, materials, and equipment required for completing necessary repairs

9.3.4.3 A schedule for accomplishing the work within 24 hours of Corrective

Maintenance ticket approval.

9.3.4.3.1 Note: If work cannot be completed within 24 hours, the proposal shall state the estimated time of completion and provide an explanation for why the work cannot be completed within 24 hours.

9.3.4.4 The labor shall not be included in cost proposals if on-site personnel are performing the labor.

9.3.5 Step #4 – The Government reviews the proposal and after approval, the Government changes the status of the Corrective Maintenance ticket to “Approved” (APPR) in

MAXIMO.

9.3.5.1 Once the proposal changes to “Approved” (APPR) status in MAXIMO, the

Contractor has 24 hours to start the performance (repair, material order, maintenance, etc.) of the Corrective Maintenance ticket.

9.3.5.2 The Contractor shall not change the status of Corrective Maintenance tickets in

MAXIMO.

9.3.5.3 The Government reserves the right to negotiate the submitted proposal for a fair and reasonable price before acceptance.

9.3.6 Step #5 – The Contractor performs and completes the Corrective Maintenance ticket. All reports and notes shall be entered into MAXIMO and Corrective Maintenance ticket shall be placed into “Complete” (COMP) status within (3) business days.

9.3.6.1 Included in the report shall be the approved proposal for the Completed

MAXIMO ticket.

9.4 Maintenance and repairs procedures at minimum shall comply with guidance provided in the original manufactures manuals, and should be used as a basis for troubleshooting and repair.

10.0 Preventative and Predictive Maintenance and Inspection (PPMI) Program

10.1 The Contractor shall develop and implement a Preventative and Predictive Maintenance and Inspection

Plan within 14 days of contract NTP. The Contractor shall submit four (4) hard copies and one (1) CD-ROM of the plan to the KO and COR, which addresses preventative maintenance, minor repairs, major repairs and service call response for the PH&RP that result in extending the useful life of the equipment, minimizing down time, and assuring that operating equipment and systems are performing at peak efficiency.

10.2 Contractor shall perform operational checks following all maintenance and repair activities. The intent of the preventative and predictive maintenance program is to provide routine maintenance services that permit the early detection and correction of items which, if deficient or defective, would:

10.2.1 Interfere with normal operation of the system;

10.2.2 Endanger life and/or property;

10.2.3 Involve increased operating cost or lengthy repairs. Excessive or repeated system breakdowns or deficiencies may be considered by the Contracting Officer (KO) as an indication of unsatisfactory performance of the PPMI by the Contractor.

10.3 The PPMI program shall include all inspection, checks, adjustments, and maintenance items necessary to ensure that each system complies with applicable manufacturers’ or industry standards for safety, reliability, efficiency, and satisfactory operating conditions and maintenance activities described in the O&Ms for the equipment.

10.4 Base 12 month: Within 14 days of contract NTP, the Contractor shall submit four (4) hard copies and one (1) CD-ROM of the plan to the KO and COR. Each copy shall be on a Compact Disk-Read Only Memory (CD-ROM). The Government will review and provide comments within 7 days. A draft copy of the proposed PPMI plan shall be submitted to the KO for acceptance prior to commencing work. All scheduled PPMI work is expected to be completed and updated into MAXIMO within the month scheduled. The KO may require changes or additions to the accepted PPMI program plan should multiple deficiencies occur. Any Contractor proposed changes to the accepted PPMI program must be submitted to the contracting officer for review. Allow 10 business days for Government review of proposed changes.

10.5 Option 12 month(s): The Contractor shall update and resubmit four (4) hard copies and one (1) CD- ROM of the plan to the KO and COR 30 days before option performance period begins. The schedule shall indicate, for each item of equipment or systems identified in Equipment Nameplate Data attachment, the day of the week in which weekly or more frequent inspections shall be performed. The Contractor shall schedule and perform PPMI within the following time-of day constraints within Standard Hours of Operation. Once accepted by the Contracting Officer, the Contractor shall adhere to this schedule in order to facilitate the Government’s surveillance of the work. Any proposed changes to the accepted schedule must be submitted to the Contracting Officer for review 14 days in prior to implementing the changes.

10.6 The Contractor performs all PM work specified herein on the dates shown in the accepted PPMI schedule.

10.7 The detailed PPMI plan shall contain the PM Job Plans for all equipment and systems; establishes procedures for documenting the maintenance and repair history of equipment and systems; and provides a centralized reference of the schedules, reports, personnel responsibilities, and approach to the work under the contract. Contractor shall be responsible to coordinate and schedule sub-contractors to accomplish work in an efficient manner requiring the least amount of outages and down time.

10.8 The PPMI Plan includes, at a minimum:

10.8.1 Maintenance and repair records standard formats. The Contractor shall maintain an equipment file in hard copy and in electronic format for each piece of equipment listed as a part of the MAXIMO system.

10.8.2 Preventative Maintenance Schedule

10.8.2.1 Schedule Restrictions:

10.8.2.1.1 All Refrigeration Plant and Chilled Water Distribution system equipment Annual PM must be completed by April 1st.

10.8.2.1.2 All Boiler Plant (includes Feedwater and Fuel Oil) and Steam Distribution system equipment Annual PM must be completed between June 1st and September 1st

10.8.3 Maintenance & Repair Job Plans. Job plans shall be in accordance with OEM recommendations and frequency, at a minimum.

10.8.4 Quality Control Plan – The Contractor shall develop and maintain a quality control program to ensure the quality, timely, and efficient operations, maintenance, and minor repair in…