Attachment_6_-_PWS__ADMIN.pdf

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1 Front Office Operations

1.1 Organizational Leadership

The contractor shall periodically evaluate Under Secretary of Defense for Acquisition, Technology and Logistics (USD(AT&L)) and Assistant Secretary of Defense for Research and Engineering (ASD(R&E)) goals to incorporate supporting activities into a DASD(SE) strategic plan for the coming year to include work plans and performance standards.

The contractor shall develop and maintain DASD(SE) organizational charts for internal and external use. Charts will range in level of detail from level 1 (Directors) to level 4 (individual employees) and shall be produced in software formats approved by DASD(SE) (e.g. Word, Power point, etc.). Organizational Charts will be updated monthly.

2.0 Administration

2.1 Executive Assistance

The contractor shall provide executive assistance to Presidentially appointed and career SES executives (DASD(SE) has four executives) including scheduling, calendar management, travel support (scheduling, reservations, preparation material, vouchers), correspondence control, communications management (telephone and e-mail), preparation of meeting agendas, preparation of briefings, security and public affairs coordination of briefings, recording significant discussions and action items, and other executive assistance duties as required.

2.2 Action Tracking and Task Support.

The contractor shall set schedules and deadlines, and draw on staff to develop, coordinate and execute plans of action. The contractor shall ensure timely and accurate responses to assigned actions. This work-flow management includes tracking actions through CATMS or a future follow-on program, controlling the flow of actions through DASD(SE) office, managing ASD(R&E) staff expectations and suspense’s, and verifying process, procedures and other protocols are followed.

DASD(SE) executes an average of five action packages per day.

2.3 Office infrastructure support

The contractor shall provide infrastructure or office management support to include: printing;

photocopying; scanning, faxing, ordering and stocking office supplies; initiating and tracking work orders, initiating and tracking furniture requests, coordinating facility maintenance, telephone and IT support, and other related activities as required to facilitate efficient and effective operation of the DASD(SE) organization.

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The contractor shall coordinate initial planning, development, graphics and editing support, review, and final production for all SE-originated or co-developed articles, reports, and guides.

2.4 Support office security

The contractor shall perform the duties in support of the office security manager.

DASD(SE) government and contractor support personnel are located in three office suites external to the Pentagon and two office suites inside the Pentagon. DASD(SE) offices outside of the Pentagon are located at the Mark Center Building.

The contractor shall collect and consolidate inputs for the weekly activity reports as required.

Provide value added inputs and quality assurance of the reports. Collect and consolidate inputs, into a single report for Director, SE to approve and submit to the ASD(R&E). Contribute to ASD(R&E) staff meetings with weekly reports on significant activities related to ASD(R&E) imperatives.

Weekly reports are submitted 50 weeks per year.

2.5 Special/Other Requirements

2.6 Data Rights

All systems, methodologies, processes, software, databases, analysis tools, data, reference material, documents and other information obtained, produced, or developed by the contractors as part of this effort shall become the property of the Government and shall be delivered to the Government. Systems, methodologies, processes, software, databases, analysis tools and data to be developed, updated, modified, or converted under this task shall be delivered with unlimited and unrestricted rights to the U.S. Government.

2.7 Security

The contractor shall maintain a TOP SECRET facility clearance issued by the Defense Security Service (DSS). All employees designated to perform on this SOW must be U.S. citizens and those associated with providing technical support or working in government spaces must hold a minimum of a SECRET personnel security clearance. Certain employees will require a TOP SECRET security clearance and may be required to maintain their eligibility for access to Sensitive Compartmented Information (SCI) current. The contractor shall maintain a DSS certified safeguarding capability to at least the SECRET level. The contractor will be required to hand carry classified material between government offices and the contractor's site. Specific security instructions will be detailed in the DD 254 associated with the master contract.

2.8 Work Location

The majority of the support will be performed within the metropolitan Washington, DC, area but may include other CONUS and OCONUS locations as required by specific technical requirements. Contractor personnel will work in a mix of contractor provided facilities and

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Government facilities. The government will provide space for up to five contractor personnel in support of this task. The contractor is encouraged to make maximum use of the government provided office space before locating staff in the contractor’s offices. The location of the contractor's facilities shall be in close proximity to the Pentagon, Arlington, VA.