RCpdp3590.pdf

CODE

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PAGE(S)

until 02:00 PM local t ime 18 Sep 2018

A X B X C

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X G F 70 - 73

74 - 84 H 85 - 91

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 91

(If other than Item 7) HQ0013

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

HQ0013 8. ADDRESS OFFER TO

9. Sealed offers in original and 5 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 20

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

21 - 50 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

51 - 52

53 - 54 X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

55 - 69

PART II - CO NTRACT CLAUSES

DEFENSE SECURITY COOPERATION AGENCY-CON

TIFFANY TANNER

201 12TH STREET S, SUITE 203

ARLINGTON VA 22202-5408

DEFENSE SECURITY COOPERATION AGENCY-CON

ALI BESHIR

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202-5408

703-697-8942

703-601-1251FAX:

TEL:

703-601-1251FAX:

TEL: 703-697-8939

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

13 Sep 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

HQ001318R0008

09/14/201801

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

FOB: Destination

FFP

Technical Support

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 12 Months

FOB: Destination

FFP

NESA Administrative Support

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 12 Months

FOB: Destination

FFP

Academic Support

NET AMT

0004 12 Each FOB: Destination

FFP

WJPC Administrative Support

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE AMOUNT

0005 2,100 Labor Hours

Instructors

LH

Distinguished Professor/Senior Facilitator FOB: Destination

TOT ESTIMATED PRICE

CEILING PRICE

UNIT UNIT PRICE AMOUNT

0006 8,300 Labor

Adjunct Professor/Facilitator

UNIT UNIT PRICE AMOUNT

0007 940 Labor

SURGE Support

Research Associate

UNIT UNIT PRICE AMOUNT

0008 1,500 Labor

Web Developer, Programmer and Design Specialist

0009 1 Lot Events & Seminars ODC

COST

Lodging, Transportation and Interpretation.When providing the services such as (but not limited to) lodging, transportation and interpretation, the Contractor shall solicit at least three (3) quotes. ODC’s are reimbursable at the Contractor’s actual cost with no allowance for profit or fee, per FAR 16.601(b).

ESTIMATED COST

0010 1 Lot Travel ODC

COST

This travel CLIN is in support of CLINs 0001 through 0008 and travel costs will be reimbursed in accordance with Per Diem Rates in effect at the time of travel as set forth in the Federal Travel Regulations (FTR) and/or Joint Travel Regulations (JTR) as applicable as referenced in the Federal Acquisition Regulation (FAR) Part 31.205-46.

No G&As costs shall be applied to travel.

The Government estimate for Travel is $250,000 per contract year.

0011 1 Lot Other Direct Cost

COST

Miscellaneous

The Contractor shall follow contractor manpower reporting instructions in accordance with guidelines in the PWS.

NOT SEPARATELY PRICED

Manpower Reporting

1001 12 Months OPTION FOB: Destination

Technical Support

1002 12 Months OPTION FOB: Destination

NESA Administrative Support

1003 12 Months OPTION FOB: Destination

1004 12 Months OPTION FOB: Destination

1005 2,100 Labor

OPTION FOB: Destination

1006 8,300 Labor

1007 940 Labor

1008 1,500 Labor

1009 1 Lot OPTION Events & Seminars ODC

COST

Lodging, Transportation and Interpretation.When providing the services such as (but not limited to) lodging, transportation and interpretation, the Contractor shall solicit at least three (3) quotes. ODC’s are reimbursable at the Contractor’s actual

1010 Lot OPTION Travel ODC

COST

This travel CLIN is in support of CLINs 0001 through 0008 and travel costs will be reimbursed in accordance with Per Diem Rates in effect at the time of travel as set forth in the Federal Travel Regulations (FTR) and/or Joint Travel Regulations (JTR) as applicable as referenced in the Federal Acquisition Regulation (FAR) Part 31.205-46.

1011 1 Lot OPTION FOB: Destination

Miscellaneous

COST

Other Direct Cost

OPTION The Contractor shall follow contractor manpower reporting instructions in accordance with guidelines in the PWS.

NOT SEPARATELY PRICED

2001 12 Months OPTION FOB: Destination

2002 12 Months OPTION FOB: Destination

2003 12 Months OPTION FOB: Destination

2004 12 Months OPTION FOB: Destination

2005 2,100 Labor

2006 8,300 Labor

2007 940 Labor

2008 1,500 Labor

2009 1 Lot OPTION Events & Seminars ODC

COST

Lodging, Transportation and Interpretation.When providing the services such as (but not limited to) lodging, transportation and interpretation, the Contractor shall solicit at least three (3) quotes. ODC’s are reimbursable at the Contractor’s actual

2010 Lot OPTION Travel ODC

COST

This travel CLIN is in support of CLINs 0001 through 0008 and travel costs will be reimbursed in accordance with Per Diem Rates in effect at the time of travel as set forth in the Federal Travel Regulations (FTR) and/or Joint Travel Regulations (JTR) as applicable as referenced in the Federal Acquisition Regulation (FAR) Part 31.205-46.

2011 1 Lot OPTION FOB: Destination

Miscellaneous

OPTION The Contractor shall follow contractor manpower reporting instructions in accordance with guidelines in the PWS.

NOT SEPARATELY PRICED

3001 6 Months OPTION FOB: Destination

3002 6 Months OPTION FOB: Destination

3003 6 Months OPTION FOB: Destination

3004 6 Months OPTION FOB: Destination

UNIT UNIT PRICE AMOUNT

3005 1,050 Labor

OPTION Instructors

UNIT UNIT PRICE AMOUNT

3006 4,150 Labor

OPTION Instructors

UNIT UNIT PRICE AMOUNT

3007 470 Labor

OPTION SURGE Support

UNIT UNIT PRICE AMOUNT

3008 750 Labor

OPTION SURGE Support

3009 1 Lot OPTION Events & Seminars ODC

COST

Lodging, Transportation and Interpretation.When providing the services such as (but not limited to) lodging, transportation and interpretation, the Contractor shall solicit at least three (3) quotes. ODC’s are reimbursable at the Contractor’s actual

3010 1 Lot OPTION Travel ODC

COST

This travel CLIN is in support of CLINs 0001 through 0008 and travel costs will be reimbursed in accordance with Per Diem Rates in effect at the time of travel as set forth in the Federal Travel Regulations (FTR) and/or Joint Travel Regulations (JTR) as applicable as referenced in the Federal Acquisition Regulation (FAR) Part 31.205-46.

The Government estimate for Travel is $40,000 per contract year.

3011 1 Lot OPTION FOB: Destination

Miscellaneous

OPTION The Contractor shall follow contractor manpower reporting instructions in accordance with guidelines in the PWS.

NOT SEPARATELY PRICED

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Section C – Description and Specification Performance Work Statement Title: Regional Centers Support As of 12 September 2018 Contract Information

Contract Number: (Completed by the KO at time of contract award) Tracking Number: TBD Solicitation Number: HQ0013-18-R-0008 Previous Contract/Task Order Number: HQ0013-15-D-0001

POC Information Name: (Completed by the KO at time of contract award) Title Contractor Organization: (Completed by the KO at time of contract award) Address: (Completed by the KO at time of contract award) Phone Number: (Completed by the KO at time of contract award) E-Mail Address: (Completed by the KO at time of contract award)

Name: (Completed by the KO at time of contract award) Title Contracting Officer Organization: DSCA Directorate of Business Operations (DBO) Address: 201 12th ST S, Suite 203

Arlington, VA 22202-5408

Title Contracting Officer Representative (COR) NESA Organization: DSCA Directorate of Business Operations (DBO) Address: 201 12th ST S, Suite 203

Arlington, VA 22202-5408

Title Contracting Officer Representative (COR) WJPC Organization: DSCA Directorate of Business Operations (DBO) Address: 201 12th ST S, Suite 203

Arlington, VA 22202-5408

1.0 DESCRIPTION OF SERVICES

1.1 General

1.1.1 Mission

DSCA’s mission is to advance U.S. national security and foreign policy interests by building the capacity of foreign security forces to respond to shared challenges. DSCA leads the broader U.S. security cooperation enterprise in its efforts to train, educate, advise, and equip foreign partners.

DSCA administers security cooperation programs that support U.S. policy interests and objectives identified by the White House, Department of Defense, and Department of State. These objectives include developing specific partner capabilities, building alliances and partnerships, and facilitating U.S. access.

DSCA integrates security cooperation activities in support of a whole-of-government approach; provides execution guidance to DoD entities that implement security cooperation programs; exercises financial and program management for the Foreign Military Sales system and many other security cooperation programs; and educates and provides for the long-term development of the security cooperation workforce.

1.1.2 Introduction

This is a non-personal services contract to provide qualified personnel to perform tasks in support of the Department of Defense (DoD) Washington DC Regional Centers. The contractor shall provide all personnel, equipment, tools, materials, and supervision necessary to perform services as set forth in this Performance Work Statement (PWS) except as specified in PWS section 3.0. Because of the fluidity of the support needed, the contractor tasks herein are not meant to be all-inclusive. Additional tasks will be within scope, and of a similar nature, complexity, and skill level. The specific work effort related to these areas will be explained, prioritized, and further clarified on a regular basis by the Contracting Officer Representative (COR).

Per Department of Labor §404.1567 standards, the majority of the tasks defined in this PWS are deemed sedentary work. On a limited basis, capable personnel may be asked to support light work involving lifting of no more than 20 pounds at a time.

1.2 Background

Authorized under 10 U.S.C. Section 184, the centers utilize unique academic forums to build strong, sustainable international networks of security leaders. The Regional Centers (RC) support defense strategy objectives and policy priorities through: (1) Offering executive-development strategic-security studies, research and outreach in rigorous outreach programs that foster long-term collaborative relationships; (2) Developing and sustaining relationships and communities of interest among security practitioners and national security establishments, especially in defense, throughout the region; and (3) Enhancing enduring partnerships among the nations of the region. The RC accomplish their mission primarily through resident and in-region programs including: seminars, and courses, as well as through bilateral workshops, alumni outreach events, and research publications.

The Centers build on the strong bilateral relationships between the United States and country partners by focusing on a multilateral approach to addressing regional security concerns and issues. The courses are designed to meet the knowledge needs of national security professionals by providing a forum for rigorous examination of the challenges that shape the security environment of the region. Participation is open to military and official representatives from all countries with which the U.S. government maintains formal diplomatic relations. The Centers provide a focal point where national decision makers can gather to exchange ideas and explore tools for cooperative problem solving.

1.2.1 The Near East South Asia Center (NESA)

NESA was launched in October 2000, the NESA Center’s mission is to enhance stability in the Near East and in South Asia by providing an academic environment where strategic issues can be addressed, understanding deepened, partnerships fostered, defense-related decision-making improved and cooperation strengthened between military and civilian leaders from the region and the United States. Further information about the NESA Center can be found on their website http://nesa-center.org/.

1.2.2 The William J. Perry Center (WJPC) for Hemispheric Defense Studies WJPC was established as the Center for Hemispheric Defense Studies in September 1997, by directive of the Secretary of Defense, to enhance civilian partner capacity in the Americas. WJPC is the premier Western Hemisphere forum for strategic-level defense and security education, outreach, analysis, research, and ongoing dialogue regarding the development of effective security and defense policies and strategies within the region.

Further information about the Perry Center can be found on their website http://www.williamjperrycenter.org/.

1.3 Objective

The objective of this contract is to provide administrative, technical, logistical, and academic support services for seminars, conferences, symposia, and other events. The Contractor shall design and implement events that will enable the regional centers to conduct its current programs. The core curriculum will examine four broad themes:

regional strategic issues; the changing strategic environment; elements of security decision making; and tools for enhancing regional security. During the course of the contract, these tasks may be adjusted in coordination with the Contractor to encompass additional tasks of similar scope and complexity. DC regional centers programs will include, but are not limited to those listed in Annex A.

1.3.1 SURGE Requirements

Changes in the National Defense Authorization Act (NDAA) may causes changes to the RC workload and schedule.

The Contractor shall provide qualified administrative, technical, management, and academic support personnel http://nesa-center.org/ http://www.williamjperrycenter.org/ during times when the designated Center’s workload surges or increases. These personnel shall assist the RC in designing, organizing, and executing various in-scope activities. These activities will take place at the NDU facilities and/or at other designated locations throughout the world. Centers will provide surge requirements 15-30 days in advance. SURGE requirements shall not exceed 20% of the contract value.

1.3.2 Reduction of Hours

The Government shall provide the Contractor with 30 days written notice before significantly reducing the scope of the services or functions required under the contract.

1.3.3 Approach

The Contractor shall conduct business in a fashion that is consistent with Federal and DoD regulations. The Contractor shall provide technically qualified personnel, who are experienced in international policy, operations, administrative, logistics and support analysis services to support the detailed planning, organizing, coordinating and execution of numerous conferences, seminars and international programs as well as operation of the ongoing policy and outreach missions as specified in this Performance Work Statement (PWS). Experience working with senior government and military personnel, and with the Department of Defense is desirable. The Contractor shall respond to the designated center Contracting Officer’s Representative (COR), for policy and program guidance.

SCOPE QUESTIONS: The Contractor is responsible for notifying the Contracting Officer (KO) of direction received from Government personnel that the Contractor considers outside the scope of PWS requirements prior to performing the work.

1.4 Operational Information

1.4.1 Period of Performance

The period of performance is for a base period of twelve (12) months and two (2) 12-month option periods. Total contract period of performance including the Government exercise of any options is thirty-six (36) months.

1.4.2 Place of Performance

The Government will provide a suitable infrastructure that promotes the safe and efficient work efforts of the Contractor. Throughout the duration of the task, Contractor staff will be provided with on-site workspaces, computers and necessary systems access, email accounts, and telephones. The Contractor will be required to provide an off-site location for remaining staff. Daily work efforts will be performed within the National Capital Region (NCR), primarily within facilitated space on Fort Leslie McNair, in Washington D.C. on the campus of the National Defense University.

Tasks under the contract will be performed at Government owned facilities or Government leased facilities in the continental United States (CONUS) and Outside CONUS (OCONUS). The regional centers are currently located at the National Defense University (NDU). The Contractor shall perform support services and technical assistance at regional center offices and other sites as designated by program needs. Contractor offices must be located in the greater Washington, D.C., metropolitan area.

1.4.2.1 Alternate Place of Performance

The Contractor shall perform tasks specified in this PWS at the facilities identified in section six (6), seven (7), or eight (8) of the DD Form 254. Contractor offices must be located in the greater Washington, D.C., metropolitan area.

1.4.2.2 Other Off-Site Performance

Off-site performance is defined as any location/facility not identified in the PWS (hours spent and work completed during travel is conducted and reported in accordance with travel procedures addressed in the PWS) and occurs as a result of KO or COR approval to work at an alternate location during a Government observed holiday as listed in

1.4.4. The CORs are required to monitor the Contractor’s performance for any work conducted off-site; therefore the Contractor shall provide a plan to the Government for monitoring the work accomplished that will allow the COR to validate the level of effort performed. The Contractor’s plan shall detail how they will (a) notify the COR in advance of their employee’s intent to work off-site, and (b) at the completion of the off-site performance, how they will report the work accomplished.

1.4.2.3 Telework

Routine or Situational telework may be authorized, in accordance with the Contractor’s policies, by the Contract Senior Manager (CSM). The CSM shall discuss the telework plan with the COR to ensure the telework plan aligns with the mission, prior to implementation. The telework plan shall identify the specific day(s) and hours for planned telework, identify if the telework is classified as routine or situational, and identify the tasks to be accomplished during the telework hours.

1.4.3 Hours of Operation at the Government Facility

The Contractor shall conduct business Monday through Friday, except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closures, or similar Government directed facility closing. On-Site and Off-site contractor duty hours must include the core duty hours of 0900-1600, Monday through Friday. Contractor personnel may be required to work flexible hours, with a start time between 07:00 a.m.

and 06:00 p.m. based on requirements. The Contractor must maintain an adequate workforce for performance of all tasks, and meet all scheduled deliverables defined within this performance work statement.

Occasionally, the Government will require coverage for an extended period to support emerging deliverables. The workday may be extended beyond core hours under the oversight of the Government if on-site support is required.

The Contractor is authorized to vary scheduling, as necessary, to cover these short notice assignments. The Contractor is not authorized separately billed premium pay for this effort.

The Program Manager shall submit a proposed Personnel Summary Report as required by the COR. When hiring personnel, the Contractor shall ensure stability and continuity of the workforce are essential for performance of this performance work statement.

Contractor personnel shall not open or close any Government facility or perform any end of day security checks. If Government personnel are not available in the building/location of work to provide oversight of Contractor activities, Contractor personnel shall leave the premises. Alternate work locations must be coordinated with and approved by the COR prior to the Contractor performing work or costs incurred will not be reimbursed. The Contractor and COR shall ensure the KO is notified of COR approved alternate work locations.

1.4.4 Recognized Holidays

The Government observes the Federal Holidays listed in Table 1. Contractors will not be able to perform work at the Government facility on these dates.

Table 1 – Federal Holidays

Holidays Dates New Year’s Day 1 January Martin Luther King, Jr. Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December Inauguration Day NCR only

1.4.5 Emergency Office Closures

When contractor employees are not allowed access to the worksite due to emergency closures, the Government shall not be charged for the previously scheduled work hours, unless the contractor can show work was performed, deliverables have been met and the Government received a benefit. The contracting officer shall have the option of seeking remedies that permit the contractor to (a) reschedule the time lost due to a closed government facility or (b) work at an alternate duty location.

Non-emergency/non-essential contractors shall not report to a closed government facility. The Contractor shall prepare all deliverables and other contract documentation utilizing contractor resources. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment pursuant to the Changes clause of the contract.

1.4.6 Type of Contract

This is a hybrid contract with Firm Fixed Price, Cost Reimbursable and Cost Plus Fixed Fee CLINs.

1.4.7 Contractor Identification

Each Contractor employee shall, while on duty, wear in plain view an identification badge to be furnished by the Government, containing the employee name and date of expiration. Contractor employees shall clearly identify themselves as “Contractors” at all times, in all communications and representations, including in the workplace, at meetings, in conversations, telecommunications, mail, electronic mail (e-mail), and faxes, whether with Government personnel, other Contractor personnel, or with the public. Contractors with access to the Agency’s Local Area Network (LAN) or with an official Government e-mail address shall include their company name in the signature block and the designation “CTR” in the global address. The Contractor shall notify the Government if the “CTR” designation is not included in the global address.

1.4.8 Contractor Training

Within ten (10) working days of award of this contract or ten (10) days of employment, the Contractor shall insure that all on-site personnel complete annual Government-furnished training in Information Assurance, Privacy Act, and Operational Security. Any other assigned training required may be completed within thirty (30) days.

Contractor behavior deviating from standards taught in the courses shall be grounds for termination of the contract.

All Government-provided training shall be approved and scheduled through the applicable COR in advance.

However, the Government may provide training to Contractor personnel only if the contract requires it, it does not create a conflict, and does not give the appearance that the Government is favoring a particular Contractor employee. No Government-provided Contractor training is authorized without KO coordination and approval.

1.5 Special Qualifications

1.5.1 Personnel Management

The Contractor is responsible for providing technically qualified personnel to perform the work specified in this PWS. The contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

The Contractor shall maintain minimal personnel turnover throughout the life of the contract and ensure continuity of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment such that impact to the Government is minimal.

The government reserves the right to review resumes of proposed contractor personnel prior to being assigned to support this effort. Before filling any vacancies during the performance of this contract, the Contractor shall provide the designated COR the proposed candidate’s summary position description analysis matched against the PWS position description requirements to ensure compliance with the government’s needs. Resumes submitted for employees assigned to this PWS will contain documented experience directly applicable to the functions to be performed. Prior work experiences will be specific and of sufficient variety and duration that the employee is able to effectively and efficiently perform the assigned functions. The Contractor shall submit proposed resources in batches for the Government’s review, concurrence, or non-concurrence. The Government will provide the Contractor a concurrence or non-concurrence decision within seven (7) business days.

Contractor personnel do not work for the Government; however, the Government may request removal (permanent or temporary) of personnel from performance on this contract upon discovery of fraudulent qualification documentation, when Contractor personnel behave in an unprofessional manner, poor performance, or if their actions are considered unacceptable by a reasonable person.

Individuals will be accepted for assignment to contract tasks based collectively on the qualifications stated in the contract, as required by the respective performance task, conforming to industry/government standards and related to the inherent requirements of the work to be done.

1.5.2 Labor Categories, Descriptions, and Responsibilities & Contractor Qualifications Academic support and facilitators must have the combination of academic degree (PhD or JD preferred), practical experience, and/or teaching experience in the required area of expertise. Administrative, technical and management support personnel will be already trained to perform their tasks. Personnel shall possess the highest standards of personal deportment and judgment; possess demonstrated organizational abilities, and outstanding interpersonal and communications skills.

1.5.2.1 Technical Support (CLIN X001)

1.5.2.1.1 Program Planning Manager

Tasks: The Program Planning Manager is responsible for overseeing the continuity of NESA Center programs and for managing the staff of the Events Program Planning Office. Works with internal/external resources to secure needed materials and services. Develops and ensures short and long term milestones are tracked and reached and all functional support requirements are integrated and met. Acts as the overall project or event functional services integrator. Conducts research and recommend vendors, based on analysis and rationale of at least three sources, to support programs. Evaluate current planning procedures, recommend improvements and implement modifications.

Responsible for managing staff of Events Program Planners and academic intern program; create assignment schedule for event program planners and updates as required; conduct performance evaluations of Event Program Planners and academic interns; create training materials for new event program planning employees and implement standardized training programs specific to NESA operating system; and manage and standardize execution of seminar components which are universal to NESA seminars. Travel in support of international programs and train staff to properly perform pre/onsite/post international event requirements. Conduct programs as assigned. Provides summary of activities and financial commitments to USG through the service contract’s management on a weekly basis or as requested.

Qualifications: To successfully perform this task, a Bachelor’s Degree from an accredited college is required. Five or more years of experience planning domestic and international events throughout the NESA region is required. At least one or more years as a manager and knowledge of hotel and conferencing contracting structure details are required. Must be able to work occasional evenings and weekends. Must have documented experience managing a team, providing project information to senior officials for decision, conducting functional coordination meetings, and managing workload schedules. Possess outstanding written and oral communication skills and attention to detail as well as the organizational and planning skills to manage multiple tasks and meet deadlines as required. Must show proven ability to contribute as a team player and strong interpersonal skills to negotiate problems in the US and in the NESA region. Strong ability to work with minimal supervision. Experience working in a multi-cultural environment and interacting professionally and diplomatically from the NESA region is required. PMP or other hospitality certificate is a plus.

1.5.2.1.2 Senior Events Program Planners (Minimum 2 Positions) Tasks: Senior Events Program Planner responsibilities include overseeing and directing the execution of NESA Center projects through internal and external coordination with senior management, faculty, staff and external sources in coordination with the Events Program Planning Manager, Director of Program Support, or Academic Dean. Works with internal/external resources to secure needed materials and services. Ensures that short and long term completion milestones are reached and requirements are met. Conducts research (at least three vendors) to recommend vendors in support of programs. Evaluate current planning procedures, recommend improvements and implement modifications as required. Responsible for planning, preparing, and managing events; create operational assignment schedule for assigned functional support against event agendas; creates and updates weekly detailed program timelines and milestones to execute events; develops, manages and reports on program expenditures to achieve program objectives and maintains daily updates of expenditures; standardize execution of seminar components which are universal to NESA seminars. Assist supporting event personnel to plan travel requirements;

acquiring airline tickets, filing pre and post travel vouchers, compile security information and manage security cable transmissions, as necessary. Must be able to travels in support of international programs and direct pre/onsite/post international event requirements. Conduct other duties as designated.

Qualifications: To successfully perform this task, a Bachelor’s Degree from an accredited college is required or 8 years of documented program planning experience in the NESA region. Four or more years of experience planning domestic and international events. Two or more years as a senior event planner and knowledge of hotel and conferencing contracting structure details are required. Must be able to work occasional evenings and weekends.

Possess outstanding written and oral communication skills and attention to detail as well as the organizational and project management planning skills to manage multiple tasks, synchronize functional support efforts, and meet deadlines as required. Must be able to conduct cost estimates and maintain accurate project cost spreadsheets.

Proven ability to contribute as a team player and strong interpersonal skills to negotiate problems in the US and in the NESA region. Strong ability to work with minimal supervision. Experience working in a multi-cultural environment and interacting professionally and diplomatically in and throughout the NESA region is required.

1.5.2.1.3 Events and Program Planner

Tasks: Develop, plan, prepare, execute, and oversee the day-to-day support of programs with integrated staff support functions in the US and abroad. Tasks include: development and capture of all logistics requirements;

coordination and execution of all IPRs to synchronize functional area support tasks; completion of project timelines;

and provide tasks for review by the government (operational agenda) prior to execution of an event. Upon approval, implement the course of action and activities to ensure a well thought out and managed function for NESA. Assist the faculty course directors’ in developing academic programs; modify and keep up-to-date seminar schedule, guidebook, and planning checklists to maintain awareness of program components, including logistics, seminar materials and seminar deadlines; edit, publish and distribute seminar materials; and work directly with course directors’ to determine course requirements; and develop cost estimates. During planning, preparation, and program execution phases, provide executive summary reports to the events program planning manager and designated government representative (s). Maintain all financial records for each event and ensure services are provided in accordance with the Contractor’s agreement. Closely monitor activities to ensure events are managed professionally with minimal disruptions. Provide a written after action report that identifies suggestions for improvement as well as positive aspects about the event.

Qualifications: Bachelor’s degree with one year of event planning experience required or 7 years of documented experience as a planner in the NESA region. Must be able to travel and work occasional evenings and weekends.

Fluency in Arabic and/or French language is preferred. Skills as well as a thorough understanding of regional issues and customs of the NESA region are desired.

1.5.2.2 NESA Administrative Support (CLIN X002)

1.5.2.2.1 Registrar

Tasks: (1) Manage the nomination, admission, and registration processes IAW NESA Center program plan; (2) draft cables and fund citation letters to the U.S. Embassies and assist with sending these funding authorization letters to each Embassy as required on behalf of the NESA Center; (3) maintain efficient organization of NESA’s Registrar inbox; (4) assist with registration in-processing at various meetings/events as necessary; (5) track and enter registration information into RC PeopleSoft student management database; (6) provide functional feedback on database requirements for the Registrar Office to the Data Systems Manager to ensure effective technical processing of Registrar functions; (7) update/send acceptance letters and participation letters, update contact information, and assist, as necessary, with other administrative duties pertaining to international and US personnel participation in NESA events in the US and abroad to include management of hotel room assignments, travel arrangements, and transportation movement; (8) attend meetings and conferences to coordinate programs with other agencies in the NESA region as requested; and (9) perform other duties associated with registrar functions as requested.

Qualifications: Master’s or bachelor’s degree desired or required 8 years of documented registrar experience with NESA region stakeholders. Must have 3- 4 years of experience as Registrar Manager in the NESA Center region is required. Must have7-8 years of experience as an NESA region academic registrar that interacts with the diplomatic and/or military community. Must have experience working with RCPAMS, AMHS, and SANS. Must be able to travel and support programs domestically and internationally. Must have proven experience supervising other registrar and registration functions throughout the NESA region.

1.5.2.2.2 Deputy Registrar

Tasks: Deputy Registrar serves as the primary back-up for the Registrar. Assists Registrar with nomination, admission and registration processes. Assists the Registrar with Center communications with U.S. Diplomats, Defense Attaches, Military Group Leadership at U.S. Embassies, NGOs, and Think Tanks in 30 plus countries.

Assist the Registrar with drafting Cables and Fund Citation letters to the U.S. Embassies and will assist with sending these funding authorization letters to each embassy as required on behalf of the NESA Center. Responsible for responding to inquiries and maintaining efficient organization of NESA Registrar inbox. Responsible for all assigned NESA Center registration tasks. Assists with registration in-processing at various meetings/events as necessary in the US or the NESA region. Tracks and enters registration information into NESA and NESAdatabases for programs. Updates and completes participant lists and manages integrity of input/output of appropriate information in the NESA database. Provides functional feedback on database requirements for the Registrar Office to the Data Systems Manager to ensure effective technical processing of Registrar functions. Other duties may include updating/sending acceptance letters and participation letters, updating contact information and assisting Registrar as necessary with other administrative duties pertaining to international and US personnel participation in NESA events in the US and abroad. Interacts with foreign and US military officers and civilians of varying levels.

Part of a team that is responsible for the effective flow of information about participants and alumni across the Center.

Qualifications: Bachelor’s degree or 4 works of equivalent work experience required. Must have a working knowledge of Microsoft Office Suite, especially Word and Excel. Must have experience working with RCPAMS.

Prior database entry experience is required; experience with student administration software is desired; Attention to detail and the organizational and planning skills to manage multiple tasks and meet deadlines are required.

Familiarity with government acronyms and military structure is required. Experience working in multi-cultural environments and interacting professionally with diplomacy is required.

1.5.2.2.3 Participant Programs Manager

Tasks: Supports programs conducted at NESA Center and at overseas locations. Facilitates and enhances communications between the participants and the greater NESA region communities regarding programs and handling of participants. It oversees the synchronization of NESA protocol requirements for domestic and international events. The incumbent provides management support to the NESA Center senior management regarding the handling and management of all participant program activities to include supervision of participant program support staff. Develops protocol and participant plans and programs to accomplish these efforts through effective and efficient business practices. Supports the Director of Program Support functions and must coordinate all activities with the event planner managers and registrar functions. Participates in integrating the international outreach program of NESA by enhancing relationships with academic institutions, think tanks and foreign government representatives as required; develops and maintains NESA’s relationships with designated NESA partners abroad and in the U.S. as required; develops contacts with international representatives in Washington and counterparts in other countries to promote and expand NESA’s relationships with participating countries to facilitate program interaction, especially with priority countries as determined by NESA; provides substantive guidance and advice to staff and faculty to prepare for visits of international delegations and officials to NESA; senior coordinator for all NESA top priority visits; works with staff and faculty to plan, organize and host conferences at NESA.

Qualifications: Master’s degree desired; bachelor’s degree required. 2-3 years of proven experience as a participant programs manager with NESA region members to include experience in planning and conducting outreach activities, and experience integrating support into events; proven track record of interpersonal skills to interact with senior personnel, diplomats and embassies is required; experience coordinating programs, conducting administrative briefings, and coordinating technical planning to support programs; proven effective verbal and written communication skills is required. Must have proven management experience of personnel conducting participant programs activities. Arabic, French, or Russian is highly desired.

1.5.2.2.4 Participant Programs Assistant

Tasks: Assists the participant programs manager with day-to-day details associated with escorting, coordinating ground movement, and leading and communicating activities associated with various participant administrative aspects of running an academic program at NESA Center and at overseas locations. Facilitates and enhances communications between the participants and the greater NESA region communities regarding programs and handling of participants. Supports the Participant Program Manager functions and must coordinate all activities with the event planner managers and registrar functions. Works with staff and faculty to plan, organize and host conferences at NESA as assigned.

Qualifications: Bachelor’s degree required. 1-2 years of proven experience as a participant programs assistant with NESA region, any DoD regional center, university, or think tank. Must have experience in planning and conducting outreach/engagement activities, and experience integrating functional support activities into events; proven track record of interpersonal skills to interact with senior personnel, diplomats and embassies is required; experience coordinating programs, conducting administrative briefings, and coordinating technical planning to support programs; proven effective verbal and written communication skills is required. Arabic, French, or Russian is highly desired.

1.5.2.2.5 Media and Communications Specialist

Tasks: The Media and Communications Specialist develops a positive image of the organization and is expected to attend special events and to establish personal relationships with participants, alumni and diplomatic officials in the United States and in the NESA region. Media and Communications Specialist will provide all print and electronic promotional and informational material for the Center, including, but not limited to, news releases; newsletters, reports and other publications; NESA Web sites, public and Blackboard; Face Book pages, public and alumni;

NESA News broadcasts; special video projects, including informational presentations about NESA; director’s messages and special reports. Conduct media-related research and recommend various means to expand NESA Center awareness in the NESA region. Additional duties may be assigned, as required within the context of these duties to support requirements in the headquarters, other academic activities, or while traveling for programs and events.

Qualifications: A bachelor’s degree in media and/or communications or a related discipline is desired. Experience in media, communications, printing, graphic development, DRUPE, publication, and social media usage experience required. 2-3 years of documented experience working as a media and communications specialist at a news media, think tank, regional center, university or advertisement agency. Must be able to travel and work occasional evenings and weekends. Arabic, French, or Russian is highly desired.

1.5.2.2.6 Outreach Coordinator

Tasks: Based on published DOD and NESA Center guidance, and approved direction from the Academic Dean, Deputy Director, Alumni Coordinator, or designated NESA Center faculty or staff lead, will develop and coordinate activities with various DC, domestic, and international organizations. Activities will directly assist NESA Center officials to present and exchange dialogue on topics of mutual benefit regarding national security challenges through education and engagement programs. Activities will include developing, preparing, and executing approved embassy and ministry level visits, country visits, DATT roundtables, and sub-regional roundtables. Additionally, in coordination with the alumni office and others, communicates with alumni by providing: weekly articles of interest via email; alumni congratulatory letters; holidays and religious letters; letter of encouragement and acknowledgement based on an incident; and survey opportunities for feedback. Develop folders for visiting guest, commencement events, or as requested containing NESA Center information one pager, alumni yearbook (by seminar and or country), NESA Center roster, business cards of specific contacts at NESA, alumni brief, and the newsletter/annual report. Maintain an updated stakeholder list of contacts (OSD, DSCA leadership and country officers, COCOMs, local embassies, US embassies in the NESA region to include senior leadership and SCOs).

Other duties as required.

Qualifications: Master’s degree desired; bachelor’s degree required. 3-4 years of proven experience as an outreach coordinator with a regional center, local think tank, university or government agency. Proven experience in planning and conducting outreach activities in DC, the USA, and in the NESA region. Proven interpersonal skills track record of interacting with senior personnel, diplomats and embassies is required. Must have proven research associate skills and knowledge of alumni engagement media systems. Arabic, French, or Russian is required.

1.5.2.3 Academic Support (CLIN X003)

1.5.2.3.1 Academic Resources Coordinator (ARC) Services

1.5.2.3.1.1 Academic Resources Coordinator Tasks (Estimated 55%) This position serves as the Academic Resources Coordinator at the Near East South Asia Center for Strategic Studies. In this capacity, the incumbent assists the Academic Dean, faculty, fellows, research associates, and the Center’s leadership in the acquisition, production and distribution of research products. The ARC coordinates support for new topics of academic focus for the Center, including the development of workshops and symposium.

The ARC acts as the primary support for the Academic, Course Directors, and faculty leads in supporting new programs and updating old curriculum (reading materials, maps, online resources) for seminars, workshops, etc.

The ARC maintains all academic program files, updates information to the National Defense University SIGACT, coordinates the Center’s annual program plan and provides input to the Center’s Program Management Review Quarterly process with the NESA Center Strategic Planner, and coordinates all activities with the faculty and senior staff. Provides input to RCPAMS for all faculty activities.

1.5.2.3.1.2 Research Associate Support Tasks (Estimated 35%)

Provides research support for the Director, Dean of Academics and a team of senior faculty to conceptualize, organize, and research to include planning and developing seminars and courses, obtaining economic and demographic historical statistics, creating maps and charts, reviewing and proofreading, and rapporteuring at various conferences and Think Tanks meetings.

1.5.2.3.1.3 Personal Research and Seminar Led (Estimated 10%) Focuses on personal research and serve as program lead on various topics.

Qualifications: Master’s degree and work experience as a Research Associate.