AMENDMENT_OF_SOLICITATION_OF_CONTRACT18R0008.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

S

PAGE OF PAGES

1 15

2. AMENDMENT/MODIFICATION

NO. 0002

3. EFFECTIVE DATE

15-Sep-2018

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO.(Ifapplicable)

6. ISSUED BY CODE HQ0013 7. ADMINISTERED BY (Ifother than item 6) CODE HQ0013

DEFENSE SECURITY COOPERATION AGENCY-CON

TIFFANY TANNER

201 12TH STREET S, SUITE 203

ARLINGTON VA 22202-5408

DEFENSE SECURITY COOPERATION AGENCY-CON

ALI BESHIR

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202-5408

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X 9A. AMENDMENT OF SOLICITATION NO.

HQ001318R0008

X 9B. DATED (SEE ITEM 11)

13-Sep-2018

10A. MOD. OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt ofthis amendment prior to the hour and date specified in the solicitation or as amended by one ofthe following methods:

(a) By completing Items 8 and 15, and returning 1 copies ofthe amendment; (b) By acknowledging receipt ofthis amendment on each copy ofthe offer submitted;

or (c) By separate letter or telegramwhich includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. Ifby virtue ofthis amendment you desire to change an offer already submitted, such change may be made by telegramor letter, provided each telegramor letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to (1) provide responses to industry questions, (2) make revision's to Section L – Instructions, Conditions and Notices to Bidders as a result of the questions.

Except as provided herein, all terms and conditions ofthe document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

TEL: EMAIL:

15B. CONT RACT OR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C. DATE SIGNED

15-Sep-2018

EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

30-105-04 STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

HQ001318R0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

Q & A 9.15

# Reference Questions Government Response 1 Section L

D.6 par 1 Past Performance Format, there has been a substantive increase in the number of total Past Performance Information Sheets required. The new requirement is for the Offeror/Prime to submit three Past Performance Information Sheets, while any critical subcontractor is required to submit two Past Performance Information Sheets.

However, Paragraph D.6 has not changed, still directing that Offerors shall instruct Vendors to submit Past Performance Questionnaires (PPQs) to Mr. Woodrow Bell directly by 11 Sep 2018.

Q1. Please confirm that the Government does not expect additional PPQs to be submitted for the additional Past Performance Information Sheets required, since it would be particularly difficult for other US Government customers at the end of the fiscal year to turn around PPQs in the two business days between posting of the Amendment and the new solicitation closing date, and that providing customer POCs for the new Past Performance Information Sheets will meet the Government’s requirement.

Q2. Since Mr. Bell was replaced by Mr. Beshir as the designated Contract Specialist for this solicitation, please confirm the PPQs originally submitted directly to Mr.

Bell do not require resubmission.

A1. Yes, The additional information is required and this ensure that your company is given the correct credit for your past performance. This contract has to be awarded before the end of fiscal year 19.

Hard copy proposals must be received by DSCA DBO/CON, 201 12TH ST S, Suite 107 Arlington, VA 22202-5408, Attention: Tiffany Tanner AND email the electronic version to dsca.ncr.dbo.mbx.cons@mail.mil not later than 2:00 P.M. (EST) Wedensday 19 September 2018.

A2. Yes. To date we have only receive (1) PPQ. All PPQ must be sent the DBO CON Mailbox .

mailto:dsca.ncr.dbo.mbx.cons@mail.mil

Under Section L – Instructions, Conditions and Notices to Bidders, Section II.A.

Q3. Is it the Government’s requirement for Offeror’s to complete a pricing spreadsheet for this submission?

Q4.If so, can the Government please provide the referenced spreadsheet?

A3. Yes A4. The reference spreadsheet will be posted with Ademement 02.

Q5. Because the amended solicitation was released early morning on Sept. 14 and many substantive changes were made in the amended solicitation including increasing the number of volumes from 3 to 5, the number of Past Performance references required of major subcontractors, and the page limits, would you extend the submission date to September 20, 2018?

A5. Hard copy proposals must be received by DSCA DBO/CON, 201 12TH ST S, Suite 107 Arlington, VA 22202-5408, Attention: Tiffany Tanner AND email the electronic version to dsca.ncr.dbo.mbx.cons@mail.mil not later than 2:00 P.M. (EST) Wedensday 19 September 2018.

Par. A1 On page 76, Q6. The solicitation states that offerors should submit 5 copies of Vol I. II. II & IV.

The subsequent sentence states that offerors should submit 3 hard copies of Vol III. Please clarify the number of hard copies of each volume to submit.

A6. Vol. I Executive Summary Vol II Technical/Management

Approach (Factor 1) VII Past Performance V Additional Requirements

(5) Copies are Required for the above Volumes. Four (4) of the copies shall have the offeror’s name and any other identifiers redacted or removed.

IV Cost Offerors shall submit 3 hard copy version each of Volume IV. Two (2) of the copies shall have the offeror’s name and any other identifiers redacted or removed.

Par. A1 (Now Reads)

All volumes shall be submitted in written form (5 copies); To also include (1 copy) CD-R or DVD-R (write once/read only) that is “closed” so that no further writes can be made to the media. CD-R/W or DVD-R/W media types are not acceptable. Media must be virus scanned by the offeror prior to submitting to the Government. In addition, offeror shall submit one copy to dsca.ncr.dbo.mbx.cons@mail.mil.

** Offerors shall submit five (5) hard copy versions each of Volumes I, II, III & V.

Four (4) of the copies shall have the offeror’s name and any other identifiers redacted or removed. Offerors shall submit 3 hard copy version each of Volume III.

Two (2) of the copies shall have the offeror’s name and any other identifiers redacted or removed.

Par F Sec. 5 Q7. In the current Regional Solicitation it states that the Contractor must hold a “Secret FCL”.

A facility clearance (FCL) is an administrative determination that, from a national security standpoint, a facility is eligible for access to classified information at the same or lower classification category as the clearance being granted. The FCL may be granted at the Confidential, Secret, or Top Secret level.

Sponsorship: The very first step to clearing a company is for them to be sponsored for a facility clearance by either a government contracting activity (GCA) or another cleared company. The Facility Clearance Branch has a PDF Facility Clearance (FCL) Sponsorship Request Letter that the sponsoring organization may use to submit the sponsorship. For more information please contact U.S. Department of Defense –Defense Security Service.

http://www.dss.mil/isp/fac_clear/fac_clear_ check.html

DSCA is NOT conducting Sponsorship for facility clearance.

A7. Yes. The contractor must hold a Secert Security Requirements: Each offeror shall provide, as part of their proposal, a copy of their letter from the Defense Industrial Security Clearance Office (DISCO) that grants their facility and security clearance levels. Offerors shall include a statement certifying that all personnel employed to perform under the resultant contract meet the qualifications (to include the requisite security clearances, and National Agency Checks) in the DD Form 254, Contract Security Classification Specification, at Attachment 04.

Offerors must complete Block 6 of the attached DD254 with the appropriate http://www.dss.mil/isp/fac_clear/fac_clear_ information for their companies.

Completed DD254’s must be submitted with proposals. Security classification requirements must be met at time of proposal submission. Proposals submitted without a completed DD254 will be considered incomplete.

The following have been modified:

PROPOSAL REQUIREMENTS

L-900. Proposal Requirements

I. Proposal Format

A. General: The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Offerors shall submit only one proposal for Regional Centers Support as the Government will review only one proposal per offeror.

Proposals must be received by the Business Operations Division of the Defense Security Cooperation Agency at 201 12th Street South, Arlington, VA 22202, Attention: Tiffany Tanner, no later than the date and time specified in Block 8 on the face page of the RFP.

B. Communications: Exchanges of source selection information between Government and offerors will be controlled by the Contract Specialist. Exchanges of source selection information after submission of the initial proposal packages between the Government and offerors will be controlled by the Contracting Officer. The offeror may email information, but the email must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. The DBO CON email box is the official dsca.ncr.dbo.mbx.cons@mail.mil email address for submission of proposals. Evaluation notices and responses will be transmitted as e-mails and will be treated and marked as Source Selection Sensitive Information. The subject line of the email shall be titled: “RFP HQ0013-18-R-0008, Contractor Name, Source Selection Information See FAR 2.101 and 3.104.” Questions/comments will only be entertained if received in email and only when submitted on Attachment L-1 Solicitation Questions and Answer Template in Section 6. Offerors shall submit questions no later than, 11:00 am, EST, on 28 August 2018.

Emails should be addressed the KO and CS as follows:

KO: Tiffany Tanner Email: tiffany.n.tanner4.civ@mail.mil

CS: Ali Beshir Email: ali.m.beshir.civ@mail.mil

No information concerning this solicitation or requests for clarification will be provided in response to offeror-initiated telephone calls. All such requests must be made in writing and submitted to the above email address. Written inquiries will be answered in writing and provided to all offerors. However, because of administrative time, written inquiries may not be answered when requests are received by the above addressee after the original due date for receipt of questions as specified in this solicitation. The timeframe for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers, unless authorized by the KO. .

II. Volume Organization

A. General: Proposals shall be submitted to the Government in five (5) separate volumes as set forth below:

VOL. RFP

PARA # VOL. TITLE PAGE LIMIT

I L II B Executive Summary Cover Page 1 Page Table of Contents No Limit Glossary of Abbreviations and Acronyms No Limit Narrative Summary 5 Pages Acknowledgements No Limit

II L II C Technical/Management Approach (Factor 1) Table of Contents No Limit Technical Approach (Subfactor 1) 10 Pages Sample Events Calendar No Limit Continuity Plan 2 Pages Transition Plan No Limit Personnel and Subject Matter Experts (Subfactor 2) 10 Pages

Personnel Summary Report (PSR) No Limit Support Service (Subfactor 3) Sample Program Exercise 15 Pages Quality Control (Subfactor 4) Quality Control Plan 20 Pages

III L II D Past Performance (Factor 2) Table of Contents No Limit mailto:tiffany.n.tanner4.civ@mail.mil mailto:ali.m.beshir.civ@mail.mil

VOL. RFP

PARA # VOL. TITLE PAGE LIMIT

Offeror’s Past Performance Information Sheets

15 pages (5 Pages per past performance effort (Summary Page not included in page count))

List of Past Performance Questionnaires sent to customers 1 Page

IV L II E Price Proposal (Factor 3) Price Narrative 5 Pages Pricing Spreadsheet; Pricing Proposal No Limit

V L II F Additional Requirements Table of Contents No Limit Completed RFP No Limit Total Compensation Plan No Limit Organizational and Consultant Conflict of Interest Mitigation Plan No Limit

Cross Reference Matrix No Limit Security Requirements No Limit Joint Venture/Partnership Agreement (if applicable) No Limit

*All volumes shall be submitted in written form (5 copies) and to also include (1 copy) CD-R or DVD-R (write once/read only) that is “closed” so that no further writes can be made to the media. CD-R/W or DVD-R/W media types are not acceptable. Media must be virus scanned by the offeror prior to submitting to the Government. In addition, offeror shall submit one copy to dsca.ncr.dbo.mbx.cons@mail.mil

** Offerors shall submit five (5) hard copy versions each of Volumes I, II, III & V. Four (4) of the copies shall have the offeror’s name and any other identifiers redacted or removed. Offerors shall submit 3 hard copy version each of Volume III. Two (2) of the copies shall have the offeror’s name and any other identifiers redacted or removed.

In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

1. The sealed package used to submit the proposal package must show the time and date specified for receipt. Each volume shall be marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II, III, etc. Proposals shall be in the English language and all monies shall be proposed in United States dollars.

2. Print shall be no smaller than a font size of 12. Paper size shall be 8 1/2” X 11,” excluding any spreadsheets. Spreadsheets shall not be greater than 11” x 17.” Each volume within the proposal notebook shall be separately tabbed and identified. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings, color presentations are not desired or required.

3. The page limit for Volume I, Executive Summary is ten (10) pages. The page limitation for Volume II, Technical/Management Approach is seventy-five (75) pages. The page limitation for Volume III, Past Performance is twenty-five (25) pages. The page limitation for Volume IV, Price Proposal is ten (10) pages. There is no page limitation for Volume V, Additional Requirements. The page limitations include any cover page, charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but excludes any table of contents or list of acronyms (if utilized). Offerors are cautioned that any pages that exceed the page limitations shall not be read but shall be removed and either retained in the contract file without being considered in the evaluation, or, sent back to the offeror.

4. Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

5. Each page containing proprietary information should be so marked.

6. Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

B. Volume I, Executive Summary The requested information shall be provided in a separate volume (i.e., 3-ring binder) labeled "Volume I – Executive Summary".

1. Cover Page The offeror shall provide the following informaiton on the cover page:

a. The offeror’s firm name

b. The solicitation name and number

c. The name, address, electronic address and telephone and facsimile numbers of the offeror

d. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set forth in the schedule

e. Names, titles, electronic addresses and telephone and facsimile numbers of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation

f. Name, title, and signature of person authorized to sign the proposal

g. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority;

h. A generic company email address shall be provided for this solicitation and all correspondence or the email addresses of a maximum of two points of contact.

i. Provide the offeror’s CAGE code; data universal numbering system (DUNS) code; tax identification number; and business size (large or small) and type(s) of small business, if applicable

j. Confirmation offeror’s proposal is valid for a minimum of 365 days from the proposal due date

k. Provide a list of all joint venture team members, a listing of their size status, and if applicable, all the socioeconomic programs under which they are eligible

l. Confirmation of virus check

2. Table of Contents The offeror shall include a master table of contents for the entire proposal that includes a list of all tables, figures, drawings, and spreadsheets.

3. Glossary of Abbreviations & Acronyms The offeror shall include a master list of abbreviations and acronyms used within the proposal.

4. Narrative Summary The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price. The salient features should tie in with the evaluation factors/sub-factors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal. The offeror shall include any assumptions and constraints to achieving PWS objectives within this five (5) page limit.

5. Acknowledgements

The contractor shall return signed copies of the solicitation. Offerors shall complete Provisions 52.204-8 and 52.204-17 as applicable. Should amendments be issued against this solicitation, the Offeror shall acknowledge by signing the SF 30 titled Amendment of Solicitation/Modification of Contract and include it in the proposal submission.

C. Volume II, Technical/Management Approach

1. General: The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal.

2. Format and Specific Content: The requested technical information shall be provided in a separate volume (i.e., 3-ring binder) labeled "Volume II - Technical/Management Approach ". The following information shall be provided in the written technical proposal and will be evaluated to assess the proposed technical approach and associated technical risk in accordance with Section M-900, Evaluation Basis for Award. The written technical proposal shall address each of the following subfactors to describe the offeror’s proposed approach to performing the requirements set forth in the PWS. For each subfactor, the offeror shall identify risks, if any, associated with the proposed approach and actions the offeror will take to mitigate the identified risks. If no risks/mitigations are identified in the offeror’s proposal, it indicates the offeror does not consider there to be any risk associated with their proposed approach.

Subfactor One: Technical Approach Offeror must demonstrate knowledge and understanding of the required services; use of program management tools to plan, prepare, and execute PWS deliverables. Offerors are advised to address how all processes work to produce the service, for which they are being utilized.

Offerors shall demonstrate their process by addressing the Sample Event Calendar (Attachment

01) included in the package. Offeror shall address how the offeror intends to meet the qualifications identified in the PWS, and should also identify those areas the offeror sees as critical to the customers for this contract. Offerors’ responses to the sample event DO NOT count against the ten (10) page limit of the Management of Operations Approach.

Offerors are encouraged to demonstrate how project support is organized, managed, and integrated to accomplish all service functions (Project management, Registration, Media, Academic Resource, Alumni) to achieve current and future programs/events deliverables.

Subfactor Two: Personnel and Subject Matter Experts Offeror shall submit a Personnel Approach to identifying, recruiting, hiring and maintaining qualified and knowledgeable senior level academic employees, professors, and other technical or administrative personnel to work CONUS and in OCONUS geographical regions .and subject matter experts to accomplish PWS requirements.

Offerors shall provide resumes and proof of employees’ consent, for personnel they are including in the proposal. Proof of Employee Consent shall also indicate the availability of proposed individuals (i.e. Is the proposed individual an existing, bona fide employee of the offeror or will employment of the proposed individual be contingent upon award of this contractor?) and be signed by that employee. Each resume shall be no longer than seven (7) pages. The resumes and proof of consent DO NOT against the ten (10) page limit of the Personnel Approach.

Offerors shall detail process for meeting surge requirements. Process shall include timeline for filling surge positions, once a surge option is exercised. Offeror must submit a personnel summary report (PSR) detailing how well proposed personnel meet qualifications to include access to and pool of surge personnel as outlined in the PWS. The offeror shall provide proof of the employees consent and resume. The consent shall be in the form a letter signed and dated by the person, in question. Any PSR inclusion without a resume and a signed consent form will be considered not available for evaluation purposes. The pages of the PSR DO NOT count against the ten (10) page limit of the Personnel Approach.

Subfactor Three: Support Service Offerors shall submit a Support Service Approach. Since it is will be a focus of the evaluation and the desired outcome of actual contract performance, offerors are encouraged to provide methodology, analytical tools, and means to provide lodging, transportation, interpretation support, and flights for events to occur OCONUS. The services to be provided for events include all or some of the listed items, but are not limited to just these items.

Offerors are encouraged to demonstrate efficiency working in the Washington DC Regional Centers geographical areas in terms of coordinating and providing services and ability to working within appropriate regulations.

Offerors shall complete the Sample Program Exercise (Attachment 02). The pages submitted in response to the Sample OCONUS Event Exercise DO NOT count against the ten (10) pages of the Support Services Approach.

Subfactor Four: Quality Control Offerors shall submit a Quality Control Plan (QCP). The QCP shall be no more than twenty (20) pages.

D. Volume III, Past Performance

1. General: The offeror shall submit Present and Past Performance Information for itself and any joint venture member, as well as each proposed critical subcontractor. in accordance with the following paragraphs. A critical subcontractor is defined as an entity (subcontractor and/or teaming contractor), other than the offeror itself that will perform more than 33% of the regional center support services.

2. Past Performance Format: The requested present and past performance information shall be provided in a separate volume (i.e., 3-ring binder) labeled "Volume III - Past Performance". A summary page shall be provided for this acquisition, describing the proposed role of the offeror, any joint venture member and critical subcontractor (nature of work and percentage of overall work).

Summary page information must clearly communicate that proposed critical subcontractor(s) meet the definition of a critical subcontractor established above. Efforts submitted for proposed critical subcontractors not meeting the established definition will not be evaluated. Each offeror/joint venture member shall complete a separate sheet for three (3) active or completed contract (with at least one year of performance history) in the past five (5) years from the issuance date of the RFP, that the offeror/joint venture member considers relevant in demonstrating its ability to perform the proposed effort. If the total number of such contracts exceeds five (5), each offeror/joint venture member shall address its five (5) most recent and relevant contracts. For each critical subcontractor included in the offeror's proposal, summary sheets for two (2) of their most recent and relevant contracts shall also be included. The offeror's/joint venture member’s or critical subcontractor’s present and past performance information may include data on efforts performed by other predecessor companies, affiliates, other divisions or corporate management if such was provided for evaluation and if the offeror’s past performance volume demonstrates the company, affiliate, or division will provide the offeror with resources for the instant proposed effort, such as workforce, management, facilities, or other capabilities demonstrating direct and meaningful involvement in the performance of the instant proposed effort. The summary sheets shall clearly indicate the division or corporate organization that performed or is presently performing the contract. Contracts listed may include those with the Federal Government, state and local governments or their agencies, and commercial customers.

3. Key Personnel: Offerors, joint venture members, or critical subcontractors that are newly formed entities (in existence less than five (5) years from the issuance date of this solicitation) who either have no prior contracts or do not possess relevant corporate past performance, but have key personnel with relevant past performance while employed by another company, may demonstrate the performance of such key personnel by submitting FACTS Sheets for three (3) of their most recent and relevant contracts under which such key personnel performed the same role currently being proposed on the instant acquisition and this performance occurred during the past five (5) years from the issuance date of this solicitation. Note however, that the quality of the key personnel’s performance under the submitted contract must be able to be verified by the Past Performance Team in order to be considered in the assessment of confidence. Any such key personnel must already be employed by the offeror /joint venture member, or in the case of a critical subcontractor, must already be employed by the critical subcontractor; a letter of intent to hire does not constitute employment.

4. Subcontractor/Teaming Member Consent Form: In addition to the information provided in the past performance summary sheets for each entity as required above, the offeror must submit a consent letter executed by each of its proposed teaming member(s) and/or critical subcontractors authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond. The consent form should be completed by the team member(s) and/or critical subcontractors identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume III.

5. Past Performance Sheets: The offeror/joint venture member and critical subcontractor, if applicable, shall focus its responses so that they clearly correlate present and past performance with the requirements of this RFP. The responses must clearly describe the relevance of the effort to the work proposed. The past performance sheet for each relevant contract shall not cover more than five (5) 8 ½ x 11 inch pages. The information shall include:

a. Name of (past) customer

b. Name/Number of contract

c. Description of work performed

d. Period of performance of contact

e. Price of the contract.

f. Name of Point of Contact for the customer

g. Phone number and email of POC

If problems were encountered during the performance of the identified contracts, provide evidence of the ability to isolate the root causes of problems and include a description of programs or actions taken to resolve those causes. Problems not addressed, but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here.

6. Past Performance Questionaire: A Past Performance Questionnaire is included in the solicitation package. Offerors shall send copies of the Past Performance Questionnaire to vendors. Offerors shall instruct the vendors to return the questionnaire directly to DSCA NCR DBO CON Mailbox Att: Tiffany Tanner at the Defense Security Cooperation Agency Contracting Office. Past Performance Questionnaires may be returned via email to dsca.ncr.dbo.mbx.cons@mail.mil or mailed or delivered to the address at paragraph I.A. of this section. Offerors are to inform the vendors the questionnaires are due NLT 2:00 P.M. (EST) Tuesday 18 September 2018.

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

Once the Present/Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror. Therefore, any exchange/contact between the offeror/joint venture member and/or critical subcontractor and its own POCs in regards to comments made on the questionnaire is not permitted.

7. Client Authorization Letter: In the event that commercial contracts are presented as present/past performance sources of information, a client authorization letter shall be issued to those commercial POCs requesting/authorizing them to complete a Present/Past Performance Questionnaire. The offeror is required to send the client authorization letter(s) with the Present/Past Performance Questionnaire(s) to each POC on commercial contracts. A separate copy of client authorization letter(s) for each commercial contract shall be included in the offeror’s Present/Past Performance submission for the Government’s use in case additional questionnaires need to be sent by the Government after the RFP due date.

8. Follow-up Discussions: The Government may conduct follow-up discussions with any of the people identified in the past performance submissions in the offeror’s Present/Past Performance Volume. The Government may obtain other information by sending out additional questionnaires and/or through other sources.

E. Volume IV, Price Proposal

CLIN Type Chart and Instructions:

CLIN Type Applicable

CLINs Instructions

Firm fixed Price

(FFP)

X001, X002, X003, X004

Enter the Unit price and the Amount.

Labor Hour (LH) X005, X006, X007, X008

Enter the Unit price and the Amount.

Cost Reimbursable

X009, X010, X011

An estimated ceiling price will be pre-filled by the Government.

There is nothing for offerors to enter. No fees shall be added.

Offerors shall enter the UNIT PRICE and AMOUNT for each FFP and LH CLIN in the schedule of the solicitation. The entries in the schedule will serve as the price list for the labor category at the CLIN for which the UNIT PRICE and AMOUNT are entered. UNIT PRICE shall be not go out beyond two (2) decimal places.

Travel and ODC CLINs are Cost Type CLINs. No fee shall be added to these CLINs. The amount will be pre-filled. There is nothing for offerors to enter.

For the manpower reporting entries, offerors are to leave the spaces blank, as the CLINs are Not Separately Prices (NSP).

F. Volume V, Additional Requirements

1. General: Volume V, Additional Requirements shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP.

2. Total Compensation Plan: The total compensation plan required by FAR 52.222-46 shall be submitted as a part of Volume V. The plan shall set forth salaries and fringe benefits proposed for professional employees and include supporting information to enable the Government to review the proposed salaries and fringe benefits in accordance with FAR 52.222-46. Note: The compensation plan pertains to the offeror only. However, if a populated joint venture is formed (a joint venture in which the employees are employed by the joint venture itself and not by any individual joint venture partner), the joint venture must submit the total compensation plan for the joint venture. If an unpopulated joint venture is formed, each individual joint venture partner must submit its own total compensation plan.

3. Organizational and Consultant Conflicts of Interest Mitigation Plan: Each offeror shall specifically identify in its proposal whether or not any potential or actual OCCI, as described in FAR Subpart 9.5, exists for this procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

4. Cross Reference Matrix: T The offeror shall prepare a cross reference matrix cross referencing all RFP requirements to the location of the offeror’s responses in their proposal. The cross reference matrix provides reference information but is not evaluated. The offeror’s format is acceptable. The cross reference matrix will be utilized as a tool to show critical interrelationships and dependencies among the technical requirements document Performance-Based Work Statement (PWS), Purchase Description, the Contract Line Item Number (CLIN), Section L (Instructions to Offerors), and Section M (Evaluation Basis for Award). The cross reference matrix will help an offeror ensure it has responded to all the evaluation criteria and proposal submittal requirements identified in the solicitation. If the matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over the matrix. Additionally, to the extent the matrix discloses details as to the manner by which the Government intends to evaluate the offeror’s proposals for award, Section M references in the matrix are for informational purposes only, and the Government shall be obligated to evaluate proposals solely in conformance with Section M of the solicitation.

5. Security Requirements: Each offeror shall provide, as part of their proposal, a copy of their letter from the Defense Industrial Security Clearance Office (DISCO) that grants their facility and security clearance levels. Offerors shall include a statement certifying that all personnel employed to perform under the resultant contract meet the qualifications (to include the requisite security clearances, and National Agency Checks) in the DD Form 254, Contract Security Classification Specification, at Attachment 04.

Offerors must complete Block 6 of the attached DD254 with the appropriate information for their companies. Completed DD254’s must be submitted with proposals. Security classification requirements must be met at time of proposal submission. Proposals submitted without a completed DD254 will be considered incomplete.

6. Joint Venture/Partnership Agreement (if applicable): Contractor Teaming Arrangements (“CTA”), as defined in FAR 9.601, may submit a proposal in response to this RFP. While the CTA is its own unique entity distinct from the member companies, for the purpose of evaluation, each member of the CTA is considered a prime offeror.

For example purposes only: Company A and Company B form a CTA as a Joint Venture entitled Company C It is not necessary that Company C have the required experience or past performance.

An offeror may submit a proposal as a CTA in response to the solicitation subject to the following conditions:

a) The joint venture or partnership is registered in SAM.gov and has a corresponding DUNS Number and CAGE Code.

b) The joint venture or partnership meets the definition of a joint venture for size determination purposes (FAR 19.101(7)(i)).

c) The offeror must submit a complete copy of the joint venture or partnership agreement that established the CTA relationship.

(End of Summary of Changes)