HQ0013-18-R-0008.pdf

SEE ADDENDUM

(No Collect Calls)

HQ001318R0008 22-Aug-2018

b. TELEPHONE NUMBER

703 697-8952

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 11 Sep 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ00139. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

WOODROW W. BELL JR.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE SECURITY COOPERATION AGENCY-CON

WOODROW W. BELL JR

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202-5408

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0801 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NESA

WILLIAM TURNER

NEAR EAST SOUTH ASIA CENTER FOR STRATEGIC STU

NATIONAL DEFENSE UNIVERSITY

300 5TH AVE, BLDG 62

FORT MCNAIR DC 20319-5066

TEL: 202-685-4047 FAX: 202-685-2565

(703) 601-1251FAX:

TEL: (703) 697-8952

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

541990

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF100

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HQ001318R0008

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months FOB: Destination

Events Program Planning Manager services: The contactor shall provide services in accordance with the terms of 5.2.1. of the PWS.

FFP

Events Program Planning Manager

NET AMT

PSC CD: R498

0002 12 Months FOB: Destination

Senior Events Program Planner services: The contactor shall provide services in accordance with the terms of 5.2.2. of the PWS.

Senior Events Program Planner

0003 12 Months FOB: Destination

Registrar/Manager services: The contactor shall provide services in accordance with the terms of 5.2.3. of the PWS.

Registrar/Manager Services

0004 12 Months FOB: Destination

Registrar/Deputy services: The contactor shall provide services in accordance with the terms of 5.2.4. of the PWS.

Registrar/Deputy Services

0005 12 Months FOB: Destination

Events and Program Planner services: The contactor shall provide services in accordance with the terms of 5.2.5. of the PWS.

Events and Program Planner Svcs

0006 12 Months FOB: Destination

Academic Resources Coordinator (ARC) services: The contactor shall provide services in accordance with the terms of 5.2.6. of the PWS.

Academic Resources Coordinator (ARC)

0007 12 Months FOB: Destination

Participant Programs Manager services: The contactor shall provide services in accordance with the terms of 5.2.7. of the PWS.

Participant Programs Manager Svcs

0008 12 Months FOB: Destination

In Country Events and Alumni Affairs Coordinator services: The contactor shall provide services in accordance with the terms of 5.2.8. of the PWS.

In Country and Alumni Affairs Coordinato

0009 12 Months FOB: Destination

Media and Communications Specialist services: The contactor shall provide services in accordance with the terms of 5.2.9. of the PWS.

Media and Comms Specialist

0010 Lot Program Support (Ceiling)

CPFF

Program Support: The contactor shall provide services in accordance with the terms of 5.2.10. of the PWS.

FOB: Destination

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE AMOUNT

0011 384 Hours Project Manager

LH

The contactor shall provide services in accordance with the terms of 5.2.11. of the

PWS.

TOT ESTIMATED PRICE

CEILING PRICE

UNIT UNIT PRICE AMOUNT

0012 600 Hours Dist. Pro Track II & Sr. Facilitator

LH

Distinguished Professor/Track II and Senior Facilitator: The contactor shall provide services in accordance with the terms of 5.2.12. of the PWS.

UNIT UNIT PRICE AMOUNT

0013 1,880 Hours Participant Programs Assistant

LH

Participant Programs Assistant: The contactor shall provide services in accordance with the terms of 5.2.13. of the PWS.

UNIT UNIT PRICE AMOUNT

0014 1,880 Hours Research Associate

LH

Research Associate: The contactor shall provide services in accordance with the terms of 5.2.14. of the PWS.

UNIT UNIT PRICE AMOUNT

0015 3,760 Hours Events and Program Planner

LH

Events and Program Planner: The contactor shall provide services in accordance with the terms of 5.2.15. of the PWS.

UNIT UNIT PRICE AMOUNT

0016 1,880 Hours Outreach Coordinator

LH

Outreach Coordinator: The contactor shall provide services in accordance with the terms of 5.2.16. of the PWS.

UNIT UNIT PRICE AMOUNT

0017 2,500 Hours Operations and Administrative Support

LH

Operations and Administrative Support for WJPC surge requirements: The contactor shall provide services in accordance with the terms of 5.3.1. of the

UNIT UNIT PRICE AMOUNT

0018 1,500 Hours Web Developer, Programmer & Design Speci

LH

Web Developer, Programmer & Design Specialist for WJPC surge requirements:

The contactor shall provide services in accordance with the terms of 5.3.2. of the

0019 Lot Sr. Facilitator/Speaker Program Support

CPFF

Facilitator/Speaker Program Support (Surge - 1500) for WJPC surge requirements: The contactor shall provide services in accordance with the terms of 5.4.1.1. of the PWS.

0020 Lot Facilitator/Speaker Prgrm Support

CPFF

Facilitator/Speaker Program Support (Surge - 2500) for WJPC surge requirements: The contactor shall provide services in accordance with the terms of 5.4.1.2. of the PWS.

UNIT UNIT PRICE AMOUNT

0021 1,700 Hours Adjunct Faculty/Professor - NESA

LH

Adjunct Faculty/Professor (Surge - 1700): The contactor shall provide services in accordance with the terms of 5.4.2 of the PWS.

0022 Hours Travel: NESA

COST

Travel: Contractor Personnel may be required to travel, in accordance with 5.4.3 and 5.4.3.1 of the PWS. Travel costs shall have no fee and will be reimbursed in accordance with FAR 31.205-46.

0023 Hours Travel: WJPC

COST

Travel: Contractor Personnel may be required to travel, in accordance with 5.4.3 and 5.4.3.2 of the PWS. Travel costs shall have no fee and will be reimbursed in

0024 1 Each FOB: Destination

The contractor shall complete the Manpower Reporting Requirement, in accordance with 5.7.

MANPOWER REPORTING

1001 12 Months OPTION FOB: Destination

Events Program Planning Manager services: The contactor shall provide services in accordance with the terms of 5.2.1. of the PWS.

1002 12 Months OPTION FOB: Destination

Senior Events Program Planner services: The contactor shall provide services in accordance with the terms of 5.2.2. of the PWS.

1003 12 Months OPTION FOB: Destination

Registrar/Manager services: The contactor shall provide services in accordance with the terms of 5.2.3. of the PWS.

1004 12 Months OPTION FOB: Destination

Registrar/Deputy services: The contactor shall provide services in accordance with the terms of 5.2.4. of the PWS.

1005 12 Months OPTION FOB: Destination

Events and Program Planner services: The contactor shall provide services in accordance with the terms of 5.2.5. of the PWS.

1006 12 Months OPTION FOB: Destination

Academic Resources Coordinator (ARC) services: The contactor shall provide services in accordance with the terms of 5.2.6. of the PWS.

1007 12 Months OPTION FOB: Destination

Participant Programs Manager services: The contactor shall provide services in accordance with the terms of 5.2.7. of the PWS.

1008 12 Months OPTION FOB: Destination

In Country Events and Alumni Affairs Coordinator services: The contactor shall provide services in accordance with the terms of 5.2.8. of the PWS.

1009 12 Months OPTION FOB: Destination

Media and Communications Specialist services: The contactor shall provide services in accordance with the terms of 5.2.9. of the PWS.

1010 Lot OPTION Program Support (Ceiling)

CPFF

Program Support: The contactor shall provide services in accordance with the

UNIT UNIT PRICE AMOUNT

1011 384 Hours OPTION Project Manager

LH

The contactor shall provide services in accordance with the terms of 5.2.11. of the

UNIT UNIT PRICE AMOUNT

1012 600 Hours OPTION Dist. Pro Track II & Sr. Facilitator

LH

Distinguished Professor/Track II and Senior Facilitator: The contactor shall

UNIT UNIT PRICE AMOUNT

1013 1,880 Hours OPTION Participant Programs Assistant

LH

Participant Programs Assistant: The contactor shall provide services in

UNIT UNIT PRICE AMOUNT

1014 1,880 Hours OPTION Research Associate

LH

Research Associate: The contactor shall provide services in accordance with the

UNIT UNIT PRICE AMOUNT

1015 3,760 Hours OPTION Events and Program Planner

LH

Events and Program Planner: The contactor shall provide services in accordance

UNIT UNIT PRICE AMOUNT

1016 1,880 Hours OPTION Outreach Coordinator

LH

Outreach Coordinator: The contactor shall provide services in accordance with the

UNIT UNIT PRICE AMOUNT

1017 2,500 Hours OPTION Operations and Administrative Support

LH

Operations and Administrative Support for WJPC surge requirements: The contactor shall provide services in accordance with the terms of 5.3.1. of the

UNIT UNIT PRICE AMOUNT

1018 1,500 Hours OPTION Web Developer, Programmer & Design Speci

LH

Web Developer, Programmer & Design Specialist for WJPC surge requirements:

The contactor shall provide services in accordance with the terms of 5.3.2. of the

1019 Lot OPTION Sr. Facilitator/Speaker Program Support

CPFF

Facilitator/Speaker Program Support (Surge - 1500) for WJPC surge requirements: The contactor shall provide services in accordance with the terms

1020 Lot OPTION Facilitator/Speaker Prgrm Support

CPFF

Facilitator/Speaker Program Support (Surge - 2500) for WJPC surge requirements: The contactor shall provide services in accordance with the terms

UNIT UNIT PRICE AMOUNT

1021 1,700 Hours OPTION Adjunct Faculty/Professor - NESA

LH

Adjunct Faculty/Professor (Surge - 1700): The contactor shall provide services in

1022 Hours OPTION Travel: NESA

COST

Travel: Contractor Personnel may be required to travel, in accordance with 5.4.3 and 5.4.3.1 of the PWS. Travel costs shall have no fee and will be reimbursed in

1023 Hours OPTION Travel: WJPC

COST

Travel: Contractor Personnel may be required to travel, in accordance with 5.4.3 and 5.4.3.2 of the PWS. Travel costs shall have no fee and will be reimbursed in

1024 1 Each OPTION FOB: Destination

The contractor shall complete the Manpower Reporting Requirement, in accordance with 5.7.

2001 12 Months OPTION FOB: Destination

Events Program Planning Manager services: The contactor shall provide services in accordance with the terms of 5.2.1. of the PWS.

2002 12 Months OPTION FOB: Destination

Senior Events Program Planner services: The contactor shall provide services in accordance with the terms of 5.2.2. of the PWS.

2003 12 Months OPTION FOB: Destination

Registrar/Manager services: The contactor shall provide services in accordance with the terms of 5.2.3. of the PWS.

2004 12 Months OPTION FOB: Destination

Registrar/Deputy services: The contactor shall provide services in accordance with the terms of 5.2.4. of the PWS.

2005 12 Months OPTION FOB: Destination

Events and Program Planner services: The contactor shall provide services in accordance with the terms of 5.2.5. of the PWS.

2006 12 Months OPTION FOB: Destination

Academic Resources Coordinator (ARC) services: The contactor shall provide services in accordance with the terms of 5.2.6. of the PWS.

2007 12 Months OPTION FOB: Destination

Participant Programs Manager services: The contactor shall provide services in accordance with the terms of 5.2.7. of the PWS.

2008 12 Months OPTION FOB: Destination

In Country Events and Alumni Affairs Coordinator services: The contactor shall provide services in accordance with the terms of 5.2.8. of the PWS.

2009 12 Months OPTION FOB: Destination

Media and Communications Specialist services: The contactor shall provide services in accordance with the terms of 5.2.9. of the PWS.

2010 Lot OPTION Program Support (Ceiling)

CPFF

Program Support: The contactor shall provide services in accordance with the

UNIT UNIT PRICE AMOUNT

2011 384 Hours OPTION Project Manager

LH

The contactor shall provide services in accordance with the terms of 5.2.11. of the

UNIT UNIT PRICE AMOUNT

2012 600 Hours OPTION Dist. Pro Track II & Sr. Facilitator

LH

Distinguished Professor/Track II and Senior Facilitator: The contactor shall

UNIT UNIT PRICE AMOUNT

2013 1,880 Hours OPTION Participant Programs Assistant

LH

Participant Programs Assistant: The contactor shall provide services in

UNIT UNIT PRICE AMOUNT

2014 1,880 Hours OPTION Research Associate

LH

Research Associate: The contactor shall provide services in accordance with the

UNIT UNIT PRICE AMOUNT

2015 3,760 Hours OPTION Events and Program Planner

LH

Events and Program Planner: The contactor shall provide services in accordance

UNIT UNIT PRICE AMOUNT

2016 1,880 Hours OPTION Outreach Coordinator

LH

Outreach Coordinator: The contactor shall provide services in accordance with the

UNIT UNIT PRICE AMOUNT

2017 2,500 Hours OPTION Operations and Administrative Support

LH

Operations and Administrative Support for WJPC surge requirements: The contactor shall provide services in accordance with the terms of 5.3.1. of the

UNIT UNIT PRICE AMOUNT

2018 1,500 Hours OPTION Web Developer, Programmer & Design Speci

LH

Web Developer, Programmer & Design Specialist for WJPC surge requirements:

The contactor shall provide services in accordance with the terms of 5.3.2. of the

2019 Lot OPTION Sr. Facilitator/Speaker Program Support

CPFF

Facilitator/Speaker Program Support (Surge - 1500) for WJPC surge requirements: The contactor shall provide services in accordance with the terms

2020 Lot OPTION Facilitator/Speaker Prgrm Support

CPFF

Facilitator/Speaker Program Support (Surge - 2500) for WJPC surge requirements: The contactor shall provide services in accordance with the terms

UNIT UNIT PRICE AMOUNT

2021 1,700 Hours OPTION Adjunct Faculty/Professor - NESA

LH

Adjunct Faculty/Professor (Surge - 1700): The contactor shall provide services in

2022 Hours OPTION Travel: NESA

COST

Travel: Contractor Personnel may be required to travel, in accordance with 5.4.3 and 5.4.3.1 of the PWS. Travel costs shall have no fee and will be reimbursed in

2023 Hours OPTION Travel: WJPC

COST

Travel: Contractor Personnel may be required to travel, in accordance with 5.4.3 and 5.4.3.2 of the PWS. Travel costs shall have no fee and will be reimbursed in

2024 1 Each OPTION FOB: Destination

The contractor shall complete the Manpower Reporting Requirement, in accordance with 5.7.

PWS

PWS

REGIONAL CENTERS SUPPORT

PART I

GENERAL INFORMATION

1.0 GENERAL: The Contractor shall provide qualified personnel to perform tasks in support of the

Department of Defense (DoD) Washington DC Regional Centers (Near East South Asia (NESA) Center for Strategic Studies, and the William J. Perry Center(WJPC) in accordance with this PWS. This is a non-personal services contract.

1.1 Description of Services/Introduction: Tasks under the contract will be performed at Government owned facilities or Government leased facilities in the continental United States (CONUS) and Outside

CONUS (OCONUS). The regional centers are currently located at the National Defense University. The

Contractor shall perform support services and technical assistance at regional center offices and other sites as designated by program needs. Contractor offices must be located in the greater Washington, D.C., metropolitan area.

1.2 Background:

1.2.1 The Near East South Asia Center was launched in October 2000, the NESA Center’s mission is to enhance stability in the Near East and in South Asia by providing an academic environment where strategic issues can be addressed, understanding deepened, partnerships fostered, defense-related decision-making improved and cooperation strengthened between military and civilian leaders from the region and the United States.

1.2.1.1 The Center builds on the strong bilateral relationships between the United States and countries in the NESA region by focusing on a multilateral approach to addressing regional security concerns and issues. It is designed to meet the knowledge needs of national security professionals by providing a forum for rigorous examination of the challenges that shape the security environment of the region. The

Center provides a focal point where national decision makers can gather to exchange ideas and explore tools for cooperative problem solving.

1.2.1.2 The core curriculum will examine four broad themes: regional strategic issues; the changing strategic environment; elements of security decision making; and tools for enhancing regional security.

1.2.1.3 Participation is open to military and official representatives from all countries in the NESA region with which the U.S. government maintains formal diplomatic relations, non-NESA countries that have strategic interests in the region and U.S. participants. Participants are nominated by their governments. The twenty-nine nations participating from the region include: Mauritania, Morocco, Algeria, Libya, Tunisia, Egypt, Israel, Jordan, Syria, Lebanon, Saudi Arabia, Yemen, Oman, United 1.2.4

Arab Emirates, Qatar, Bahrain, Kuwait, Afghanistan, Pakistan, India, Bangladesh, Sri Lanka, Nepal, the

Maldives, Tajikistan, Turkmenistan, Uzbekistan, Kazakhstan, and Kyrgyzstan. Further information about the NESA Center can be found at their website (http://nesa-center.org/).

1.2.2 The William J. Perry Center (WJPC) for Hemispheric Defense Studies was established as the

Center for Hemispheric Defense Studies in September 1997, by directive of the Secretary of Defense, to enhance civilian partner capacity in the Americas. WJPC is the premier Western Hemisphere forum for strategic-level defense and security education, outreach, analysis, research, and ongoing dialogue regarding the development of effective security and defense policies and strategies within the region.

http://nesa-center.org/

1.3. SCOPE: The Contractor shall perform tasks in the design and implementation of events that will enable the appropriate regional center to conduct its current programs and other programs that will be developed. The tasks listed are those that are currently identified. During the course of the contract these tasks may be adjusted in coordination with the Contractor to encompass additional similar tasks or to reduce the scope of the contracted support services. The Government shall provide the Contractor with

60 days written notice before significantly reducing the scope of the services or functions required under the contract. DC regional centers programs will include, but are not limited to those listed in Annex A.

1.3.1 Approach: The Contractor shall conduct business in a fashion that is consistent with Federal and

DoD regulations. The Contractor shall provide technically qualified personnel, who are experienced in international policy, operations, administrative, logistics and support analysis services to support the detailed planning, organizing, coordinating and execution of numerous conferences, seminars and international programs as well as operation of the ongoing policy and outreach missions as specified in this Performance Work Statement (PWS). Experience working with senior government and military personnel, and with the Department of Defense is desirable. The Contractor shall respond to the designated center Contracting Officer’s Representative (COR), for policy and program guidance. CORs shall be designated at the task order level.

1.3.2. Objective: This Performance Work Statement (PWS) provides the Regional Centers extended and quick turnaround analytical research materials as well as administrative, technical, logistical, and academic support services for seminars, conferences, symposia, and other events. These tasks support RC seminars and other events throughout each period of performance, to include the two one-year option periods, if exercised. The Contractor shall provide the Government:

a) An experienced project manager or project leader with the ability to develop and provide a comprehensive Support Service Approach document that synchronizes events with all supporting functions and assigned personnel to tasks 120 days prior to event execution. For any event(s) occurring within the first 120 days after contract award the Contractor shall provide the Support

Service Approach document(s) no later than 30 days after contract award. On a weekly basis and in the form of an executive summary report to the COR, the Contractor shall provide status of program design, tasks planned/accomplished/pending and financial projections, for each program. Project manager or leader must have full knowledge of Joint Travel Regulations, authority to manage people, and be able to provide the government critical information as requested.

b) On request, provide the status of financial obligations approved by the Government (CORs) to support programs.

c) Provide a mechanism to rapidly verify accuracy of financial information to include detailed invoices with all supporting documents in accordance with USG regulations.

d) Provide appropriately skilled personnel as required to meet objectives. The Contractor shall also provide bilingual (where required), technically-qualified an operations and support analyst with experience in international policy to support the detailed planning, organizing, coordinating and execution of numerous research efforts, conferences, seminars and international travel programs as specified in each RCs program plan.

e) When providing the services such as (but not limited to) lodging, transportation and interpretation, the Contractor shall solicit at least three (3) quotes.

1.4 Period of Performance: The period of performance is for one 12 months base period and two 12 months options. Total contract period of performance including options is 36 months.

1.5 Operational Information:

1.5.1 Quality Control: The Contractor shall develop and maintain an effective quality control program

(QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The

Contractor’s quality control program is the means by which it assures itself that work complies with the requirement of the contract. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 3, “Performance Requirements Summary”. After acceptance of the quality control plan, the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system. The QCP proposed in the solicitation shall be incorporated into the contract award.

1.5.2 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. A Quality Assurance

Surveillance Review Board will meet quarterly. A contracting officer will led the board with mandatory participation of each RC COR, project manager or leader, and a representative from the contracted company.

1.5.3 Recognized Holidays: The Contractor shall not be required to work the below holidays:

New Year’s Day

Martin Luther King Day

President’s Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

1.5.4 Emergency Base or Government Office Closures: Contractor employees performing at

Government sites maybe be allowed situational telework, when those employees are not allowed access to the worksite due to emergency base or Government office closures. Those employees may be allowed to telework, provided telework is an approved option of the Contractor and the COR gives approval to telework plan. If the Contractor allows situational telework, the Contractor shall certify that managers and employees have been trained on the elements of telework and have means to conduct telework. The

Contractor shall provide a telework approach plan to the Government, prior to contractor employees being approved to telework. On days, situational telework is enacted, the Contractor shall provide a plan of what is to be accomplished that day, before starting work and a Telework Summary of Actions, at the end of the work day. If situational telework is not allowed/approved by either the Contractor or the

Government, for employees performing services under fixed price CLINs, the Contractor may invoice for the agreed upon amount, unless deliverables and schedule are affected. Should deliverables and schedule be affected the Contractor and contracting officer will have to engage in discussion/negotiations to resolve. When Contractor employees working under labor hour CLINs are not allowed access to the worksite due to emergency closures, the Government shall not be charged for the previously scheduled work hours, unless the Contractor can show work was performed and the Government received a benefit.

The contracting officer shall have the option of seeking remedies which permit the Contractor to (a) reschedule the time lost due to base closure or (b) report to an alternate duty location.

1.5.5 Place of Performance: The Contractor shall perform support services and technical assistance at

Regional Center offices located at Fort Leslie McNair, in Washington D.C. on the campus of the National

Defense University, with occasional domestic and international travel; and other sites as designated by program needs.

1.5.6 Type of Contract: A hybrid type of contract with the majority of the Contract Line Item Numbers

(CLINs) being Firm Fixed Price with a few Labor Hour, Cost Reimbursable and Cost Plus Fixed Fee

CLINs.

1.5.7 Special Qualifications. The Contractor shall provide qualified, experienced, and skilled employees, for tasks required under this contract. Individuals will be accepted for assignment to contract tasks based collectively on the qualifications stated in the contract, as required by the respective performance task, conforming to industry/government standards and related to the inherent requirements of the work to be done.

1.5.7.1 Categories of Support Services. The Government requires the following mix of contract support services to perform this effort: (See detailed requirements under Part 5 Specific Tasks)

1.5.7.2 Administrative Support -- Performs a variety of administrative services/functions that are principally worked supporting the various departments at the RCs, such as report writing, program analysis, student affairs support, etc.

1.5.7.3 Technical Support -- Performs a variety of technical support services/functions, such as, logistical, budget, and accounting support.

1.5.7.4 Academic Support. Provide at the request of the government, qualified personnel support services to meet program requirements, for both programmed and un-programmed events, such as

Facilitators, Guest Speakers, Panelist, and Adjunct Professors. These tasks will take place at the Regional

Center facilities, and/or at other designated locations throughout the world. Academic support and facilitators must have a combination of practical experience and/or teaching experience in the required area of expertise.

PART 2

DEFINITIONS, INITIALISMS & ACRONYMS

2. DEFINITIONS, INITIALISMS AND ACRONYMS.

2.1 DEFINITIONS:

2.1.1 Contracting Officer (KO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government.

2.1.2 Contracting Officer’s Representative (COR). A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the Contractor.

2.1.3 Cross-Cultural. Combining, pertaining to, or contrasting two or more cultures or cultural groups;

Comparing or dealing with two or more different cultures. For example, experience with one or more countries in Africa.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

2.1.5 Government Furnished Property (GFP). Property in the possession of, or directly acquired by the

Government and subsequently made available to the Contractor.

2.1.6 Government Property. All property owned or leased to the Government or acquired by the

Government under the terms of the contract. Government property includes both Government furnished property and Contractor acquired property as defined in FAR 45.101.

2.1.7 Government Furnished Material (GFM). Material in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 Government Material. All material that may be incorporated into or attached to a deliverable end item or that may be consumed or expended in performing a contract, i.e., raw and processed materials, small tools, supplies component parts, raw and processed materials.

2.1.9 Interest. Organizational or financial interest.

2.1.10 Professional and Consultant Services. Services rendered by persons who are members of a particular profession or possess a special skill and who are not officers or employees of the Contractor.

2.1.11 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.12 Quality Control. Those actions taken by a Contractor to control the performance of services so that they meet the requirements of the PWS.

2.1.13 Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

2.1.14 Surge: Periodic services that may be requested as required.

2.2 INITIALISMS AND ACRONYMS:

AA Academic Affairs

CCA Communications and Community Affairs

DoD Department of Defense

IAW In Accordance With

NESA Near East South Asia Center for Strategic Studies

OCI Organizational Conflict of Interest

ODC Other Direct Costs

PRS Performance Requirements Summary

PWS Performance Work Statement

QC Quality Control

RC Regional Centers

UIC Unit Identification Code

WJPC William J. Perry Center for Hemispheric Defense Studies

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 GENERAL: The government shall provide, the facilities, equipment, materials, and/or services listed below.

3.2 Equipment and Information: When authorized by the COR to perform on-site at Government facilities, adequate workspace, including desks, computer workstation setup, telephone, and other necessary equipment will be provided by the Government. The government will provide the Contractor access to regulations, directives or other policy documents required to complete this task.

PART 4

CONTRACTOR FURNISHED

4.1 General: Except for those items specifically stated to be government furnished in Part 3, the

Contractor shall furnish all other items necessary to perform the required services.

4.1.1 Other Direct Costs (ODC): In order to perform the services described in this PWS the Contractor may incur direct costs to purchase supplies and services needed to carry out day-to-day operations, programs, seminars, and other events. The Contractor may obtain, after approval from the COR, such goods and or services necessary to perform the work described in the PWS. The Contractor shall, at all times, endeavor to minimize such costs. ODC’s are reimbursable at the Contractor’s actual cost with no allowance for profit or fee, per FAR 16.601(b).

4.1.1.1 Contractor Travel - An amount will be designated in a separate CLIN to cover costs for

Contractor travel. Travel ODC’s are reimbursable at the Contractor’s actual cost with no allowance for profit or fee, per FAR 16.601(b). Actual travel will be coordinated with the COR and pre-approved by the KO.

4.1.1.2 Research Program - Contractor may be reimbursed for necessary incurred direct costs to support

ACSS Research Program and other programs pre-approved by the government. An amount will be designated in a separate CLIN to cover costs for the Research Program.

4.1.1.3 When Regional Centers conduct events outside of the Washington DC area, the Contractor may be reimbursed for costs of items or services purchased directly for the contract that the Contracting

Officer has pre-approved. This includes costs for supplies and other support services overseas, to include lodging services, when such items or services are not available through government logistics or procurement systems.

4.1.2 Other Reimbursable Costs: The Contractor will be reimbursed for its allowable direct costs allocable to the contract. For the purpose of reimbursing allowable costs, the term “costs” includes only those recorded costs that, at the time of the request for reimbursement, the Contractor has paid by cash, check, or other form of actual payment for items or services purchased directly for the contract.

PART 5

SPECIFIC TASKS

5. BASIC SERVICES. The Contractor shall provide qualified Administrative and Technical support personnel to perform the tasks set forth in Part 5 of the PWS. The contractual support personnel shall be already trained in their positions. The Contractor must provide the resume, position description summary analysis, and letters of employment consent of all personnel performing on this contract. Before filling any vacancies during the performance of this contract, the Contractor shall provide the designated COR the proposed candidate’s summary position description analysis matched against the PWS position description requirements to ensure compliance with the government’s needs.

5.1. PERFORMANCE OBJECTIVE 1: The Contractor shall provide qualified administrative, technical, management, and academic support personnel to perform the tasks set forth in Part 5 of the PWS. The contractual support personnel must be already trained in their positions and must meet position description requirements.

5.1.2 Academic support and facilitators must have the combination of academic degree (PhD or JD preferred), practical experience, and/or teaching experience in the required area of expertise.

Administrative, technical and management support personnel will be already trained to perform their tasks. Personnel shall possess the highest standards of personal deportment and judgment; possess demonstrated organizational abilities, and outstanding interpersonal and communications skills.

5.1.3 All personnel must be able to travel internationally to perform the required tasks. Personnel must be able to meet all PWS position description requirements. Personnel with cross-cultural experience are preferred.

5.1.4 Tasks: Lecture and facilitate seminar instruction, organize academic events, develop curriculum, advise students and fellows, and design and conduct research on topics of context of designated regional center.

5.2 SPECIFIC REQUIREMENTS FOR THE NESA CENTER:

5.2.1 Events Program Planning Manager Services (1 Year/12 Months.)

Tasks: The Program Planning Manager is responsible for overseeing the continuity of NESA Center programs and for managing the staff of the Events Program Planning Office. Works with internal/external resources to secure needed materials and services. Develops and ensures short and long term milestones are tracked and reached and all functional support requirements are integrated and met.

Acts as the overall project or event functional services integrator. Conducts research and recommend vendors, based on analysis and rationale of at least three sources, to support programs. Evaluate current planning procedures, recommend improvements and implement modifications. Responsible for managing staff of Events Program Planners and academic intern program; create assignment schedule for event program planners and updates as required; conduct performance evaluations of Event Program Planners and academic interns; create training materials for new event program planning employees and implement standardized training programs specific to NESA operating system; and manage and standardize execution of seminar components which are universal to NESA seminars. Develop and update standard operating procedures (SOP) for domestic and international events and conduct in-progress reviews (IPR) and after action reviews with event planners. Assist Event Program Planners with travel requirements;

acquiring airline tickets, filing pre and post travel vouchers, compile security information and manage cable transmissions, when necessary. Travel in support of international programs and train staff to properly perform pre/onsite/post international event requirements. Conduct programs as assigned.

Provides summary of activities and financial commitments to USG through the service contract’s management on a weekly basis or as requested.

Qualifications: To successfully perform this task, a Bachelor’s Degree from an accredited college is required. Five or more years of experience planning domestic and international events throughout the

NESA region is required. At least one or more years as a manager and knowledge of hotel and conferencing contracting structure details are required. Must be able to work occasional evenings and weekends. Must have documented experience managing a team, providing project information to senior officials for decision, conducting functional coordination meetings, and managing workload schedules.

Possess outstanding written and oral communication skills and attention to detail as well as the organizational and planning skills to manage multiple tasks and meet deadlines as required. Must show proven ability to contribute as a team player and strong interpersonal skills to negotiate problems in the

US and in the NESA region. Strong ability to work with minimal supervision. Experience working in a multi-cultural environment and interacting professionally and diplomatically from the NESA region is required. PMP or other hospitality certificate is a plus.

5.2.2 Senior Events Program Planner Services (2 positions/1 Year/12 Months)

Tasks: Senior Events Program Planner responsibilities include overseeing and directing the execution of

NESA Center projects through internal and external coordination with senior management, faculty, staff and external sources in coordination with the Events Program Planning Manager, Director of Program

Support, or Academic Dean. Works with internal/external resources to secure needed materials and services. Ensures that short and long term completion milestones are reached and requirements are met.

Conducts research (at least three vendors) to recommend vendors in support of programs. Evaluate current planning procedures, recommend improvements and implement modifications as required.

Responsible for planning, preparing, and managing events; create operational assignment schedule for assigned functional support against event agendas; creates and updates weekly detailed program timelines and milestones to execute events; develops, manages and reports on program expenditures to achieve program objectives and maintains daily updates of expenditures; standardize execution of seminar components which are universal to NESA seminars. Develop and update standard operating procedures

(SOP) for domestic and international events to ensure steps necessary to synchronize events are identified, conduct in-progress reviews (IPR) and after action reviews with faculty and staff, and provides input to events manager as required or requested. Assist supporting event personnel to plan travel requirements; acquiring airline tickets, filing pre and post travel vouchers, compile security information and manage security cable transmissions, as necessary. Must be able to travels in support of international programs and direct pre/onsite/post international event requirements. Conduct other duties as designated.

Qualifications: To successfully perform this task, a Bachelor’s Degree from an accredited college is required or 8 years of documented program planning experience in the NESA region. Four or more years of experience planning domestic and international events. Two or more years as a senior event planner and knowledge of hotel and conferencing contracting structure details are required. Must be able to work occasional evenings and weekends. Possess outstanding written and oral communication skills and attention to detail as well as the organizational and project management planning skills to manage multiple tasks, synchronize functional support efforts, and meet deadlines as required. Must be able to conduct cost estimates and maintain accurate project cost spreadsheets. Proven ability to contribute as a team player and strong interpersonal skills to negotiate problems in the US and in the NESA region.

Strong ability to work with minimal supervision. Experience working in a multi-cultural environment and interacting professionally and diplomatically in and throughout the NESA region is required.

5.2.3 Registrar/Manager Services (1 Year/12 Months)

Tasks: (1) Manage the nomination, admission, and registration processes IAW NESA Center program plan; (2) draft cables and fund citation letters to the U.S. Embassies and assist with sending these funding authorization letters to each Embassy as required on behalf of the NESA Center; (3) maintain efficient organization of NESA’s Registrar inbox; (4) assist with registration in-processing at various meetings/events as necessary; (5) track and enter registration information into RC PeopleSoft student management database; (6) provide functional feedback on database requirements for the Registrar Office to the Data Systems Manager to ensure effective technical processing of Registrar functions; (7) update/send acceptance letters and participation letters, update contact information, and assist, as necessary, with other administrative duties pertaining to international and US personnel participation in

NESA events in the US and abroad to include management of hotel room assignments, travel arrangements, and transportation movement; (8) attend meetings and conferences to coordinate programs with other agencies in the NESA region as requested; and (9) perform other duties associated with registrar functions as requested.

Qualifications: Master’s or bachelor’s degree desired or required 8 years of documented registrar experience with NESA region stakeholders. Must have 3- 4 years of experience as Registrar Manager in the NESA Center region is required. Must have7-8 years of experience as an NESA region academic registrar that interacts with the diplomatic and/or military community. Must have experience working with RCPAMS, AMHS, and SANS. Must be able to travel and support programs domestically and internationally. Must have proven experience supervising other registrar and registration functions throughout the NESA region.

5.2.4 Registrar/Deputy Services (1 Year/12 Months)

Tasks: Deputy Registrar serves as the primary back-up for the Registrar. Assists Registrar with nomination, admission and registration processes. Assists the Registrar with Center communications with

U.S. Diplomats, Defense Attaches, Military Group Leadership at U.S. Embassies, NGOs, and Think

Tanks in 30 plus countries. Assist the Registrar with drafting Cables and Fund Citation letters to the U.S.

Embassies and will assist with sending these funding authorization letters to each embassy as required on behalf of the NESA Center. Responsible for responding to inquiries and maintaining efficient organization of NESA Registrar inbox. Responsible for all assigned NESA Center registration tasks.

Assists with registration in-processing at various meetings/events as necessary in the US or the NESA region. Tracks and enters registration information into NESA and DSCA databases for programs.

Updates and completes participant lists and manages integrity of input/output of appropriate information in the NESA database. Provides functional feedback on database requirements for the Registrar Office to the Data Systems Manager to ensure effective technical processing of Registrar functions. Other duties may include updating/sending acceptance letters and participation letters, updating contact information and assisting Registrar as necessary with other administrative duties pertaining to international and US personnel participation in NESA events in the US and abroad. Interacts with foreign and US military officers and civilians of varying levels. Part of a team that is responsible for the effective flow of information about participants and alumni across the Center.

Qualifications: Bachelor’s degree or 4 works of equivalent work experience required. Must have a working knowledge of Microsoft Office Suite, especially Word and Excel. Must have experience working with RCPAMS. Prior database entry experience is required; experience with student administration software is desired; Attention to detail and the organizational and planning skills to manage multiple tasks and meet deadlines are required. Familiarity with government acronyms and military structure is required. Experience working in multi-cultural environments and interacting professionally with diplomacy is required.

5.2.5 Events and Program Planner Services (1 Year/12 Months)

Tasks: Develop, plan, prepare, execute, and oversee the day-to-day support of programs with integrated staff support functions in the US and abroad. Tasks include: development and capture of all logistics requirements; coordination and execution of all IPRs to synchronize functional area support tasks;

completion of project timelines; and provide tasks for review by the government (operational agenda) prior to execution of an event. Upon approval, implement the course of action and activities to ensure a well thought out and managed function for NESA. Assist the faculty course directors’ in developing academic programs; modify and keep up-to-date seminar schedule, guidebook, and planning checklists to maintain awareness of program components, including logistics, seminar materials and seminar deadlines;

edit, publish and distribute seminar materials; and work directly with course directors’ to determine course requirements; and develop cost estimates. During planning, preparation, and program execution phases, provide executive summary reports to the events program planning manager and designated government representative (s). Maintain all financial records for each event and ensure services are provided in accordance with the Contractor’s agreement. Closely monitor activities to ensure events are managed professionally with minimal disruptions. Provide a written after action report that identifies suggestions for improvement as well as positive aspects about the event.

Qualifications: Bachelor’s degree with one year of event planning experience required or 7 years of documented experience as a planner in the NESA region. Must be able to travel and work occasional evenings and weekends. Fluency in Arabic and/or French language is preferred. Skills as well as a thorough understanding of regional issues and customs of the NESA region are desired.

5.2.6 Academic Resources Coordinator (ARC) Services (1 Year/12 Months)

Academic Resources Coordinator Tasks (Estimated 55%) -- This position serves as the Academic

Resources Coordinator at the Near East South Asia Center for Strategic Studies.