Attachment O - Pre Proposal Conference Slides 050124.pdf

PDF 1 MB Posted May 22, 2024

Attached to: NGA N2W Moving Services
Solicitation number: HM157524R0010
Issued by: Department of Defense National Geospatial Intelligence Agency

About this file

Written by GovTribe AI · May 22, 2024

This document appears to be Attachment O - Pre Proposal Conference Slides related to the N2W Moving Services solicitation, HM157524R0010, issued by the Department of Defense National Geospatial Intelligence Agency (NGA).

The key details are:

This is a firm-fixed price requirements contract anticipated to be awarded in Summer 2024, with a 2-year base ordering period and two 6-month option periods.
The contract will support a phased move of equipment and materials from an existing facility to the new N2W facility, including a pre-move phase in October-November 2025, followed by 12 weeks of increment moves starting in December 2025.
The contractor will be required to track inventory, maintain 100% accountability, and provide in-progress reports. Specific scanning equipment requirements are outlined for work in controlled areas.
Prime contractors and subcontractors must be U.S. companies, and contractor personnel will be escorted at all times on NGA sites. A small business subcontracting plan is required for large businesses.
Questions on the RFP are due by 05/08/2024.

View the file

Other files

File	Type	Posted
Attachment N - Contractor Questions.pdf	PDF	May 22, 2024
HM157524R0010_Amd0002.pdf	PDF	May 22, 2024
Attachment A - Amend 0002 PWS_N2W Deployment.pdf	PDF	May 22, 2024
Attachment D - Amend 0002 Section 4 and 5.pdf	PDF	May 22, 2024
Amend 0001.pdf	PDF	Apr 10, 2024
Attachment A - PWS_N2W Deployment.pdf	PDF	Apr 3, 2024
Attachment C - Past Performance Questionnaire.pdf	PDF	Apr 3, 2024
Attachment G - Prohibited Items List.pdf	PDF	Apr 3, 2024
Attachment H - NGA Visistor Access Request Form.pdf	PDF	Apr 3, 2024
Attachment F - Handling Documents.pdf	PDF	Apr 3, 2024
Attachment 1 - PWS_MUE_List.pdf	PDF	Apr 3, 2024
Attachment B - MUE Items_Sample Task Order.pdf	PDF	Apr 3, 2024
Attachment D - Section 4 and 5.pdf	PDF	Apr 3, 2024
Attachment E - Volume 3_ Proposal Template.xlsx	XLSX spreadsheet	Apr 3, 2024
HM157524R0010.pdf	PDF	Apr 3, 2024
Attachment M - Wage Determination.pdf	PDF	Apr 3, 2024

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UNCLASSIFIED

N2W Moving Services

• Overview of Site Visit

• Questions and Answers

• Amendment Nothing in this briefing or during the site visit/pre-proposal conference constitutes any changes to the RFP. Any and all changes will be issued via an RFP amendment

UNCLASSIFIED

Acquisition Key Personnel

• Douglas H. Verseman, Contracting Officer

Phone: (314) 676-0195 Email: Douglas.H.Verseman@nga.mil

• Ken Lehrmann, Contracting Officer

Phone: (314) 676-0184 Email: Kenneth.M.Lehrmann@nga.mil

• Brandon Eherenman, Contracting Officer Representative (COR)

• Mary Kubik, Program Manager

• Nate Payne, Security

Attachment O Amd 0002

UNCLASSIFIED

N2W Moving Services

• Security Briefing

UNCLASSIFIED

N2W Moving Services

• Program Office Briefing

UNCLASSIFIED

Support Planning Phase

• Part 1 Rough Order of Magnitude Estimate

– Expected Due Date 12/9/2024

• Part 2 Definitive Estimate

– Expected Due Date 2/3/2025

• Part 3 Updates/Refinement with Demonstration

– Expected Due Date 4/7/2025

UNCLASSIFIED

Pre-moves

• Anticipated to occur in Oct-Nov 2025

• Consist of several one-day moves

• Possible multiple-day moves for:

– Library

– Survey and Gravity Measuring Equipment

• May need material handling equipment, such as forklift and pallet jack

• Equipment will be unpacked and placed on 12 feet high bulk rack shelving

UNCLASSIFIED

Increment Moves

• Increment Moves conducted over 12 weeks

– Anticipated to start in December 2025

– May not be consecutive weeks based on Federal Holiday schedule

– Moves will occur during the work week between 1400-2230 CST

• Contingencies may require abnormal and/or extended work hours

• No Government material shall be stored outside an NGA facility overnight

• The Contractor shall deliver all material within the fence lines of an NGA Government facility by the end of work day

UNCLASSIFIED

Typical Increment Move Week

• Monday: Install protective material for floors, walls, corners, elevators, doors, and furniture along planned movement route.

• Tuesday-Thursday (as needed): Movement of crates and Mission Unique Equipment items from 2nd Street to N2W.

• Friday: Collect unpacked crates and re-distribute for ensuing increment move. Remove protective material from floors, walls, corners, elevators, doors, and furniture. (Note: Protective material may be left in place with prior approval)

UNCLASSIFIED

Move Process

• Track inventory and maintain 100% accountability from point of collection to designated final delivery location.

• Provide in-progress inventory reporting and location tracking

• Make report available to Government after the completion of the 2nd, 3rd, and final scans for each truckload

UNCLASSIFIED

Scanning Equipment

• Inside Controlled Areas, scanning equipment cannot have WIFI capability, cellphone connectivity, or cameras and are limited to low energy Bluetooth (version 4 LE) signals.

• Uploading of the data would be limited to loading dock or outside the building.

• All scanning equipment must be inspected and approved by NGA Security

UNCLASSIFIED

N2W Moving Services

• Program Office Questions

UNCLASSIFIED

Contracting Officer Briefing

• Full and Open Competition

• Firm-Fixed Price

UNCLASSIFIED

N2W Moving Services Overview

• Requirements Contract

• Anticipated Contract Award in Summer 2024

• 1st Task Order for Support Planning Phase issuance anticipated Fall 2024 and moving orders in calendar year 2025

UNCLASSIFIED

N2W Moving Services

• Two-Year Base Ordering Period, Two six month options

• Large Businesses will be required to submit a Small Business Subcontracting Plan In accordance with RFP Instructions

• All offerors (large or small) shall submit a Small Business Participation Commitment Document that demonstrates the extent of Small Business Participation IAW RFP Instructions

UNCLASSIFIED

N2W Moving Services Contract Terms

Ordering Periods Ordering Period: 01 Oct 2024 – 30 Sept 2026

Option Year 1: 01 Oct 2026 – 31 March 2027

Option Year 2: 01 April 2027 – 30 Sept 2027

UNCLASSIFIED

N2W Moving Services

• Prime & Subcontractors must be U.S.

Companies

• Contractor personnel will be escorted at all times while on NGA sites

UNCLASSIFIED

N2W Moving Services RFP

• PWS & PWS Mission Unique Equipment (MUE) List

• Sections 4 & 5 – Instructions to Offerors and Evaluation Factors

• Maintain SAM.gov registration throughout RFP process and award

• Request Drawings VIA SAM.gov

UNCLASSIFIED

N2W Moving Services Visitor Access

• Contractor will need to submit Visitor Access Request form for employees scheduled to work the move.

• Not every employee submitted may be granted access.

On a previous award 1/3 or more were not able to obtain a VAR. Contractor will need to plan for this.

• Contractor should plan on arriving 30 minutes to an hour early in the morning to get the daily VAR badge.

• If an employee’s VAR is denied we will not be provided rationale or reason.

UNCLASSIFIED

N2W Moving Services

• Questions for Contracting Officer

• Questions due NLT 05/08/2024

UNCLASSIFIED

Safety for N2W

Day 2 Active Construction Site

• Safety shoes, glasses and hardhats are required.

• Limited glasses and hard hats available

UNCLASSIFIED

File details come from the government source that posted it. Updated May 22, 2024.