Attachment F - Handling Documents.pdf
PDF 397 KB Posted
- Attached to
- NGA N2W Moving Services
- Solicitation number
- HM157524R0010
About this file
This document provides guidelines for handling "For Official Use Only (FOUO)" documents related to a federal contract opportunity. The key details are:
The document provides guidance on how to properly handle, use, and dispose of FOUO drawings and documents associated with the contract. This includes requirements for marking, copying, storing, and destroying the FOUO material. The guidelines specify that no chain of custody is required for packages distributed to employees, subcontractors, or vendors, and that the documents must be stored securely during non-working hours. Electronic transmission of FOUO information is prohibited unless a secure communication system is utilized. Failure to comply with these FOUO requirements may result in removal from future solicitations.
The related federal contract opportunity is for NGA N2W Moving Services, solicitation number HM157524R0010, issued by the Department of Defense National Geospatial Intelligence Agency. The solicitation includes a Request for Proposal and associated attachments.
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Text version
UNCLASSIFIED
Attachment F
GUIDELINES FOR HANDLING OF "FOR OFFICIAL USE ONLY (FOUO) DOCUMENTS"
These documents/drawings are marked "UNCLASSIFIED//For Official Use Only (FOUO)".
Following are the guidelines for handling, using and disposing of these drawings:
(1) No chain of custody is required for packages distributed to employees, subcontractors or vendors.
(2) Ifthe drawings have been provided via a CD, the CD is marked UNCLASSIFIED/ IFor Official Use Only (FOUO) and contains a "Read Me" file defining FOUO and including handling, marking, and destruction requirements. The CD may be duplicated, and any further distribution must be marked UNCLASSIFIED//For Official Use Only (FOUO) and contain the "Read Me" file.
(3) The cover page of any solicitation under which you provide drawings to potential subcontractors or vendors shall be marked at the bottom of the cover page:
"UNCLASSIFIED//For Official Use Only Attachment."
(4) Drawing Packages shall be marked on the cover page: "UNCLASSIFIED//For Official Use Only (FOUO). This information is exempt from mandatory disclosure under the Freedom oflnformation Act. Exemption 2 applies."
(5) All pages of any drawing package having the cover page marked "UNCLASSIFIED//For Official Use Only (FOUO)" shall be handled as FOUO.
(6) No markings shall be required on working sketches or shop drawings.
(7) The contractor and all subcontractors and vendors shall make only the minimum number of copies of FOUO material required to perform the work. Ifa subset of the full drawing package is distributed, the cover page shall be marked "UNCLASSIFIED/IF or Official Use Only."
(8) During non working hours, the drawings shall be stored in locked desks, file cabinets, bookcases or in locked rooms.
(9) The contractor shall destroy FOUO material when the information is no longer needed.
(10) Failure to comply with the requirements associated with FOUO material may result in removal from future solicitation lists.
(11) FOUO information shall be disseminated only to the extent required in the performance of work.
(12) The contractor shall incorporate this provision into all solicitations and subcontracts.
(13) FOUO information may be distributed by first class mail, parcel post, or -for bulk shipments-fourth class mail. Electronic transmission of FOUO information shall NOT be made unless a formally approved secure communication system is utilized.
UNCLASSIFIED
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