Attachment N - Contractor Questions.pdf

HM157524R0010

05/22/2024

UNCLASSIFIED Attachment N Amd 0002

# Date Topic Document Section Question Answer 1 5/1/2024 Arnold Is everyone moving in Arnold? No.

2 5/1/2024 Arnold See Facility drawings available via request in SAM.gov

How many loading dock doors available in Arnold?

There is one loading dock door available on the East side of the building.

3 5/1/2024 Arnold Is there mission unique equipment in Arnold?

No MUE - Estimate 250 crates and 15 reasonable accommodation chairs

4 5/1/2024 Arnold How many days of moving for Arnold?

The intention is to move Arnold in 1 day.

5 5/1/2024 Arnold See Facility drawings available via request in SAM.gov

What is the total number of feet from the Second Floor Crate Staging Area to Elevator #2?

Second Floor Staging Area to Second Floor Elevator #2: 143 ft.

Additional Arnold floor lengths in feet:

First Floor Section B: Staging area within cubicle space to First Floor Section A, Elevator #2. Total 335 ft.

First Floor Section A: Elevator #2 to First Floor Section D, Loading Dock. Total 540 ft.

Total distance from First Floor Section B staging area to First Floor loading dock. Total 875 ft.

6 5/1/2024 Asbestos Are there Asbestos concerns? No. There are no free-floating fibers in the air and air quality is monitored.

7 5/1/2024 Badging Are Passports valid for Badging

Identification?

Yes, valid state IDs, state drivers license or valid US passport (not expired) may be used for badging.

8 5/2/2024 Badging Do we need badge access in the building

Contractors require a visitor badge, but it does not give access to buildings. Government escorts will control access (door opening/closing).

9 5/1/2024 Bldg 12 How many chairs will be moved in building 12?

Currently, there is one Reasonable Accommodation chair in Bldg 12.

10 5/1/2024 Bldg 12 See Facility drawings available via request in SAM.gov

What is the size and weight capacity of the Elevator in Bldg 12?

The elevator in Bldg 12 (Elevator #14) is considered a "Chairlift". This elevator services 1st to 2nd Floor.

Size: 35"w x 60"d x 84"h (door height/open overhead shaft) [42-1/2"h interior safety sides] Capacity: 2 Stacks per load (Stack = 1 Dolly w/ 4 Crates)

11 5/2/2024 Cancellations Solicitation Clause - 5X52.242-

Notifications on weather/world event related cancellations

COR/ACOR will notify the contractor of the decision. Jointly, the Government and Contractor will plan the course of action when conditions are safe to resume.

12 5/2/2024 Contact How will family members get in touch with mover employees if there is an emergency?

We will jointly develop this process with the moving contractor during the support planning phase.

13 5/1/2024 Crates PWS 3.2, 3.3 Do the crates need to be picked up from each individual desk and then delivered to each individual desk?

Packed crates that are being moved to the new N2W building will be consolidated by the government in designated staging areas at NGA-Arnold/NGA-St. Louis. Contractors will collect and deliver to each individual location/desk/workstation at N2W. Once emptied at N2W, Government will collect and nest empty crates/dollies and place them in a designated staging area for the contractor to transport back to NGA-Arnold/NGA-St. Louis to be placed back in rotation.

14 5/1/2024 Crates PWS 3.2, 3.3 How many crates per person? See PWS.

15 5/1/2024 Crates PWS 3.2, 3.3 How will the crates be stacked for pick up? Who will stack them?

Government will stack up to four filled/sealed crates on a dolly to transport to N2W. N2W delivery locations will be in close proximity in order to maximize delivery efficiency.

16 5/1/2024 Crates PWS 2.1 Moving Services How high can we stack the crates?

Empty crates: stack eight nested crates on a dolly and place a second dolly inside the top open crate.

Filled/Sealed crates: stack four crates high on a dolly.

17 5/1/2024 Crates PWS 2.1 Moving Services Does the move contractor deliver the empty crates to employees?

No, move contractor delivers crates to a NGA-St. Louis and/or NGA-Arnold designated locations (per Government instructions). Government will deliver the empty crates to the employees 10 business days prior to the scheduled Increment move date. Need one dolly to four crates ratio.

18 5/1/2024 Crates Can we put two people's crates on a dolly?

Yes, the NGA team will coordinate 'Dolly Buddies' based on adjacent or nearby delivery location at N2W. Will keep an individual's crates together on a dolly (thus avoiding splitting employee's crates across multiple dollies).

19 5/1/2024 Crates PWS 2.1 Moving Services How many days before people get crates do we need to deliver them?

Government will distribute crates to employees/offices 10 (TEN) business days before their scheduled move. Pre- Move locations, such as the Library, may need them earlier. Contractor must deliver empty crates/dollys/packing materials in enough time to allow the 10 business day packing window. This will be discussed during the support planning phase.

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20 5/1/2024 Crates PWS 2.1 Moving Services Will crates be packed and staged by employees prior to the movers arriving for the Increment moves?

Yes. Government will pack, seal, and label the crates. Government will stage the crates based on the N2W delivery location within an Increment Move Sequence.

21 5/1/2024 Crates PWS 2.1 Moving Services What is the crate size? Moving industry uses different sizes?

PWS states 2.5 to 3.5 cubic feet crate size capable of storing 80-100 pounds of material.

22 5/1/2024 Crates PWS, Amendment

2.1 How many crates do we need in

rotation?

NGA requests crates onsite 10 business days in advance of a scheduled move and employees will have 7 business days to unpack. The Increment Move Phase (individual week quantities in PWS paragraph 3.3) should be used for crate inventory and rotation planning.

23 5/1/2024 Crates The crates will be rented. What do we do if an empty crate is missing (not returned)?

Notify the COR of any unreturned crates. At the end of the last increment the contractor may file a request for equitable adjustment.

24 5/8/2024 Crates PWS 2.1 The language of the Solicitation states that the crates should be delivered ten (10) business days before the move increments to support the Government distribution to each employee. This statement implies that the Government will be responsible for distributing the crates to the employees and not the moving team. Is this the correct interpretation?

Yes, the government will distribute crates/dollys/packing material/security ties/tamper-evident tape to personnel based on the Increment Move Schedule.

25 5/8/2024 Crates PWS, Amendment

2.1 The Support Planning Phase

includes crate distribution plan detailing the number of crates distributed. The crate distribution plan and pricing structure will require the Government to indicate how many days, either calendar or business days, they will allow the employees to retain the crates for unpack.

Please see PWS 2.1, Amendment 0002

26 5/1/2024 Decomm Will the moving company be responsible for moving decommissioned equipment?

No.

27 5/1/2024 Docks Why is only one loading dock on the North Dock being used at a time?

Bldg 36 will still be a functioning facility during the moves. Need to coordinate loading dock schedule to accommodate deliveries and decommissioning shipments. This will be coordinated internally by Government.

28 5/8/2024 Escorts Please confirm that the security escorts will monitor the moving team via line of sight versus a 1:1 crew to escort basis.

Currently, the N2W Deployment plan calls for 1 Escort to 1 Mover (Contractor). The minimum NGA escort policy states 1 Escort to 5 Uncleared Visitors. Some areas may require 1:1, while we may use line of sight 1:5, in other areas.

29 5/1/2024 Furn / IT Are we moving furniture and IT equipment?

No. Any exceptions are listed as MUE.

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30 5/2/2024 Furn / IT How many workstations will be moved total?

Contractors do not have to move any workstations. Government materials, sealed in crates, will need to be delivered to approximately 3150 workstations. [NOTE: NGA is using "workstation" as an assigned seat location.]

31 5/2/2024 Invoice When do we invoice? Invoicing may be presented at the completion of each Increment. Must include the Contract Number and Order Number on the Invoice. NGA FM should submit payment within approximately 30 days after invoice approval. New Order #s will be created for each Increment based on Government/Contractor truck quantity Estimates. Invoices for "Actual" truck loads will be processed. Government will monitor contractor performance based on Quality Assurance Surveillance Plan. Government will monitor truckloads.

32 5/8/2024 Invoice PWS 2.3 The Government may add additional equipment. Equipment or materials not specifically listed herein may or may not be relocated under this contract.” If the Government adds additional equipment that increases the number of truckloads included in the proposal response, will a work order increasing the truckload count be issued?

Yes. The Government will issue orders to move its property from NGA-Arnold and NGA-St. Louis to N2W and will pay for the actual number of trucks to accomplish all movements.

33 5/8/2024 Invoice Will Truckloads be calculated per the estimated number of crates and MUE outlined in Attachment A: PWS or as viewed in the walkthrough?

The walkthrough was a sample of items that require to be moved. Truckload projections will be based on crate projections in the PWS and the MUE list.

34 5/8/2024 Invoice PWS / Wage determination Attachment M

1.6 If during the move sequences the

Government indicates that a portion of the work needs to happen during a Federal Holiday or outside of the times indicated in the PWS, is there a separate price per truckload that we should submit?

If an increment is delayed it may shift into a weekend. If this is the case, in accordance with SCA labor policy, employees are only paid overtime if they exceed 40-hours in a work week. Standard per truck prices would apply.

NGA does not intend to execute an increment during Federal Holidays. FLSA requires the payment of time and one-half the “regular rate of pay” for all hours worked in excess of 40 hours in a week. See 29 C.F.R. §§ 778.107- 778.109

35 5/1/2024 Label / Barcode Will there be names on the crates?

Labels on the crate will contain the employees Last Name.

36 5/1/2024 Label / Barcode Will the delivery destination be on the crate for the moving people?

Yes. The label on the crate/MUE/pallet/box/etc. will include the pick-up location and delivery location.

37 5/1/2024 Label / Barcode PWS 2.1 Are bar codes a good idea when the crates will be recycled, potential for mix ups

Government will generate printed non-sticking labels for crates and MUE items. The contractor shall provide a sleeve to insert or method to attach a label on the end (short side) of each crate/pallet/MUE/RA Chair, etc. The label will contain a barcode for inventory tracking and scanning purposes. Government team members will remove labels from sleeves after the employee empties the crate content and before the crate is put back into rotation.

38 5/1/2024 Label / Barcode PWS 2.1 If crates are nested, there is a potential that the sleeves could be knocked off, is there a different solution?

The contractor shall provide a sleeve to insert or method to attach a label on the end (short side) of each crate.

Interested in hearing other options. Additional sleeves should be made available.

39 5/1/2024 Label / Barcode Will the final delivery destination have a LOCATION barcode to scan to the correct location?

Yes. N2W locations will have a designated barcode.

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40 5/1/2024 Label / Barcode PWS 2.2 Will contractor be scanning each crate?

Yes, each label on Crates, MUE, Pallet/Boxes, Reasonable Accommodation chair, etc must be scanned four times and validated three times by the contractor in their inventory tracking system.

41 5/2/2024 Label / Barcode PWS 2.2 How will I know if my scan equipment will be accepted and can read your barcode?

Contractor may submit the written specifications of their barcode equipment with their proposal. NGA has a industry standard barcode font and BarTender Software for generating labels with barcodes.

42 5/2/2024 Label / Barcode PWS 2.2 Who provides the Scanning and inventory tracking equipment

The Contractor will operate a contractor owned inventory barcode scanning system that provides the Government in-process status of material and equipment. NGA Security must approve contractor equipment for use inside NGA buildings. Contractor will provide info/demo of what they intend to use and the government will approve/disapprove.

This is part of the support/planning phase.

43 5/2/2024 Label / Barcode PWS 2.1 How will we know what crates are classified and what crates are unclassified?

Classified Crates will be identified with red labels and will be sealed with two red security ties. Unclassified Crates will have green labels and two green security ties. We also plan to tape off with thick green tape at the N2W loading docks an area for Unclassified crates to be placed as they come off the truck first and into the loading dock area upon scan 3.

44 5/1/2024 Library Can the movers utilize rolling book shelves to pack and transport Library material (shrink-wrapped) to N2W?

No.

45 5/2/2024 Library Library will it be carpeted? Yes, carpet tile is used on all raised flooring in all areas except Shipping and Receiving, which will have resilient flooring.

46 5/2/2024 Library Will we need to shelve the books in the library?

Government personnel will re-shelve the library contents.

47 5/1/2024 MUE Is the vast majority of MUE in building 36 and the copy center?

Yes

48 5/8/2024 MUE PWS 3.3 PWS states that the Contractor is responsible for disassembling and reassembling any MUE as well as the relocation. Is there service agreements in place for any of the MUE and will the government be able to provide the appropriate contacts to coordinate to avoid negating warranties? If these services are needed, will the Contractor be reimbursed on a passthrough basis?

The government is responsible for any OEM or service agreement or equipment coordination

49 5/1/2024 N2W What is N2W's site moving plan? NGA plans to fill N2W in Top-to-Bottom, West-to-East method.

50 5/2/2024 N2W See Facility drawings available via request in SAM.gov

What is the length of the building (N2W)?

From inside door of stairwell to inside door of stairwell, the West Wing corridor is about 600’.

51 5/2/2024 N2W See Facility drawings available via request in SAM.gov

What is the distance from the East Loading Dock to the West Freight Elevator?

290 ft (200' from East dock to West Hallway; 60' to elevator corridor; 30' from corridor to freight elevator doors.)

52 5/2/2024 N2W Will there be any shelving units in the East Dock 3-Door Containment Vestibule?

No.

53 5/2/2024 N2W What is the time lapse of the Interlocking Doors on the East side on Level 1?

Doors are not installed at this time. Time lapse is unknown at this time. When the door closes behind you, the door in front of you opens. The doors are not badge activated. When both doors are closed, they both remain unlocked.

When one door is closed, the other door will unlock.

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54 5/2/2024 N2W How many total modules will we enter?

There are about 40 modules.

55 5/2/2024 N2W Where will our trucks enter the N2W site?

Via the far north entrance, pass through the Remote Inspection Facility (RIF), access the "Loop" Road that encompasses the facility with entry points to both loading docks.

56 5/2/2024 N2W What are the dimensions of the freight elevator at the dock of N2W?

Freight elevators have a capacity of 10,000 pounds. Door width is 8'0" Door height is 8'0" Interior dimensions are approx.. 8'Wx13'D. Freight elevators go from the Lower Level to the Roof.

57 5/2/2024 N2W Is one side of N2W classified and the other side Unclassified?

All moves will be treated as classified with the same security protocols and escort requirements.

58 5/2/2024 N2W How much room is between the two doors from secure to unsecure area?

Length is approximately 14 ft. Width is approximately 7 ft. Each door is 3 ft wide.

59 5/2/2024 N2W How many elevator banks are there (at N2W)?

There are four elevator banks at N2W. Two banks contain a freight elevator and personnel elevators. The other two banks contain a service elevator and personnel elevators.

60 5/1/2024 Pack/Unpack Attachment 1 PWS MUE List

For building 36, will we have to pack and unpack the items?

Reference the MUE list, packing requirements column.

61 5/1/2024 Pack/Unpack Attachment 1 PWS MUE List

Will we have to shrink wrap anything?

Reference the MUE list, packing requirements column.

62 5/2/2024 Pack/Unpack Will the ladder/stairs for the shelving area already be in place?

No. Contractor shall provide everything needed for their services of relocating materials and equipment.

63 5/2/2024 Pack/Unpack Do contractors have to put the gravity meters on the shelves?

Yes, under the direction of the Gravity/Survey Team Asset Custodian(s).

64 5/8/2024 Pack/Unpack Please confirm if the material in the room containing the gravity equipment is confidential. What is the governments preferred method of handling the gravity equipment? For example:

Palletized speed packs (commercial bins) with black plastic wrap for equipment safety and protection?

No, inventoried gravity equipment is not marked with classification stickers. The government's preferred method of handling would be for items that do not have it's already customized crate to be packed with proper protective measures (i.e. packing material, equipment stabilizers, tie down straps or alike) and either packed into palletized speed packs or on a single pallet given the sizes of some of the equipment that's being moved. Equipment with its own custom box or crate can be placed onto a pallet and secured utilizing some form of banding or tie down straps.

65 5/2/2024 Parking Where should contractor company park? Outside the facility, then walk in, or can they ride in as a group and get dropped off, i.e.: "Chase Vehicle", company van, passenger van?

N2W Deployment will work a process with NGA Security & Installation prior to arrival to determine parking access.

Contractors will have access to visitor parking lot.

66 5/2/2024 Payroll Does contractor provide certified payroll?

No, only if wage adjustment

67 5/1/2024 People Count How many people from 2nd street are moving?

Everyone from 2nd Street is moving.

68 5/8/2024 People Count PWS 3.2, 3.3 Please provide an estimated number of people moving for the project overall and a breakdown of how many people are moving per each move phase.

See PWS.

69 5/1/2024 Proposals When are proposals due? 6/5/2024 at 5pm central time.

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70 5/1/2024 Protect Do we have to protect the floors/wall/doorways/elevators at NGA-Arnold?

The Arnold facility will remain in operation and must be protected.

71 5/1/2024 Protect Do we need to protect floors/walls/doors/elevators at NGA-St. Louis when moving out?

The requirement to protect the buildings (floors, walls, corners, elevators, doors, and furniture) is standard contract language and should not be interpreted to be too restrictive. The intent is to require the contractor to avoid damage while working in the building. This guidance would be applicable for all facilities (2nd Street, Arnold, N2W).

Generally, this should not require significant preparation or effort. Protective material such as foam, plastic film, blankets, cardboard, etc. are often used. Determinations to place protective materials will be area-specific (i.e. -might be required for doors, doorframes, and pathways with very restrictive clearances but typically would not envision an extensive pathway protected with cardboard).

Hard surface flooring (hallways, dock areas, etc.) should not require additional protection.

Carpeted areas may require protection especially if there is a heavy volume of traffic through the area during the move (i.e. – library).

Freight elevators should not require additional protection.

Passenger elevators should generally be avoided and should be protected if allowed for use.

As a suggestion, the contractor should be aware of raised floor ramps (especially when moving a large and/or heavy piece of equipment). Ensure that they maintain control of the item when making turns to avoid causing damage to the facility (i.e. - doors and drywall).

72 5/8/2024 Protect PWS 2.1 Is there a preference for specific building materials used during building protection. For example, the use of polynite versus Masonite.

No, it’s the contractors responsibility to protect the government facility. This is a performance based contract.

73 5/8/2024 Protect If the move increment only involves crates, building protection only needs to include the floors. If there is MUE involved, walls and doorways should be protected. Is there a preference for how high the wall protection should be? (i.e. 5

ft. or higher?)

The max height for building protection should be as high as 4 crates on a dolly is as well as a palleted fast-pack. 5 ft or higher would be sufficient

74 5/1/2024 Push Routes PWS 1.8 Will there be time allotted for the moving company to review the push routes prior to the Increment Move?

Yes, the PWS calls for up to 15 walk throughs. This topic will be discussed during the Support Planning Phase and at each daily meeting before moves begin. The Escorts will be fully trained on the Push Routes. Movers just need to follow directions and guidance provided by the Escorts.

75 5/2/2024 Push Routes Can we use the labyrinth if we think it is a quicker route to save us money?

No

76 5/6/2024 Push Routes Can we get a walk through 3-5 days before the move with our leads

Yes, walkthroughs before any move can be arranged.

77 5/6/2024 PWS Can you send a recap of the task moves?

Reference Performance Work Statement, Attachment A.

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78 5/8/2024 PWS Attachment D, Section 4 & 5, Volume 1 -Technical- is 1.1e omitted intentionally? 1.1e is not included in the document

There is no 1.1e. Section 4&5 has been amended.

79 5/1/2024 Survey / Gravity How much will the loaded Blue Containers in Bldg 37 weigh?

These blue cases contain Gravimeter system components. Each "System" is comprised of three cases of equipment.

Airborne (will own 4/most will be loaned out at move time):

Case 1: 94 lbs / 26w x 26d x 25h (Inch) Case 2: 289 lbs / 37w x 37d x 44h (Inch) Case 3: 216 lbs / 37w x 37d x 44h (Inch) Marine: (will own 8/most will be loaned out at move time):

Case 1: 94 lbs / 26w x 26d x 25h (Inch) Case 2: 272 lbs / 37w x 37d x 44h (Inch) Case 3: 191 lbs / 37w x 37d x 44h (Inch)

80 5/1/2024 Survey / Gravity What are the packing estimates for 1A13 MUE?

Government estimates 60 pallets and "speed packs".

81 5/2/2024 Survey / Gravity Do we have to put things on the shelving racks in the Survey/Gravity Room?

Yes, Government personnel will be on hand to direct movers where they'd like their items placed in their areas on day of property receipt .

82 5/2/2024 Survey / Gravity Does the moving contractor have to provide the forklift? Is gas or electric preferred?

Yes, the moving contractor needs to prepare their proposal to include utilizing their own equipment (gas or electric forklift, ladders, pallet jacks, steps, tools, straps, wraps, etc) to accomplish all PWS requirements.

83 5/2/2024 Survey / Gravity For the gravity area, can we use a forklift?

Yes, a forklift may be used at 2nd Street and N2W from the loading docks to/from the Bldg 36 1A13 Survey Room and Bldg 37 gravity area into the N2W Survey/Gravity Storage Space.

84 5/8/82024 Survey / Gravity PWS Attachment A - page 11 Line 442-447 - Pre Move #4 -during the site visit, the NGA representatives communicated that the bidder will not pack and unpack the survey equipment.

NGA representatives requested that the bidder provide 60 speed packs and 60 four wheel dollies for their staff to pack, barcode, and unpack. Please confirm that this is accurate.

The statement, "that the bidder will not pack and unpack the survey equipment" is not accurate. Please refer to PWS, page 11, paragraph 3.2. Contract movers will partner with the Government personnel to pack/protect/unpack/place on shelving equipment in the Survey/Gravity Storage Space.

85 5/1/2024 Tape PWS 2.1 What type of tape is to be used? Tamper-Evident Tape is specified in the PWS.

86 5/2/2024 Truck How many estimated trucks per increment?

Contractor will work with Government planning team to determine the estimated number of trucks needed for each increment.

87 5/8/2024 Truck Mobile phones / Bluetooth device restrictions: does this restriction apply to the driver of the moving trucks?

The mobile phones must be left in the vehicle. Bluetooth device restrictions apply within NGA buildings.

Government approved bluetooth devices as part of the Contractor owned inventory plan will be authorised.

88 Truck Cameras Attachment G Our trucks have front and back cameras that are connected to our truck computers. The cameras only shut off when we turn off the computers. Are we allowed to leave the cameras on?

The contractor is required to comply with NGA security requirements, as specified in the contract. In the event vehicles or other equipment have cameras or other electronic devices that cannot be disabled, these issues shall be addressed, on an individual basis, after base contract award and captured in individual task orders.

89 5/2/2024 Truck Insurance My truck insurance only covers my people in my truck.

NGA's requirement is for a Government Employee to escort all NGA property. Contractor's will need to ensure passengers are covered on their insurance. This may require a rider for this liability. Offers should include this in their overall price proposal.

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90 5/8/2024 Truck Insurance PWS/Amend 0002 2.1 Please confirm the requirement of 1 person to accompany the truck as well as 1 chase vehicle in front of the truck and 1 chase vehicle behind the truck.

A Government Escort will ride in the truck cab with the driver. There will be a NGA Police follow vehicle.

91 5/1/2024 VAR VAR required each visit? No - The VAR will be good for a certain period of time. (ie. 3 months) 92 5/2/2024 VAR PWS 2.5 There is a high turn-over in the moving industry workforce. Can we submit VARs with more names?

Yes, additional VARs may be submitted over the course of this project. NGA Security will either give an Approved or Not-Approved. Reason for disapproval will not be disclosed. VARs must be submitted 10 business days prior to arrival date.

93 5/2/2024 Wage Determine Attachment M / Clause 52.222-43

Wage Determination / Labor Category / Fully Loaded pricing / Missouri Minimum Wage Increase impact / Wage Determination Change

The Government will incorporate the most current wage determination at contract award. Annually, prior to the anniversay of contract award, the Contracting Officer will modify the base contract to incorporate the most current wage determination. At that time a wage adjustment will be executed if appropriate and requested by the contractor.

94 5/2/2024 Wage Determine What labor category on the wage determination is to be used?

Contractors discretion

95 5/8/2024 Wi-Fi Please confirm Wi-Fi access will be permitted at both origin and destination loading docks.

The Government will not provide Wi-Fi at any location. The contractors must get Government approval for use of contractor owned Wi-Fi enabled devices at both origin and destination loading docks but not within an NGA building.

96 5/1/2024 Zip Ties PWS 2.1 What kind of zip ties are required? Plastic or metal?

PWS doesn't state the material type but does state a need for two colors (80% Red and 20% Green ties), non-releasable, single use security ties. Each crate gets two ties (one on each side). Red ties are for Classified areas and Greens ties for Unclassified areas. Tamper-Evident Tape is a PWS requirement as well.