Attachment A - PWS_N2W Deployment.pdf

UNCLASSIFIED

Attachment A

PERFORMANCE WORK STATEMENT

MOVING SERVICES

NEXT NATIONAL GEOSPATIAL-INTELLIGENCE

AGENCY WEST (N2W)

Solicitation HM157524R0010

29 March 2024

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PERFORMANCE WORK STATEMENT 2

For the 3

Next NGA West (N2W) Moving Services Contract 4

NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY 5

(NGA) 6

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1. GENERAL INFORMATION 9

1.1 Background 10

The National Geospatial-Intelligence Agency (NGA) Next NGA West (N2W) Program 12

Management Office (PMO) is tasked with the construction of a Department of Defense 13

(DoD) Intelligence Community (IC) facility in the city of St. Louis, Missouri. The 14

N2W Moving Services contract shall provide relocation services to accomplish NGA 15

N2W Deployment. 16

1.2 Description of Services 18

The Contractor shall provide logistics services, to include planning support and office 20 relocation, as needed to accomplish the NGA N2W Deployment Execution Plan 21 moving official material, including books, paper, and equipment, from NGA St. Louis 22 located at 3200 South 2nd Street, St. Louis, MO, and NGA Arnold at 3838 Vogel Road, 23

Arnold, MO, to the new N2W campus located at 2301 Cass Avenue, St. Louis, MO. 24

The mileage from the 2nd street location to the new N2W campus is between 4.5 to 6.5 25 miles depending on route, for Arnold the mileage is around 21 miles. 26

1.3 Scope 28

The contractor shall provide logistics experts to provide planning support and execute 29 the relocation of office material, equipment, and components to its new N2W facility. 30

The Contractor shall provide all labor, tools, materials, parts, supplies, components, 31 equipment, transportation, travel, supervision, and management necessary to provide 32 office relocation (moving) services to accomplish the N2W Deployment Execution Plan 33 relocating (moving) office material, equipment, components, and items. This includes 34 an estimated 14,000 packing crates and estimated 1,500 pieces of equipment. 35

The Government’s N2W Deployment Execution Plan details the number of employees, 36 material, and equipment designated to move, along with scheduled move dates and 37 starting and ending locations. The Contractor shall provide support to N2W 38

Deployment Execution Planning, including estimated amount and schedule for labor, 39 materials, supplies, components, equipment, transportation, travel time, supervision, 40 and management needed to accomplish the office relocation within the prescribed time. 41

The Contractor shall support preparatory briefings to Government employees on 42 packing directions and restrictions. The Contractor shall provide planning assistance for 43 disassembly, material tracking/accountability, packing, transport, delivery, and 44 reassembly of mission unique material and equipment. 45

The Contractor shall track inventory and maintain 100% accountability of all material 46 and equipment from point of collection to designated final delivery location. The 47

Contractor shall provide in-progress inventory reporting and location tracking of 48 material, equipment, and vehicles containing NGA material and equipment. This 49 information will be made available for the Government to check after the completion of 50 the 2nd, 3rd, and final scans for each truckload as described in Section 2.2 and upon 51 request. 52

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The Contractor shall provide all materials needed to protect floors, walls, corners, 54 elevators, doors, and furniture within NGA buildings. The Contractor shall disassemble, 55 pack, transport, deliver, and reassemble designated material and equipment. 56

1.4 Phases of Services 58

The contract phases of performance will include: 59

• Support planning phase 60

• Pre-moves phase 61

• Increment moves phase 62

The support planning phase starts after contract award and runs until the complete 63 logistics plan is approved by the Government. The pre-move phase occurs two (2) to 64 three (3) months before the increment moves phase begins. The pre-moves will consist 65 of several one-day moves plus possible multiple-day moves for the library, survey and 66 gravity measuring equipment. The increment moves phase is a scheduled twelve (12) 67 weeks of moves, with each week designated as an increment. 68

The three (3) phases are described below in Section 3. The anticipated commencement 69 of relocation services is tentatively late calendar year 2025. The Government will 70 provide the Contractor at least six (6) weeks’ notice of N2W increment move sequence 71 dates once they are determined. 72

1.5 Place of Performance 74

The work under this contract will be performed at NGA’s facilities at 3200 South 2nd 75

Street, St. Louis, MO (NGA St. Louis); 3838 Vogel Road, Arnold, MO (NGA Arnold); 76 and 2301 Cass Avenue, St. Louis, MO (N2W). 77

The NGA St. Louis location has several buildings. The main building is seven levels with 78 approximately 826,000 square feet. There are three larger outbuildings each with two 79 levels and approximately 12,000 square feet. There is one outbuilding with four levels 80 and approximately 8,400 square feet. Additionally, there are seven smaller outbuildings 81 ranging in size between 6,700 to 2,000 square feet. 82

The NGA Arnold location has a three-level, 143,000 square foot building. 83

The N2W location has a four level, 711,000 square foot main building. There are also two 84 single story outbuildings with 9,500 square feet and 7,300 square feet. 85

1.6 Hours of Operation 88

1.6.1 Support Planning Phase 89

N2W deployment execution support planning and associated meetings will be conducted 91 between the hours of 0700 and 1700 CST (core hours), Monday thru Friday, 92 notwithstanding Federal holidays, and other Government-directed site closures. 93

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1.6.2 Pre-move Phase 94

A series of pre-moves will occur two to three months before the main increment move 95 sequence to move support personnel into N2W. The pre-moves are for groups of 96 support personnel who provide security, facility management, and information 97 technology capabilities. 98

The pre-moves will consist of several one-day moves plus possible multiple-day moves 99 for the library, survey and gravity measuring equipment. 100

For the moving days, the Contractor shall work between the hours of 1400 and 2230 101

CST, Monday through Friday, notwithstanding Federal holidays, and other 102

Government-directed site closures. Work by the Contractor will be accomplished 103 during listed hours unless prior written approval is obtained from the Contracting 104

Officer Representative (COR), Assistant COR (ACOR), or Contracting Officer. 105

For contingencies that prevent execution of a planned pre-move schedule, abnormal and 106 extended work hours may be required. At a minimum, work hours may include 107 weekends and holidays necessary to support the move sequence schedule, or a pre-108 move work day taking ten (10) hours and finishing at midnight, or until the pre-move is 109 complete with all items accounted for at their designated final delivery location. Written 110 approval of abnormal or extended working hours will be made by the COR/ACOR 111 working with the N2W Deployment Assistant Program Manager (APM). 112

1.6.3 Increment Moves Phase 114

The increment move phase will primarily be conducted over twelve (12) weeks with 115 approximately three (3) days of moving each week. The twelve (12) weeks of moves 116 may or may not be consecutive weeks based on the Federal holiday schedule. For the 117 moving days, the Contractor shall work between the hours of 1400 and 2230 CST, 118

Monday through Friday, notwithstanding Federal holidays, and other Government-119 directed site closures. Work by the Contractor will be accomplished during listed hours 120 unless prior written approval is obtained from the Contracting Officer Representative 121

(COR), Assistant COR (ACOR), or Contracting Officer. After the increment moves 122 phase starts, any adjustments to the increment move sequence schedules will be 123 developed with the Contractor in coordination with the N2W Deployment Team and 124

COR via a weekly meeting. 125

For contingencies that prevent execution of a planned weekly increment move 126 schedule, abnormal and extended work hours may be required. At a minimum, work 127 hours may include weekends and holidays necessary to support the move sequence 128 schedule, or an increment move work day taking ten (10) hours and finishing at 129 midnight, or until the increment move is complete with all items accounted for at their 130 designated final delivery location. Written approval of abnormal or extended working 131 hours will be made by the COR/ACOR working with the N2W Deployment Assistant 132

Program Manager (APM). 133

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Quality Control 136

1.7.1 The Contractor shall develop and maintain an effective quality control program to 138 ensure services are performed in accordance with this PWS. The Contractor shall develop 139 and implement procedures to identify, prevent, and ensure non-recurrence of defective 140 services. The Contractor’s quality control program is the means by which they assure 141 themselves and the government that their work complies with requirements in the contract. 142

A Quality Control Plan (QCP) must be delivered per Section 3.1. A copy of a 143 comprehensive written QCP shall be submitted to the Contracting Officer (KO) and COR 144 within five (5) business days when changes are made thereafter. After acceptance of the 145

QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing of any 146 proposed change to their quality control program. 147

1.7.2 Quality Assurance: The Government shall evaluate the Contractor’s performance 149 under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). 150

The QASP is primarily focused on the Government’s role to ensure that the Contractor has 151 performed in accordance with the performance standards. It defines how the performance 152 standards will be applied, the frequency of surveillance, and the Acceptable Performance 153

Levels. The Contractor shall participate in monthly progress meetings with the 154

Government. The progress meetings may be virtual or in person during the first full week 155 of the month. 156

1.8 Meetings 158

Post-Award Conference: The Contractor agrees to attend the post-award conference 160 convened by the Government. The post-award conference will occur within 30 business 161 days of award of the first task order. 162

Monthly Progress Meetings: The APM, COR/ACOR and other Government personnel, 163 as appropriate, may meet periodically with the Contractor to review the contactor’s 164 performance. These meetings will be planned monthly. These meetings may be in 165 person or virtual, at the Government’s discretion. At these meetings, the APM and 166

COR/ACOR will apprise the Contractor of how the Government views the Contractor’s 167 performance and the Contractor shall apprise the Government of problems, if any, 168 being experienced. The Contractor shall resolve outstanding issues raised by the 169

Government in accordance with the QASP. 170

Coordination Meetings: The Contractor’s representative shall attend coordination 171 meetings to collaborate, receive instruction and provide information about the Support 172

Plan and Schedule. Deliverables from coordination meetings will be any Government 173 requested updates to the Support Plan and Schedule. Coordination Meeting schedules 174 will vary during the different phases, as described below. Although efforts will be made 175 to stick within the below meeting timelines, if the government needs to postpone or add 176 additional meetings to manage requirements, the contractor will remain flexible to that 177 end. 178

Coordination Meetings in Support Planning Phase: During the first 90 business 179 days post-award of first task order, coordination meetings will be held weekly, at a 180

Un minimum. These meetings are to support Contractor work on the Support Plan and 181

Schedule and Quality Control Plan. After 90 business days, coordination meetings will 182 be held monthly, at a minimum. 183

Coordination Meeting in Pre-moves Phase and Increment Moves Phase: 184

Coordination meetings will be held weekly, at a minimum, during both the Pre-moves 185

Phase and Increment Moves Phase. 186

Walk Through(s): The Contractor and Government representatives shall participate in 187 walk throughs, as requested, to inspect the equipment to be moved and facilities at the 188 present and new locations to become acquainted with conditions existing at all 189 locations. This will ensure that the necessary equipment and labor can be furnished to 190 provide for the orderly, timely, and efficient movement of the property. This may 191 include one pre-move survey prior to each scheduled move. There may be up to 15 192 walk throughs. 193

2. SPECIAL REQUIREMENTS 196

2.1 Moving Services 197

The Contractor shall provide all labor, tools, materials, parts, supplies, components, 199 equipment, transportation, travel, supervision, and management necessary to provide 200 office moving services for accomplishment of the N2W Deployment Execution Plan to 201 move office material, equipment, components, and items from NGA St. Louis and NGA 202

Arnold locations to N2W. 203

The Contractor shall provide packing crates and packing material for employees to pack 204 office material. The crates shall be re-usable, made of water-resistant plastic with attached 205 flip top interlocking lids, with a capacity to hold 2.5-3.5 cubic feet and 80-100 pounds of 206 material, ability to be stacked at least four (4) crates high and moved on crate dollies, and 207 can be sealed with non-releasable, single use security ties. The Contractor shall provide a 208 sleeve to insert or method to attach a label on the end (short side) of each crate. The 209

Contractor shall provide tamper-evident tape along with the non-releasable, single use 210 security ties. Two (2) different color non-releasable, single use security ties shall be used 211 to distinguish N2W destination areas. Approximately 80% of crates will need red security 212 ties and 20% will need green security ties. The Contractor shall provide one (1) crate dolly 213 for at least every four (4) stackable crates estimated to be in circulation at any given time 214 across all locations. All packing material, such as packing paper and bubble wrap, must be 215 new and unused, except for the re-usable packing crates. 216

The Contractor is responsible for handling and maintaining packing crate inventory 217 throughout the project to support the move sequence plan. The Contractor shall 218 distribute the crates to each pickup or pre-staging location. Crates shall be delivered to 219 the designated buildings in the N2W Deployment Execution Plan’s move sequence at 220 least ten (10) business days ahead of time to support Government distribution to each 221 employee prior to a move. Packing material, security ties, and tamper-evident tape shall 222 be provided for the number of crates delivered. 223

The Contractor is responsible for collection of crates from designated areas, movement 224 to loading docks, loading on trucks, movement to N2W, unloading at N2W loading 225

Un dock, delivery to the designated final delivery location, and then collecting and 226 transporting empty crates from N2W to the Government-directed NGA St. Louis or 227

Arnold sites. Government employees will pack their own official material at their 228 workstation into packing crates, label them with their new N2W workstation number, 229 and seal each crate. 230

The Contractor shall support moving Government material such that no Government 231 material is stored outside a Government facility overnight. The Contractor shall deliver 232 all Government material within the fence lines of an NGA Government facility by the 233 end of work day. 234

The Contractor shall protect floors, walls, corners, elevators, doors, and furniture within 235

NGA buildings. The Contractor shall disassemble, pack, transport, deliver, and 236 reassemble designated material and equipment. The Contractor shall provide in-237 progress inventory reporting and location tracking of vehicles with NGA material and 238 equipment. 239

2.2 Inventory Tracking 241

The Contractor shall track inventory of all material and equipment from point of 242 collection to designated final delivery location. The Contractor will operate an 243 inventory system that provides the Government in-progress status of material and 244 equipment. The in-progress status will be available for the Government to check and 245 validate after the completion of the 2nd, 3rd, and final scans for each truckload as 246 described below and upon request. 247

Due to security requirements inside Government buildings, the scanning equipment 248 used inside (other than the actual loading dock area) cannot have WIFI capability, 249 cellphone connectivity, or cameras and are limited to low energy Bluetooth (version 4 250

LE) signals. Scanning equipment that meets the security requirements and has been 251 approved by the Government may be used inside the Government building. Uploading 252 of the data would be limited to a loading dock or outside the building. RFID trackers 253 cannot be used on crates or equipment. All Contractor scanning equipment must be 254 inspected and approved by NGA Security before use in Government facilities. 255

The Contractor shall perform the following: 256

Initial Scan - Crates and Mission Unique Equipment (MUE) scanned at point of 257 collection and moved from the original office location to the loading dock or designated 258 loading area. 259

2nd Scan- Crates and MUE scanned at the loading dock or designated loading area to 260 validate receipt, then loaded onto the moving truck. The Contractor shall provide 261 validation to the Government that all crates and MUE scanned at point of collection 262 were also scanned being loaded into moving truck prior to authorizing sealing and 263 departure of the moving truck. The Contractor shall provide a bolt seal or padlock to 264 secure the truck contents. The Government will maintain control of key(s) to bolt seal 265 or padlock. Truck seals or locks cannot be opened or broken without Government 266 presence and approval. 267

3rd Scan - Crates and MUE scanned and offloaded from the moving truck at an N2W 268

Un loading dock. The Contractor shall provide validation to the Government that all crates 269 and MUE offloaded at N2W match the crates and MUE scanned at point of collection. 270

Upon validation, the Government approves departure of any crates and MUE from the 271 loading dock area. 272

Final Scan - Crates and MUE scanned when delivered to designated final delivery 273 location (workstation or location at N2W). The Contractor shall provide validation to 274 the Government that all crates and MUE moved from points of collection are delivered 275 to the designated final delivery location and that all crates handled by the Contractor 276 that day are accounted for. 277

The Contractor shall track vehicle location in real time. The in-progress status and 278 location of vehicles with Government material and equipment shall be available for the 279

Government to check and validate after the completion of the 2nd, 3rd, and final scans 280 for each truckload as described above and upon request. The Contractor shall provide 281 daily inventory reports of all Government material and equipment handled by the 282

Contractor that day. 283

2.3 Equipment Packing and Moving Services 287

The Contractor shall provide planning assistance for disassembly, packing, transport, 288

Un delivery, and reassembly of Mission Unique Equipment. The Contractor shall provide 289 all labor, tools, material, parts, supplies, components, equipment, transportation, 290 supervision, and management necessary to execute the movement of approximately 291

1,500 equipment items within the prescribed time. The attached list of Mission Unique 292

Equipment (Attachment 1 of PWS) identifies equipment that will be relocated via 293 orders under this contract. The Government may add additional equipment. Equipment 294 or materials not specifically listed herein may or may not be relocated under this 295 contract. 296

2.4 Contractor Job Site Clean Up 298

At the end of each week and upon completion of the project, the Contractor shall clean-300 up/remove any trash or debris and restore walls, floors/carpet, paint, ceiling tiles, doors, 301 and door frames to a condition indistinguishable from similar nearby areas. Protective 302 material may be left in place with prior approval from the N2W Deployment Team. 303

2.5 Workforce Requirements 306

Background Checks/Records. Prior to engaging in any services identified herein, the 307

Contractor shall ensure a background check is conducted (at Contractor expense), in 308 accordance with industry standards, for all persons performing under this contract whose 309 role involves interacting with a Government employee and/or presence on a Government 310 facility. 311

The Contractor shall provide birth names, to include middle name, and visitor access 313 request information seven (7) business days prior to each NGA facility visit, to include 314 for pre-move and increment move weeks. 315

The Contractor workforce shall have a standard uniform that allows easy identification by 317

Government employees. The Contractor shall prevent their personnel from entering any 318 area other than the designated project areas for that day and remain within view of 319 designated security escorts. 320

The Contractor shall ensure all persons interacting with Government employees under 322 this contract meet the specific requirements for Government installation escorted access 323 as listed in DoD Manual 5200.08 (see https://www.esd.whs.mil). The Contractor shall 324 ensure all employees remain trained and qualified in their assigned duties. English shall 325 be the only language used with regard to this contract for written correspondence, 326 discussions, and other business transactions. Smoking is prohibited on a Government 327 facility during all phases of movement. 328

The Contractor shall ensure all persons, vehicles, and equipment under this contract 329 meet the specific prohibited items requirements in NGAI 5210.8 (provided by the 330

Government). 331

3. PERFORMANCE OBJECTIVES 333

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3.1 Support Planning Phase 334

The support planning phase starts in the fall of 2024 and lasts until pre-move moves 335 begin. In addition to the meetings described in Section 1.8, the Contractor shall 336 determine scheduling, staffing, resources, and timeline to support execution of the N2W 337

Deployment Execution Plan. The Contractor shall deliver a Support Plan and Schedule 338 for accomplishment of the N2W Deployment Execution Plan. During implementation, 339 the Contractor shall provide weekly updates to this information. At a minimum, the 340

Support Plan and Schedule will include the following: 341

• Staffing schedule with number and role of Contractor personnel required at 342 the Government facility each day 343

• Type, quantity, and vehicle utilization plan at a Government facility each day 344

• Crate circulation management plan detailing number of crates in circulation 345 each week, distribution schedule, and collection of emptied crates schedule 346

• Packing and equipment handling plan for all Mission Unique Equipment 347 moving requirements 348

• Inventory Tracking Plan with inventory tracking equipment details and 349 utilization description 350

• Load calculations and timing predictions 351

• Internal building route review with N2W Deployment Team 352

• Packing directions and restrictions for employees 353

• Communication plan and equipment description for truck and trailer tracking 354

• Feedback on N2W Deployment Execution Plan 355

• Methods and materials used to protect floors, walls, corners, elevators, doors, 356 and furniture within NGA buildings 357

The Support Plan and Schedule shall be delivered in three parts. 358

Part 1: 359

• Spend two days minimum on site to collect information on Mission Unique 360

Equipment, all three site locations and the various buildings. 361

• Rough order of magnitude estimates for staffing schedule, load calculations and 362 move timeline, crate circulation management plan, Mission Unique Equipment 363 packing and equipment handling plan, inventory tracking plan, vehicle 364 utilization plan, and actions to protect NGA buildings. 365

• Provide general comments on packing directions and restrictions, feedback on 366

N2W Deployment Execution Plan, and internal building moving routes. 367

• Provide intended format of all required reports to gain initial government 368 feedback. 369

Part 2: 370

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• Provide definitive estimates for staffing schedule, load calculations and move 371 timeline, crate circulation management plan, Mission Unique Equipment 372 packing and equipment handling plan, inventory tracking plan, vehicle 373 utilization plan, and actions to protect NGA buildings. 374

• Provide specific packing directions and restrictions to distribute to Government 375 employees 376

• Provide sample of four packing crates, dolly, non-releasable security ties in 377 green and red, tamper-evident tape, bolt seal or padlock used as the truck seal 378 and proposed packing material. 379

• Provide demonstration of inventory and vehicle tracking equipment and method 380 available for Government to get in-progress information. 381

Part 3: 382

• Provide any updates to estimates for staffing schedule, load calculations and 383 move timeline, crate circulation management plan, Mission Unique Equipment 384 packing and equipment handling plan, inventory tracking plan, vehicle 385 utilization plan, and actions to protect NGA buildings. 386

• Provide a comprehensive written Quality Control Plan 387

• Provide demonstration of installation of protective material for floors, walls, 388 corners, elevators, doors, and furniture along planned movement route. 389

3.2 Pre-move Phase 391

The pre-move phase is to relocate NGA support personnel who provide security, 392 facility management, and information technology capabilities. The pre-moves will 393 consist of several one-day moves plus possible multiple-day moves for the library, 394 survey and gravity measuring equipment. 395

At least seven (7) business days prior to any move the contractor will provide the 396

Visitor Access Request (VAR). At least ten (10) business days before a pre-move, the 397

Contractor will deliver up to four (4) packing crates per employee moving in that 398 particular pre-move. The Contractor shall provide adequate packing material, security 399 ties, and tamper evident tape for each packing crate. The Contractor shall provide a 400 crate dolly for at least every four (4) packing crates. Government employees will pack 401 their own official material at their workstation into packing crates, label them with their 402 new N2W workstation number, and seal each crate. The Contractor will not be held 403 responsible for damage to items inside sealed crates packed by Government employees. 404

The Contractor will be responsible for ensuring each crate is tracked and delivered to an 405 employee’s new N2W workstation location. The Contractor will be responsible for 406 ensuring crates are delivered intact and remain sealed. The Contractor will not move 407 any crate that is not properly sealed with security ties and tamper evident tape. If a crate 408 is discovered to not be sealed or becomes unsealed during the move transition, the 409

Contractor shall notify in-person and follow the directions of the N2W Deployment 410

Team to secure the crate. Contractor will be responsible to keep metrics of the number 411 of unsealed crates and include in daily and weekly inventory reports. 412

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The Contractor is responsible for collecting packing crates from designated areas at 2nd 413

Street and Arnold locations, moving them to N2W, and placing them at the employee’s 414 new N2W workstation location. Government employees will be responsible for packing 415 and moving their own personal items. The Contractor is not responsible for and shall 416 not move Government employees’ personal (non-work related) items. 417

The Contractor is responsible for disassembling, packing, transporting, delivering, and 418 reassembling Mission Unique Equipment. 419

The Contractor shall collect and dispose of used and/or excess packing material from 420 completed moves. The Contractor shall collect used packing crates at N2W and 421 transport empty crates to the Government directed location. Packing crates shall be 422 replaced and cleaned as needed. 423

The timelines/tasks detailed below should be considered firm; however, are subject to 424 change if Government mission requirements necessitate. 425

Pre-move #1 427

Approximately 20 crates 428

15 Mission Unique Equipment items 429

Crates and equipment items shall be moved from 2nd Street to N2W. 430

Pre-move #2 431

Approximately 20 crates 432

15 Mission Unique Equipment items 433

Crates and equipment items shall be moved from Arnold to N2W. 434

Pre-move #3: Library 435

Approximately 200 crates 436

10 Mission Unique Equipment items 437

Crates and equipment items shall be moved from 2nd Street to N2W. 438

Pre-move #4: Survey Equipment 439

Approximately 20 crates 440

400 Mission Unique Equipment items 441

Crates and equipment items shall be moved from 2nd Street to N2W and placed in 442 designated storage location. Contractor shall remove equipment from current shelving 443 racks, pack or palletize as needed, transport, and then unpack and place on new 444 shelving racks. Shelving racks are as high as 12 feet. Contractor shall provide qualified 445 personnel to operate and maintain material handling equipment, such as a forklift, to 446 move/place equipment as needed. 447

3.3 Increment Moves Phase 449

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The N2W Deployment Execution Plan increment move sequence is broken down into 450 twelve (12) weeks over a sixteen (16) week period, with each week designated as an 451 increment. Each increment is anticipated to move official material in approximately 452

800-1600 packing crates and potentially some additional Mission Unique Equipment. 453

At least seven (7) business days prior to any move the contractor will provide the 454

Visitor Access Request (VAR). At least ten (10) business days before an increment 455 move, the Contractor will deliver up to four (4) packing crates per employee moving in 456 the increment. The Government will notify the Contractor of the exact number of crates 457 needed for the increment. The Contractor shall provide adequate packing material, 458 security ties, and tamper evident tape for each packing crate. The Contractor shall 459 provide a crate dolly for at least every four (4) packing crates. Government employees 460 will pack their own official material at their workstation into packing crates, label them 461 with their new N2W workstation number, and seal each crate. The Contractor will not 462 be held responsible for damage to items inside sealed crates packed by Government 463 employees. The Contractor will be responsible for ensuring each crate is tracked and 464 delivered to an employee’s new N2W workstation location. The Contractor will be 465 responsible for ensuring crates are delivered intact and remain sealed. The Contractor 466 will not move any crate that is not properly sealed with security ties and tamper evident 467 tape. If a crate is discovered to not be sealed or becomes unsealed during the move 468 transition, the Contractor shall notify in-person and follow the directions of the N2W 469

Deployment Team to secure the crate. Contractor will be responsible to keep metrics of 470 the number of unsealed crates and include in daily and weekly inventory reports. 471

The Contractor is responsible for collecting packing crates from designated areas at 2nd 472

Street and Arnold locations, moving them to N2W, and placing them at the employee’s 473 new N2W workstation location. Government employees will be responsible to pack and 474 move their own personal items. The Contractor is not responsible for and shall not 475 move Government employees’ personal (non-work related) items. 476

The Contractor is responsible for disassembling, packing, transporting, delivering, and 477 reassembling Mission Unique Equipment. 478

The Contractor shall collect and dispose of used and/or excess packing material from 479 completed moves. The Contractor shall collect used packing crates at N2W and 480 transport empty crates to the Government directed location. Packing crates shall be 481 replaced and cleaned as needed. 482

The timelines/tasks detailed below should be considered firm; however, are subject to 483 change if Government mission requirements necessitate. 484

Example of an increment week schedule: 485

Monday: Install protective material for floors, walls, corners, elevators, doors, and 486 furniture along planned movement route. 487

Tuesday: Movement of XXX crates from 2nd Street to N2W. 488

Wednesday: Movement of XX Mission Unique Equipment items from 2nd Street to 489

N2W. 490

Thursday: Movement of approximately XXX crates from 2nd Street to N2W. 491

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Friday: Collect unpacked crates and re-distribute for ensuing increment move. Remove 492 protective material from floors, walls, corners, elevators, doors, and furniture. 493

Protective material may be left in place with prior approval from the N2W Deployment 494

Team. 495

Example of individual increment week quantities: 496

Increment #1 Week: 497

Approximately 750 crates 498

30 Mission Unique Equipment items 499

Crates and equipment items shall be moved from 2nd Street and Arnold to N2W. 500

Increment #2 Week: 501

Approximately 850 crates 502

30Mission Unique Equipment items 503

Crates and equipment items shall be moved from 2nd Street to N2W. 504

Increment #3 Week: 505

Approximately 750 crates 506

30 Mission Unique Equipment items 507

Crates and equipment items shall be moved from 2nd Street to N2W. 508

Increment #4 Week: 509

Approximately 1000 crates 510

30 Mission Unique Equipment items 511

Crates and equipment items shall be moved from both 2nd Street and Arnold to N2W. 512

Increment #5 Week: 513

Approximately 1150 crates 514

30 Mission Unique Equipment items 515

Crates and equipment items shall be moved from 2nd Street to N2W. 516

Increment #6 Week: 517

Approximately 1700 crates 518

30 Mission Unique Equipment items 519

Crates and equipment items shall be moved from 2nd Street to N2W. 520

Increment #7 Week: 521

Approximately 950 crates 522

30 Mission Unique Equipment items 523

Crates and equipment items shall be moved from 2nd Street to N2W. 524

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Increment #8 Week: 525

Approximately 1150 crates 526

30 Mission Unique Equipment items 527

Crates and equipment items shall be moved from 2nd Street to N2W. 528

Increment #9 Week: 529

Approximately 500 crates 530

30 Mission Unique Equipment items 531

Crates and equipment items shall be moved from 2nd Street to N2W. 532

Increment #10 Week: 533

Approximately 1600 crates 534

30 Mission Unique Equipment items 535

Crates and equipment items shall be moved from 2nd Street to N2W. 536

Increment #11 Week: 537

Approximately 800 crates 538

30 Mission Unique Equipment items 539

Crates and equipment items shall be moved from 2nd Street to N2W. 540

Increment #12 Week: 541

Approximately 500 crates 542

0 Mission Unique Equipment items 543

Crates and equipment items shall be moved from 2nd Street to N2W. 544

3.4 Crew Requirements 546

General Crew Requirements: 547

The Contractor shall provide a supervisor for its employees (and sub-contracted employees) any 548 time work is being performed at any NGA location (St. Louis, Arnold, N2W). The crew will be 549 adequately sized to complete all tasks on the day scheduled for each specific task. The crew 550 should remain the same throughout the performance of an increment move. 551

Project Manager: 553

Responsible for managing the overall moving services project and is primary point of contact for 554 the Government. Minimum 8 years’ experience in commercial moving industry with at least 5 555 years’ experience at a management or supervisory level. Minimum education level of Bachelor’s 556

Degree or 4 years’ project management experience. 557

Supervisor: 559

Responsible for commercial moving team at a Government facility and coordinating moving 560 services with Government. Minimum 5 years’ experience in commercial moving industry with at 561 least 2 years’ experience at a management or supervisory level. Minimum education level of 562

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High School Diploma or high school equivalent. 563

Key Positions: 565

The Project Manager and Supervisors shall be key positions. Resumes for key positions shall be 566 submitted to the COR/ACOR for review and approval. Resumes will be submitted no later than 567 ten business days prior to conducting work on this contract. 568

4. SECURITY INFORMATION 570

Unclassified Work Performance Security Requirements 572

Uncleared Contractor personnel are authorized to work on this contract at the 573

Unclassified level, with access up to DoD Controlled Unclassified Information 574

(CUI) at the Contractor site without the requirement of a security clearance. 575

Uncleared Personnel Security Requirements 577

Any Contractor personnel working with CUI information must receive a favorable 578

HSPD-12 and/or HSPD-12 Tier 1 adjudication prior to accessing CUI information. 579

Contractor personnel who require access to CUI for 60 days or less must receive 580 a favorable HSPD-12 adjudication. Contractor personnel who require CUI access 581 for more than 60 days must receive a favorable HSPD-12 Tier 1 adjudication. 582

NGA will sponsor the HSPD-12 and HSPD-12 Tier 1 background investigation for 583

Contractor personnel as needed. 584

Foreign nationals are not permitted to perform unclassified work under the terms 585 of this contract without prior written approval from the Contracting Officer (CO) or 586 the COR. Should NGA identify the use of unauthorized personnel, the CO may 587 direct the Contractor, at its own expense, to remove and replace any 588 unauthorized Contractors, Subcontractors, or other personnel performing on the 589 contract. Such action may be taken at the NGA's discretion without prejudice to 590 its rights under any other contract provision, e.g., termination for default. 591

Uncleared Contractor personnel visiting NGA facilities or other sites may receive 592 the appropriate visitor badge and be escorted, as appropriate. The Contractor will 593 return the visitor badge at the end of each visit day. 594

Physical Security Requirements 596

Contractor personnel are forbidden from bringing prohibited or unauthorized 597 items into any NGA installation or Sensitive Compartmented Information facility covered under this 598 contract. These items include weapons, cell phones, cameras, two-way pagers, 599 laptops, recording devices of any kind, flash drives, or any other removable 600 media. Exceptions may be granted by NGA Security upon the Contractor’s 601 request. If granted, Contractor personnel must bring documentation showing 602 approval prior to entering with the item(s). Violations may subject the Contractor 603 and its offending personnel to civil and/or criminal liability IAW applicable laws 604 and regulations governing access to Sensitive Compartment Information facilities. 605

Information Security Requirements 607

NGA shall have the sole authority to determine whether, and to what extent, 608

Un protected information shall be provided to the Contractor under the terms of the 609 contract. The Contractor shall not access, download, print, or further disseminate 610 any unclassified information outside the execution of the defined contract 611 requirements without the guidance and written permission from the COR. 612

When the Contractor receives protected information under the terms of this 614 contract, the Contractor will comply with all applicable NGA, DoD, and IC 615 information security policies for the proper marking, handling, processing, storing, 616 and safeguarding of unclassified and CUI material. The Contractor will ensure 617 that document markings are given the lowest possible security classification to 618 maximize dissemination while still maintaining the information’s confidentiality 619 and integrity as necessary. 620

Access to CUI will be pursuant to DFARS clause 252.204.7012. The prime 622 contractor shall include this clause, including paragraph (m), in subcontracts, or 623 similar contractual instruments, for operationally critical support or for which 624 subcontract performance will involve covered defense information, including 625 subcontracts for commercial items, without alteration, except to identify the 626 parties. The Contractor shall determine if the information required for 627

Subcontractor performance retains its identity as covered defense information 628 and will require protection under this clause. Contractor personnel shall not 629 release any unclassified information, regardless of medium (e.g., film, tape, 630 document), pertaining to any part of this contract or any program related to this 631 contract, unless the COR has given prior written approval or in performance of a 632 project that has been scoped and negotiated by NGA. 633

NGA will assess and authorize Contractors to process unclassified information 635 on government-owned information systems, conduct oversight of such 636 information system processing, and provide information system security 637 guidelines IAW with FAR clause 52.204-21 and other information system security 638 control policies, standards, and procedures. Contractor will be responsible for 639 executing specific provisions under the contract for the accreditation of classified 640 information systems, and upon request, shall provide the COR a written 641 statement confirming accreditation compliance with the minimum information 642 systems requirements established in the DD254. The Contractor shall include the 643 substance of FAR clause 52.204-21 in subcontracts under this contract (including 644 subcontracts for the acquisition of commercial products or commercial services, 645 other than commercially available off-the-shelf items), in which the Subcontractor 646 may have federal contract information residing in or transiting through its 647 information system. 648

In accordance with FAR Part 4.7 and FAR clause 52.215-2, the Contractor may 650 retain one archival copy of any Government-furnished information provided to the 651

Contractor during the course of performance of the contract, subject to Contractor following relevant 652 data safeguarding practices and CUI restrictions. The disposition of such Government-furnished 653 information is otherwise solely at the discretion of the Government. As directed by the NGA CO or 654

Un

COR, the Contractor will destroy or return to NGA all Government-furnished information upon contract 655 termination or when no longer required for contract performance. 656

Cybersecurity Requirements 658

The Contractor must, at a minimum, implement 10 U.S.C. Sections 391 and 393 659 along with National Institute of Standards and Technology (NIST) Special 660

Publication (SP) 800-171, “Protecting Controlled Unclassified Information in 661

Nonfederal Information Systems and Organizations” requirements. 662

If the Contractor intends to use an external cloud service provider to store, 664 process, or transmit any covered defense information in performance of this 665 contract, the Contractor shall require and ensure that the cloud service provider 666 meets security requirements equivalent to those established by the Government 667 for the Federal Risk and Authorization Management Program (FedRAMP) 668

Moderate baseline (https://www.fedramp.gov/resources/documents/) 669

In the event that the Contractor discovers a cyber incident that affects a covered 671

Contractor information system or covered defense information residing therein, or 672 that affects the Contractor’s ability to perform the requirements of the contract that 673 are designated as operationally critical support and identified in the contract, the 674

Contractor shall— 675

1. Notify the DoD Cyber Crime Center (DC3) and the COR in writing within 72 677 hours of incident discovery 678

2. Conduct a review for evidence of compromise of covered defense information, 680 including, but not limited to, identifying compromised computers, servers, 681 specific data, and user accounts. This review shall also include analyzing 682 covered Contractor information system(s) that were part of the cyber incident, 683 as well as other information systems on the Contractor’s network(s), that may 684 have been accessed as a result of the incident in order to identify compromised 685 covered defense information, or that affect the Contractor’s ability to provide 686 operationally critical support. 687

In the event the Contractor discovers and isolates malicious software in 689 connection with a reported cyber incident, the Contractor shall submit the 690 malicious software to DC3 in accordance with instructions provided by the COR. 691

The Contractor should NOT send the malicious software to the COR. 692

5. LIST OF ATTACHMENTS 695

Attachment 1 – List of Mission Unique Equipment 696

Attachment 2 – Deliverables Schedule 697

Attachment 3 – Compliant Document List 698 https://www.fedramp.gov/resources/documents/

Un

Attachment 1 – List of Mission Unique Equipment 700

See Attachment 1 of the PWS. The attachment represents a list of up to 1500 Mission Unique 702

Equipment items that may require disassembly, packing, transport, delivery, and reassembly. 703

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Attachment 2 – Deliverables Schedule 706

Deliverable

PWS

Task #

Deliverable Title Frequency and Remarks Delivered To

001 1.7 Quality Control Plan Within 5 business days when updated

COR/APM

002 2.2 Inventory Reports End of Day during Pre-move and Increment

Moves / Upon request

APM

003 3.1 Support Plan and Schedule Part 1 due 12/9/2024, Part

2 due 2/3/2025, Part 3 due

4/7/2025 / When Updated

COR/APM

004 3.1 Weekly Support Schedule

Updates

Weekly during Pre-move and Increment Moves

COR/APM

005 Financial Report Monthly COR

006 2.5 Visitor Access Request No later than seven business days prior to

NGA facility visit

NGA

Security/APM

Note: All deliverable formats shall be Contractor proposed and Government approved. 708

Un

Attachment 3 – Compliant Document List 722

References: 724

1. DoD Manual 5200.08 Physical Security Program 725

2. NGAI 5210.8 Physical Security Program 726