Summary of HHS0016834 Exhibit H Site Visit Parking and Staging

This document is an exhibit supporting the procurement process for Project 24-101-AUL, Fire Alarm Upgrades at the Austin State Supported Living Center, administered by the Texas Health and Human Services Commission (HHSC). The project involves comprehensive installation of new, NFPA 72 code-compliant fire alarm systems in Buildings 533 and 732, including removal of existing systems and installation of addressable fire alarm components with smoke and carbon monoxide detection capabilities. The scope encompasses installation of approximately one Notification Appliance Circuit panel per level, provision of a Digital Alarm Communicator Transmitter for off-site monitoring, and implementation of new fiber optic transmission lines between buildings. Two mandatory facility site visits are scheduled for December 11 and 16, 2025, with an optional pre-proposal webinar on December 10, 2025. The proposal submission deadline is January 14, 2026, and the contract award is anticipated on February 10, 2026. The project budget is approximately $280,000, and the contract will be awarded as a fixed-price agreement to the respondent offering the best value.

The procurement requires contractors to meet minimum qualifications including five years of similar construction services experience, an "A" rating from ISNetWorld, a field project manager with NICET Level III fire alarm certification, and a designer with equivalent professional credentials. A security bond of not less than 5% of the potential total proposed cost is required. Evaluation criteria assess construction services ability (30%), quality and safety programs (5%), proposed methodology (25%), and pricing (40%). The contract includes provisions for Historically Underutilized Business (HUB) subcontracting with a separate HSP submission deadline of January 15, 2026. Work must be performed with minimal disruption to the occupied facility, typically requiring night and weekend work, and contractors must restore interior finishes and coordinate utility shutoffs with a minimum seven-day notice. The contract is governed by Texas law with venue in Travis County.