HHS0016834 Addendum item 03 Site Visit Sign-In.pdf

This document is an addendum item containing a site visit sign-in sheet for Project 24-101-AUL, a fire alarm system upgrade project managed by the Texas Health and Human Services Commission (HHSC) at the Austin State Supported Living Center in Austin, Texas. The project involves comprehensive installation of NFPA 72 code-compliant fire alarm systems in Buildings 533 and 732, including removal of existing systems and installation of addressable fire alarm components with smoke and carbon monoxide detection capabilities. The procurement requires two mandatory facility site visits scheduled for December 11 and December 16, 2025, with an optional pre-proposal webinar on December 10, 2025. The proposal submission deadline is January 14, 2026, and the anticipated contract award date is February 10, 2026. The site visit sign-in sheet documents attendance at one of these mandatory facility inspections, serving as evidence of contractor participation in the pre-proposal site evaluation process.

The project budget is approximately $280,000 and will be awarded as a fixed-price agreement to the respondent offering the best value based on evaluation criteria assessing construction services ability (30%), quality and safety programs (5%), proposed methodology (25%), and pricing (40%). Mandatory contractor qualifications include five years of similar construction services experience, an "A" rating from ISNetWorld, a field project manager with NICET Level III fire alarm certification, financial solvency certification, three comparable project references, and a security bond of not less than 5% of the potential total proposed cost. The contract includes provisions for Historically Underutilized Business (HUB) subcontracting with a separate submission deadline of January 15, 2026. Work must be performed with minimal disruption to the occupied facility, typically requiring night and weekend work, with detailed as-built drawings required in both physical and electronic formats.