HHS0016834 Addendum item 02 PPC Sign-In.pdf

This is an addendum sign-in sheet for an optional pre-proposal webinar related to RFP HHS0016834, issued by the Texas Health and Human Services Commission (HHSC) for Project 24-101-AUL, a fire alarm system upgrade at the Austin State Supported Living Center in Austin, Texas. The document records attendance at the December 10, 2025 optional pre-proposal webinar and lists nine attendees representing five organizations. Attendees include representatives from prime contractors Everon Solutions and Johnson Controls, subcontractors Siemens Industry and James Lane Fire Protection, and HHSC staff. The webinar supports the project's critical timeline, which includes mandatory facility site visits on December 11 and 16, 2025, a proposal submission deadline of January 14, 2026, a Historically Underutilized Business (HUB) subcontracting plan deadline of January 15, 2026, and an anticipated contract award on February 10, 2026.

The sign-in sheet confirms industry engagement and demonstrates stakeholder awareness of the procurement requirements, which include NFPA 72 code-compliant fire alarm system installation in two buildings with addressable components, smoke and carbon monoxide detection, notification appliance circuits, and digital alarm communicator transmitter installation. The attendance reflects the participation of both prime contractors and specialized subcontractors with relevant fire alarm and building systems expertise, indicating preparedness among prospective bidders to meet the mandatory qualifications of five years' experience, NICET Level III field project manager certification, and professional designer credentials.