HHS0016585 Attachment No. 2 to Addendum No. 1.pdf

This is an Addendum No. 1, Attachment No. 2 to Request for Offers (RFO) No. HHS0016585 issued by the Texas Health and Human Services Commission (HHSC) on behalf of the Department of State Health Services (DSHS) Public Health Laboratory Division. The solicitation seeks a qualified contractor to provide comprehensive maintenance and operations support and integration services for the LabWare Laboratory Information Management System (LIMS) v.8 and Clinical Health Template v.5.1, coupled with integration of the Texas Laboratory Online (TLO) electronic test ordering and reporting system. Required services include software licensing, system integration, configuration services, development services, helpdesk support (Monday through Friday, 7:00 a.m. to 7:00 p.m. Central Time), and supplemental administrative and operational support at 2,080 hours annually. The contractor must deliver 21 defined work products including a Project Management Plan, Change Management Plan, comprehensive Test Plan, Disaster Recovery and Business Continuity Plan, System Security Plan, and Technical Design Document, with ongoing weekly status reporting and annual updates required. A pre-proposal conference was scheduled for May 29, 2026, with written questions due by June 3, 2026, and proposal submissions due June 19, 2026 at 10:30 a.m. Central Time. Contract award was anticipated in August 2026, with commencement on September 1, 2026. The contract encompasses an initial three-year term with options for up to two additional one-year renewal periods plus one supplemental option period of up to one year, potentially extending the total contract period to sixty months.

Historical compensation for similar contracts has been approximately $407,192 per State Fiscal Year, though HHSC reserves the right to adjust this amount based on state funding availability and does not guarantee volume, usage, or total compensation to any contractor. Pricing must be submitted in Microsoft Excel Workbook format (.xlsx) and remain firm and constant throughout the contract term, with all-inclusive unit prices covering labor, materials, tools, supplies, equipment, personnel, travel expenses, and all incidental costs. No HUB subcontracting plan or disadvantaged enterprise set-asides are required for this procurement. Respondents must meet minimum qualifications of five years of business experience in LIMS environments, demonstrate financial solvency, and achieve HIPAA and FISMA compliance with HHS MODERATE security baseline equivalent to NIST SP 800-53R5 standards. The LabWare system supports approximately 450,000 samples annually from over 8,000 entities for public health testing. Service Level Agreements establish maximum response and resolution times ranging from one clock hour for Critical severity issues to 36 clock hours for Low severity issues, with liquidated damages of $200 per calendar day for missed deliverable due dates and $1,000 per percentage point above 5 percent for unresolved low-severity defects at Go-Live (February 28, 2027).