ESBD_519222_1781280524380_HHS0016585 Addendum No. 2.pdf
PDF 2 MB Posted
- Solicitation number
- HHS0016585
- Issued by
- Travis County, Austin City, Texas
About this file
This is Addendum No. 2 to Request for Offers (RFO) No. HHS0016585 issued by the Texas Health and Human Services Commission (HHSC) on behalf of the Department of State Health Services (DSHS) Laboratory Division. The solicitation seeks a qualified contractor to provide comprehensive maintenance and operations support and integration services for the LabWare Laboratory Information Management System (LIMS) v.8 and Clinical Health Template v.5.1, coupled with integration of the Texas Laboratory Online (TLO) electronic test ordering and reporting system. Key deliverables include 21 defined work products encompassing project management, change management, testing, disaster recovery, security planning, and technical design documentation, with ongoing weekly status reporting required throughout the contract term. The addendum amends the schedule of events, establishing a pre-proposal conference on May 29, 2026, a deadline for written questions of June 3, 2026, responses to questions posted June 10, 2026, solicitation response deadline of June 22, 2026 at 10:30 a.m. Central Time, with anticipated award in August 2026 and contract commencement in September 2026. The contract encompasses an initial three-year term with options for up to two additional one-year renewal periods plus one supplemental option period of up to one year, potentially extending to sixty months total.
Respondents must meet minimum qualifications of five years of business experience in LIMS environments and achieve HIPAA and FISMA compliance with HHS MODERATE security baseline. The contractor must establish a Project Management Office and provide helpdesk support Monday through Friday from 7:00 a.m. to 7:00 p.m. Central Time, with 100 percent remediation of high and medium severity defects required prior to the February 28, 2027 Go-Live date and no more than 5 percent low-severity defects remaining unresolved. Historical compensation for similar contracts has been approximately $407,192 per State Fiscal Year, though HHSC reserves the right to adjust this amount based on state funding availability. Pricing must be submitted in Microsoft Excel Workbook format with all-inclusive unit prices covering labor, materials, tools, supplies, equipment, personnel, and travel expenses. Service Level Agreements establish response and resolution times ranging from one clock hour for Critical severity issues to 36 clock hours for Low severity issues, with liquidated damages of $200 per calendar day for missed deliverable due dates and $1,000 per percentage point above 5 percent for unresolved low-severity defects at Go-Live. No HUB subcontracting plan or disadvantaged enterprise set-asides are required.
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Effective 07/15/2016 Review/Revision Date 03/03/2026
Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756
Form
PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Due Time
PCS Contact Information
Description of Addendum
THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
1.
Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2.
If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhs.Texas.gov prior to the solicitation due date and time.
9.0.0.2.20101008.1.734229 a.m.
CurrentPage:
TextField28: mario.gutierrez@hhs.texas.gov
DueDate: 2026-06-22
Minute: 30
Hour: 10
AddendumNo:
AddendumDate: 2026-06-12
TextField30: 512-776-7621
TextField32: The purpose of this Addendum No. 2 is to amend Solicitation No. HHS0016585, in accordance with Section 8.1.1, Changes, Modifications and Cancellation to the Solicitation.
The following modifications are hereby incorporated into Solicitation HHS0016585:
1. See Attachment to Addendum No. 1 entitled, HHS0016585 Attachment No. 1 to Addendum No.2
No other changes are made to Solicitation No. HHS0016585 by Addendum 2.
Associate Commissioner, PCS:
DateTimeField1:
TextField31:
Addendum 2 RFO No. HHS0016585 Page 1 of 3
Request for Offers (RFO) for DSHS Laboratory Services Section
LabWare Maintenance & Operations (M&O) / Texas Laboratory Online (TLO) Integration
RFO No. HHS0016585
Addendum No. 2
This Solicitation is amended as follows:
1. Section 3.1 (Schedule of Events) is deleted in its entirety and replaced with the following:
3.1 SCHEDULE OF EVENTS
EVENT DATE/TIME
Solicitation Posting Date to ESBD MAY 21, 2026
Pre-proposal Conference
Attendance is Optional MAY 29, 2026, at 10:00 AM Central Time
Deadline for Submitting Questions or Requests for Clarification
JUNE 3, 2026, at 1:00 PM Central Time
Tentative Date Responses to Questions or Requests for Clarification Posted on ESBD
JUNE 10, 2026 at 1:00 PM Central Time
Deadline for Submission of Solicitation Responses [NOTE: Responses must be RECEIVED by HHSC by the deadline.]
JUNE 22, 2026, by 10:30 a.m. Central Time
Evaluation Period JUNE TO JULY 2026
Anticipated Notice of Award AUGUST 2026
Anticipated Contract Start Date SEPTEMBER 2026
Addendum 2 RFO No. HHS0016585 Page 2 of 3
Respondents must submit their Solicitation Responses to HHSC in accordance with the due date and time indicated in this Schedule of Events or as changed via an Addendum posted to the
ESBD.
NOTE: All dates are tentative and HHSC reserves the right to modify these dates at any time. At the sole discretion of HHSC, events listed in the Schedule of Events are subject to scheduling changes and cancellation. Scheduling changes or cancellation determinations made prior to the deadline for submission will be published by posting an Addendum to the ESBD. After the deadline for submission, if there are delays that significantly impact the anticipated award date, HHSC, at its sole discretion, may post updates regarding the anticipated award date to the Procurement Forecast on the HHS Procurement Opportunities web page. Each Respondent is responsible for checking the ESBD and Procurement Forecast for updates.
By submitting a Solicitation Response, Respondent represents and warrants that any individual submitting the Solicitation Response and any related documents on behalf of the Respondent is authorized to do so and to bind the Respondent under any Contract that may result from this Solicitation.
2. Section 3.6.4 (Labeling and Delivery for USB Submission and Other Materials) of the Solicitation is deleted in its entirety and replaced with the following:
3.6.4 Labeling and Delivery for USB Submission and Other Materials
Respondent must deliver Solicitation Responses submitted via USB by one (1) of the methods below.
Overnight/Express/Priority Mail Hand Delivery
Health and Human Services Commission ATTN: Response Coordinator
Tower Building Room 108 1100 W. 49th St., MC 2020
Austin, Texas 78756
Health and Human Services Commission ATTN: Response Coordinator
Procurement & Contracting Services Building 1100 W. 49th St., MC 2020
Austin, Texas 78756
BE ADVISED, all Solicitation Responses become the property of HHSC after submission and will not be returned to the Respondent. It is the Respondent’s responsibility to appropriately mark and deliver the Solicitation Response to HHSC PCS by the specified date. A dated shipping label, invoice of receipt from a USPS or commercial carrier, or any other documentation in lieu of the on-site time stamp WILL NOT be accepted.
Each Respondent is solely responsible for ensuring its Solicitation Response is submitted in accordance with all Solicitation requirements, including, but not limited to, proper labeling of
Addendum 2 RFO No. HHS0016585 Page 3 of 3 packages, sufficient postage or delivery fees, and ensuring timely receipt by HHSC. In no event will HHSC or DSHS be responsible or liable for any delay or error in delivery. Solicitation Response must be RECEIVED by HHSC PCS by the Solicitation Response Deadline identified in Section 3.1 (Schedule of Events).
Solicitation Responses submitted via USB by mail or hand delivery shall be placed in a sealed package. The sealed package and the USB drives shall be clearly labeled on the outside as follows:
SOLICITATION NO: HHS0016585
SOLICITATION NAME: LabWare Maintenance & Operations (M&O) / Texas Laboratory Online (TLO) Integration
SOLICITATION RESPONSE DEADLINE: June 22, 2026, at 10:30 AM Central Time
PURCHASER NAME: Mario Gutierrez, CTCD, CTCM
RESPONDENT NAME: [Respondent Name]
It is Respondent’s sole responsibility to ensure that packaging is sufficient to prevent damage to contents. HHSC or DSHS will not be responsible or liable for any damage, and damaged Solicitation Responses will not be considered at HHSC or DSHS’ sole discretion.
HHSC will not be held responsible for any Solicitation Response that is mishandled prior to receipt by HHSC PCS. It is the Respondent’s sole responsibility to mark appropriately and deliver the Solicitation Response to HHSC PCS by the specified date and time. HHSC will not be responsible for late delivery, inappropriately identified documents, or other submission errors that may lead to disqualification or nonreceipt of the Respondent’s Solicitation Response.
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