Exhibit O, Cost Proposal.xlsx

XLSX spreadsheet 343 KB Posted

Attached to
LabWare Maintenance & Operations (M&O) / Texas Laboratory Online (TLO) Integration
Solicitation number
HHS0016585
Issued by
Travis County, Austin City, Texas

About this file

This is a Cost Proposal form (Exhibit O) for Solicitation Number HHS0016585, issued by the Texas Health and Human Services Commission (HHSC) for Laboratory Services Section LabWare Maintenance & Operations (M&O)/Texas Laboratory Online (TLO) Integration. The solicitation encompasses multiple service phases including Phase I Operations, Phase II Turnover, and Supplemental Services. The contract includes an initial term of 36 months (three 12-month years) with optional extension terms of 24 months (two additional 12-month years), for a total potential contract period of 60 months. Respondents must provide all-inclusive unit prices for deliverables including Project Management Office services, Training, Site Licenses, Concurrent User Licenses (1-60 and 61-120 users), and Texas Laboratory Online Integration. The proposal requires pricing for transition/turnover activities consisting of a Transition Plan, Readiness Assessment Plan, Disaster Recovery and Business Continuity Plan, Turnover Plan, Monthly Turnover Results Reports, Turnover Inventory List, and Final Turnover Results Report.

Respondents must submit cost proposals in the original Microsoft Excel Workbook format (.xlsx) with all yellow-highlighted cells completed, and failure to include mandatory pricing information may result in proposal disqualification. All-inclusive unit prices must include labor, materials, tools, supplies, equipment, personnel, travel expenses, and all incidental costs necessary to meet the solicitation requirements. The contractor must provide 2,080 hours annually for administrative and operational support services at no additional cost, with supplemental services available at a blended hourly rate after the annual allocation is exhausted. Cost evaluation will use a lowest-cost methodology where the lowest total cost proposal receives the highest rating, with other proposals scored using the formula: [1-(total cost-lowest total cost)/highest total cost] × maximum percentage available for cost criterion. The solicitation does not guarantee volume, usage, or total compensation to any contractor, and optional extension term costs are included for evaluation purposes only.

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Other files

File Type Posted
HHS0016585 Addendum No. 1_Acknowledgement Form.pdf PDF
ESBD_519222_1781280524380_HHS0016585 Addendum No. 2.pdf PDF
HHS0016585 Attachment No. 2 to Addendum No. 1.pdf PDF
HHS0016585 Attachment No. 1 to Addendum No. 1.pdf PDF
Exhibit D, Data Use Agreement (DUA), Version 8.5.pdf PDF
Exhibit J, HHS Information Security and Privacy Requirements.pdf PDF
Exhibit I, Insurance Requirements.pdf PDF
Exhibit H, Voluntary Product Accessibility Template v2.5rev.pdf PDF
Exhibit B, HHS Uniform Terms and Conditions, Vendor, Version 3.4.pdf PDF
Exhibit M, Certification Regarding Lobbying.pdf PDF
Exhibit K, HHS FFATA Certification Form.pdf PDF
Exhibit P, HHS Online Bid Room Information.pdf PDF
ESBD_519222_1779401727761_HHS0016585_LabWare_Maint_and_Ops_TLO_Integration.pdf PDF
Exhibit E, Exceptions Form.pdf PDF
Exhibit G, VPAT 2.5 Rev 508 February 2025.pdf PDF
Exhibit F, Scope of Work (SOW).pdf PDF
Exhibit C, HHS Additional Provisions, Version 1.0.pdf PDF
Exhibit L, Assurances-Non-Construction Programs.pdf PDF
Exhibit Q, LabWare M&O_TLO Integration Architecture Diagram.pdf PDF
Exhibit D-1, Attachment 2 to the DUA, Security and Privacy Inquiry (SPI).pdf PDF
Exhibit A, HHS Solicitation Affirmations, Version 2.10.pdf PDF
Exhibit N, Evaluation Tool.pdf PDF
Show all 22

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Text version

Total Price Summary

Exhibit O - Cost Proposal
Total Price Summary
Solicitation NumberHHS0016585
Solicitation TitleLaboratory Services Section LabWare Maintenance & Operations (M&O)/Texas Laboratory Online (TLO) Integration
Respondent Name[To be entered by the Respondent]
Total Price Summary Instructions and Information
1Respondent shall complete all "yellow" highlighted cells.
2Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data.
Total Price Summary
DescriptionInitial TermTotal Initial TermOptional Extension TermsTotal Optional Extension TermsTotal Initial Term and Optional Extension Terms
Year 1Year 2Year 3Year 4Year 5
12Months12Months12Months36Months12Months12Months24Months60Months
Phase I - Operations$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Phase II - Turnover$0.00$0.00$0.00
Total Period or Annual Cost$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Total Cost for the Initial Term and the Optional Extension Terms$0.00
Notes
1Respondent shall only submit a saved-as version of the posted cost proposal in the original Microsoft Excel Workbook (*.xlsx) format. The file name may be revised to identify the Respondent. Do not submit an alternative version of the cost proposal that contains edits, changes to structure or formulas, the addition of comments or clarifications, or is saved as an Adobe PDF Files (*.pdf) format. Any edited or alternative version of the cost proposal submitted in lieu of this requirement may lead to Respondent disqualification.
2Respondent's proposed all-inclusive unit prices are for the Goods, Services, and licenses as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation.
3Respondent shall provide all-inclusive unit prices for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price where required, and the cell retains $0.00, then Respondent shall provide the Deliverable to System Agency at no cost.
4The cost proposal with the lowest total cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1–(total cost–lowest total cost)/highest total cost] x max percentage available for cost criterion.
5The quantity is based on historical utilization and provided for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation.
6Optional extension term costs and total costs are included in the cost proposal for evaluation purposes only. The all-inclusive unit prices will be used for evaluation purposes and will apply to the Contract and any Amendments executed to incorporate new Services and/or Deliverables to the Contract.
7Turnover costs are allocated to the final year of the initial contract term; however, they may not be incurred until the completion of any optional extension term.
8The Contractor must provide two thousand and eighty (2080) hours annually for administrative and operational support services. These hours are in addition to the Contractor’s standard Maintenance and Operations (M&O) support obligations. These hours will be used at the direction of the System Agency.
9The All-Inclusive Blended Hourly Rate for Supplement Services is applicable, only after the annual allocation of two thousand and eighty (2080) hours is exhausted.
10Supplemental Services may be initiated during the Initial Term or the Optional Extension Terms and are based on available funding. The Supplemental Services total cost is not reflected in the Total Price Summary worksheet.
11Any exception to pricing should be included in the exceptions document.

&F &A &P of &N

Transition

Exhibit O - Cost Proposal
Transition
Solicitation NumberHHS0016585
Solicitation TitleLaboratory Services Section LabWare Maintenance & Operations (M&O)/Texas Laboratory Online (TLO) Integration
Respondent NameEnter Respondent Name on Total Price Summary Worksheet
Transition Instructions and Information
1Respondent shall complete all "yellow" highlighted cells.
2Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data.

tc={080B75AF-7380-4581-8E0F-C5DEEC2B431E}: [Threaded comment]

Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924

Comment:

Program requests no Transition Transition 0 Months

Line No.DescriptionUnit of MeasureQuantityAll-Inclusive Unit PriceTotal CostCost Formula
1Transition Plan

Project Management Plan Change Management Plan

Data Migration and Conversion PlanFixed Fee1$0.00$0.00=Quantity x Price
2Readiness Assessment Plan
Readiness Assessment ReportFixed Fee1$0.00$0.00=Quantity x Price
3Disaster Recovery and Business Continuity PlanFixed Fee1$0.00$0.00=Quantity x Price
4Total Transition Cost$0.00
Notes
1Respondent shall only submit a saved-as version of the posted cost proposal in the original Microsoft Excel Workbook (*.xlsx) format. The file name may be revised to identify the Respondent. Do not submit an alternative version of the cost proposal that contains edits, changes to structure or formulas, the addition of comments or clarifications, or is saved as an Adobe PDF Files (*.pdf) format. Any edited or alternative version of the cost proposal submitted in lieu of this requirement may lead to Respondent disqualification.
2Respondent's proposed all-inclusive unit prices are for the Goods, Services, and licenses as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation.
3Respondent shall provide all-inclusive unit prices for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price where required, and the cell retains $0.00, then Respondent shall provide the Deliverable to System Agency at no cost.
4The cost proposal with the lowest total cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1–(total cost–lowest total cost)/highest total cost] x max percentage available for cost criterion.
5The quantity is based on historical utilization and provided for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation.
6Total costs are included in the cost proposal for evaluation purposes only. The all-inclusive unit prices will be used for evaluation purposes and will apply to the Contract and any Amendments executed to incorporate new Services and/or Deliverables to the Contract.
7A term of less than 12 months may occur for a given phase and as such is considered a period term. Terms of 12 months are identified as an annual term.

Program requests no Transition

&F

Operations Fixed Qty

Exhibit O - Cost Proposal
OperationsOperations
Solicitation NumberHHS0016585
Solicitation TitleLaboratory Services Section LabWare Maintenance & Operations (M&O)/Texas Laboratory Online (TLO) Integration
Respondent NameEnter Respondent Name on Total Price Summary Worksheet
Operations Instructions and Information
1Respondent shall complete all "yellow" highlighted cells.
2Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data.
Operations
Line No.DescriptionUnit of MeasureQuantityInitial TermTotal Initial Term
36 MonthsOptional Extension TermsTotal Optional Extension Terms
24 MonthsTotal
60 MonthsCost Formula
Year 1
12 MonthsYear 2
12 MonthsYear 3
12 MonthsYear 4
12 MonthsYear 5

12 Months

All-Inclusive Unit PriceAnnual CostAll-Inclusive Unit PriceAnnual CostAll-Inclusive Unit PriceAnnual CostAll-Inclusive Unit PriceAnnual CostAll-Inclusive Unit PriceAnnual Cost
1Brief Description of Deliverable or ServicePer _ Per Month, Per Call Per Month, Transactions Per Month, etc.$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00=Quantity x Price x Months
2Brief Description of Deliverable or ServicePer Month, Fixed Fee, Each, etc.$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00=Quantity x Price
3Add additional lines as necessaryUpdate Formulas and Cost Formulas based on Unit of Measure used from above formats$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00=Quantity x Price
4$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00=Quantity x Price
5Total Operations Period or Annual Cost$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Notes
1Respondent shall only submit a saved-as version of the posted cost proposal in the original Microsoft Excel Workbook (*.xlsx) format. The file name may be revised to identify the Respondent. Do not submit an alternative version of the cost proposal that contains edits, changes to structure or formulas, the addition of comments or clarifications, or is saved as an Adobe PDF Files (*.pdf) format. Any edited or alternative version of the cost proposal submitted in lieu of this requirement may lead to Respondent disqualification.
2Respondent's proposed all-inclusive unit prices are for the Goods, Services, and licenses as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation.
3Respondent shall provide all-inclusive unit prices for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price where required, and the cell retains $0.00, then Respondent shall provide the Deliverable to System Agency at no cost.
4The cost proposal with the lowest total cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1–(total cost–lowest total cost)/highest total cost] x max percentage available for cost criterion.
5The quantity is based on historical utilization and provided for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation.
6Optional extension term costs and total costs are included in the cost proposal for evaluation purposes only. The all-inclusive unit prices will be used for evaluation purposes and will apply to the Contract and any Amendments executed to incorporate new Services and/or Deliverables to the Contract.
7Any exception to pricing should be included in the exceptions document.
8A term of less than 12 months may occur for a given phase and as such is considered a period term. Terms of 12 months are identified as an annual term.

&F

Operations Var Qty

Exhibit O - Cost Proposal
OperationsOperations
Solicitation NumberHHS0016585
Solicitation TitleLaboratory Services Section LabWare Maintenance & Operations (M&O)/Texas Laboratory Online (TLO) Integration
Respondent NameEnter Respondent Name on Total Price Summary Worksheet
Operations Instructions and Information
1Respondent shall complete all "yellow" highlighted cells.
2Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data.
Operations
Line No.DescriptionUnit of MeasureInitial TermTotal Initial Term
36 MonthsOptional Extension TermsTotal Optional Extension Terms
24 MonthsTotal
60 MonthsCost Formula
Year 1
12 MonthsYear 2
12 MonthsYear 3
12 MonthsYear 4
12 MonthsYear 5

12 Months

QuantityAll-Inclusive Unit PriceAnnual CostQuantityAll-Inclusive Unit PriceAnnual CostQuantityAll-Inclusive Unit PriceAnnual CostQuantityAll-Inclusive Unit PriceAnnual CostQuantityAll-Inclusive Unit PriceAnnual Cost
1Brief Description of Deliverable or ServicePer _ Per Month, Per Call Per Month, Transactions Per Month, etc.$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00=Quantity x Price x Months
2Brief Description of Deliverable or ServicePer Month, Fixed Fee, Each, etc.$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00=Quantity x Price
3Add additional lines as necessaryUpdate Formulas and Cost Formulas based on Unit of Measure used from above formats$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00=Quantity x Price
4$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00=Quantity x Price
5Total Operations Period or Annual Cost$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Notes
1Respondent shall only submit a saved-as version of the posted cost proposal in the original Microsoft Excel Workbook (*.xlsx) format. The file name may be revised to identify the Respondent. Do not submit an alternative version of the cost proposal that contains edits, changes to structure or formulas, the addition of comments or clarifications, or is saved as an Adobe PDF Files (*.pdf) format. Any edited or alternative version of the cost proposal submitted in lieu of this requirement may lead to Respondent disqualification.
2Respondent's proposed all-inclusive unit prices are for the Goods, Services, and licenses as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation.
3Respondent shall provide all-inclusive unit prices for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price where required, and the cell retains $0.00, then Respondent shall provide the Deliverable to System Agency at no cost.
4The cost proposal with the lowest total cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1–(total cost–lowest total cost)/highest total cost] x max percentage available for cost criterion.
5The quantity is based on historical utilization and provided for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation.
6Optional extension term costs and total costs are included in the cost proposal for evaluation purposes only. The all-inclusive unit prices will be used for evaluation purposes and will apply to the Contract and any Amendments executed to incorporate new Services and/or Deliverables to the Contract.
7Any exception to pricing should be included in the exceptions document.
8A term of less than 12 months may occur for a given phase and as such is considered a period term. Terms of 12 months are identified as an annual term.

&F

Phase I - Operations

Exhibit O - Cost Proposal
Phase I - Operations
Solicitation NumberHHS0016585
Solicitation TitleLaboratory Services Section LabWare Maintenance & Operations (M&O)/Texas Laboratory Online (TLO) Integration
Respondent NameEnter Respondent Name on Total Price Summary Worksheet
Phase I - Operations Instructions and Information
1Respondent shall complete all "yellow" highlighted cells.
2Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data.
Phase I - Operations
Line No.DescriptionUnit of MeasureInitial TermTotal Initial Term
36 MonthsOptional Extension TermsTotal Optional Extension Terms
24 MonthsTotal
60 MonthsCost Formula
Year 1
12 MonthsYear 2
12 MonthsYear 3
12 MonthsYear 4
12 MonthsYear 5

12 Months

QuantityAll-Inclusive Unit PriceAnnual CostQuantityAll-Inclusive Unit PriceAnnual CostQuantityAll-Inclusive Unit PriceAnnual CostQuantityAll-Inclusive Unit PriceAnnual CostQuantityAll-Inclusive Unit PriceAnnual Cost
1Project Management OfficePer Year1$0.00$0.001$0.00$0.001$0.00$0.00$0.001$0.00$0.001$0.00$0.00$0.00$0.00=Quantity x Price
2TrainingPer Year1$0.00$0.001$0.00$0.001$0.00$0.00$0.001$0.00$0.001$0.00$0.00$0.00$0.00=Quantity x Price
3Site LicensePer Year1$0.00$0.001$0.00$0.001$0.00$0.00$0.001$0.00$0.001$0.00$0.00$0.00$0.00=Quantity x Price
41-60 Concurrent Users LicensesPer Year1$0.00$0.001$0.00$0.001$0.00$0.00$0.001$0.00$0.001$0.00$0.00$0.00$0.00=Quantity x Price
561-120 Concurrent Users LicensesPer Year1$0.00$0.001$0.00$0.001$0.00$0.00$0.001$0.00$0.001$0.00$0.00$0.00$0.00=Quantity x Price
6Texas Laboratory Online IntegrationPer Year1$0.00$0.001$0.00$0.001$0.00$0.00$0.001$0.00$0.001$0.00$0.00$0.00$0.00=Quantity x Price
7Total Operations Period or Annual Cost$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Notes
1Respondent shall only submit a saved-as version of the posted cost proposal in the original Microsoft Excel Workbook (*.xlsx) format. The file name may be revised to identify the Respondent. Do not submit an alternative version of the cost proposal that contains edits, changes to structure or formulas, the addition of comments or clarifications, or is saved as an Adobe PDF Files (*.pdf) format. Any edited or alternative version of the cost proposal submitted in lieu of this requirement may lead to Respondent disqualification.
2Respondent's proposed all-inclusive unit prices are for the Goods, Services, and licenses as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation.
3Respondent shall provide all-inclusive unit prices for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price where required, and the cell retains $0.00, then Respondent shall provide the Deliverable to System Agency at no cost.
4The cost proposal with the lowest total cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1–(total cost–lowest total cost)/highest total cost] x max percentage available for cost criterion.
5The quantity is based on historical utilization and provided for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation.
6Optional extension term costs and total costs are included in the cost proposal for evaluation purposes only. The all-inclusive unit prices will be used for evaluation purposes and will apply to the Contract and any Amendments executed to incorporate new Services and/or Deliverables to the Contract.
7Any exception to pricing should be included in the exceptions document.

&F

Volume

Exhibit O - Cost Proposal
Volume
Solicitation NumberHHS0016585
Solicitation TitleLaboratory Services Section LabWare Maintenance & Operations (M&O)/Texas Laboratory Online (TLO) Integration
Respondent NameEnter Respondent Name on Total Price Summary Worksheet
Be sure to update Table Titles accordingly for all Tables used in CP. Review and edit Volume notes accordingly. If using this worksheet be sure to add the "Note_blue_band" and "Note_Vol_Tier" notes in the Total Price Summary worksheet and edit notes accordingly. Update Magenta shading in Tables below to grey. Delete any magenta notes not used or if used remove magenta highlight.
Volume Instructions and Information
1Respondent shall complete all "yellow" highlighted cells.
2Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data.
Table 1 - (update title accordingly, for example, "Pricing Schedule, or External Users - Software Costs or Internal Users - Software Costs")
Line No.Number of XXXXXInitial TermOptional Extension Terms
Year 1Year 2Year 3Year 4Year 5
12Months12Months12Months12Months12Months
All-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per Month
11-5$0.00$0.00$0.00$0.00$0.00
26-10$0.00$0.00$0.00$0.00$0.00
311-15$0.00$0.00$0.00$0.00$0.00
416-20$0.00$0.00$0.00$0.00$0.00
521-25$0.00$0.00$0.00$0.00$0.00
Table 2 - (update title accordingly, for example, "Pricing Schedule, or External Users - Software Costs or Internal Users - Software Costs")
Line No.Number of XXXXXInitial TermOptional Extension Terms
Year 1Year 2Year 3Year 4Year 5
12Months12Months12Months12Months12Months
All-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per Month
11-50$0.00$0.00$0.00$0.00$0.00
251-100$0.00$0.00$0.00$0.00$0.00
3101-150$0.00$0.00$0.00$0.00$0.00
4151-200$0.00$0.00$0.00$0.00$0.00
5201-250$0.00$0.00$0.00$0.00$0.00
6251-300$0.00$0.00$0.00$0.00$0.00
7301-350$0.00$0.00$0.00$0.00$0.00
8351-400$0.00$0.00$0.00$0.00$0.00
9401-450$0.00$0.00$0.00$0.00$0.00
10451-500$0.00$0.00$0.00$0.00$0.00
Table 3 - (update title accordingly, for example, "Pricing Schedule, or External Users - Software Costs or Internal Users - Software Costs")
Line No.Number of XXXXXInitial TermOptional Extension Terms
Year 1Year 2Year 3Year 4Year 5
12Months12Months12Months12Months12Months
All-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per Month
11-100$0.00$0.00$0.00$0.00$0.00
2101-200$0.00$0.00$0.00$0.00$0.00
3201-300$0.00$0.00$0.00$0.00$0.00
4301-400$0.00$0.00$0.00$4.00$0.00
5401-500$0.00$0.00$0.00$0.00$0.00
6501-600$0.00$0.00$0.00$0.00$0.00
7601-700$0.00$0.00$0.00$0.00$0.00
8701-800$0.00$0.00$0.00$0.00$0.00
9801-900$0.00$0.00$0.00$0.00$0.00
10901-1,000$0.00$0.00$0.00$0.00$0.00
Table 4 - (update title accordingly, for example, "Pricing Schedule, or External Users - Software Costs or Internal Users - Software Costs")
Line No.Number of XXXXXInitial TermOptional Extension Terms
Year 1Year 2Year 3Year 4Year 5
12Months12Months12Months12Months12Months
All-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per MonthAll-Inclusive Unit Price Per User Per Month
11-500$0.00$0.00$0.00$0.00$0.00
2501-1,000$0.00$0.00$0.00$0.00$0.00
31,001-1,500$0.00$0.00$0.00$0.00$0.00
41,501-2,000$0.00$0.00$0.00$0.00$0.00
52,001-2,500$0.00$0.00$0.00$0.00$0.00
62,501-3,000$0.00$0.00$0.00$0.00$0.00
73,001-3,500$0.00$0.00$0.00$0.00$0.00
83,501-4,000$0.00$0.00$0.00$0.00$0.00
94,001-4,500$0.00$0.00$0.00$0.00$0.00
104,501-5,000$0.00$0.00$0.00$0.00$0.00
Notes
1Respondent shall only submit a saved-as version of the posted cost proposal in the original Microsoft Excel Workbook (*.xlsx) format. The file name may be revised to identify the Respondent. Do not submit an alternative version of the cost proposal that contains edits, changes to structure or formulas, the addition of comments or clarifications, or is saved as an Adobe PDF Files (*.pdf) format. Any edited or alternative version of the cost proposal submitted in lieu of this requirement may lead to Respondent disqualification.
2Respondent's proposed all-inclusive unit prices are for the Goods, Services, and licenses as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation.
3Respondent shall provide all-inclusive unit prices for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price where required, and the cell retains $0.00, then Respondent shall provide the Deliverable to System Agency at no cost.
4The cost proposal with the lowest total cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1–(total cost–lowest total cost)/highest total cost] x max percentage available for cost criterion.
5The quantity is based on historical utilization and provided for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation.
6Optional extension term costs and total costs are included in the cost proposal for evaluation purposes only. The all-inclusive unit prices will be used for evaluation purposes and will apply to the Contract and any Amendments executed to incorporate new Services and/or Deliverables to the Contract.
7Any exception to pricing should be included in the exceptions document.
8A term of less than 12 months may occur for a given phase and as such is considered a period term. Terms of 12 months are identified as an annual term.
9The estimated number of Licences in the cost proposal is for evaluation purposes only and the evaluation tiers are identified in grey above. Total compensation to be paid to any Respondent is based on actual number of Licenses.

&F

Page &P of &N

Phase II - Turnover

Exhibit O - Cost Proposal
Phase II - TurnoverTurnover
Solicitation NumberHHS0016585
Solicitation TitleLaboratory Services Section LabWare Maintenance & Operations (M&O)/Texas Laboratory Online (TLO) Integration
Respondent NameEnter Respondent Name on Total Price Summary Worksheet
Phase II - Turnover Instructions and Information
1Respondent shall complete all "yellow" highlighted cells.
2Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data.
Phase II - Turnover
Line No.DescriptionUnit of MeasureQuantityAll-Inclusive Unit PriceTotal CostCost Formula
1Turnover PlanFixed Fee1$0.00$0.00=Quantity x Price
2Monthly Turnover Results ReportFixed Fee1$0.00$0.00=Quantity x Price
3Turnover inventory ListFixed Fee1$0.00$0.00=Quantity x Price
4Final Turnover Results ReportFixed Fee1$0.00$0.00=Quantity x Price
5Total Turnover Cost$0.00
Notes
1Respondent shall only submit a saved-as version of the posted cost proposal in the original Microsoft Excel Workbook (*.xlsx) format. The file name may be revised to identify the Respondent. Do not submit an alternative version of the cost proposal that contains edits, changes to structure or formulas, the addition of comments or clarifications, or is saved as an Adobe PDF Files (*.pdf) format. Any edited or alternative version of the cost proposal submitted in lieu of this requirement may lead to Respondent disqualification.
2Respondent's proposed all-inclusive unit prices are for the Goods, Services, and licenses as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation.
3Respondent shall provide all-inclusive unit prices for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price where required, and the cell retains $0.00, then Respondent shall provide the Deliverable to System Agency at no cost.
4The cost proposal with the lowest total cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1–(total cost–lowest total cost)/highest total cost] x max percentage available for cost criterion.
5The quantity is based on historical utilization and provided for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation.
6Total costs are included in the cost proposal for evaluation purposes only. The all-inclusive unit prices will be used for evaluation purposes and will apply to the Contract and any Amendments executed to incorporate new Services and/or Deliverables to the Contract.
7Any exception to pricing should be included in the exceptions document.
8Turnover costs are allocated to the final year of the initial contract term; however, they may not be incurred until the completion of any optional extension term.

&F

Supplemental Services

Exhibit O - Cost Proposal
Supplemental ServicesTurnover
Solicitation NumberHHS0016585
Solicitation TitleLaboratory Services Section LabWare Maintenance & Operations (M&O)/Texas Laboratory Online (TLO) Integration
Respondent NameEnter Respondent Name on Total Price Summary Worksheet
Supplemental Services Instructions and Information
1Respondent shall complete all "yellow" highlighted cells.
2Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data.
3Respondent shall complete the All-Inclusive Blended Hourly Rate for Supplement Services. These hours are applicable only after the annual allocation of two thousand and eighty (2080) hours are exhausted.
Table 1 - Supplemental Services
Line No.Resource Role DescriptionUnit of MeasureAll-Inclusive Blended Hourly RateCost Formula
Initial Term Years 1 - 3
1Supplemental Services Blended Hourly Rate - see Instruction # 3 abovePer Hour$0.00=Hourly Rate
Optional Extension Terms Years 4 - 5
2Supplemental Services Blended Hourly Rate - see Instruction # 3 abovePer Hour$0.00=Hourly Rate
Notes
1Respondent shall only submit a saved-as version of the posted cost proposal in the original Microsoft Excel Workbook (*.xlsx) format. The file name may be revised to identify the Respondent. Do not submit an alternative version of the cost proposal that contains edits, changes to structure or formulas, the addition of comments or clarifications, or is saved as an Adobe PDF Files (*.pdf) format. Any edited or alternative version of the cost proposal submitted in lieu of this requirement may lead to Respondent disqualification.
2Respondent's proposed Blended Hourly Rate are for the Goods, Services, and licenses as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation.
3Respondent shall provide Blended Hourly Rate for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price where required, and the cell retains $0.00, then Respondent shall provide the Deliverable to System Agency at no cost.
4Any exception to pricing should be included in the exceptions document.
5The blended hourly rate is the total hourly rate for all required positions necessary to perform the required supplemental services.
6The Contractor must provide two thousand and eighty (2080) hours annually for administrative and operational support services. These hours are in addition to the Contractor’s standard Maintenance and Operations (M&O) support obligations. These hours will be used at the direction of the System Agency.
7Supplemental Services may be initiated during the Initial Term or the Optional Extension Terms and are based on available funding. The Supplemental Services total cost is not reflected in the Total Price Summary worksheet.

&F

IT Categoy Descriptions

1
To populate this worksheet go to the Data Worksheet and down to cell B145. Select which of the positions you want to use in your procurement. There are further instructions about how to remove the rows not used for your procurement.1
1
1
Exhibit O - Cost Proposal1
IT Category DescriptionsOperations1
1
Solicitation NumberHHS00165851
Solicitation TitleLaboratory Services Section LabWare Maintenance & Operations (M&O)/Texas Laboratory Online (TLO) Integration1
Respondent NameEnter Respondent Name on Total Price Summary Worksheet1
IT Category Descriptions Instructions and Information1
1The Respondent shall Accept or Reject the IT Category Descriptions for resource roles in Column D in the "yellow" highlighted cells. If rejected, please provide an Alternative Position Description in Column E.1
2Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data.1
1
IT Category Descriptions

Rodriguez,Janette (HHSC): Rodriguez,Janette (HHSC):

This Tab needs to be updated to current guidance from CQC as of 7/10/25 in which Respondents are to enter their position and price. The Accept/Reject needs to be removed and any Respondent's acceptance or rejection of roles should be indicted in the Assumption/Exception of their response.1
CategoryDescriptionAccept/RejectAlternative Position Description1
1. Applications/Software Development1
DevOps EngineerWorks with IT developers to facilitate better coordination among operations, development, and testing functions by automating and streamlining integration and deployment processes. DevOps aims at coupling a tighter alignment between IT operations and businesses.1
DevOps Engineer 11‐3 years of experience in the field or in a related area. Has knowledge of commonly used concepts, practices, and procedures within a particular field. Relies on instructions and pre‐established guidelines to perform the functions of the job. Primary job functions do not typically require exercising independent judgment.1
DevOps Engineer 24‐7 years of experience in the field or in a related area. Familiar with standard concepts, practices, and procedures within a particular field. Relies on limited experience and judgment to plan and accomplish goals. A certain degree of creativity and latitude is required. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.1
DevOps Engineer 38 or more years of experience, relies on experience and judgment to plan and accomplish goals, independently performs a variety of complicated tasks, a wide degree of creativity and latitude is expected.1
Systems AnalystUnderstands business objectives and problems, identifies alternative solutions, performs studies and cost/benefit analysis of alternatives. Analyzes user requirements, procedures, and problems to automate processing or to improve existing computer system: Confers with personnel of organizational units involved to analyze current operational procedures, identify problems, and learn specific input and output requirements, such as forms of data input, how data is to be summarized, and formats for reports. Writes detailed description of user needs, program functions, and steps required to develop or modify computer program. Reviews computer system capabilities, specifications, and scheduling limitations to determine if requested program or program change is possible within existing system.1
Systems Analyst 11‐3 years of experience in the field or in a related area. Has knowledge of commonly used concepts, practices, and procedures within a particular field. Relies on instructions and pre‐established guidelines to perform the functions of the job. Primary job functions do not typically require exercising independent judgment.1
Systems Analyst 24‐7 years of experience in the field or in a related area. Familiar with standard concepts, practices, and procedures within a particular field. Relies on limited experience and judgment to plan and accomplish goals. A certain degree of creativity and latitude is required. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.1
Systems Analyst 38 or more years of experience, relies on experience and judgment to plan and accomplish goals, independently performs a variety of complicated tasks, a wide degree of creativity and latitude is expected.1
Application ArchitectApplication architects are responsible for designing, developing and implementing applications for computer systems. They must direct the development process from conception to completion and oversee the efforts of all associated technical staff.1
Application Architect 11‐3 years of experience in the field or in a related area. Has knowledge of commonly used concepts, practices, and procedures within a particular field. Relies on instructions and pre‐established guidelines to perform the functions of the job. Primary job functions do not typically require exercising independent judgment.1
Application Architect 24‐7 years of experience in the field or in a related area. Familiar with standard concepts, practices, and procedures within a particular field. Relies on limited experience and judgment to plan and accomplish goals. A certain degree of creativity and latitude is required. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.1
Application Architect 38 or more years of experience, relies on experience and judgment to plan and accomplish goals, independently performs a variety of complicated tasks, may lead and direct the work of others, a wide degree of creativity and latitude is expected.1
Business AnalystReviews, analyzes, and evaluates business systems and user needs. Formulates systems to parallel overall business strategies. Experienced with business process reengineering and identifying new applications of technology to business problems to make business more effective. Familiar with industry standard business process mapping, and reengineering. Prepares solution options, risk identification, and financial analyses such as cost/benefit, ROI, buy/build, etc. Writes detailed description of user needs, program functions, and steps required to develop or modify computer programs.1
Business Analyst 11‐3 years of experience in the field or in a related area. Has knowledge of commonly used concepts, practices, and procedures within a particular field. Relies on instructions and pre‐established guidelines to perform the functions of the job. Primary job functions do not typically require exercising independent judgment.1
Business Analyst 24‐7 years of experience in the field or in a related area as a senior Business Analyst (Technical). Familiar with standard concepts, practices, and procedures within a particular field. Relies on limited experience and judgment to plan and accomplish goals. A certain degree of creativity and latitude is required. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. 2+ years of experience as a data analyst analyzing raw data using Excel, Tableau, etc.1
Business Analyst 38 or more years of experience, relies on experience and judgment to plan and accomplish goals, independently performs a variety of complicated tasks, a wide degree of creativity and latitude is expected. Min 5 years of experience, served as a liaison between the Business community and Customer IT Teams (i.e., Architecture, Project Delivery, Application Sustain, etc.). Strong experience as a Data Analyst in analyzing raw data, and as a Business Analyst in requirements gathering, understanding technology, and any project management experience with PMP are a huge plus.1
Cloud Solutions ArchictectThe cloud architect is responsible for the cloud computing initiatives within an organization and for directing the architectural aspects of a cloud brokering team across all aspects of IT and the business. Responsible for the planning and engineering of an organization's cloud computing infrastructure and applications. Implements and designs hardware and software. Familiar with standard concepts, practices, and procedures of cloud technology, including Software as Service (SaaS), Platform as Service (PaaS), or Infrastructure as a Service (IaaS)..1
Cloud Solutions Archictect 11‐3 years of experience in the field or in a related area. Has knowledge of commonly used concepts, practices, and procedures within a particular field. Relies on instructions and pre‐established guidelines to perform the functions of the job. Primary job functions do not typically require exercising independent judgment.1
Cloud Solutions Archictect 24‐7 years of experience in the field or in a related area. Familiar with standard concepts, practices, and procedures within a particular field. Relies on limited experience and judgment to plan and accomplish goals. A certain degree of creativity and latitude is required. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.1
Cloud Solutions Archictect 38 or more years of experience, relies on experience and judgment to plan and accomplish goals, independently performs a variety of complicated tasks, may lead and direct the work of others, a wide degree of creativity and latitude is expected.1
Artificial Intelligence/Machine Learning EngineerEnhances data collection procedures to include information that is relevant for building analytics and machine learning systems. Processing, cleansing, and verifying the integrity of data used for analysis. Doing ad‐hoc analysis and presenting results in a clear manner. Focused on generating, maintaining and delivering detailed and accurate reporting on the information gathered and reported by artificial intelligence systems, with the goal of maximizing ROI from the rush of new data generated.1
Artificial Intelligence/Machine Learning Engineer 11‐3 years of experience in the field or in a related area. Has knowledge of commonly used concepts, practices, and procedures within a particular field. Relies on instructions and pre‐established guidelines to perform the functions of the job. Primary job functions do not typically require exercising independent judgment.1
Artificial Intelligence/Machine Learning Engineer 24‐7 years of experience in the field or in a related area. Familiar with standard concepts, practices, and procedures within a particular field. Relies on limited experience and judgment to plan and accomplish goals. A certain degree of creativity and latitude is required. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.1
Artificial Intelligence/Machine Learning Engineer 38 or more years of experience, relies on experience and judgment to plan and accomplish goals, independently performs a variety of complicated tasks, may lead and direct the work of others, a wide degree of creativity and latitude is expected.1
Developer/Programmer AnalystPlans, develops, tests, and documents computer programs, applying knowledge of programming techniques and computer systems. Evaluates user request for new or modified program, such as for financial or human resource management systems, clinical research trial results, statistical study of traffic patterns, or analyzing and developing specifications for bridge design, to determine feasibility, cost and time required, compatibility with current system, and computer capabilities. Consults with user to identify current operating procedures and clarify program objectives. Formulates plan outlining steps required to develop program, using methodologies such as structured analysis and design or object‐oriented development.1

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