25RE011_ATCH5_PWS_041825.pdf

PERFORMANCE WORK STATEMENT

Department of Defense Education Activity 4800 Mark Center Drive

Alexandria, VA 22350

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Educational Services at Dover AFB

1. General Information and Scope of Work

1.1 Agency: The Department of Defense Education Activity (DoDEA) is responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). Title 10, Section 2164 of the U.S. Code outlines the authority of the Secretary of Defense to provide educational programs for dependents of military personnel and federal civilian employees. The Secretary of Defense can enter into arrangements to provide elementary or secondary education for dependents residing on military installations if appropriate educational programs are not available through local educational agencies.

1.2 Background: The Caesar Rodney School District provides comprehensive K-12 educational services for eligible DoD dependents living at Dover AFB. Students attend classes either at the base’s elementary and middle schools, which are owned by the Government, or at the school system’s own high school. The school district has been serving students from Dover AFB since 1957.

1.3 Scope of Work: The Contractor shall provide comprehensive K-12 education program services and special education services to be provided in accordance with federal and state laws and regulations including Department of Defense (DoD) Instruction 1342.12, Provision of Early Intervention and Special Education Services to Eligible DoD Dependents, June 17, 2015. Services shall include special education programs for eligible Dover AFB dependents 4-21 years of age in all appropriate settings. The comprehensive education program services include food service, grounds maintenance, building maintenance, and student transportation.

There are approximately 430 eligible dependent K-12 children of DoD personnel residing on Dover AFB.

2 Objectives

Comprehensive Education Services: The Contractor shall provide all necessary labor, services, administration, furniture*, supplies, equipment, and transportation to present a comprehensive educational program that meets or exceeds those schools ranked as highly performing as provided by the Delaware Department of Education School Report Card. Education services shall include both special education services for students with an individualized education program (IEP) and appropriate services for students who accelerated, exceptional, gifted, and twice gifted.

* Furniture: DoDEA may have a need during the contract to provide furniture for the students and staff of the elementary school and middle school on Dover AFB. If requested, the contractor may be asked to provide a quote for furniture upon request. The Contractor shall purchase new furniture, but that furniture shall belong to DoDEA. The Contractor shall submit the invoices to DoDEA for reimbursement. If additional funds are required, the Contractor shall present its request to DoDEA detailing the costs. The Contractor shall label furniture as belonging to DoDEA.

Supporting Tasks: The tasks below are to help the Contractor gain a better understanding of the requirements to successfully meet the objective. They are not all inclusive, so the Contractor is expected to develop the total solution to meet all the requirements in accordance with a performance-based approach.

2.1 Objective 1, Education Program

2.1.1 Task 1, General—The Contractor shall be recognized by the Delaware Secretary of Education to operate schools with grades K-12 in the state. The proposed solution shall include the following:

2.1.1.1 The required core rigorous curricula that encourage (to the extent practical) students with identified needs to be in core instructional programs, resulting in a school special education identification rate that is closely aligned with state averages and comparable districts as provided by the Delaware Department of Education. All core curriculum programs shall be accredited in accordance with the laws of the state of Delaware as well as applicable US laws and regulations.

2.1.1.2 K-12 educational services that (1) maintain a district and school ranking of ½ or higher (17/35 or higher) the ranking of all districts and schools in the state, per the Delaware Department of Education for federal accountability requirements, (2) comply with state standards as described in the Delaware Standards and Instruction by content, and (3) meet all applicable federal law and state laws and regulations.

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2.1.1.3 K-12 education/services at the elementary and middle schools located on Dover AFB and grades 9-12 at the Contractor’s high school located nearest to Dover AFB.

2.1.1.4 Special education and related services (speech, occupational therapy, physical therapy etc.), remedial support, counseling services.

2.1.1.5 Intramural and extracurricular activities consistent with state and federal laws and regulations.

2.1.1.6 Annual updates regarding all educational programs, curriculum scope and sequence, and resources used under this contract for review by the contracting officer’s representative (COR) to assure/verify compliance with federal and state laws and standards.

2.1.1.7 Ensure school starts and stops on a schedule that replicates public schools in Delaware.

Provide services that fully comply with the requirements in this PWS and that provide continuity and improve student learning for consistently low performing subgroups with education services currently being provided at Dover AFB for all eligible students.

2.1.1.8 Contingency plan to ensure the comprehensive educational program’s quality is maintained during unanticipated decreases or increases in enrollment, which would (1) result in lower or higher contract costs, respectively and (2) require a response from the Contractor in an appropriate, time-sensitive manner. Note: Such enrollment changes might be caused by base realignment or closure. Finalize the draft plan based on written feedback from the COR.

2.1.1.9 Draft transition plan to assist the smooth transfer of records, educational resources, and physical resources to another school district in the event the award is not made to the Contractor. Finalize the plan based on written feedback from the COR.

2.1.2 Task 2, Staffing and Programs—The Contractor shall:

2.1.2.1 Ensure (1) staffing meets or exceeds the Delaware guidelines, (2) pupil-teacher ratios

(PTR) meet or exceed Delaware guidelines with no waiver, and (3) staffing both meets or exceeds state guidelines and meets or exceeds the district’s percentage of qualified and experienced teachers. Provide the COR written information regarding the number of teachers that have under five years of experience, 15 or more years of experience, possess master’s and doctoral degrees, and are within three years of retirement eligibility.

2.1.2.2 Provide High-Quality Instructional Materials (HQIM) that:

1) Use up-to-date information, and curriculum resources with publications dates within seven years of the base contract year. The COR may waive this requirement upon receipt of a written request from the Contractor.

2) Provide appropriate and challenging instruction, incorporating current best practices for instructional approaches, assessment and differentiation to meet the needs of identified subgroups including accelerated and consistently low achieving students.

3) Include co-curricular/extracurricular activities, including middle and high school athletics, all of which complement the education programs at all levels.

4) Provide enrichment and remediation programs.

5) Include online assessment administration.

6) Include world language instruction at the middle school level and Advanced Placement courses at the high school level.

7) Include alternate/vocation, counseling services, college-and-career-ready academic and work planning beginning in middle school consistent with best practices, state of Delaware laws/regulations and other applicable federal laws/regulations.

8) Include (1) a technology plan with computer-student ratios and current technology inventory in classrooms, media centers, and other appropriate school locations using wireless connectivity capability, (2) technology instruction as an instructional tool and a student work platform, and (3) the way the Contractor will respond to rapid developments in 21st century technology. Note: The technology plan shall be included in the QCP, per PWS 4.2.2

2.1.3 Task 3, Special Education and Related Services—The Contractor shall provide special education and related services, regardless of type or severity of the disability in accordance with federal and state laws and regulations, including DoD Instruction 1342.12 Provision of Early Intervention and Special Education Services to Eligible DoD Dependents. Services shall include special education

24 Mar 25 3 programs and services for eligible students 4-21 years of age in all appropriate settings. The Contractor shall provide the following services:

2.1.3.1 Differentiate instruction providing a multi-tiered system of support with a rigorous core curriculum to challenge students based on their capabilities and needs, including programs to serve both students with disabilities and students who are accelerated, exceptional, gifted, and twice gifted.

2.1.3.2 Special education and related services for eligible Dover AFB dependents in all appropriate settings in accordance with the student’s IEP to include but not limited to (1) transportation services for children with disabilities, regardless of the severity of the disabling condition and (2) assistive technology devices and services required for the student to receive a free appropriate public education.

2.1.3.3 Documentation provided to the COR to include the individualized education program (IEP) for each student and the associated reports and assessments. For students in day and residential placements, provide the report that determined the placement, and contract award information, including performance work statement, funding documents, and assessment reports.

1) Provide early intervention services for students with identified needs, as prescribed in the Individuals with Disabilities Education Act (IDEA).

2) Provide, upon request, detailed contingency plans for obtaining services in a timely manner that comply with laws and regulations are included for severely handicapped students that fall outside of the Contractor’s current capabilities.

2.2 Objective 2, General Services—The Contractor shall provide medical, food, facilities, custodial, and maintenance services as well as student transportation and safety & security services.

2.2.1 Task 1, Medical Services: Provide a minimum of 1.0 FTE state board-certified nurse to provide medical services to children at school during normal school hours at the Dover AFB. Note: For schools with 100-349 students a 0.5 FTE nurse in each location is permissible.

2.2.2 Task 2, Food Services: Provide and manage a student food service program for eligible DoD dependent children residing at Dover AFB, which meets or exceeds the service provided in local public schools and which complies with federal and state laws and regulations. Free and reduced meals shall follow US Department of Agriculture (USDA) guidelines. All applications shall be completed online with the final determination made at the school district level, per USDA guidelines.

2.2.3 Task 3, Facilities and Equipment: Provide a clean, safe, secure environment for students and staff that complies with DoD, federal, state, and local laws and regulations to include:

2.2.3.1 Secure and maintain facilities, utilities, equipment, systems and supplies that are comparable to those of local area public schools and that comply with the state of Delaware laws and regulations for PK-12 schools.

2.2.3.2 Ensure hardware and software and delivery platforms are regularly modernized to support the educational programs, assessments and administrative operations to meet or exceed the guidelines of the state of Delaware.

2.2.3.3 Ensure the quality, and the cohesive delivery of the comprehensive educational program is maintained during unanticipated decreases in enrollment (resulting in lower total contract costs) as well as unanticipated increases that may require immediate action (resulting in higher contract costs).

2.2.4 Task 4, Custodial and Grounds Maintenance Services: Provide and manage all custodial support and grounds maintenance requirements (trash pickup, landscaping, grass cutting, ice/snow removal, etc.) for school facilities and grounds in a manner that compares favorably to those of local public schools and complies with federal and state laws and regulations.

2.2.5 Task 5, Building Maintenance

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2.2.5.1 Provide day-to-day maintenance of the Dover AFB schools (Welch Elementary and Dover AFB Middle) to include preventive maintenance of the communication systems, mechanical systems and facilities in accordance with the Contractor’s approved property management system and the contract clauses at FAR 52.245-1 “Government Property” and FAR 52.245- 9 “Use and Charges” contained in this contract.

2.2.5.2 Provide routine maintenance services, parts, and supplies for both Dover AFB school buildings, associated maintenance support for school buildings, playgrounds, mechanical systems, and buildings provided for contractor use. All maintenance and upkeep of these facilities with a per project total cost of less than $75,000 (including labor and materials) shall be the Contractor’s responsibility. Bundling of projects to exceed $75,000 is not allowed.

Note: Multi-trade projects (plumbing, carpentry, electric, etc.) shall support a single project scope.

2.2.5.3 Projects Costing over $75,000: Coordinate and provide notifications for regular and emergency projects costing over $75,000 to the COR in a timely manner. Submit detailed cost estimates of projects with a per project cost over $75,000 to COR for verification and consideration for purchase by DoDEA. Submit annually planned out-year projects to the COR for inclusion in budget calculations and prioritization. Note: DoDEA will consider projects based on priority ranking with other agency requirements.

2.2.5.4 Emergency Projects Costing over $75,000: Emergencies are considered to be a failure, which if allowed to go unchecked, will result in significant damage to buildings or property. Submit information telephonically to the COR. DoDEA will follow-up by email or fax to confirm telephonic notification. Notification shall include a project description and scope, estimated cost and potential vendor identification. The COR forwards the information to DoDEA’s Facilities Branch that works with its counterpart at Dover AFB to coordinate the procurement and work efforts.

DoDEA provides funds for project completion to the base via cost reimbursement.

In no case will approval be requested later than 72 hours after the emergency.

Projects not approved by DoDEA because they are either deemed non-emergency or costing less than $75,000 shall be the Contractor’s responsibility.

2.2.5.5 Provide a comprehensive preventative maintenance program to ensure that facilities and mechanical systems are properly and cost-effectively maintained. Establish//implement written procedures to ensure work is performed in accordance with standard commercial practices, manufacturer’s recommendations, and applicable federal, state, and local rules and regulations.

Submit a file copy of the procedures to the COR.

2.2.5.6 Be responsible for any expenses or damages caused by failure to properly maintain the facilities or systems for which it is responsible.

2.2.6 Task 6, Student Transportation Services—The Contractor shall provide transportation services to all eligible students residing in Dover AFB that conform to all relevant DoD and Delaware laws and regulations.

2.2.6.1 Provide roundtrip transportation for all eligible secondary students to the appropriate high school or technical/vocational/special programs located apart from Dover AFB in accordance with state and federal laws and regulations. Transportation shall be provided on a “one roundtrip per child per school day” basis and incorporate any variances in scheduling to include, but not limited to, late morning runs for delayed openings and midday runs for school “half days”.

2.2.6.2 Provide transportation services for students with disabilities as required by their specific needs and in accordance with state and federal laws and regulations. This transportation shall be provided on a “one round trip per child per school day” basis and incorporate any variances in scheduling to include, but not limited to, late morning runs for delayed openings and midday runs for school “half days”.

2.2.6.3 Conduct at least one bus safety drill annually with riders to teach and orient students to emergency bus evacuation requirements, per the school’s district guidelines.

2.2.6.4 Provide student transportation services for high school students participating in extra-curricular and intramural activities.

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2.3 Objective 3, Reports, Quality Control Plan, and Relationship with Dover AFB Stakeholders: The Contractor shall (1) provide required assessments and reports to meet US Department of Education and the state of Delaware’s laws, regulations, and guidelines, (2) establish and implement a QCP, and (3) establish/ maintain a cooperative relationship with Dover AFB and DoDEA HQ stakeholders:

2.3.1 Task 1, Reports: Provide the COR with the following reports each school year:

2.3.1.1 Enrollment report shall include all students, including special education services and out-of-district student placements who are paid for by this contract using the enrollment on the first day of school, on October 8, and on January 27 of each contract year. Enrollment data is due to the COR within five business days of each reporting date. If the Contractor participates in a program (with the Contracting Officer’s approval) that permits enrollment of non-eligible students on a no-cost basis to the Government, these students shall be reported separately.

2.3.1.2 Delaware has a program called School Choice, each local education agency adopts and makes available a policy regarding the order in which applications for enrollment shall be considered and the criteria by which such applications shall be evaluated for approval or disapproval, pursuant to Title 14 § 405. School Choice allows a parent to enroll his/her child in a school district that is not the child's home district. The Contractor is only entitled to receive payment for dependents who meet the eligibility requirements as set forth in this contract and not for students enrolled in school choice.

2.3.1.3 Enrollment numbers shall be reported by school, by grade, and shall include the following additional information: student name, sponsor name and home address. Enrollment reports shall be provided to the Dover AFB command for verification of all dependents reported as residing on the installation. Note: The Contractor is only entitled to receive payment for dependent students of members of the US Armed Forces serving on active duty and fulltime DoD civilian employees residing in permanent living quarters on Dover AFB in accordance with Section 2164 of Title 10, United States Code.

2.3.1.4 Provide digital copies of school and district profiles previously provided to the state of Delaware to the COR within 15 calendar days of publication.

2.3.1.5 Provide digital copies of report by school and district, as mandated by the US Department of Education and the state of Delaware to the COR within 15 calendar days of publication.

2.3.1.6 Provide results of statewide student testing administered by the Delaware System of Student Assessment (DeSSA) for Dover AFB students to the COR digitally within 15 calendar days of publication.

2.3.1.7 Provide results of district and schoolwide student testing disaggregated by Every Student Succeeds Act (ESSA) reporting subgroups for Dover AFB students to the COR digitally within 15 calendar days of publication.

2.3.1.8 Provide documentation for each day and residential placements, i.e., the IEP, report; data that determined the placement; contract award information, including performance work statement; funding documents; and assessment reports to the COR. Update annually.

2.3.1.9 Provide notification to the COR of any proposed changes to the educational program in accordance with the laws of the state of Delaware as well as applicable US laws and regulations within three business days of notification.

2.3.1.10 Semi-annual installation safety, industrial hygiene and fire inspections.

2.3.1.11 Annual playground inspections by a certified (CPSI or NPPS) playground inspector.

2.3.2 Task 2, Quality Control Plan: Provide a QCP which contains, at a minimum, the information cited below:

Quality Control Plan Task

Report / Notification Delivery Dates Reports, as of date indicated:

First Day of School October 8th

All reports are due within five business days of the date indicated in the left block.

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January 27th School Profiles Within 30 calendar days of publication DeSSA report for the district by school for each standardized test (Smarter, DCAS, EOC, Alt 1, etc.)

Within 30 calendar days of publication

Standardized Test Results Within 15 calendar days of publication Notification of changes to state educational laws and regulations

Within three business days of notification of proposed change

Quality Control Plan --Draft --Final

--30 calendar days after award --Seven calendar days after receipt of written feedback from the COR -- Updated annually thereafter NLT

September 15.

Inspection by installation facility, safety, sanitation, bioenvironmental, and fire protection offices

-Before the start of the school year -In January DoDM 1342.6 or state or local equivalent

Playground inspections Annual and quarterly per DoDEA Reg.

4210.01 or state or local equivalent

Emergency Action Plan Annual per NFPA & Security policy(EAP)

2.3.3 Task 3, Relationship with Dover AFB Stakeholders: The Contractor shall ensure positive and consistent two-way communications with parents/sponsors, the military, and community leaders.

Establish and maintain a cooperative relationship with Dover AFB officials and education representatives, including the Dover AFB Exceptional Family Members Program (EFMP) representative, School Liaison Officer, to ensure community understanding for the general education program and to assist in a smooth transition for newly arriving families. The cooperative relationship includes the right for DoDEA to review all IEPs and to be a participating member in IEP meetings involving students who are being considered for day and/or residential placements.

Note: Only DoDEA can make changes or modifications to the contract.

2.3.4 Task 4, Meetings: The Contractor shall attend virtual meetings at no additional cost to the Government and provide the medium through which each meeting occurs, record each meeting’s minutes. Submit the draft minutes to the COR within two business days of the event and finalize the minutes two business days after receipt of written feedback from the COR.

2.3.4.1 Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award IAW FAR Subpart 42.5.

2.3.4.2 Other Post-Award Meetings: Meet with the Contracting Officer (KO), COR, and/or other Agency personnel, as appropriate, to review Contractor performance, as required by DoDEA.

The KO may discuss the Agency’s view of Contractor performance, and the Contractor shall apprise the Agency of any problems being experienced. The Contractor shall take appropriate action to resolve any outstanding issues the Agency raises.

2.4 Performance Standards and Acceptable Quality Levels

2.4.1 Performance Standard: Tasks shall be completed by the required completion date.

2.4.2 Acceptable Quality Level: See PWS Section 8, Performance Requirement Summary (PRS).

3 Constraints

3.1 Place of Performance: Elementary and middle school instruction shall occur at the Dover AFB schools.

High school instruction shall occur at the Contractor’s nearest applicable high school. Administrative tasks shall be performed at the Contractor’s facilities.

3.2 Key Functions—The Contractor shall provide the following: Project Manager/Alternate Project Manager and Teachers and Administrators.

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3.2.1 Program Manager/Alternate: Provide a person to be responsible for the performance of work. The name of this program manager and an alternate who shall act for the Contractor when the program manager is absent shall be designated in writing to the Contracting Officer. The program manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. Provide a program manager with an advanced degree in a relevant area and at least one year of experience in a similar role. Provide an alternate that will be able to speak for the program manager regarding contractual matters. One of them shall be available, from 9AM to 3PM EST, Monday - Friday, except for Federal holidays or when the Government facility is closed for administrative reasons.

3.2.2 All Contractor Personnel: Possess appropriate education and industry-related certifications, licensing and credentials accepted by the Commonwealth of Delaware to deliver and support a comprehensive and appropriate instructional program. Staff shall complete annual mandatory training in accordance with state laws and regulations for the education of PK-12 children as well as those DoDEA deems relevant to the education of military-connected students including but not limited to Privacy, Non-Discrimination, Civil Rights, Harassment and Combatting Trafficking in Persons.

3.2.2.1 Provide, upon written request from the COR, complete criminal history background checks and rechecks on each applicable employee working under this contract in accordance with Delaware law, DoD instructions, and school district procedures.

3.2.2.2 Notify the COR of the intent to hire senior leaders, for example, a superintendent, chief academic officer, or finance director. Provide a hiring timeline at the time of notification. Reserve two places on the interview committee for DoD. Note: One place is for a Dover AFB military-connected parent/sponsor and the other is to be determined by DoD.

3.2.3 Changes: Personnel provided as replacements to key functions after contract award shall meet or exceed the qualifications and experience of those provided upon award of the contract. Notify the COR in writing regarding all personnel changes ten business days in advance of the change.

3.3 Security Requirements—The Contractor shall ensure Contractor personnel obtain installation/base passes, which requires the contracted employees to meet all applicable installation/base requirements.

Passes, identification badges, and access are at no cost to the Contractor.

Since turnaround time is unpredictable and varies from location to location, Contractors are encouraged to coordinate installation/base access well in advance of the projected start dates.

Identification badges shall be visible at all times when on the installation/base.

Upon contracted employees no longer requiring access to the installation/base, they must return their passes and identification badges to the proper installation/base office.

3.4 Safety and Security—The Contractor shall ensure technology, safety, security, and educational requirements comply with the DoD regulations and instructions listed below as well as the state and local equivalent.

DoDEA and DoD publications may be found at the following URLs.

1) DoD Instruction (DoDI) 2000.12, DoD Antiterrorism (AT) Program, March 1, 2012, as amended, URL: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/200012p.pdf

2) DoDI O-2000-16, Vol. 1, DoD Antiterrorism (AT) Program Implementation: DoD AT Standards, November 17, 2016, as amended, URL: https://www.acq.osd.mil/ncbdp/nm/pseag/news-references/references/DoDI_2000.16.pdf

3) DoDEA Administrative Instruction 3021.01, DoDEA Messaging System Program, Change 1, URL:

https://www.dodea.edu/offices/office-dodea-policy/regulation/dodea-messaging-system-program-change-1

4) DoDEA Administrative Instruction 3025.01, Evacuation of DoDEA Employees from Threatened Areas, July 13, 2018, URL: https://www.dodea.edu/offices/office-dodea-policy/regulation/evacuation-dodea-employees-threatened-areas

5) National Fire Protection Association, current standards and codes may be found at the following URL: https://nfpa.org/codes-and-standards

6) Annual Chemical Hygiene plans (only for MS/HS).

7) Semi-annual installation office inspections, annual certified playground inspections, Hazard

Communication plans, and Accident/Injury Reports.

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/200012p.pdf https://www.acq.osd.mil/ncbdp/nm/pseag/news-references/references/DoDI_2000.16.pdf https://www.acq.osd.mil/ncbdp/nm/pseag/news-references/references/DoDI_2000.16.pdf https://www.dodea.edu/offices/office-dodea-policy/regulation/dodea-messaging-system-program-change-1 https://www.dodea.edu/offices/office-dodea-policy/regulation/dodea-messaging-system-program-change-1 https://www.dodea.edu/offices/office-dodea-policy/regulation/evacuation-dodea-employees-threatened-areas https://www.dodea.edu/offices/office-dodea-policy/regulation/evacuation-dodea-employees-threatened-areas https://nfpa.org/codes-and-standards

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3.5 Privacy: Wherever applicable, the Contractor shall ensure/require individual accounts to possess unique usernames and passwords that do not require personally identifiable information (PII)—first and last name and any other unique personal information—to access online content. Follow the applicable federal, state, and school district rules and regulations governing PII/PHI to include encrypting emails that contain PII/PHI.

4 Government-Furnished Information / Resources

4.1 School Buildings: The Government will provide the following buildings: Welch Elementary School and Dover AFB Middle School. See attachment 7 Government-Furnished Property.

4.2 Maintenance: The Government will pay for projects that DoDEA determines are not the responsibility of the Contractor, per PWS 2.2.4 and 2.2.5. See attachment 7 Government-Furnished Property.

5 Contract Deliverables

Milestone/Deliverable Word / Excel

Digital Copies PWS Planned

Frequency

General Yes Yes 2.1.1.1- 2.1.1.7

Ongoing throughout the school year based on the school district’s calendar

Contingency Plan Yes Yes 2.1.1.8 January 15 of each contract year

Transition Plan Yes Yes 2.1.1.9 20 business days after the post-award conference. Updated annually thereafter NLT September 15.

Technology Plan Yes Yes 2.1.2.2 (8) Included in the Quality Control Plan

Special Education and Related Services Yes Yes 2.1.3 Ongoing throughout the school year based on the school district’s calendar

Medical Services Yes Yes 2.2.1 Ongoing throughout the school year based on the school district’s calendar

Food Services Yes Yes 2.2.2 Ongoing throughout the school year based on the school district’s calendar

Facilities and Equipment Yes Yes 2.2.3 Ongoing throughout the calendar year Custodial and Grounds Maintenance Services Yes Yes 2.2.4 Ongoing throughout the calendar year

Building Maintenance Yes Yes 2.2.5 Ongoing throughout the calendar year

Student Transportation Yes Yes 2.2.6 Ongoing throughout the school year based on the school district’s calendar

Reports Yes Yes 2.3.1 Throughout the school year, often based on the individual student need and assessment calendar (October 8 and Jan 27 each year)

Quality Control Plan Yes Yes 2.3.2 30 business days after the post-award conference. Updated annually thereafter NLT September 15.

Relationship with Dover AFB Stakeholders Yes Yes 2.3.3

Participate in meetings and respond promptly to inquiries post-award. Note: Only DoDEA can change or modify the contract.

Certification Information and Training Required Yes Yes 3.2.2 October 15 of each contract year

Criminal History Background Checks Yes Yes 3.2.2.1 October 15 of each contract year

Security Requirements Yes Yes 3.3 Ongoing throughout the calendar year

Safety and Security Yes Yes 3.4

Ongoing throughout the calendar year. Annual Chemical Hygiene plans (only for MS/HS).

Semi-annual installation office inspections, annual certified playground inspections and

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Milestone/Deliverable Word / Excel

Digital Copies PWS Planned

Frequency Hazard Communication plans, and Accident/Injury Reports.

Privacy Yes Yes 3.5 Ongoing throughout the calendar year

6 Acronyms and Definitions

DeSSA Delaware System of School Assessments EFMP Exceptional Family Members Program ESSA Every Student Succeeds Act FAR Federal Acquisition Regulation HQIM High-Quality Instructional Materials IEP Individual Education Program PA/PII Privacy Act/Personally Identifiable Information PTR Pupil/Teacher Ratio QASP Quality Assessment Surveillance Plan QCP Quality Control Plan

Contract Line Item Number (CLIN): Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment.

The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contracting Officer (KO) : Only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of the authority delegated via a KO’s warrant.

Contracting Officer’s Representative (COR): Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contractor: Supplier or vendor contracted to provide specific supplies or services to the Government. The term herein refers to the prime.

Deliverable: Usually physically delivered items but may include such items as digital documents/reports.

HQIM: High-Quality Instructional Materials (HQIM) are essential for effective teaching and learning. They are designed to align with academic standards, provide clear learning outcomes, and incorporate evidence-based practices.

In District: Classrooms that are part of the public school system designed to implement Individualized Education Programs (IEP) and provide support with students with special needs Out of District: Placements for students with special needs that refer to separate school or educational settings that are not part of the public school system Performance Requirements Summary (PRS): Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS): Statement of work for performance-based acquisitions describing the required results in clear, specific, and objective terms with measurable outcomes.

7 Performance Requirement Summary and Quality Assurance Surveillance Plan

7.1 Performance Requirement Summary (PRS)

Performance Objective

Performance Standard Acceptable Quality Level Inspection Method

Obj. 1, Task 1, General, PWS 2.1.1

PWS-

compliant

Meets requirements per state and federal laws, regulations, and guidelines.

Contingency Plan and Transition Plan are correct except for possible errors in grammar and formatting.

COR inspection and stakeholder feedback

Obj. 1, Task 2, Staffing and Programs, PWS 2.1.2

PWS-

compliant

Meets requirements per state and federal laws, regulations, and guidelines.

COR inspection and stakeholder feedback

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Performance Objective

Performance Standard Acceptable Quality Level Inspection Method

Task 3, Special Education and Related Services, PWS 2.1.3

PWS-

compliant

Meets requirements per state and federal laws, regulations, and guidelines.

COR inspection and stakeholder feedback

Obj. 2, Tasks 1-6, Support Services, PWS 2.2

PWS-

compliant

Meets requirements and state and federal laws, regulations, and guidelines

COR inspection and stakeholder feedback

Obj. 3, Task 1, Reports

PWS 2.3.1

PWS-

compliant

Reports are submitted on time with 100% accuracy except for possible grammar/ formatting errors. No more than one report is submitted late per year.

COR inspection

Obj. 3, Task 2, QCP, PWS 2.3.2

PWS-

compliant

Draft: 80% correct Final: 100% correct except for possible grammar/formatting errors.

COR inspection

Obj. 3, Task 3, Relationship with

Dover AFB Stakeholders, PWS

2.3.3

PWS-

compliant

At least 75% of Dover AFB stake-holders express satisfaction with their relationship with Contractor performance and DoDEA oversight.

COR inspection and stakeholder feedback

Safety and Security, PWS 3.4

PWS-

compliant

Meets requirements and state and federal laws, regulations, and industry guidelines

COR inspection and stakeholder feedback

Privacy, PWS 3.5 PWS-compliant

Meets requirements and state and federal laws, regulations, and guidelines

COR inspection and stakeholder feedback

Certification Information

PWS 3.2.2

PWS-

compliant

Provide certification information on time each year. COR inspection

Criminal Background Checks, PWS 3.2.2.1

PWS-

compliant

Provide criminal background checks on time. COR inspection

7.2 Quality Assurance Surveillance Plan (QASP): The Government utilizes this document to monitor Contractor performance. The QASP is a living document and can be changed at any time during the life of the contract.

As such, the Government reserves the right to unilaterally edit it at its own discretion.

PERFORMANCE WORK STATEMENT