HC1028-14-R-0006_AMD_0003_15_Oct_2014.doc

HC1028-14-R-0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been added by full text:

ATTACHMENT 6

CDRLs

A001 - A004

A005 – A008

A009 – A012

A013 – A016

A017 – A020

ATTACHMENT 7

Attachment 7A – TO 0001 CPFF Pricing Template

Attachment 7B – TO 0002 FFP Pricing Template

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

SECTION L

SECTION L

Instructions, Conditions, and Notices to Offerors or Respondents

L-I ‑ INFORMATION TO OFFERORS AND INSTRUCTIONS FOR PROPOSAL PREPARATION

1.0 Program Title and Objectives

USAFCENT A6 requires a long-term communications support contract to provide the Warfighter with the level of support necessary to meet mission requirements. Although Operation Enduring Freedom is drawing down and ground forces have been reduced, USAFCENT will continue to have a significant presence supporting Operation Resolute Support in South West Asia. The use of active duty and reserve U.S. Air Force personnel to support USCENTCOM requirements is taxing personnel and reducing their ability to support other contingency operations. Also rotating USAF personnel into USAFCENT bases on a six month bases impacts the stability of the communication enterprise supporting direct combat missions.

The objective of the Communication Technical Support Service (CTSS-III) contract is to acquire operations and maintenance services to encompasses the following major functional areas: Telephony, Commercial/Military Satellite Communications, Technical Control Facility, Information Technology, Land Mobile Radio, Defense Red Switch, Inside/Outside Cable Plant Support, Cable TV Support Services, Communications Security (COMSEC) Management, Communications Planning and Engineering, Video Teleconference Technical Services, and other functions normally performed by a Communications Squadron.

2.0 General Instructions

(a) The offeror’s proposal must include all data and information requested by the Request for Proposal (RFP) and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements identified in the Statement of Work (SOW) and Contract Data Requirements List (CDRL) for the basic contract and task orders 0001 and 0002. Non-conformance with the instructions provided in this Request for Proposal may result in the removal of the proposal from further evaluations.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, internet hyperlinks, or other embellishments are not acceptable and will not be considered l.

(d) Proposals in response to this solicitation will be valid for 180 days (unless a longer period is proposed).

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

(f) The Government will consider only one proposal per prime contractor.

2.1 General Information

2.1.1. Point of Contact

DITCO is the sole point of contact for this procurement. Address any written questions or concerns you may have to the contract specialist listed in the POC Clause, FAR 52.204-9000. Written requests for clarification must be sent to the contract specialist at the address located in POC clause of the contract/solicitation.

2.1.2. Debriefings

(a) The Contracting Officer will notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal.

(b) The Contracting Officer will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the contract specialist at the address located in POC clause in writing with supporting rationale as well. The Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. The Communications Technical Support Services (CTSS) - III FedBizOpps web page is http://www.fedbizopps.gov/. A Bidders library is also available on the CTSS-III FedBizOpps web page. The offeror will need to be logged into their FBO account to request access to the Bidder’s Library.

2.1.5 Communications

Exchanges of source selection information between Government and offerors will be controlled by DITCO. E-mail may be used to transmit such information to offerors only if the e-mail can be sent and received encrypted and includes “RFP CTSS III - Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the information to offerors paragraph as noted in the table below.

Table 2.2 - Proposal Organization

Number

I

Executive Summary

Part A

Part B

Part C

II

Factor 1 -Technical/Management

8.3.4.1.1 Subfactor 1 -

Program Management Plan

Task Order 0001 (Qatar Communications Technical Support)

Task Order 0002 (Satellite Communications/ Telecommunications Operations & Maintenance Support)

Part D

III

Factor II - Past Performance

Part A

Part B

Part C

Part D

Part E

IV

Factor III - Cost/Price

Part A

Part B

Part C

Part D

V

Contract Documentation

Part A

Transmittal Letter and SF-33 3 pages

Part B

Part C

Part D

Part E

Part F

Small Business Participation Proposal

*Subcontracting Plan required from Large Business Concerns No Limit

Part G

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet hyperlinks to additional information; such inclusions are not acceptable and will not be considered part of the proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation. Each page shall be counted except the following: Cover/Title pages, table of contents, tabs, glossaries, and generic resumes.

2.2.2 Page Size and Format

2.2.2.1

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, and no fold out pages. Pages shall be single spaced with single line spacing. Except for the reproduced sections of the solicitation document, the text size shall be 12 point Times New Roman font for all text. The technical volume of the proposal is to be submitted as a Microsoft Word 2007 or Microsoft Word 2010 or PDF document. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and side margins. These page format restrictions shall apply to responses to ENs. The technical portion of the quotation is to be submitted as a Microsoft Word 2007 or PDF document. These limitations shall apply to both electronic and hard copy proposals.

2.2.2.2

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point Times New Roman font for all text included in a table. These limitations shall apply to both electronic and hard copy proposals.

2.2.2.3 Page Numbering.

The offeror shall use a standard page numbering system to facilitate proposal references. Number consecutive pages within parts. Use a standard page numbering system to facilitate proposal references. Consecutive page numbering within parts is preferred, e.g., Page I-2-5, indicates Volume I, Part 2, page 5. Charts, graphs and other insert materials shall be page-numbered as part of the page numbering system.

2.2.2.4 Cover of the proposal must show:

(i) The solicitation number;

(ii) The name, address, and telephone and email address;

2.2.2.5 Title page of the proposal must show:

(i) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(ii) Offer expiration date;

(iii) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror's behalf with the Government in connection with this solicitation; and

(iv) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office

(v) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225-17, Evaluation of Foreign Currency Offers, is included in the solicitation.

(vi) Restriction on disclosure and use of data.

2.2.3 Cost or Pricing Information

All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal and Contract Documentation Volumes. Cost trade‑off information, work‑hour estimates, other direct cost (ODC), and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade‑off decisions.

2.2.4 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand‑alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

2.2.5 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.6 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.2.7 Binding and Labeling

Each volume of the proposal should be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.3 Electronic Offers

In order to respond to this solicitation, the offeror shall deliver a copy with their written proposal response in CD-ROM or Digital Versatile/Video Disc (DVD) format to 2300 East Drive; Scott AFB, IL 62225 no later than the time and date specified in this solicitation. In accordance with FAR 52.215-1, ALT, Instructions to Offerors, the offeror's proposal submission will be considered complete when all volumes are received.

Submitting proposals via CD/DVD: The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD/DVD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The offeror shall submit volumes I through IV in electronic format, using recordable CDs or DVDs. Each volume shall be on a different CD. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, MS Office Project 2007, and MS Office Power Point 2007, as applicable. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation.

2.4 Distribution

The "original" proposal shall be identified. Proposals shall be addressed to the contracting officer and mailed or hand carried to:

2300 East Drive Building 3600

Scott Air Force Base, Illinois 62225

ATTN: Christopher Enriquez - PL8312

3.0 Volume I – Executive Summary

In the Executive Summary, the offeror shall provide the following information:

a. Narrative Summary. Explain and provide the offeror’s overall approach and supporting rationale for providing communication technical support services to USAFCENT; to include addressing significant risks and highlighting any key or unique features, excluding cost/price. Define direct lines of control, responsibility, functional relationships, and authority among the organizational elements, including proposed teaming partners, joint ventures and/or significant subcontractors arrangements. Material presented in the Executive Summary shall not be considered towards meeting the requirements for any portions of other volumes of the proposal.

b. Table of Contents. Include a Master Table of Contents of the entire proposal to include Lists of Tables, Figures, and/or Drawings.

4.0 Volume II - Technical/Management (Evaluation Factor 1)

The technical/management proposal shall not include price information, classified information, or “For Official Use Only” information.

4.1 General

The Technical/Management Volume should be specific and complete. Your responses will be evaluated against the technical/management subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the subfactors. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. All the requirements specified in the solicitation are mandatory. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2 Format and Specific Content

4.2.1 Technical/Management

In the Technical/Management volume, address your proposed approach to meeting or exceeding the minimum performance or capability requirements of each technical/management subfactor, as well as the risks in your proposed approach in terms of technical/performance, cost, and/or schedule.

A concise and comprehensive proposal is desired. Organization, clarity, accuracy of information, relevance, and completeness are of prime importance. Statements such as “will comply”, or “noted and understood” without supporting narrative to define compliance are not acceptable. Cursory responses or responses which merely reiterate or reformulate solicitation language will not be considered as satisfying the requirements of the RFP or as demonstrating the ability to perform. Elaborate brochures or other presentations beyond that sufficient to present a complete and effective proposal are not desired. Elaborate artwork and expensive visual or other presentation aids are not necessary.

4.2.1.1 Technical/Management Risk

Address technical/management risk by identifying those aspects of the proposal you consider to have the potential for disruption of schedule, increased cost, poor performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g., SOW or specification requirements), whether or not those requirements are identified as subfactors. Propose a realistic "work‑around" or risk mitigators for identified risks that will eliminate or reduce risk to an acceptable level. Identify any new risks introduced by such risk mitigation.

4.2.2 Volume Organization

The Technical/Management volume shall be organized according to the following general outline:

Part A - Subfactor A - Program Management Plan Part B - Subfactor B - Task Order 0001(Qatar Communications Technical Support) Part C - Subfactor C - Task Order 0002 (Satellite Communications/ Telecommunications Operations & Maintenance Support) Part D - Risk Matrix

4.2.2.1 Risk Matrix

The offeror shall provide a matrix of the technical/management risks identified, risk rating, work-around/risk mitigation, etc. (Reference Section L, Paragraph L 4.2.1.1.)

5.0 Volume III - Past Performance (Evaluation Factor 2)

5.1 Volume III Organization

The Past Performance volume shall be organized according to the following general outline:

Part A – Summary Page describing the role of the offeror and each teaming partner, joint venture partner, and/or significant subcontractor that the offeror is required to provide Past Performance Information Sheets (Ref: HC1028-14-R-0006, Section L, Attachment 1).

Part B - Subcontractor/Teaming Partner Consent Letters executed by each teaming partner, joint venture partner and/or significant subcontractors authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is provided at HC1028-14-R-0006, Section L, Attachment 4.

Part C - Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance. See HC1028-14-R-0006, Section L Attachment 5 for Client Authorization Letters.

Part D - Past Performance Information Sheets (Ref: HC1028-14-R-0006, Section L, Attachment 1).

Part E - Organizational Structure Change History (Reference L 5.3.2), if applicable.

5.2 General

Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment 1 of section L. This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform twenty (20) percent or more of the proposed support required or perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of past performance information to the offeror so the offeror can respond to such information. See Attachment 5 of this guide for a sample consent authorization letters.

5.3 Relevant Contracts

Submit information in accordance with Attachment 1: Past Performance Information on no more than three (3) recent contracts, including a significant teaming partner’s and/or significant subcontractor’s past performance information submissions, that you consider most relevant in demonstrating your and your significant teaming partner’s and/or significant subcontractor’s ability to perform the proposed effort. The information submitted shall reference only the offeror’s, significant teaming partner’s, or significant subcontractor’s past performance on the submitted effort, rather than the past performance of other contractors on the submitted effort. The Government considers a significant subcontractor and/or significant teaming partner to be a company who provides twenty (20) percent or more of the support required, and/or a company who provides a critical portion of the effort required and/or influences the results of performance. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevance, see Section M, provision M002 Paragraph C: Past Performance and subparagraphs, thereto.

a. In addition, the prime offeror shall include information on a minimum of one (1) recent contract performed by the prime offeror that you consider most relevant in demonstrating your ability to perform the proposed effort. Please see the maximum limitations set forth in subparagraph b, below

b. The offeror shall submit past performance information on no more than a total of three (3) contracts/task orders (including past performance information submitted for teaming partner and/or significant contractors). If an offeror submits past performance information for an indefinite delivery contract for any teaming partner, joint venture and/or significant subcontractor, then the offeror must identify a specific task order under the indefinite delivery contract.

c. Recent contracts are considered to be efforts that the prime offeror and its teaming partners, joint venture or significant subcontractors have performed within the past three (3) years prior to issuance of the solicitation, or for ongoing efforts, must have been in place at least nine months before the proposal due date.

5.3.1 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a unacceptable assessment, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. Categorize the relevant information into the specific technical/management subfactors used to evaluate the proposal.

5.3.2 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this procurement. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offerors, your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

5.4 Questionnaires

The offeror shall provide the Past Performance Questionnaire and Cover Letter, found at HC1028-14-R-0006, Section L, Attachment 2 & 3, to each of the customer Points of Contact identified for each of the relevant past performance efforts. In order to expedite the assessment process, the offeror shall complete Sections 1 and 2 of the Past Performance Questionnaire for the convenience of the POC. The offeror shall not, however, complete any other section of the Past Performance Questionnaire. Once the questionnaires are completed by the POCs, the information contained therein shall be considered sensitive and shall not be released to the offeror. Early submission of questionnaires is encouraged. Questionnaires shall be sent directly to DITCO at christopher.m.enriquez.civ@mail.mil and/or matthew.r.cassady2.civ@mail.mil, no later than the due date stated in the RFP. Electronic submission is preferred; however, hardcopy will be accepted if mailed to the address listed in Section L 2.4.

6.0 Volume IV - Cost/Price

6.1 General Instructions

6.1.1 Cost/Price Reasonableness and Realism

This section is to assist you in submitting information other than cost or pricing data that is required to evaluate the reasonableness of your proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal and removal of the proposal from further consideration. . Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness.

6.1.2 Cost/Price Information

All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

Cost/price proposals are required to be submitted using the Microsoft Excel-based TO1 (CPFF) Pricing Template and TO2 (FFP) Pricing Templates provided in Section J, Attachment 7. Instructions to complete the individual templates are found within the Pricing Templates on the ‘Price Proposal Instructions’ tab.

For CPFF Task Order pricing, the offeror shall provide supporting cost information as described below within the pricing template guidelines or, where necessary, as an attachment to their cost/price proposal volume:

Labor and overhead rates should include sufficient detail to sustain a Defense Contract Audit Agency audit (e.g., Direct Labor Rates, Overhead, Fringe Benefits, G&A, Fee, etc.).

The offeror must provide the basis of estimate for all rates with detailed rationale to support the rates. For indirect rates, the preferred method for providing support detail is through the submission of a Forward Pricing Rate Agreement (FPRA) or Forward Pricing Rate Recommendation (FPRR). However, in the absence of a FPRA/FPRR, the government will accept all rates and factors by year utilized in the development of the Forward Pricing Rate Proposal (FPRP) and the basis for these rates and factors (e.g., breakdowns, trends, and budgetary data). If the contractor is not required to maintain forward pricing rates then the government will accept other methods of validation. These methods include approved provisional billing rates, other submitted/approved rates, or the submission of proposed rate calculations (including the pools & bases) and the basis of all calculations (e.g., breakdowns, trends, and budgetary data). The Offeror shall state if rates have been provided to the cognizant ACO/DCAA office for review or negotiation; if rates have not been submitted, explanation is required.

If a subcontractor relationship exists, subcontract costs must also be delineated in accordance with the requirements above. If needed, the subcontract may submit its unsanitized cost breakout directly to the Contract Specialist/Contracting Officer. The subcontractor shall also provide contact information for its cognizant DCAA office.

6.1.3 Cost or Pricing Information Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data may be required to support price reasonableness. Information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the Contracting Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror may be required to submit certified cost or pricing data.

Following contract award, cost/price information related to proposals for task orders, modifications, etc. submitted by both the prime contractor and subcontract concerns will be subject to regulation set forth in FAR 15.403. For the purpose of submitting certificates of current cost or pricing data in accordance with FAR 15.406-2, ceiling rates and terms stated within the contract shall be considered an advance agreement.

6.1.4 Indirect Cost Rate Ceiling

The Government will establish an indirect cost rate ceiling in accordance with FAR 42.707. The indirect cost rate ceiling will be based on the proposed indirect rates, and be considered negotiated ceiling rates. The Government will not be obligated to pay any additional amount should final indirect cost rates incurred during contract performance exceed the negotiated ceiling rates. In the event the final indirect cost rates incurred are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform with the lower rates.

6.2 Volume Organization

The Cost/Price volume shall consist of the following sections:

Part A – Introduction Table of Contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement Part B - Microsoft Excel Spreadsheets -Summary Spreadsheet

-Individual Spreadsheets for:

Task Order 0001 (Qatar Communications Technical Support) Task Order 0002 (Satellite Communications/ Telecommunications Operations & Maintenance Support) Part C - Other Information Cost or pricing information and supporting data, to include estimating methodology. Other information such as Government Furnished Property/Government Furnished Equipment (GFP/GFE), long lead costs, termination costs, development/production schedule, inflation rate summary and explanation, life cycle cost, and special tooling/test equipment. List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost/Price volume, if any. Provide complete rationale for any exceptions.

Part D - Final Proposal Revision, if needed

6.3. Part A - Introduction

Include table of contents; glossary of abbreviations and acronyms; summary descriptions of accounting, estimating, and purchasing systems; and changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure.

6.3.1 Glossary of Abbreviations and Acronyms.

If necessary, provide a glossary of abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

6.3.2 Estimating System

Provide a summary description of your standard estimating system or methods. The summary description shall cover separately each major cost element (e.g., Direct Material, Engineering Labor, Manufacturing Labor, Indirect Costs, Other Direct Costs, Overhead, G&A, etc.). Also, identify any deviations from your standard estimating procedures in preparing this proposal volume. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

6.3.3 Purchasing System

Provide a summary description of your purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also, identify any deviations from your standard procedures in preparing this proposal. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

6.3.4 Accounting System

Indicate whether you have Government approval of your accounting system and if so, provide evidence of such approval. Also, identify any deviations from your standard procedures in preparing this proposal.

6.3.6 Submission of Government-Provided Pricing Templates

The cost/price proposal shall be submitted using the provided Microsoft Excel-based pricing templates, and accompanying instructions, for TO1 and TO2 attached to the RFP and shall include all necessary formulas and calculations. Additional information required to support the cost/price information provided in the Government-provided pricing templates may be submitted with as a part of the cost/price volume. The cost/price submission must be consistent with your approved estimating system and must duplicate the logic and mathematical formulas reflected in the paper copy of your proposal. Cost/price models submitted must comply with the following format requirements:

(a) Data file should be submitted on a CD/DVD.

(b) Data file should be .XLS file format (MS-Excel 2010 or earlier) compatible format.

6.3.6.1 Schedule of Rates

In completing the required pricing templates for TO1 and TO2, the Offeror shall provide labor rate schedules for both Government and Contractor site labor showing proposed fully burdened (inclusive of direct and indirect rate burdens) by year for both CPFF and FFP task orders. . The labor rate schedules shall be composed of all necessary labor rate inputs from the prime contractor to execute the requirements for the CTSS III contract (including rates from subcontractor, and inter-divisional transfer rates, etc).

The labor rate schedule proposed in the TO1 (CPFF) Pricing Template shall be developed in accordance with the TO1 (CPFF) Pricing Template instructions. Supporting rate information related to the proposed schedule shall be provided to support a cost analysis of the labor rates proposed. The CPFF schedule of rates may be used as a test of reasonableness in the evaluation of future CPFF task orders.

The labor rate schedule provided in the TO2 (FFP) Pricing Template will be used as the ceiling labor rates for pricing of all FFP task orders issued under this IDIQ contract. The FFP schedule of rates shall be developed in accordance with the TO2 (FFP) Pricing Template instructions.

6.3.6.2 Additional Criteria

All proposal amounts shall be proposed in U.S. currency.

6.3.7 Cost Accounting Standards (CAS) Disclosure Statement.

The offeror shall provide current status of its Cost Accounting Standards (CAS) Disclosure Statement and explain any inadequacies or non-compliances.

7.0 Volume V –Contract Documentation

7.1 Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Contract, and Sections A through K. This includes small business subcontracting plan information.

7.1.1 Section A - Solicitation/Contract Form

Completion of blocks 13 and 14 and signature and date for blocks 15 a, 15 b, and 15 c of the SF33. Signature by the offeror on the SF-33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

7.1.2 Section B - Supplies or Services and Costs/Prices

Completed pricing information from Section B.2 of the request for proposal.

7.1.3 Section F - Deliveries or Performance

Proposed Delivery Schedule. The offeror shall propose the delivery schedule by completing the blanks in Section F of the contract based on information presented in the SOW.

7.1.4 Section G - Contract Administrative Data

See Section G of the solicitation.

7.1.5 Section H - Special Contract Requirements

See Section H of the solicitation.

7.1.6 Section I - Contract Clauses

The offeror shall comply with the clauses provided in Section I. Please note that many clauses require the prime Contractor to include the same or similar clause in contracts with subcontractors

7.1.7 Section K - Representations, Certifications, and other Statements of Offerors

Offerors must comply with the clause in Section I – 52.204-7 entitled “System for Award Management.” The Contracting Officer will check the System for Award Management (SAM) for those offerors who have been determined to be within the competitive range. Offerors who are not registered in SAM will be advised of the need to register. An offeror may be determined ineligible for contract award if not registered within SAM at time of award. Offerors also are also required to complete additional representations, certifications, acknowledgments and statements reflected in Section K of this solicitation.

7.2 Other Information Required

7.2.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

7.2.2 Government Offices

DFAS-CO/JAQBAC WAWF HQ0131

HTTPS://WAWF.EB.MIL/

COLUMBUS OH 43213

7.2.3 Organizational Conflict of Interest (OCI) Mitigation Plan.

The offeror shall submit a Government-approved/acceptable OCI Mitigation Plan to the Contracting Officer which concisely describes all relevant facts concerning any past, present or current planned interest, (financial, contractual, organizational, or otherwise) relating to work to be performed under the CTSS-III contract/task orders that will or may result in an actual or potential. The OCI Mitigation Plan shall explain how the OCI will be minimized to a level acceptable to the Government.

The OCI Mitigation Plan will be evaluated as acceptable/unacceptable.

7.2.4 Attachments to the Proposal

The offeror shall provide the following as attachments to the proposal:

7.2.4.1 Participation of Small Disadvantaged Businesses (SDB)

Pursuant to the requirements of FAR 52.219-24, each offeror must provide, with its offer, targets, expressed as dollars and percentages of total contract value, for SDB participation in any of the North American Industry Classification System (NAICS) Industry Subsectors as determined by the Department of Commerce. NAICS codes and titles are posted at: http://www.census.gov/epcd/naics02/naicod02.htm. The targets may provide for participation by a prime contractor, joint venture partner, teaming arrangement member, or subcontractor; however, the targets for subcontractors must be listed separately.

7.2.4.2 Small Business Participation and Commitment

The Government’s assessment of small business participation and commitment as measured against the total contract value which is separate from the FAR requirement for Contracting Officer review and acceptance of an Offeror‘s Small Business Subcontracting Plan. Large business offerors shall ensure that individual subcontracting plan submissions are consistent with proposal information. All offerors shall provide the Proposed Participation Dollars and Percent of Estimated Contract Value for the period of performance. Small business participation is small business contributions to contract performance at the prime contract level. Offers shall include a narrative explanation regarding the basis for and efforts associated with establishing proposed participation dollars and percentages including a breakout of prime and first tier small business participation.

Category:

Offeror’s Percent of Estimated Targets:

Proposed Contract Value:

Participation Dollars:

DISA Subcontracting Goals

Small Business: 36.7%

Small Disadvantaged Business: 5%

Women-Owned Small Business: 5%

Service Disabled Veteran-Owned Small Business: 3%

HUBZone Small Business: 3%

Veteran-owned Small Business (VOSB) 3.0%

Note: The above small business participation targets represent the Government‘s assessment of appropriate minimums expressed as a percentage of total contract value.

7.2.4.3 Offerors shall identify by name, type of business, product/service, dollar value, timeframe, and nature of commitment the small business participation planned for this acquisition. Offerors shall clearly describe the nature of commitment (e.g., fully executed teaming agreement, planned purchase order). Offers shall describe new, contract specific initiatives and tools (e.g., mentor protégé agreements and developing second sources focused on improving readiness or reducing cost. Offerors shall describe the process they will use to ensure proper flow-down of requirements, process management, and performance assessments of small business utilization at lower tiers.

Subcontracting plans will be evaluated on an acceptable/unacceptable basis by the Contracting Officer, the Small Business Specialist, and Small Business Administration for compliance with FAR 19.704 and DISA subcontracting goals.

7.2.4.4 Government Furnished Property (GFP)

As specified under individual task orders, the government may make available to the contractor property owned or acquired by the government. GFP consists of facilities (i.e., plant equipment which consists of equipment, machine tools, and test equipment), material, system equipment, special tooling, and special test equipment. GFP includes end items equipment/systems are being provided under a modification or upgrade contract; or when repairable items are being provided under a repair, modification, or overhaul contract. Contractors shall not take receipt or transfer custody of any GFP without having the proper paperwork – DD Form 1149, Requisition and Invoice/Shipping Document.

7.2.4.5 CONTRACT DATA REQUIREMENT LIST (CDRL)

The Contractor shall prepare and deliver data items as specified in the DD Form 1423 attached to the contract, and as specified in the task/delivery orders issued under the contract and delivery orders.

7.2.4.5.1 Matrix of Deliverables

7.2.4.5.2 Applicable Documents

A list of Applicable Documents has been provided to the offerors as an annex to the SOW attachment in the solicitation, which includes a minimum list of Government Compliance Documents. The offeror shall provide a list of any offeror, industry, commercial, and tailored Government standards, specifications, processes, and/or practices selected as compliance documents. The offeror shall also provide a list of all Government compliance documents intended to be used as compliance documents during the course of this contract. The offeror shall submit a list of these documents, including any tailoring instructions, as an annex to the proposed SOW. The offeror shall submit the completed Proposed Compliance Documents as a separately bound document.

8.0 NON-GOVERNMENT EVALUATORS

8.1 Proposal Evaluation

Offerors are advised that the following contractors may participate as non-Government advisors :

Alion Science and Technology

1750 Tysons Boulevard

Suite 1300

McLean, VA 22102

ManTech International Corporation

(Corp HQ)

12015 Lee Jackson Highway

Fairfax, Virginia 22033

8.2 Data Access

The above listed non-Government advisors will be authorized access to only those portions of the proposal data and discussion items that are necessary to enable them to provide specific advice on specialized matters or on particular problems. The non-Government advisors will not be allowed to determine strengths and weaknesses, establish initial or final assessments of risks, or actually rate or rank offerors’ proposals. The non-Government advisor will not take part in discussions. The non-Government advisors will be required to sign non-disclosure/conflict of interest documents prior to carrying out their responsibilities. Offeror's objection to the disclosure of information to these non-Government advisors shall be provided in writing to the Contracting Officer before the date set for receipt of proposals. The written objection shall include a detailed statement for the basis of the objection.

8.3 Non-Government Source Selection Software

DecisionPoint™ source selection software developed by ManTech will be used during the proposal evaluation process.

ManTech International Corporation

(Corp HQ)

12015 Lee Jackson Highway

Fairfax, Virginia 22033

ATTACHMENT 1

PAST PERFORMANCE INFORMATION

Provide the information requested in this form for each contract reference. Provide frank, concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/program submitted. Limit the number of references submitted and the length of each submission to the limitations set forth in paragraph 5.2 and 5.3.

A.

Offeror Name (Company/Division):

CAGE Code:

DUNS Number:

(NOTE: If the company or division performing this effort is different than the offeror or the relevance of this effort to the instant procurement is impacted by any company/corporate organizational change, note those changes. Refer to the "Organizational Structure Change History" you provided as part of your Past Performance Volume.)

B.

Program Title:

C.

Contract Specifics:

1. Contracting Agency or Customer _____________________________________________

2. Contract Number

3. Contract Type

4. Period of Performance

5. Initial Contract Cost/Price

6. Current/final Contract Cost/Price

7. Annual Contract $…