commercial_solicitation_evaluation_and_award_basis_Final.docx

COMMERCIAL SOLICATION EVALUATION AND AWARD BASIS

ADDENDUM TO 52.212-1 (Note that subpara numbering of this addendum is a continuation of the actual FAR provision numbering.)

Addendum to 52.212-1(b), Submission of Offers is tailored as follows:

(b) Submission of offers:

(12) Other Instructions

(i) General Information

(A) Points of Contact: The contracting officer (KO) and contract specialist (CS) are the sole points of contact for this procurement. Address any questions or concerns you may have to the KO/CS. Written requests for clarification must be sent to the KO/CS at robert.r.skipper.civ@mail.mil and kelly.j.smith132.civ@mail.mil.

(B) Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

(C) Electronic Reference Documents: All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

(D) Communications: Exchanges of source selection information between Government and offerors will be controlled by the KO and CS. Email will be used to transmit such information to the offeror and will include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

(ii) Offerors are requested to submit a written technical proposal and a price proposal in response to the attached Performance Work Statement (PWS and Quality Assurance Surveillance Plan (QASP). Offerors must complete Blocks 6, 7, and 8 of the DD Form 254 with the appropriate information for their companies and any subcontractors (when applicable). The completed DD Form 254 must be submitted with your proposal. Information on submission of technical and price proposals is provided below. The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of statements asserted in the proposal. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and capabilities and will base its evaluation on the information presented in the offeror's proposal. The offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The proposal should sufficiently address all the requirements as stated in the PWS. Non-conformance with these instructions may result in removal of the proposal from further evaluation.

(iii) IAW DISA Acquisition Regulation Supplement (DARS) 52.209-9000, each offeror shall specifically identify in its proposal whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI), as described in Federal Acquisition Regulation (FAR) Subpart 9.5, exists for this instant procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on the instant procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

(iv) Page limitations, if applicable, are identified below and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, past performances, OCCI mitigation plans, and Section 508 compliance. In the event any evaluation notices are issued, page limitations may also be placed on those. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

(v) Organization/Number of Copies/Page Limits. The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified. The contents of each proposal volume are described in the information to offerors paragraph as noted in the table below. To the greatest extent possible, each volume shall be written on a standalone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Each volume may contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing may be used to identify sections.

Additionally, each volume may contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

Table 1 Proposal Organization

Number

(vi) Electronic Offers. The offeror shall submit volumes I through IV in electronic format via email and must include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Each volume shall be a separate file. If files are compressed, the necessary decompression program must be included. Proposals shall be submitted to the KO/CS identified below:

Robert Skipper (Contract Specialist) – robert.r.skipper.civ@mail.mil Kelly Smith (KO) – kelly.j.smith132.civ@mail.mil

(vii) Proposal Organization:

(A) Volume I Executive Summary. In the executive summary volume, the offeror shall describe the significant attributes and theme of its proposal. It should be concise, to include addressing any significant risks, and highlighting any key or unique features, excluding price. Any summary material presented in the Executive Summary shall not be considered as meeting the requirements for any portions of other volumes of the proposal. Include a master table of contents for the entire proposal.

(B) Volume II – Technical/Management. The technical/management volume should be specific and complete, and will be evaluated against the technical/management subfactors defined in FAR 52.212-2, Evaluation – Commercial Items. The technical portion of the proposal is to be submitted as a Microsoft (MS) Word 2007 or PDF document. The page format shall have a 1 inch margin using no smaller than an 11 point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The total size of each email (including all attachments) shall not exceed 10MB. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the factors/subfactors.

In the Technical/Management volume, address your proposed approach to meeting or exceeding the minimum performance or capability requirements of each technical/management factor/subfactors, as well as any risks in your proposed approach in terms of technical/performance, price, and/or schedule. Address any technical/management risk by identifying those aspects of the proposal you consider to have the potential for disruption of schedule, increased cost, poor performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g., PWS or specification requirements), whether or not those requirements are identified as subfactors. Propose a realistic "workaround" or risk mitigation for identified risks that will eliminate or reduce risk to an acceptable level. Identify any new risks introduced by such risk mitigation.

Volume II - Technical/Management shall be organized as follows:

-Table of Contents -List of Table and Drawings -Glossary -Subfactor One -Subfactor Two -Subfactor Three -All other aspects of the PWS

(C) Volume III – Price. The price proposal spreadsheet shall be submitted in MSExcel 2007 or newer format. All formulas shall remain present in the spreadsheet for verification. The total size of each email (including all attachments) shall not exceed 10MB. Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall the information and documentation from the Price Volume be included elsewhere in the proposal other than Volume II, Price Volume and Volume IV, Contract Documentation, which includes CLIN pricing.

Volume III – Price shall be organized as follows:

-Pricing information and supporting data, to include estimating methodology.

-Other information such as Government Furnished Property/Government Furnished Equipment (GFP/GFE), long lead costs, termination costs, development/production schedule, inflation rate summary and explanation, life cycle cost, and special tooling/test equipment. In response to the solicitation, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a proposal, the proposals may be excluded on grounds that it failed to comply with the solicitation’s instructions.

(D) Volume IV - Contract Documentation. The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file.

1. You must complete blocks 30 a, b, and c of the SF Form 1449 and return this form with your proposal. Signature by the offeror on the SF1449 constitutes an offer, which the Government may accept.

2. You must provide completed pricing information in the CLIN spreadsheet.

3. You must provide FAR 52.212-3 Alt I (completed representations, certifications, acknowledgments and statements).

4. Complete Block 6, 7 and 8 of the DD Form 254 and return with your proposal.

5. OCCI Mitigation Plan or a statement that OCCI does not exist.

6. Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government. Contractor Point of Contract information will be used for the clause at DARS 52.204-9000, Points of Contact.

7. Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other locations. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

52.212-1(c), Period for Acceptance of Offers is tailored as follows

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers. The offeror shall make a clear statement in the proposal documentation volume that the proposal is valid through this date.

(End of provision revisions)

ADDENDUM TO 52.212-2(a) Addendum to 52.212-2(a), Evaluation-Commercial Items is tailored as follows:

a. Basis for Contract Award Award will be made to the responsible offeror whose proposal is determined to represent the overall best value to the Government using a lowest price technically acceptable (LPTA) process. The technical proposal should include all information the offeror wants the Government to consider and evaluate regarding its ability to perform all required tasks and conform to all required terms and conditions. To be eligible for award, the offeror’s proposal must sufficiently address all aspects of the PWS. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

With regard to the best value analysis for the award decision, the below evaluation factors and subfactors will be used to determine technical acceptability. Section 508 Accessibility Standards do not apply to this requirement.

b. Evaluation Factors and Subfactors

(1) The following evaluation factors and subfactors will be used to evaluate each proposal.

Factor 1: Technical/Management. Each of the technical subfactors will be evaluated and rated either acceptable or unacceptable. In order for a proposal to be rated overall technically acceptable, each of the following subfactors must be rated acceptable.

(a) Subfactor 1: Technical PWS Task 6.24 - In order to be rated acceptable under this subfactor, the contractor must propose a plan that demonstrates the ability to meet the immediate requirement of providing service for the three existing nodes and HEMP protected OC-48 service from day one (POP start date) of the contract.

(b) Subfactor 2: Technical PWS Task 6.18 – In order to be rated acceptable under this subfactor, the contractor must propose a plan that demonstrates the ability to maintain HEMP integrity and seal penetrations as outlined in this PWS task. The contractor’s proposal shall demonstrate the expertise needed to accomplish this requirement.

(c) Subfactor 3: Program management PWS Task 6.11-6.14 - In order to be rated acceptable under this subfactor, the contractor must propose a plan that demonstrates the ability to schedule maintenance and maintain the OC-48 service as well as isolate faults and respond to them timely.

Factor 2: Price

(a) Price proposals will be evaluated to determine if they are reasonable and complete. The offeror shall submit pricing for the base period and all option periods, including option pricing for an additional 6-month period that may be authorized IAW FAR 52.217-8, and surge pricing if addressed below. The total evaluated price will consist of the offeror’s proposed price for the base period, all option periods, option pricing for an additional 6-month period that may be authorized IAW FAR 52.217-8, and surge pricing if addressed below.

Completeness: The Government will determine completeness of an offeror’s price proposal by verifying that all solicitation requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format.

Reasonableness: Proposals will be evaluated using one or more of the techniques defined in FAR 15.404 to determine price reasonableness.

cc. Ratings The Technical/Management subfactors will be evaluated and rated either Acceptable or Unacceptable. In order for a proposal to be rated overall Technically Acceptable, each of the subfactors must be rated Acceptable.

d. Evaluation of Options

The offeror shall submit pricing for the base period and all option periods, including option pricing for an additional 6-month period that may be authorized IAW FAR 52.217-8. See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The pricing proposal should include a separate line item for the additional 6-month period IAW FAR 52.217-8. These prices shall be identical to the proposed pricing in the 6 months prior to expiration of the base period, or the final option period, if option periods are present. Evaluation of options shall not obligate the Government to exercise the option(s).

e. Discussions

The Government intends to evaluate proposals and award a contract without discussions. However, the Government reserves the right to conduct discussions or seek clarifications if the KO determines they are necessary. If discussions are required, the number of proposals being competitively considered may be narrowed to all of the most highly rated proposals. The Government further reserves the right to reduce the number of proposals being competitively considered to the greatest number that will permit efficient competition among the most highly rated proposals. If an offeror’s proposal is removed from further consideration for award, written notice of the removal will be provided to the offeror. In the event issues pertaining to the solicitation cannot be resolved to the KO's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

(End of provision revisions)

The following six attachments are issued as part of this solicitation:

image1.emf

RFP Atch 1 - RFP Questions and Answers (2).doc

Questions should be addressed using this attachment and emailed to Robert Skipper, contract specialist, at robert.r.skipper.civ@mail.mil and to Kelly Smith, contracting officer, at kelly.j.smith132.civ@mail.mil no later than June 6, 2018 at 2:00pm CST. The Government reserves the right to not answer questions submitted after this time.

RFQ Questions & Answers

Reference

Questions

Government Response image2.emf

RFP Atch 2 - HEMP PWS HC1013-18-R-0016.docx

PERFORMANCE WORK STATEMENT (PWS)

HIGH ALTITUDE ELECTROMAGNETIC PULSE PROTECTED

OPTIC CABLE SYSTEM BETWEEN

CHEYENNE MOUNTAIN AIR FORCE STATION,

PETERSON AIR FORCE BASE and SCHRIEVER AIR FORCE BASE

Solicitation Number:

HC1013-18-R-0016

Task Order Number:

1. Contracting Officer’s Representative (COR) and general information.

a. Primary COR.

Name:

TBD

Organization:

Department of Defense Activity

Address Code (DODAAC):

Address:

Phone Number:

Fax Number:

E-Mail Address:

b. General Information.

Requirement Order Type

Firm Fixed Price (FFP)

ODCs / Travel

N/A

Incumbent Contractor

Qwest d.b.a CenturyLink. (HC1013-13-D-0001)

Section 508 Applicable

No

Method of Evaluation

Lowest Price Technically Acceptable (LPTA)

Performance Based

Yes

Available Funds

No, Commitment Letter (SAF)

DD254 Required

Yes

2. Contract Title. Steelpipe High Altitude Electromagnetic Pulse (HEMP) Protected Fiber Optic Cable System

3. Background. This procurement is a follow-on contract to existing HEMP Protected Fiber Optic Cable Link system comprised of 3 links.

4. Objectives. This Performance Work Statement (PWS) is to establish the requirements and quality assurance provisions for a Contractor to provide, operate, and maintain a HEMP protected system between Schriever AFB (SAFB), Peterson AFB (PAFB) and Cheyenne Mountain Air Force Station (CMAFS).

5. Scope. The Contractor shall provide network/system/service and equipment terminating at the 3 bases, that have the capability of supporting Wave Division Multiplexing (WDM); and have the ability to provide the initial two lambda services with working and protected paths in opposite directions and at least two additional capacity of OC-48 wavelengths terminating at each location with no electronic breakouts outside of the terminating HEMP facilities at the 3 bases. This requirement is part of the Colorado Springs Survivable Communications Network. This PWS and the associated system specifications/requirements identified in this PWS establish the requirements and quality assurance provisions for a contractor to provide, operate, and maintain HEMP protected fiber optic links between CMAFS, PAFB and SAFB. The government's initial requirement is for the Contractor to activate two wavelengths equipped with OC-48, Intermediate Reach (IR), single mode fiber interfaces with no electronic breakouts outside of identified HEMP protected shelters/terminating locations. The network shall provide local, stand-alone, services capable of sustained operation during the presence of the threats encountered by the Command and Control facilities at SAFB, PAFB and CMAFS. The network shall employ path diversity, communications site dispersal and modern systems (technical control) techniques. This PWS is for 2 OC-48 lambda services at each location constituting a system with a working and protected path in opposite directions. The contractor shall be responsible for the system as a whole and shall ensure availability of each OC-48 is maintained.

5.1 The Colorado Springs Survivable Communications Network: The fiber optic cable link is part of the Colorado Springs Survivable Communications Network.

5.2 Description of Requirement

5.2.1 General: The Colorado Springs Survivable Communications Network is required to comply with current National Security and Joint Chiefs of Staff (JCS) directives. The Chairman Joint Chiefs of Staff (CJCSI) 6811.01 requires command and control communications systems to be hardened to the same level of the facilities they support. Memorandum in the Name of the Chairman (MCM) 72-91 and CJCSI 6811.01 delineate specific missions and supported systems which require survivable communications, include missions and systems being supported within the Colorado Springs area. These directives require that communications connectivity for the survivable facilities at CMAFS, PAFB and SAFB be HEMP protected.

5.2.2 Missions Supported: The required communications connectivity supports the Integrated Tactical Warning and Attack Assessment (ITW/AA) mission of North American Aerospace Defense (NORAD) Command and US Strategic Air Command (STRATCOM) missions.

6. Specific Tasks. All tasks are included in the contract’s firm fixed price.

6.1 Fiber Optic Requirements: Air Force studies and analysis show that the following general criteria must be met to satisfy mission requirements. The Contractor shall meet or exceed performance requirements stated in this PWS. The Contractor shall provide a performance report quarterly or when requested by the CO or COR which demonstrates the Contractor has met all performance criteria identified in Section 7 of this PWS. If performance thresholds were not met the Contractor shall provide reason for not meeting performance criteria and methods for mitigating repeating unacceptable performance.

6.1.1 HEMP Protection: This service provided by the Contractor is designated to support the Colorado Springs Survivable Network and shall be protected against HEMP. All Contractor provided service shall terminate within Government HEMP protected facilities at the 3 bases.

6.1.2 Interface Requirements: The demarcation point will be a Contractor provided Fiber Distribution Panel (FDP). The Government will interface with the Contractor's equipment at the optical OC-48 level at the following locations:

Cheyenne Mountain Air Force Station (Two interconnected Nodes. One Node in Room 3301 and second Node in room 3101)

Peterson AFB (One Node in HEMP facility Building 1040)

Schriever AFB (One Node in HEMP facility in Building 700)

6.1.3 Path Diversity: All links supporting this system between CMAFS, PAFB and SAFB must have path diversity. Paths will be diverse until access arrives at government HEMP facilities at these bases. Each OC-48 will have a working and protected path in opposite directions on the ring.

6.2 Steelpipe Conduit: The north portal access to CMAFS shall be used by the Contractor using the existing cable entryway (Steelpipe) conduit to PAFB and SAFB with a diverse path to be used by the Contractor using the south portal concrete incased conduit to SAFB.

6.3 Repeaterless Link: Contractor fiber optic cable service to be provided shall span the entire distance without repeaters/regenerators or any electronic devices.

6.4 Service Capacity: This service shall support Optical Wave Division Multiplexing (WDM). The initial requirement is for activation of 2 OC-48 wavelengths, 1310 nm, Intermediate Reach (IR), single mode fiber interfaces at all 4 HEMP facilities with expansion capability of 2 additional wavelengths at all 4 locations. The Government reserves the right of activating this additional wavelength(s).

6.6 Government Management of Wavelengths: The Space Command Digital Integrated Network (SDIN) Network Management Cell (NMC) will provide government centralized network management of this service. The Contractor shall coordinate with the SDIN NMC at 719 567-SDIN regarding any potential impacts to service (i.e. fiber system upgrades/downtime).

6.7 Fiber Termination: The Contractor shall provide a HEMP-protected fiber optic cable service between CMAFS Technical Control Facility (Room 3301), PAFB Bldg. 1040 and Bldg. 700 at SAFB. The contractor shall install electronic equipment in Government-furnished HEMP-protected facilities at CMAFS, PAFB and SAFB.

6.8 Commercial Off-The-Shelf Technology: The contractor shall use commercial off-the shelf technology whenever possible. The Contractor shall select equipment that will be maintainable for the life of the contract.

6.9 Electromagnetic Compatibility: The Contractor shall ensure that the provided contractor equipment is electronically compatible with the existing OC-48 communications services at each terminal location.

6.10 Right-of-Way Acquisition: The contractor shall obtain all necessary rights-of-way. To obtain easements on Government installations, the contractor shall submit a request in writing to the base Real Property Officer. Real Property Managers can be contacted at: SAFB 50 CES/CEOE 719 567-7136 and CMAFS 721 CES/CED 719 474-3740/2047.

6.11 Scheduled Maintenance: Link down time shall not exceed two hours per maintenance action for scheduled maintenance purposes. Scheduled maintenance down time shall not exceed 12 hours per year. Scheduled maintenance downtime shall be coordinated with the NMC not less than 45 days prior to maintenance occurrence in order to re-route circuits for duration of downtime. A primary and alternate date shall be coordinated by the Government for user approval and will be rescheduled based upon user real-world requirements.

6.12 Maintainability: The Contractor shall maintain the OC-48 links including end equipment on a 24-hour, 7-day a week basis.

6.13 Fault Isolation Time: Fault isolation time is defined as the time required for the contractor to identify the failure of an active service by Contractor maintained equipment or equipment maintained by others. Fault isolation time begins when the Government representative requests the Contractor to isolate the fault. The mean fault isolation time is defined as the ratio of the total fault isolation time to the total number of requests encountered. Mean fault isolation time shall not exceed 0.5 hours.

6.14 Response Time: Defined as the time elapsed from the time fault isolation is accomplished to the time the Contractor arrives at the site ready to begin repair work. Authorized stand-down time does not count against response time. Response time shall not exceed 2.5 hours.

6.15 Timing and Frequency Standard: The existing SDIN timing standard shall be used for reference clock. The SDIN timing standard is a Stratum Level 1 timing standard, based on cesium beam clocks located inside HEMP shields at CMAFS and SAFB.

6.16 Service Life: The equipment shall be designed / configured for continuous operation and shall have a service life for the length of the contract with normal maintenance.

6.17 Cable Depth: Cable shall be buried to a depth of at least four feet. It is the Contractor's responsibility to ensure cable depth is maintained.

6.18 HEMP Protection: The HEMP facilities at CMAFS, PAFB and SAFB require periodic HEMP recertification and testing to ensure the equipment and communications inside the facility are protected from damage in the event of an High Altitude Electromagnetic event. Any installation or construction that affects the HEMP protection requires the facility to be recertified. The contractor shall ensure HEMP integrity of the facility is maintained during and after the installation of Contractor Furnished Equipment in Government HEMP-protected facilities. Any construction or penetration that could compromise the HEMP protection of the facility will require repair and recertification. The Government will maintain HEMP protection of CMAFS, PAFB, and SAFB HEMP sites after the installation has been completed and the Contractor has sealed any penetrations in accordance with MIL STD 188-125A. The Government is responsible for HEMP facility sustainment and testing and all three terminating locations are considered government-furnished facilities. Penetrations to HEMP shields shall be non-conductive fiber only. The Contractor will be notified by the HEMP Program Manager prior to facility HEMP testing to ensure Contractor equipment is not adversely affected.

6.19 HEMP Protection Configuration Control: The Contractor shall ensure that work on and inside HEMP-protected facilities does not degrade the HEMP integrity of the facility. The Contractor shall coordinate with and obtain approval from the Quality Assurance Evaluator, at each terminal location, on the installation of the service, prior to starting the installation.

6.20 Facility Access: The Contractor shall ensure that all unescorted personnel at CMAFS, Peterson AFB, and SAFB meet the personnel security requirement of Section 13.11 of this PWS.

6.21 Permits: The Contractor shall obtain all necessary permits, agreements, licenses, and site approvals required to meet the requirements of this contract. Coordination shall be accomplished with the local Commander's Facility Engineer on all plans concerning use of Government facilities and utilities and all plans concerning construction of and provisioning of new facilities on Government sites. Additionally, plans concerning the use of existing communications facilities and communications cable systems shall be coordinated and approved by the Government. Points of contact for coordination are as follows:

Cheyenne Mountain Air Force Station

721 CES/CEOW

1 NORAD Rd.

Cheyenne Mountain AFS, CO 80916

(719) 474-3740/2047

Quality Assurance Evaluator

721 CS/SCBQ

(719) 474-3202

Schriever AFB

50 CES/SCPM

Schriever AFB, CO 80912-5017

(719) 567-7136

Quality Assurance Evaluator

50SCS/SCQ

(719) 567-3561

Peterson AFB

21 CES/CERR

Peterson AFB, CO 80914

(719) 556-4901

21 SFS/S5B

(719) 556-4678

6.22 Contractor Provided Information: The Contractor shall provide the following information in their standard commercial format.

6.23 Installation Engineering Plan (IEP): The contractor shall provide an IEP which shall define and explain the engineering method and procedures used to design, engineer, provide and install the required service as defined in this PWS.

6.24 The IEP shall also contain all tasks, milestones and their projected completion dates for all actions required to furnish, install and test the service. The contractor is required to have minimum services up and running on day one of the contract. The minimum services are defined as the three existing OC-48 nodes at CMAFS, PAFB and SAFB. Any equipment or fiber replacement activities under this contract are required to be defined in the IEP, including the addition of the new node at CMAFS.

6.25 The IEP shall contain a brief listing and functional description of each item that will be provided and installed by the Contractor.

6.26 The IEP shall contain floor plan drawings identifying the terminal locations by base, building, and room numbers. The requirements for floor space, power, and air conditioning inside and outside plant etc. for contractor provided equipment.

6.27 The IEP shall contain cable route drawings. The Government realizes that the Contractor may require the Government to sign a confidentiality statement. The drawings shall have sufficient detail to ensure all diversity requirements have been met.

6.28 The IEP shall be provided with the proposal.

6.29 One copy of the IEP shall be provided to each office listed below:

DITCO/ 50 SCS/SCXP (Attn: Michael Hamilton)

Bldg. 3600 300 O’Malley Av, Ste. 37

2300 East Dr. Schriever AFB, CO 80912

Scott AFB, IL 62225-5406

7. Performance Standards.

7.1 Optical Performance Requirements: The Contractor shall provide service within the following specified parameters IAW DISAC 310-175-9 Table 3.2 : Bit-Error-Rate (BER), Errored Seconds (ES), Error-Free Seconds (EFS), Severely Errored Seconds (SES), consecutively severely errored seconds (CSES) , and delay as defined in the following paragraphs.

7.2 Bit-Error-Rate: The Contractor shall provide service which will have a BER of less than 5 X 10 -9.

7.3 Errored Seconds: An errored second is any on-second period with one or more bit errors. The number of errored seconds shall not exceed 400 per day.

7.4 Error-free Seconds: Defined as the percentage of error-free second in any 24-hour period. This service shall exceed 99.54 percent.

7.5 Severely Errored Seconds: Defined as any one-second period in which the BER is greater than 10-3. This service shall not exceed four SES per day.

7.6 Consecutive Severely Errored Seconds (CSES): Defined as an event of 3 to 9 consecutive SESs. There is a close correlation between a CSES event and a Carrier Group Alarm (CGA)/Carrier Failure Alarm (CFA) event. To allow measurement flexibility, both CSES and CGA/CFA shall be considered equivalent. The number of CSES events shall not exceed two per calendar month.

7.7 Delay: Round trip delay on a single line shall not exceed 10 milliseconds.

7.8 Reliability: Reliability is measured by two parameters: Mean time Between Critical Failures (MTBCF) and Mean Time Between Hardware Failures (MTBHF).

7.9 Mean Time Between Critical Failures (MTBCF): A critical failure is equivalent to a link failure. By definition, this service will have failed and an outage will have occurred whenever there are ten or more CSESs, regardless of the cause. The MTBCF shall exceed 2000 hours.

7.10 Mean Time Between Hardware Failures (MTBHF): The MTBF for system hardware components shall exceed 10,000 hours. All equipment installed by the Contractor shall be included, regardless of redundancy. Hardware furnished by the Government and hardware furnished by others is excluded from the MTBF calculations.

7.11 Service Availability: System service availability shall exceed 99.975 percent. Availability is defined as the following ration:

MTBCF

Availability = ___________________ x 100%

MTBCF + MTTR

MTBCF is the mean time between link failures as defined in paragraph 7.9. When the link recovers automatically from an outage (defined as 10 or more consecutive SESs) and no repair action is required, outage time shall count as repair time for the purpose of computing availability. Periods when the Government denies access to the system do not count as outage or repair time for the purpose of computing availability.

7.12 Maximum Continuous Downtime: If a catastrophic failure occurs, the Contractor shall restore services within six hours of the failure (Telecommunications Service Priority of TSP9QMS-01, as assigned by the Manager of the National Communication System). Restoration time starts when the Government notifies the Contractor that a malfunction has occurred and ends when the service is available for Government use.

7.13 Catastrophic Failure: Catastrophic failure is a loss of all services at one or more of the sites.

7.14 System Testing: The contractor shall use established test and reporting methods in lieu of developing new methods. Authorized Government personnel shall witness testing and may require that tests be re-accomplished if test methods and/or results are deemed unsatisfactory.

7.15 Link Acceptance Testing: As a minimum, the Government requires the following parameters to be measured at the OC-48 level for link acceptance testing: bit-error-rate, errored seconds, error-free seconds, severely errored seconds, consecutive severely errored seconds, availability and delay. These parameters are defined in Section 7 of this PWS. The link shall meet or exceed the performance requirements in this PWS. The Contractor shall monitor the link for a sufficiently long period to ensure confidence in the test results, but the monitoring period shall be no less than 72 hours. Testing is required when a new OC link is activated or when equipment/media is replaced.

7.16 Test Reporting: The Contractor shall provide a report of the results of the link acceptance test to the Government QAE within ten business days of completion of the test. The link acceptance test report shall be in the Contractors' standard format and will address performance parameters described in section 7.15. Link acceptance testing shall occur within 10 calendar days of new link installations.

8. Place of Performance. Management of the network and oversight of equipment/service performance shall be accomplished at the Contractor's facility. Contractor's terminating equipment and touch maintenance shall be housed/accomplished at the following sites: PAFB Bldg. 1040, CMAFS Rm. 3301, and SAFB Bldg. 700. System management shall be accomplished remotely at the Contractor's site.

9. Period of Performance. The base year period of performance is 12 months with 9 12 month options. As directed by the COR, the contractor shall continue performance in emergency or mission essential conditions.

Period of Performance

Base Period: September 30, 2018 - September 29, 2019

Option Period 1: September 30, 2019 - September 29, 2020

Option Period 2: September 30, 2020 - September 29, 2021

Option Period 3: September 30, 2021 - September 29, 2022

Option Period 4: September 30, 2022 - September 29, 2023

Option Period 5: September 30, 2023 - September 29, 2024

Option Period 6: September 30, 2024 - September 29, 2025

Option Period 7: September 30, 2025 - September 29, 2026

Option Period 8: September 30, 2026 - September 29, 2027

Option Period 9: September 30, 2027 - September 29, 2028

10. Delivery Schedule. The Contractor shall meet the requirements of this PWS according to a Contractor developed and Government approved schedule. The schedule shall contain timelines for preparation, equipment installation, radio frequency interference studies, system testing, operational verification, and other applicable milestones to meet the required service date of 30 Sep 2018.

PWS Task#

Deliverable Title

CDRL/DID#

Due Date

Copies

Distribution

Frequency and Remarks

7.16

Test Report

A001

10 calendar days after POP start

Two Copies to COR; 1 Copy to KO

POP start or with major equip/system modifications

6.25

Installation Engineering

Plan

A002

Within 30 days after contract award

Two Copies to COR; 1 Copy to KO

Contract start or with major equip/system modifications

6.11

Scheduled Maintenance Request

A003

+ 45 days prior to occurrence

SDIN Network Management Cell

45 days Prior to occurrence

6.0

Outage

Report

A004

Within 5 calendar days after restoration

COR

When performance parameter thresholds are not met.

6.0

Performance Report

A005

Within 10 days after option year award

Two Copies to COR; 1 Copy to KO

Annually

13.19

Access Badge Inventory

A006

Annually

13.21

PMI/Corrective Maintenance Log

A007

Quarterly

11. Security. UNCLASSIFIED. DD Form 254 included.

12. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). None

13. Other Pertinent Information or Special Considerations.

13.1 Impact on Operations: Installation of equipment at CMAFS, PAFB and at SAFB shall be accomplished without adversely affecting mission operation. The Government will ensure that the Contractor has sufficient access to these facilities to perform installation without interruption.

13.2 Installation at Government HEMP Facilities: The Government is responsible for the level of HEMP protection at Government-owned HEMP protected, global shielded facilities. The Government owned HEMP protected, global shielded facilities are Bldg. 3 at CMAFS, Bldg. 1040 at PAFB and Bldg. 700 at SAFB. The Contractor installation of the service, in the Government-owned facilities shall not degrade their HEMP integrity; and shall be IAW MIL STD 188/125A.

13.3 Host Tenant Station Agreements: When construction is required on Government property or when the Contractor requires Government resources, the Contractor shall properly execute a Letter of Agreement with the host installation commander prior to construction of facilities. The Letter of Agreement shall contain (1) a description of the site location, (2) type of construction required, (3) responsibilities for installation and operation, (4) installation of utility and communications cables, (5) method of burial and routing, (6) deactivation of site restoration responsibilities, and (7) power demarcation point. The Contractor shall provide a copy of the Letter of Agreement to the Contracting Officer within five calendar days after signatories affix their signature to the document.

13.4 Cable Routing: The fiber optic cable route between CMAFS and SAFB shall pass no closer than two miles to the following buildings on PAFB: Bldg. 1, Bldg. 1470 and Bldg. 1040. The fiber optic cable shall at no point utilize existing right of ways between PAFB and SAFB along Colorado State Highway 94 or between PAFB and CMAFS. The path shall be established between CMAFS, PAFB and SAFB such that the path does not traverse the same path as the other paths of this system between the 3 bases/HEMP facilities.

The Government acknowledges that this service requirement path cannot avoid convergence to the existing route as both links enter CMAFS within the CMAFS tunnel, the manhole outside of Bldg. 1040 on PAFB and shall enter Bldg. 700 at SAFB from different sides of Bldg. 700.

13.5 Slack for Ground Motion: Once outside the 2 mile radius from CMAFS, 20 feet of extra slack shall be included in each manhole (if manholes are used) to allow for stretching caused by ground motion.

13.6 Government Furnished Facilities/Equipment: Government furnished facilities are the cable ducts, and the HEMP facilities in CMAFS, SAFB, and PAFB. Electrical power, heating and air conditioning will be provided by the Government at all HEMP sites.

13.7 Government Locations and Cabinet Size: Cabinets supporting equipment at all locations, CMAFS, PAFB and SAFB, will be standard 19" width. The space allocated will be 20" in height within a single 19" wide cabinet. The vendor shall ensure its equipment does not impact overall heat dissipation and ventilation by placing its equipment to close to existing equipment. Floor space must be approved by the Government at both locations. Cabinets shall be marked with current phone number of 24x7 operations support function.

13.8 Work Sites: The contractor is responsible for maintaining work sites in a clean, safe, and presentable manner without any excess of scrap and residual material during the contractor's time on site.

13.9 Restoration: Upon completion of work, the Contractor shall restore all work sites to a clean and orderly configuration. All trash and debris shall be removed; the landscape shall be restored to its original lines and grades; all disturbed areas shall be grass seeded in accordance with their original state; all fences shall be restored; and all access roads damaged by the Contractor shall be restored to original state.

13.10 Security: Physical security at PAFB, CMAFS and SAFB is the responsibility of the Government.

13.11 Personnel Security: The Contractor is responsible for meeting the Personnel Security requirements of AFI 31-501 at the following restricted areas: CMAFS, Bldg. 700 at SAFB and PAFB. The Contractor shall develop and manage a security program that meets the following requirements:

13.12 Classified/Restricted Areas: The provisions of DoD 5220.22-M, National Industrial Security Program Operating Manual, shall be directive on the Contractor. The Contractor shall obtain appropriate personnel security clearances only for employees whose duties will require access to classified or restricted areas at both sites.

13.13 Facility Access at Government Installations: The Contractor shall comply with circulation controls established for USAF restricted and controlled areas IAW AFI 31-101, AFI 31-209 and local directives at each installation. Compliance includes enforcing these controls in areas where the Contractor Controls entry. The Contractor shall limit requests for restricted area unescorted entry authority to employees whose duties require frequent entry to such areas and who have been the subject of favorable, completed National Agency Checks (NACs). The Contractor may use a visit request sent under the provisions of the ISM as proof of a favorable completed NAC. Only Defense Industrial Security Clearance Office (DISCO) granted interim or final security clearances of SECRET or above are acceptable.

13.14 Incident Reporting: The Contractor shall immediately notify the Security Points of Contact of the names of site employees involved and the circumstances surrounding the submission of any report required by DoD 5220.22-M, Chapter 1 Section 3, Reporting Requirements. The Contractor shall establish procedures which will assure immediate execution of an installation commander's written order to bar an employee's access to parts or all of an installation.

13.15 Security Points of Contact:

SAFB: 50 SCS/SCPM

Schriever AFB, CO 80912-5017

719 567-3562

CMAFS: 721 SFS/S-5

Cheyenne Mtn. AFS, CO 80916

719 474-2317

PAFB: 21 SFS/S5B

Peterson AFB, CO 80914

719 556-4678

13.16 Escort Requirements: The Contractor shall comply with AFI 31-101 in the provision of escorts for employees who do not meet the requirements for or need unescorted entry authority. Employees who have not been granted unescorted entry authority will be continuously escorted while in a restricted area. With the concurrence of the applicable Security Officer and Contracting Quality Assurance Evaluator (CQAE), the Contractor may establish free zones in accordance with AFI 31-101.

13.17 Issue of Badges: Where badges are issued and used for circulation control, the Contractor shall prepare/process AF Forms 2586, Unescorted Entry Authorization Certificate, for all employees who will need and are qualified for, unescorted entry. The completed AF Forms 2586 will be processed IAW established site procedures.

13.18 Badge Retrieval: The Contractor shall establish controls which assure the retrieval of badges issued to employees who strike, quit (with or without notice), die, or are barred by an installation commander's written order.

13.19 Inventory Requirements: The Contractor's security officer shall annually conduct a "hands-on" inventory of all restricted area badges issued to Contractor employees. The Contractor will comply with the badge issuing agency's instruction on when to conduct the inventory and how to report results.

13.20 Safety: The design, fabrication, and installation of communications equipment and supporting facilities shall provide convenience and safety to personnel during installation, operation, and maintenance. The Contractor shall comply with AFOSH Standards applicable to the type of construction required to satisfy this PWS. The Contractor shall follow NFPA 101, Life Safety Code, at all sites.

13.21 Maintenance: To assure high quality service, the contractor shall perform preventive and corrective maintenance to meet the reliability and maintainability requirements of the system as defined in this PWS.

13.22 Removal of Property: Upon Expiration of the lease of any or all items in this PWS, the Contractor agrees to remove such property from all sites within 60 days. Additionally, in the event that the Contractor's property has not been removed within 60 days, the property will be considered abandoned in place and subject to Government disposal.

13.23 Leased Circuits Associated with the system: The system is comprised of 2 OC-48 wavelengths. Each OC-48 wavelength shall be given a Government circuit identifier (CCSD). The Contractor shall provide the SDIN NMC and the base TCFs at each location the Contractor circuit identifier and the Contractor’s associated 24x7 help desk telephone number.

Page 1 of 10 Pages

Page 10 of 10 Pages image3.emf

RFP Atch 3 - HEMP QASP HC1013-18-R-0016.DOCX

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

1. Contract or Task Order Title

Steelpipe High Altitude Electromagnetic Pulse (HEMP) Protected Fiber Optic Cable System

2. Purpose:

This QASP provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

· What will be monitored?

· How monitoring will take place.

· Who will conduct the monitoring?

· How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

3. Roles and Responsibilities:

The following personnel shall oversee and coordinate…