QA Consolidation V2.pdf

USSOCOM J4 SOCOM Defense Property Accountability System (DPAS) Inventory Control Point (ICP), Implementation, SOFSA DPAS Inventory Manager Support and J4 DPAS Technical Subject

Matter Experts

21R0001 Questions and Answers

Number Document Reference Paragraph /Section

Questions/Comments

1) RFP_-

_J41_Materiel_Management.pdf

L.2.2, page 50 Q: Is the 5-page limit for each separate resume?

Government Response: Yes, each resume shall be no more than five pages.

2) RFP_-

_J41_Materiel_Management.pdf

M.2.1, page 55 Q: Is the Letter of Commitment included in the 5-page limit of each resume?

Government Response: No, the letter of commitment is not included in the 5-page limit.

3) RFP_-

_J41_Materiel_Management.pdf

L.1.7; L.1.10, Please clarify the number of Contractor management team members permitted to participate in the oral presentation.

Government Response: There is no limit on the number of management team members that may participate in the oral presentation.

4) RFP_-

_J41_Materiel_Management.pdf

L.1.8; L.1.9, Q: If you agree, we suggest oral presentation clarification questions, be displayed on the computer screen to ensure presenters with maximum understanding, context, and exact words used in the clarification question(s).

Additionally, if you agree, we suggest the Contractor Management Team be permitted to caucus (using a secondary virtual collaborative software/tool (i.e., MS Teams, Zoom, etc.) while muted on the teleconference as they address your question.

Government Response: Clarification questions will be displayed on the computer screen.

Contractor team members may collaborate on answers; keep in mind the Q&A period is limited to 20 minutes.

5) RFP_-

_J41_Materiel_Management.pdf

L.1.8, page 49 Q: Presuming the same members of the contractor management presentation team can participate in the caucus of any clarification questions, may additional corporate representatives participate in the Q&A period if they did not present during the presentation?

Government Response: Yes, additional corporate representatives may be utilized during the Q&A period.

6) RFP_-

_J41_Materiel_Management.pdf

L.1.8, page 49 Q: Please clarify that the Government will not interrupt the 45-minute orals presentation.

Or, if clarification questions are asked during the 45-minute presentation, will the Contractor be provided additional time to complete their presentation (i.e., offsetting the time to address the in-progress clarification question and response)?

As necessary, may the Contractor caucus for this in-progress Q&A response?

Government Response: The Government does not intend to interrupt during the 45 minute presentation; however, if technical difficulties arise, it may be necessary to interrupt if speaker(s) cannot be heard. The Government also intends to hold clarification questions until the end of the presentation.

7) Atch_6_-_Pricing_Template Atch_3_-_TABLE_4.1_- _Personnel_Qualifications

Q: Table 4.1 lists the total personnel required as 56 FTEs. However, the Pricing Template lists the following FTEs by Contract Year:

33 – BY

42 – OY 1

44 – OY 2

48 – OY 3

47 – OY 4

Please clarify the appropriate FTE estimate by base and option years.

Government Response: Table 4.1 shows the max. per FTE that may be needed for this effort. Each option period has a variation in the number of FTEs needed. Use the number of personnel in the Pricing Template for pricing purposes.

8) RFP_-

_J41_Materiel_Management.pdf

Atch_6_-_Pricing_Template

10.Travel

Q. The RFP states: Travel is NTE $30,000.00 and billed to a travel

CLIN.

However, pricing template shows travel plug at $25,000 for each contract year.

Please clarify which plug number is accurate.

Government Response: The correct travel plug number is $25,000.

9) RFP Security Requirements

Q: As an 8a set aside we understand we would be bidding on this solicitation as the Prime vendor but as we just received our 8a we do not have FCL yet. However, we are in the process of creating a teaming agreement (not a JV) with another small business who is NOT an 8a but does have FCL. Would this work and allow us to participate?

In other words, we as the Prime do not have our FCL but our teaming partner does.

Government Response: The prime contractor must have the FCL.

10) RFP General Q. May we request the budget set aside for the J41 Material Management (DPAS) contract

Government Response: The Government cannot disclose any information related to budget or estimates for this requirement.

11) RFP+-

+J41+Materiel+Management.pdf and Atch+3+-+TABLE+4.1+- +Personnel+Qualifications.xlsx

Page 18 - Personnel and Minimum Skill Requirements/Section

Q: Section C states, “Personnel Qualifications. The SME IIIs

(2) shall be considered Key Personnel,” however Atch+3+-

+TABLE+4.1+-

+Personnel+Qualifications.xlsx lists one position as a SME I and the other as a SME II.

Please clarify the level (I, II, or III) of the key personnel SME positions.

Government Response: There are 2 (two) SME III, Key Personnel positions.

12) RFP+-

+J41+Materiel+Management.pdf

Page 50 - Organizational

Q: Section L.1.3 states, “offeror must state

Section L Conflict of Interest/Section L.1.3 affirmatively if it has OCI issues and that offeror must submit an Organizational Conflict of Interest Identification and Mitigation Plan (OIMP).” Where in the proposal would the government like for Offerors to provide this OCI Statement or

OIMP?

Government Response: The OCI Statement/OIMP shall be submitted with Volume 1, Administrative Information.

13) RFP+-

+J41+Materiel+Management.pdf Sections C and L

Page 51 – Transition Plan/Section L.2.3.2.1 and Page 7

– Transition/Section 3.1

Q: Section L.2.3.2.1 states, “Include a timeline with milestones from proposal submission to FOC, covering at a minimum the milestones required by Section 3.1 of the SOW.” Section C 3.1 does not appear to list any required “milestones.” Please advise what specific transition milestones the Government would like to see depicted in the Offerors’ Transition Plans.

Government Response: Section 3.1 of the SOW lists several areas that must be complied with to ensure FOC within 14 days from contract award. Contractors shall provide a Transition Plan showing their specific steps to achieve FOC.

14) RFP+-

+J41+Materiel+Management.pdf Section L

Page 51 – Transition Plan/Section L.2.3.2.2

Q: Section L.2.3.2.2 states, “Present the processes and resources that will be applied to support the milestone schedule provided in response to 2.2.2.1.” There is no Section 2.2.2.1. Did the Government intend to refer to 2.3.2.1?

Government Response: Yes, the correct paragraph is 2.3.2.1.

15) RFP+-

+J41+Materiel+Management.pdf Section L

Page 51 – Transition Plan/Section L.2.3.2.3

Q: Section L.2.3.2.3 states, “Describe processes and resources applied at the end of the period of performance to support workforce stability, employee off-boarding/transfer, and contract close-out, as stipulated in Section 3.1 of the SOW.” Section 3.1 does not appear to stipulate any requirements pertaining to workforce stability, employee off-boarding/transfer, and contract close-out. Please clarify the Government’s intent.

Government Response: The Government’s intent is to ensure no interruption of mission occurs during all phases of the contract and is interested in offerors’ approach to fulfill this requirement.

16) Section M – Evaluation of Factor 3. Pg 57, Para. 6, M.2.3

Q: The RFP states, “The evaluation of the offeror’s compensation plan shall include ensuring the offeror’s plan reflects a sound management approach and understanding of the requirement, as well as the offeror’s ability to provide uninterrupted high-quality work.” Does the Government intend to review the management approach within Price/Cost Volume IV, or does the government intend to evaluate the offerors compensation approach?

Government Response: An analysis will be used to evaluate the Total Evaluated Price and proposed compensation plans. The Government will use price analysis techniques in order to determine price fair and reasonable IAW FAR 15.404 for the work to be performed, reflect a clear understanding of the solicitation requirements, and are consistent with the various elements of the offeror’s technical proposal to include ensuring the price is complete; and not unreasonably high without valid explanation. The price evaluation will consider the base period price and all option year prices for a total evaluated price. The offeror’s compensation plan should be consistent with the management approach.

17) Atch_6_-_Pricing_Template FTE FAR 52.222- 46 tab.

Q: As defined in FAR 52.222.46, “As part of their proposals, offerors will submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract.” Would the Government consider removing the requirement to provide Overhead, and G&A in the Pricing Template?

Government Response: No.

18) Section L Pg 52, Para.

L.2.4.1:

Q: The RFP states, “Offerors shall propose a G&A rate to be applied to all travel through the entirety of the contract, to include all options.” Are contractors required to propose a G&A rate in addition to the “Gov’t Plug of $25K” in the pricing template? Or should contractors assume the “Gov’t Plug of $25K” includes the proposed G&A rate and only propose travel of $25K?

Government Response: The Government plug rate of $25K will be used for proposal purposes. Please propose a G&A rate for travel in Volume IV, Price Proposal.

19) General NA Q: How is the current workforce performing its duties in the COVID-19 pandemic environment? Is the staff working remotely? Are they continuing to work on site, but performing shift work to reduce threat of transmission? If so, how much of the staff is working on site and how much is working off-site? If some sub-set of the team is working remotely, how does the government anticipate executing an orderly and efficient transition of both the work and the workforce?

Government Response: At present time, the workforce is working in rotational shifts on site at the USSOCOM HQ and offsite at SOFWERX. Both are located in Tampa, FL. Rotation into HQ is based on the section to give maximum face to face interaction. We will rely on the company to expand upon their approach to on-site and off-site working in a COVID environment. All teams are local to Tampa, FL, except for the Accountable Inventory Management, which all are located in Lexington, KY.

20) General NA Q: For remote work, has the government provided the team with the accredited and secured IT equipment and network access necessary to execute its day-to-day tasks on the SIPRnet? If not, what is the government’s plan to do so?

Government Response: The government will provide personnel with NIPR and SIPR access. SIPR is generally not used day-to-day for anything other than training and administrative tasks. No significant requirement for contractors to utilize SIPR. NIPR systems may be used off-site with VPN access.

21) RFP+-

+J41+Materiel+Management.pdf Section L

Page 50 – Volume 1 – Administrative Information/Section L.2.1.2.1

Q: Section L.2.1.2.1 instructs offerors to submit a “copy of the SBA letter certifying the Offeror’s status within the SBA 8a program”.

SBA issues certification letters to qualifying firms upon their initial acceptance into the nine-year 8(a) business development program, and then again annually thereafter, based on a firms satisfactory completion of the SBA’s Annual 8(a) Review and evaluation process which determines a firms eligibility (or non-eligibility) for continued participation in the 8(a) program. Can the government clarify which SBA letter should be submitted? Alternatively, would the government consider letting offerors submit a copy of their current 8(a) status as reflected in SAM.GOV, a government approved, authoritative source reflecting an offerors current 8(a) eligibility?

Government Response: Offeror’s should submit their most recent SBA certification letter.

The Government will also pull the information from Sam.Gov to ensure 8(a) eligibility.

22) RFP+-

+J41+Materiel+Management.pdf Section L

Page 50 – Volume 1 – Administrative Information/Section L.2.1.2.2

Q: Section L.2.1.2.2 instructs offerors to submit a “copy of the approved DoD Security Agreement (DD Form

441)/441-1) as proof of current Secret Facility Clearance.’

The DoD Defense Counterintelligence and Security Agency (DCSA) has established the National Industrial Security System (NISS) database as the authoritative source for information pertaining to the current status of a cleared contractor’s Facility Security Clearance (FCL). Would the government permit offerors to submit a copy of their NISS Facility Clearance Report as an alternate, approved means of demonstrating their current FCL status, in lieu of a DD Form 441?

Government Response: Yes

23) General N/A Q: Is inventory management (stockage levels and Reorder points) currently being managed according to demand-driven data?

Government Response: Yes, the intention is for inventory management to be managed according to demand-driven data.

24) General N/A Q: What is SOCOM’s strategy and timeline to fully align the SOFSA personnel from an OPCON perspective to SOCOM J41 DPAS team vice their current construct of working directly for the SOFSA Accountable Inventory Officer?

Government Response: There is no intention to re-align SOFSA personnel from OPCON perspective to SOCOM J41 DPAS. The AIO team supports SOFSA Accountable Inventory Officer however, the contract falls under J41 DPAS.

25) General N/A Q: COVID has underscored the need for an effective COOP plan in order to maintain operational momentum. Is SOCOM prepared to issue GFE SIPR kits to select DPAS personnel to further support mission effectiveness? If not, will SLAs/CLIN performance evaluation criteria be amended to reflect potential limited access to ACCM/classified systems?

Government Response: DPAS team has no need for SIPR kits in the event of a COOP. All work is to be done on NIPR.

26) General N/A Q: For inventory managed at SOFSA that will not be added to DPAS, what will the management of that inventory look like and will offerors be required to manage other LOG/STAMIS or other accountability systems?

Government Response: No, offerors will not be required to manage other LOG/STAMIS or other accountability systems outside of DPAS. Inventory not managed by DPAS remains in the hands of the current contractor at SOFSA and managed by Program Management Offices.

27) General N/A Q: This program benefits from process improvement methodologies and tools.

Will the government require any process improvement trained personnel? For example in Lean Six Sigma?

Government Response: Lean Six Sigma is not required. PMP is required for those designated on the qualifications chart.

28) Atch_3_-_TABLE_4.1_- _Personnel_Qualifications

Table 4.1 Q: Will the Government consider extending the requirements to take specific DAU courses for at least 6 months upon award due to the training not being offered to anyone without a Cac Card?

Government Response: Training is anticipated to be required and understood that it would be ongoing and contingent upon award.

29) RFP In section L1.6, Pg 48, Q: In section L1.6 the RFP states "When printed, all Volume I and III pages other than the Pricing Worksheet will fit on standard 8.5 x 11 paper, with text no smaller than Times New Roman 11 font, or equivalent." However, in section L1.7 the RFP states regarding Vol III, " Volume III of the proposal must be delivered as an oral presentation, supplemented by a MS Office PowerPoint presentation that will be included in the submission made in accordance with paragraphs L.1.5 and L.1.6 above, and serve as written evidence of the proposal. PowerPoint slides shall be prepared so that, when printed, fit on standard 8.5 x 11 paper, and are fully legible with text no smaller than Times New Roman 8 font, or equivalent."

Which is the correct size for the volumes? As a recommendation we ask that the volumes be equalized at 8 pt. font size, and that a more legible font used such as Calibri or Arial for a digital presentation be used.

Government Response: All of the documents should be at the Times New Roman 8pt font.