SOW_JOR-22-005_Parking Apron Stadium Lighting.pdf

SOCCENT/J4 JOR 22-005 Xiphos Parking Apron Stadium Lighting

STATEMENT OF WORK

Xiphos Parking Apron Stadium Lighting

JOR-22-005

Camp Xiphos, King Abdullah II Air Base, Jordan

As of 6 June 2023

Statement of Work

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Points of Contact

Statement of Work Preparer:

Capt Jacob J. Romitti SOCCENT Engineer – KAIIAB

DSN: 700-786-2424

Email: jacob.j.romitti.mil@socom.mil

Contracting Officer MAJ Amy A. Miranda SOCCENT FWD J4 Contracting

DSN: 700-786-5260

Email: amy.a.miranda.mil@socom.mil

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Statement of Work

PART I – General Contract Requirements

1. General Requirements.

1.1. For the purposes of this document, United States Government (USG) refers to the United States

Government and the Contracting Officer (KO) or their designated representative. Contractor refers to the Contractor, Sub contractor, Contractor and Sub contractor employees, personnel, tools, and equipment. This document provides a general overview of the scope of work to be performed in accordance with USG and Jordanian administrative codes, in addition to Jordanian and local government administration codes and generally accepted engineering and construction practices.

1.2. The Contractor shall provide all management, tools, equipment, transportation, supervision and labor necessary to design, procure and install four (4) 15-meter stadium style light poles, modify an (1) existing 35-meter light pole and fixtures, electrical infrastructure, site work, and integration into the existing Airfield Lighting Control System (ALCS) for KAIIAB at King Abdullah II Air Base (KAIIAB), Jordan. The proposed build site is located adjacent to the CV- 22 parking apron adjacent to Camp Xiphos, KAIIAB, Jordan.

1.2.1. The Contractor shall perform a site survey to install four new 15m stadium lights.

Diagram in Part II of this SOW shows approximate locations for installation. The final location of the four new 15m stadium light poles shall be confirmed at a meeting between the Contractor, JAF electrical engineer, COR and approved in writing by the KO before installation begins.

1.2.1.1. The Contractor shall connect stadium lighting poles to any available existing KAIIAB airfield or Camp Xiphos electrical power grid. The Contractor shall meet with JAF electrical engineer, base electrical power grid authorities and the COR to determine suitable location then proceed only after receiving written approval by the

KO.

1.2.1.2. The Contractor shall be responsible for receiving all required base permits to connect to electrical infrastructure on any power grid located on KAIIAB.

1.2.1.2.1. The Contractor shall install a manual on/off switch located at the base of each of the five stadium light poles.

1.2.1.3. The Contractor shall confirm power specifications, with JAF electrical engineer, of KAIIAB airfield electricity on initial site visit before purchasing material for stadium lighting installation.

1.2.2. The Contractor shall conduct an additional site visit to determine modifications necessary to restore the existing 35 meter pole (Pole 2) to functionality to include the raising and lowering light fixture, all lights, and interior electric cables and interior panels. (Part II of this SOW includes photos of the existing condition of Pole 2). The location shall not restrict any existing or future operations near the existing wash rack and roadway, nor shall the lighting poles obstruct any underground utilities.

1.2.2.1. The Contractor shall backfill and compact soil at the base of Pole 2 (designated in Part II of this SOW) to even ground outside the fenced in area and within 3 meters of Pole 2’s base.

1.2.2.2. The Contractor shall restore the 35m pole (Pole 2) to its original functioning condition provided it supplies enough light to adhere with FAA Advisory Circular No.

150/5360-13A standards for aircraft aprons.

1.2.2.2.1. The Contractor shall ensure the lights on the existing 35m pole (Pole 2) shall only shine towards the airfield apron as depicted in the lighting diagram in Part II of this SOW.

1.2.3. The Contractor shall comply with FAA Advisory Circular No. 150/5360-13A standards for design of sufficient flood lighting for the aircraft apron.

1.2.4. Provide a design for civil site work, structural loading, footings, geotechnical, and electrical loading and routing. Additionally the contractor shall provide electrical drawings for cable routes and a connection point to a feasible electrical grid-power source. The electrical circuit shall not connect to the existing wash rack generator or power supply as it is scheduled for demolition. The primary power source must come from KAIIAB’s electrical grid.

1.2.5. The Contractor shall provide lightning protection for each lighting pole per UFC and Jordanian regulations.

1.2.6. The Contractor shall direct bury electrical cable in PVC conduit the shortest length required to reach and connect with existing KAIIAB electrical circuits.

1.2.6.1. The Contractor shall determine electrical connection sites during a site visit the

JAF electrical engineer, COR, and upon receiving written approval from the KO.

1.2.7. The Contractor shall provide a lighting design diagram using the proposed LED flood lights and site plan included in part II of this SOW.

1.2.8. The Contractor shall provide final testing of the lighting system and training to the RJAF

ISR group.

1.2.9. The Contractor shall provide a one-time, hands-on training with Jordanian KAIIAB Air

Traffic Control (ATC) operators following the installation and testing of all items identified in the SOW. Provide detailed diagram and operating procedures for upgraded lighting controls systems.

1.2.10. The Contractor shall be solely responsible for receiving any permits necessary for the completion of the facility to include connecting to base electrical, if applicable.

1.2.11. Contractor shall utilize the following design guides and codes:

1.2.11.1. IBC, NFPA 70, British Standard 7671, UFC 3-501-01, NFP 780, UFC 3-575-01

1.3. Contractor shall perform all work in accordance with this Statement of Work (SOW).

Contractor shall coordinate all work with the KO and is subject to the work schedule as stated in this document and the delivery schedule contained in the contract. Contractor shall be solely responsible for receiving any permits and customs clearance documents required for the import of supplies and materials necessary for the completion of the facility to include connecting to base electrical, water, and sewer, if applicable.

1.4. The Contractor shall be solely responsible for meeting all Jordanian construction codes.

Additionally, the Contractor shall be solely responsible for complying with the International Building Code (IBC) and all referenced standards throughout this SOW. When two codes conflict the US Engineer will decide which code takes precedence.

1.5. The Contractor shall provide all engineering, supervision, labor, parts, equipment, tools, supplies, all incidentals and perform a physical survey of the site of the work to be accomplished. The work shall be accomplished as follows: All work being done is to provide complete and usable facilities for the site. All work shall be fully coordinated through the KO.

The installation shall be accomplished in accordance with applicable Manufacturers’ installation procedures and in accordance the specifications included in the SOW. The facility shall be installed at the location indicated by the KO or designated representative during the site visit. It is the intent of this SOW to provide a fully functional facility, including all utility connections required to make the facility complete and usable. In order to provide this functionality and meet fire and life safety codes, any required materials not mentioned herein shall be included and installed by the Contractor at no extra charge.

1.6. All material and work stipulated in this SOW is to be delivered and installed at Camp Xiphos, KAIIAB, Jordan, and remain under ownership of the contractor until the work has been accepted by the KO.

1.7. The Contractor shall provide all labor, materials, tools, equipment, transportation, expertise, supervision, communication, and all other items and services as necessary to complete the work described in this Statement of Work. The Contractor shall perform to the standards in the contract. The Contractor shall execute all work in a timely, safe and professional manner, in accordance with the applicable specifications, plans, drawings, and industry standard construction practices and techniques.

1.8. All increases, decreases, or modifications to the requirements specified in this Statement of

Work must be directed by the KO.

1.9. The USG will assign a Contracting Officer Representative (COR) to provide technical surveillance of the workmanship, inspection of the materials, and validation of Contractor compliance with the SOW. The assignment of a COR to oversee this project is done at the sole benefit of the USG. Furthermore, the designation of a COR in no way authorizes anyone other than the KO to commit the USG to changes in the terms and conditions of the SOW and contract. The Contractor shall be solely responsible for compliance with this SOW.

2. Period of Performance. The Contractor shall follow the Period of Performance (PoP) in the terms and conditions of the contract. All deviations from this timeline shall be approved by the KO. The Contractor shall provide any necessary documentation and evidence that pertains to reasons for not following the PoP. The USG reserves the right to negotiate an acceptable PoP.

2.1. Upon award, the successful contractor will have 15 days to complete the badging process and complete a pre-construction meeting with the KO, engineer of record, and the COR.

2.2. The total period of performance is 120 days.

3. Disposal and Hazardous Materials Requirements.

3.1. The Contractor is responsible for the collection and off-base disposal of all debris, rubble, residue, and non-salvageable, unusable, and waste material generated by the Contractor in the performance of work under this contract. All such materials shall be disposed of at an off-base landfill by the Contractor or at an on-base location specified by the KO, if approved. The Contractor is not permitted to deposit any such materials in the air base’s trash collection containers or at any other location on the air base without prior approval by the KO. Disposal of materials shall be in accordance with all applicable host nation and international laws. The Contractor shall exercise due diligence to ensure that their operations keep Camp Xiphos and KAIIAB clean and free of trash and debris at all times. Loose materials must be secured at all times.

3.2. Hazardous Materials. Materials classified as hazardous by rules, regulations, laws, and/or the

Overseas Environmental Baseline Guidance Document (OEBGD) shall be handled and processed for disposal in accordance with those rules, regulations, laws, and/or OEBGD. The Contractor is responsible for all such materials that are residual from Contractor-furnished supplies and materials, which were brought to the job site by the Contractor as well as any such materials identified in this document or the drawings.

3.3. In the event the Contractor brings any hazardous material on to the project site, the Contractor shall notify the KO of the approximate quantities of the material to be used on the project and will supply a Material Safety Data Sheet (MSDS) of those materials in English.

3.4. The Contractor shall be responsible for the covering of open bodied vehicles transporting any material likely to create air pollution or become debris while on base.

3.5. All mud, dirt, debris, foreign objects, trash, or spills caused by the contractor (including Sub-

Contractors and suppliers) on a street or parking lot, used as access to the work site or staging area shall be cleaned off the same day or as soon as practicable or requested by the KO.

3.6. The Contractor shall immediately report to the KO to discuss any issues or incidents which may indicate potential imminent risk to USG personnel or the environment. Following the notification, the Contractor shall be available to the KO for instructions regarding remediation of the release. Contractor should be aware of “you spill, you dig” policies, which means if you are the cause of the spill then you are responsible for cleanup, related to working on the project site and be prepared to respond to a release caused by the Contractor’s personnel. To report a release or spill, contact the USG escort immediately.

4. Workplace Safety. The Contractor is responsible for the safety of their workers and the safety of all personnel in the vicinity of the project location. The Contractor shall ensure that vehicles are operated safely and professionally at all time. Spotters are required when backing up vehicles. The USG reserves the right to halt work if unsafe workplace practices are discovered. Work shall remain halted until the safety issue is resolved to the USG’s satisfaction.

4.1. Smoking is prohibited inside buildings and within 15 meters (50 feet) of flammable and combustible liquids. Smoking is permitted only in designated areas.

4.2. The prevention of fire is imperative during installation projects. The Contractor is responsible for enforcing fire safety in his work area. The Contractor shall have serviceable fire extinguishers readily available at all times. Extinguishers shall be supplied by the Contractor.

The Contractor shall report all fires to the USG escort. Upon discovery of a fire, yell “Fire, Fire, Fire”, notify the USG escort and evacuate the area.

4.3. If any item is discovered that may be unexploded ordinance, immediately alert the USG escort.

The USG escort will contact appropriate agencies.

5. Contractor Furnished Items and Services. The Contractor shall furnish everything needed to perform all work under this statement of work and associated drawings, unless otherwise specified. All materials provided by the Contractor shall be new and match or exceed industry standard for projects of similar size and complexity. The Contractor’s equipment shall be in good repair and operate safely and efficiently. The USG reserves the right to inspect the Contractor’s equipment and/or tools. At no additional cost to the USG, the Contractor shall remove unsafe items from the job site. The Contractor shall provide any and all individual safety equipment necessary to comply with all local USG safety requirements.

6. The material specifications included in this Statement of Work include numerous references to U.S.

testing standards from organizations such as the American Society of Testing and Materials (ASTM).

If the Contractor proposes the use of a non-U.S. standard (e.g., British or European standard), a copy of the standard must be provided to the USG in English as a submittal for approval. Additionally, the submittal shall include a narrative comparing the key requirements (between the U.S. and the proposed standard) and justifying why any differences are acceptable.

7. Prohibited Material. The Contractor shall not use any products that contain mercury, lead, hexavalent chromium, toluene, chlorinated solvents, hydrolyzable chlorine derivatives, nor any ethylene based glycol ethers and their acetates. When tested, the lead content shall not exceed 0.06% by weight of the dry film and the test for chromium content shall be negative.

8. Security Requirements.

8.1. The Contractor shall follow existing security procedures and instructions applicable to KAIIAB. The Contractor is required to provide any and all materials as required by security personnel. The Contractor is responsible for providing required documents in a timely manner to maintain the submitted work schedule. Delays caused by documents not being submitted early enough are the responsibility of the Contractor.

8.2. The Contractor will need to submit their CV, identification of the business owner, identification of all employees that will be accessing the project site throughout the contract, and all vehicle registration documents for vehicles that will be used with pictures of the vehicle. This information will be compiled and sent at one time to the KO or designated representative no later than 20 days after contract award. Additionally, the Contractor shall provide additional personnel information on Foreign National (FN) and/or Local National (LN) personnel as requested by the KO.

8.3. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation security office. Contractor workforce must comply with all personal identity verification as directed by installation policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the USG may require changes in Contractor security matters or processes.

8.4. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the USG representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

8.5. The contractor shall adhere strictly to existing security procedures and instructions applicable to accessing the project location. Contractor personnel attempting to access the project location shall hold a current, valid identification (ID) and/or Driver’s License and shall be in possession of all necessary material delivery documentation including, but not limited to: material description, quantity, and source. The USG shall not be liable for delays resulting from pass coordination/approval. Contractor shall allot time into its schedule for obtaining base access.

9. Emergency Situations. Installation access may be restricted at any time. Restricted access is reserved for emergency actions, exercises, or increased installation security.

10. Contractor Responsibility.

10.1. The Contractor is responsible for the wellbeing of their workers. The USG will not be responsible for supplying food or water to workers. The Contractor should bring enough food and water for their workers to last the entire work day.

10.2. The Contractor shall provide an on-site manager that can make decisions for the Contractor and who is responsible for the performance of the work. The on-site manager shall be designated in writing when the contract is awarded, and must always be present during work hours. The on-site manager shall read, write, and speak fluent English. Additionally, the on-site manager shall have sufficient technical knowledge with regard to the requirements prescribed in this Statement of Work. The identified USG representative shall have the right to request for a replacement of any individual not deemed acceptable to the USG at any time.

10.2.1. If more than one supervisor/foreman is required for various phases, or if the supervisor/foreman is to be replaced, the Contractor shall provide the necessary documentation for each supervisor/foreman upon request of the KO. An approved supervisor and/or foreman will be on site at all times to oversee and supervise all aspects of installation.

10.3. All design and engineering work required to complete the scope of work outlined in the contract shall be performed under the supervision and review of a degreed and licensed engineer. This requirement applies to all structural, mechanical, civil, and electrical calculations and drawings. All calculations and drawings shall be signed by the design engineer. Qualifications and experience of the design engineer shall be submitted to the KO no later than five days after award of the contract or upon request of the KO.

10.4. All materials and articles requiring approval shall be submitted by the Contractor using the AF

Form 3000. The Contractor shall provide the USG submittals/samples. Any material supplied without or before USG approval is subject to rejection, at no cost to the USG. The Contractor shall submit material samples and related calculations to the KO for approval a minimum of five (5) calendar days prior to procurement and placement of that particular material. Upon review by the USG, the submittal along with any comments will be returned to the Contractor within five (5) calendar days. If required, the Contractor shall modify the submittal per USG’s comments and resubmit within five (5) calendar days. Upon final approval, the Contractor shall commence with the delivery and/or service accordingly.

10.4.1. Product Data Sheets. All equipment being installed shall be submitted for approval and shall include manufacturers’ certificates, literature and technical data sheets. In the submittal it must be clear which product will be used if more than one product is shown on the page. Do NOT submit entire photocopied catalog unless every page is relevant to the product being considered. All copies must be legible. The Government may require physical material samples of some items at no additional cost to the Government.

10.4.2. Structural: The Contractor shall submit a complete set of structural drawings. The drawing set shall include, but not limited reinforced concrete pads, T-walls, concrete mix design and other systems required by the SOW. Installation of structural work shall not commence until approval of the structural shop drawings have been received by the Contractor and all USG comments have been incorporated.

10.4.3. Electrical: The Contractor shall submit a complete set of electrical. The drawing set shall include the electrical components required by the SOW. Installation of electrical work shall not commence until approval of the structural shop drawings have been received by the Contractor and all USG comments have been incorporated.

10.4.4. Status Reports. The Contractor shall submit a weekly status report via email to the

Contracting Officer no later than Friday afternoon by 1700 Arabia Time Zone (ATZ) each week until the contract is complete. At a minimum, the weekly report shall include:

10.4.4.1. Contract Number

10.4.4.2. Name of project manager and contact information

10.4.4.3. Overall percentage Work in Place (Planned and Actual)

10.4.4.4. Estimated completion date (Planned and Actual)

10.4.4.5. Key task accomplished during the past week

10.4.4.6. Work expected to be accomplished during the upcoming week

10.4.4.7. Significant Issues/Events

10.5. Pre-Installation Meeting. The Contractor shall be required to meet with the KO, COR, and other USG personnel as required prior to the commencement of any work in order to coordinate the project installation. Topics of discussion will include: hours of work; lay-down and storage areas; work area limits; safety compliance; emergency and routine evacuation of the work area;

and any other topics deemed necessary by the KO or the COR.

10.6. Site Measurements. The Contractor shall conduct a physical survey of the actual site performed by a professional land surveyor to verify locations of existing objects, structures, and buildings, as well as existing utilities, to include but not limited to power cables, communication cables, sewer and water lines prior to the start of installation. Utilities that are shown in any attachments or plans are approximate locations; the Contractor shall identify all conflict locations in the field prior to installation. The Contractor shall submit a list of items that will need to be moved by the USG as required to accommodate the installation work to the KO in writing for coordination and approval.

10.6.1. All site measurements and physical survey shall take place by Contractor after the award of the contract but prior to the start of installation.

10.6.2. It shall be the Contractor’s responsibility to identify and develop a complete list of all conflict locations. Project delays due to the Contractor’s failure to identify a conflict will not be grounds for additional time and/or equitable adjustment.

10.7. Standard Material & Workmanship. All materials and supply accessories (post braces, truss rods, and miscellaneous accessories) shall be new and standard products regularly used for commercial construction and of similar size, style and complexity in Jordan. Workmanship shall be comparable to commercial construction performed in Jordan and comply with standards contained in this SOW. Any welding shall be performed by a properly trained and certified welder; certification must be provided by the follow organizations or equivalent:

American Welding Society, International Institute of Welding, European Federation for Welding, Joining and Cutting, The Welding Institute; if an equivalent institution is provided the US Engineer will determine the suitability of the welder’s certification credentials and will have final approval. The USG shall review materials and inspect work for compliance with these standards. Work not in accordance with the SOW or approved submittals will be rejected at the discretion of either the KO.

10.8. All materials used shall be new, free of defects, and in good condition. All materials shall conform to the specifications unless otherwise approved by the KO. The Contractor shall remove defective materials from the site at no additional cost to the USG. The facilities provided by the Contractor shall be of reasonable quality and durability as determined by the USG, suitable for constant use, with minimal maintenance for 10 years.

10.8.1. Material submittals shall be provided to the KO or COR to be reviewed before acceptance and commencement of project. The KO will provide written acceptance within 10 calendar days of receiving material submittals from the Contractor.

11. Final Inspection: To be performed by the Contractor in the presence of the Contracting Officer or designated representative. The Contractor shall provide the Contracting Officer a consolidated inventory of all installed equipment, operations manuals at the final inspection.

11.1. Parts, Service and Operation & Maintenance Manuals: Standard Parts, Service and Operation & maintenance manuals shall be submitted to the Contracting Officer in English for both hard copy and electronic PDF format to include the following:

11.1.1. Manufacturer’s technical catalogues, dimensional drawings and wiring diagrams for each and every type of equipment installed.

11.1.2. Operating instructions for various equipment and systems included in the installation work.

11.1.3. Parts, Service and Maintenance manuals for all equipment and systems included in the installation work, which require regular and specialized maintenance. These manuals shall include as a minimum, all scheduled service required and a suggested inventory of parts required for the maintenance of the units for a period of 5 years.

11.2. As-Built Drawings: Contractor shall provide one (1) electronic of as-built drawings to the KO seven (7) days prior to installation completion. Contractor shall provide up to three (3) hard copies of as-builts during the final-inspection.

END OF SECTION

Statement of Work

PART II – Site Location

LAT 32.0098; LON 36.22333

The proposed build site is located between the existing wash rack and helicopter parking apron Camp

Xiphos, KAIIAB, Jordan

Camp Xiphos

Approximate Dimensions for CV-22 Apron