H92240-22-T-0025_QA 3.pdf

H92240-22-T-0025 NSWG4 Administrative and Support Services

Questions & Answers #3

1) PWS, Page 2 states the Program Analyst position resides in Virginia Beach, VA; however, the Solicitation states on Page 12, first bullet point, that this position is located in CA. Can the government please clarify which location is correct?

Answer: The place of performance for the Program Analyst is Virginia Beach. See Amendment(s).

2) PWS, Page 3, Paragraph 4.1.7 states the Level of Effort for each position is 1,992 hours, which seems high given PTO, Sick and Holiday requirements associated with the Service Contract Act. Can the government please confirm the level of effort is 1,992 hours?

Answer: See revised Attachment 1 – PWS_Amend 03 and Attachment 2 – ELIN Pricing Spreadsheet_Amend 03.

3) What are the DOL WD labor categories for the Personal Property Custodians and Material Specialist positions, e.g. warehouse specialist, forklift operator?

Answer: See revised Attachment 2 – ELIN Pricing Spreadsheet_Amend 03.

4) We did not find a copy of SOFARS 5652.204-9004, FAR 52.204-20, FAR 52.204-24 and 52.204-26 in the RFP. Can you please provide the same?

Answer: They are all included in the RFQ Solicitation H92240-22-T-0025.

5) Does this contract fall under service contract Act (SCA) guideline?

Answer: FAR 52.222-41, Service Contract Labor Standards is incorporated. See 52.212-5. See Amendment 03.

6) If so, what occupation code is utilized for this requirement per applicable DOL wage determination?

7) What labor category on the Wage Determination will this be categorized as?

8) Can you please confirm, whether the fringe ($4.23 / $4.60) is applicable to this requirement or not?

Answer: See DOL WDs provided as Attachment 3.

9) How many hours are required per year (1920 / 2000 / 2080)?

10) This section asks for four resumes. Per FAR 52.207-3 Right of First Refusal of Employment requirement, does the government expect the provided candidates are just backups for the current incumbent staff?

Answer: FAR 52.207-3 is not applicable, as this work is not “conversion from in-house performance to contract performance of work currently being performed by the Government”.

11) Please confirm that no letters of intent (LOIs) are needed with the response.

Answer: See Amendment 03, revised FAR Sections 52.212-1 and 52.212-2.

12) Does this contract fall under the McNamara-O’Hara Service Contract Act (SCA)?

Answer: FAR 52.222-41, Service Contract Labor Standards is incorporated. See 52.212-5.

13) Please confirm this is a Firm Fixed Price Level of Effort (FFP-LOE) with 1992 as the maximum billable hours per year vice monthly FFP.

Answer: This effort is FFP.

14) Does this contract allows telework?

Answer: The FTE positions are not telework. See revised Attachment 1 – PWS_Amend 03.

15) Explain the 1992 hours? This covers the 11 days of holiday but not the paid time off (PTO).

16) 4.2.3. Program Analyst Qualifications – The Q&A stated no clearance needed however the qualifications states Active Secret clearance is required. Please confirm which positions need a secret of higher clearance? All positions require a Secret per the PWS expect the Personnel Property Custodian/ Material Specialist.

Answer: Each of the 10 FTEs require Active Secret Security Clearances. PWS 4.2.3 is accurate.

17) Confirm there is not travel or ODC CLINS for this contract?

18) Provide the Occupational Codes for EACH Labor Category.

19) Request a 10 day due date extension from the answers to the questions if responses are not available by 17 June 2022.

Answer: Quotations are due 8 July 2022 NLT 1100 AM PST. See Amendment 03.

20) With the new FCL requirement, can you confirm that I Joint Venture does NOT have to have an active FCL as long as the JV Member companies are cleared at the required level per the SBA regulations, 13 CFR 121.103 (h), and NISPOM 2-102b? Please clarify?

Answer: The Joint Venture entity is required to have an active Secret Facility Clearance at time of quote submission. In accordance with this DSS guidance (full link below), “if you form a JV that is awarded a classified contract, the JV entity will require a FCL. This applies to all JVs, regardless if the separate entities of the JV currently hold a FCL.”

(https://www.dcsa.mil/Portals/91/Documents/Contact/DCSA_SB_Guide_Facility_Clearance_Process.pdf ?ver=2020-05-12-184040-170 and https://www.state.gov/facility-security-clearances-faq/ )

21) There appears to be missing formulas in the pricing spreadsheet (Attachment 2 - Pricing Spreadsheet) of the solicitation. Will the government please review the formulas in the pricing spreadsheet to ensure they are present, and correct?

Answer: The Pricing Spreadsheet has been revised. See Amendment 03, Attachment 2.

22) As per FAR 52.212-1, we need to submit SF1449 and SF30s for the acknowledgement of amendments but in the quote format and organization these headers are not given. Can the government specify if we need to submit them? If yes, in which volumes should these be included?

Answer: See blocks 30a and 30b of the solicitation and blocks 15a and 15b of each amendment. They shall be submitted with Volume I, Administrative.

https://www.dcsa.mil/Portals/91/Documents/Contact/DCSA_SB_Guide_Facility_Clearance_Process.pdf?ver=2020-05-12-184040-170 https://www.dcsa.mil/Portals/91/Documents/Contact/DCSA_SB_Guide_Facility_Clearance_Process.pdf?ver=2020-05-12-184040-170 https://www.state.gov/facility-security-clearances-faq/

23) As per FAR 52.212-1, point (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary. Can the government please specify if we need to provide a description of our technical approach for the PWS requirements?

Answer: A description of your technical approach is not required. See addenda, Section (m) for specific submission information required for this RFQ.

24) Also, in the PWS there is a reference to Conflict-of-Interest Plan submission, can the government specify in which volume should that be included?

Answer: A Conflict-of-Interest Plan is not required with your quote. See PWS Section 6.1. See addenda, Section (m) for specific submission information required for this RFQ.

25) The PWS (Paragraph 3.2) States: "The Contractor shall provide the personnel, management, materials, equipment, and facilities (not otherwise provided by the Government) necessary to ensure professional, administrative, analytical and/or technical services in support of assigned missions.

Question: Will the Government provided a list of Government provided materials, equipment and facilities?

Answer: A Conflict-of-Interest Plan is not required with your quote. See PWS Section 6.1. See addenda, Section (m) for specific submission information required for this RFQ.

26) The PWS [4.1.7 Level of Effort (LOE)] provides the Labor Categories required to support this effort.

Question: Will the Government provide the Wage Determination Occupation codes associated with each Labor Category?

27) The PWS [4.1.7 Level of Effort (LOE)] provides the Labor Categories required to support this effort.

Question: Will the Government provide the Contract Seniority Dates for incumbent employees?

Answer: No.

28) In the Level Of Effort (LOE) table provided on Page 2. The place of performance listed for the Program Analyst is listed at Joint Expeditionary Base Little Creek, Virginia Beach, VA. In the Pricing Spreadsheet (Attachment 2) the location in column B for the Program Analyst in the Base and all option years is listed as California (CA).

Question: Will the Government clarify the Place of Performance for the Program Analyst?

Answer: The place of performance for the Program Analyst is VA. The Pricing Spreadsheet has been revised. See Amendment 03, Attachment 2.

29) The Solicitation (Page 4) and the Pricing Spreadsheet directs the Quoter not to "alter formulas in the Microsoft Excel spreadsheet provided."

Question: The following cells appear to be hard coded with a "0" and will not formulate the fully burdened rate and estimated hours: E5, E15, E22, E32, E39, E49, E56, E66, E73 and E83. Will the Government correct and provide an updated Attachment 2-Pricing Spreadsheet?

Answer: The Pricing Spreadsheet has been revised. See Amendment 03, Attachment 2.

30) The Program Analyst and Personal Property Custodian positions do not include total calculations (cells E5, E15, E22, E32, E39, E49, E56, E66, E73, & E83) on the amended pricing spreadsheet. Will the government confirm those positions are either not included in the total price or consider a pricing sheet amendment to include them?

31) The SF 1449 and SF 30 are marked to be signed and returned; however, they are not mentioned in the RFP regarding page count. Would the government please clarify where in the proposal they would like the SF 1449 and SF 30, and if those documents are exempt from the page count.

Answer: The SF1449 and SF30 signature pages are excluded from the page count.

32) In the Level of Effort section of the PWS, does 1 FTE = 1,992 annual hours for each of the 4 Labor Categories? If so, please update the PWS for Administrative Assistant, Personnel Property Custodian, and Material Specialist to reflect 5,976 hours (1,992 x 3) for each Labor Category.

33) Pricing spreadsheet (Attachment 2- please see attached) provided states total hours of 1992, however since these are SCA positions should we not be basing the total hours at 1912?

(11 federal mandated holiday/ + 2 weeks’ vacation)

34) Also, it is stated that we should not modify the Pricing spreadsheet, however numerous cells will not auto populate pricing, i.e., formulas are missing. Will it be okay for us to correct or wait for an updated version?

35) You mention that each position must have a Secret Clearance, however you also stated in the Q&A that no facility clearance is required. It seems as if a Security clearance is required, can you please confirm?

Answer: See Amendment 02 and Q&A 02.

36) There are a couple of formulas missing the Attachment 2 - Pricing worksheet under the Total column, Instructions are to not change anything in this worksheet. Are we able to copy the formula from the other cells into the non-formula cells?

37) You stated Estimated hours is1992. Should the estimated hours be 1912? (2080 less 88 holiday less 80 pto)?

38) Please confirm that only four resumes are required and no technical writing is necessary for the Technical Volume.

Answer: Confirmed. See FAR 52.212-1 and 52.212-2 (as amended) for submittal requirements.

39) If the 8(a) prime teams with a non 8(a) partner who has a TS Cleared Facility will that satisfy the requisite facility clearance or must the 8(a) company possess the TS Cleared facility?

Answer: The Quote shall provide documentation evidencing that the offeror (Prime) holds, at a minimum, an active Secret Facility Clearance as accredited by the Defense Security Service (DSS) at time of quote submission. If by “team” you mean “joint venture”, then the Joint Venture entity is required to have an active Secret Facility Clearance. In accordance with this DSS guidance (full link below), “if you form a JV that is awarded a classified contract, the JV entity will require a FCL. This applies to all JVs, regardless if the separate entities of the JV currently hold a FCL.”

40) If an 8(a) bidder is a joint venture with one of its JV partners possessing a TS Facility Clearance, but the 8(a) JV partner not having a facility clearance, will that satisfy the security requirements for the solicitation?

Answer: The Joint Venture entity is required to have an active Secret Facility Clearance. In accordance with this DSS guidance (full link below), “if you form a JV that is awarded a classified contract, the JV entity will require a FCL. This applies to all JVs, regardless if the separate entities of the JV currently hold a FCL.”

https://www.dcsa.mil/Portals/91/Documents/Contact/DCSA_SB_Guide_Facility_Clearance_Process.pdf?ver=2020-05-12-184040-170 https://www.dcsa.mil/Portals/91/Documents/Contact/DCSA_SB_Guide_Facility_Clearance_Process.pdf?ver=2020-05-12-184040-170

41) Volume II page 12 – Technical Ability. Will the past performance of a non 8(a) teaming partner carry the same weight as if it were the prime?

Answer: Past performance is not an evaluation factor. See addenda, Section (m) for specific submission information required for this RFQ.

42) Please confirm the response date for receipt of quotes is July 6 which is the date in SAM and NOT June 29, the date in the solicitation.

Answer: Quotations are due 8 July 2022 NLT 1100 AM PST. See Amendment 03.

43) Is the Prime allowed to use its Subcontractor's Facility Clearance to meet the Agency's request for the Facility Clearance at the time of quote?

Answer: The Quote shall provide documentation evidencing that the offeror (Prime) holds, at a minimum, an active Secret Facility Clearance as accredited by the Defense Security Service (DSS) at time of quote submission. If any proposed FTE is employed by a subcontractor, then the subcontractor shall ALSO have at a minimum an active Secret Facility Clearance as accredited by the DSS at time of quote submission. (https://www.state.gov/facility-security-clearances-faq/) https://www.dcsa.mil/Portals/91/Documents/Contact/DCSA_SB_Guide_Facility_Clearance_Process.pdf?ver=2020-05-12-184040-170 https://www.dcsa.mil/Portals/91/Documents/Contact/DCSA_SB_Guide_Facility_Clearance_Process.pdf?ver=2020-05-12-184040-170