Attachment 1 - PWS_Amend 03.pdf

CUI

Controlled by: NSWC Controlled by: NSWG4

CUI Category(ies): OPSEC OPSEC Limited Dissemination Control: FEDCON

FEDCON POC: Jeff Fries, 757-763-4112

Performance work statement (PWS) Naval Special Warfare Command (NSWC)

NSWG4 Administrative and Support Services

1. (CUI) BACKGROUND

1.1. Naval Special Warfare Group FOUR (NSWG4) requires support to achieve mission objectives.

Specifically, these services will support NSWG4’s subordinate commands; Special Boat Team Twelve (SBT-12), Special Boat Team Twenty (SBT-20) and Special Boat Team Twenty-Two (SBT-

22) positioned in various locations.

1.2. The Contractor shall provide professional, administrative, and technical services in support of assigned missions.

2. (CUI) OBJECTIVES

2.1. NSWC intends to issue a single award, five-year, Firm Fixed Price (FFP), contract for

Administrative and Support services.

3. (CUI) SCOPE

3.1. The contractor shall provide a total of 10 Full Time Equivalent (FTE) personnel at the various locations identified in this PWS.

3.2. The Contractor shall provide the personnel, management, materials, equipment, and facilities

(not otherwise provided by the Government) necessary to ensure professional, administrative, analytical and/or technical services in support of assigned missions.

3.3. This is a "non-personal services contract" as defined in FAR 37.101. It is, therefore, understood and agreed that Contractor and/or Contractor's employees: (1) shall perform the services specified herein as independent contractors, not as employees of the Government; (2) shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints associated with performance of this contract; (3) shall be free from supervision or control by any Government employee with respect to the manner or method or performance of the services specified; but (4) shall, pursuant to the Government's right and obligation to inspect, accept or reject the work, comply with such general direction of the Contracting Officer (KO), or the duly authorized representative of the KO (the Contracting Officer’s Representative;

COR) as is necessary to ensure accomplishment of the contract objectives.

4. (CUI) REQUIREMENTS

4.1. General Requirements:

4.1.1. Non-Disclosure and Conflicts of Interest: All contracted personnel identified in this PWS shall sign a non-disclosure statement during the physical check in process. The Contractor shall submit a Conflict-of-Interest Plan to the Government for review and potential approval. As such, the Contractor agrees to implement the internal controls necessary, to include internal firewalls, to protect this information from unauthorized use or disclosure and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall immediately notify the KO in writing, if during the performance of the contract, it becomes aware of any circumstance where its personnel or subcontractors may have a conflict of interest. In such circumstances, the Contractor may propose a conflict-of-Interest mitigation plan offering suitable processes for alleviating situations that may lead to conflict of interest situations or the appearance of conflict of interest. The Contractor is also cautioned that there may be instances where actions it takes under this contract may preclude it from proposing on request for proposals in support of NSWC.

4.1.2. Assigned Spaces: All contracted personnel shall maintain the cleanliness of all respective assigned spaces. All facilities and equipment issues shall be routed through the Contractor’s management to inform the Contracting Officer’s Representative (COR).

4.1.3. Professional Appearance: Contract personnel shall maintain a professional standard of grooming and personal appearance.

4.1.4. The Government anticipates the contractor needing to access classified information in performance of this contract, and therefore, all contractor personnel must have a valid security clearance to the SECRET classification level. In the event the contractor is involved with a potential spillage, security violation, or information technology violation, the contractor shall cooperate in any related inquiry or investigation, which may include but not limited to the Government securing contractor property or contractor employee personal property as determined necessary by the Government and/or conducting forensic analysis. Applicable Department of Defense, United Special Operations Command, and Naval Special Warfare regulations, instructions, and policies would apply to such processes.

4.1.5. Comply with applicable DoD, Navy, USSOCOM and NSW cyber-security, information technology (IT) systems, network, and/or security applicable instructions and policies, and ensure all contractor personnel have read and agree to comply with such instructions and policies. The contractor shall especially be familiar with NSWC Acceptable Use Policies and provide training to its personnel as to appropriate practices when interacting with Government IT systems and networks.

4.1.6. Training Requirement: Contractors performing on this contract at military installation are required to conduct command and unit specific security training (OPSEC, EMSEC, AT/FP, Etc.) This training will be provided by the responsible military organization. IA Requirements: Specific Information Assurance (IA) requirement may be mandated and are authorized by the responsible command/unit where primary performance location is identified.

4.1.7. Telework: The Government does not anticipate positions to be telework eligible on a routine basis. However, the Government may consider or require telework on a case-by-case situation or for exigent/extenuating circumstances. Should the Government determine telework is necessary, it shall be requested/endorsed by the COR and reviewed/approved by the Contracting Officer and can be rescinded at any time.

4.1.8. Level of Effort (LOE) identified below:

Labor Category

Qty (# of

FTEs) Annual #

Hours (total) Place(s) of Performance

Program Analyst 1 1,912 Joint Expeditionary Base Little Creek, Virginia Beach, VA

Administrative Assistant 3 5,736

(1,912 x 3)

(1) Joint Expeditionary Base Little Creek, Virginia Beach, VA

(1) Naval Amphibious Base, Coronado, CA

(1) Stennis Space Center, Stennis, MS

Personnel Property Custodian 3 5,736

(1,912 x 3)

(1) Joint Expeditionary Base Little Creek, Virginia Beach, VA

(1) Naval Amphibious Base, Coronado, CA

(1) Stennis Space Center, Stennis, MS

Material Specialist 3 5,736

(1,912 x 3)

(1) Joint Expeditionary Base Little Creek, Virginia Beach, VA

(1) Naval Amphibious Base, Coronado, CA

(1) Stennis Space Center, Stennis, MS

4.2. The Contractor shall provide one (1) Program Analyst.

4.2.1. The Program Analyst duties include, but are not limited to:

4.2.1.1. Assisting the Training Officer in scheduling of training and monitoring of combatant craft detachment readiness.

4.2.1.2. Assisting in maintaining all training records, tracking of Personal Qualification Standards (PQS) line items, following up on letters of designation by initiating letters of designation with the Administrative Department (ADMIN) planning and administering written test for crewmen, planning, and coordinating oral boards for Prospective Officer in Charge (POIC) and Officer in Charge (OIC) candidates.

4.2.1.3. Assisting the Training Officer with ordering, tracking, and receiving training supply requisitions. The Contractor shall transfer all training records into electronic formats and update those electronic files in coordination with the command Training Division. The Contractor shall create and maintain a recall “alpha” roster for the command Training Division.

4.2.1.4. Assisting in compiling and forwarding base access requests. Contractor may be provided limited access badge number, military rank, and civilian grade.

4.2.1.5. Assisting in scheduling joint command, Navy Air, Navy Surface, and Navy Sub- Surface assets for the command in support of Full Mission Profiles (FMP) and other training evolutions.

4.2.1.6. Entering and processing all data for Navy Training Information Management System (NTRMS).

4.2.1.7. Assisting in command level scheduling and coordination of the following:

4.2.1.7.1. Aviation assets, both fixed wing and rotary wing, in support of NSW exercises and training evolutions.

4.2.1.7.2. Surface ships from which to conduct combatant craft unique training evolutions.

4.2.1.8. Assisting the command Range Manager in managing scheduling of command range training.

4.2.1.9. Assisting in reviewing, consolidating, and forwarding command aviation, surface, and sub- surface training support requirements to NSWG-4.

4.2.1.10. Assisting with the scheduling of Patrol Officer/Officer in Charge, combatant craft Boat Captain/Petty Officer in Charge, and Chief Engineer Qualification Boards.

4.2.1.11. Assisting with the Education Services Officer (ESO) in organizing the command’s schools program appropriations. This includes tracking funding appropriations and compiling/forwarding accounting requirements to the Education Services Officer.

4.2.1.12. Assisting the ESO in various examination administrations. Assists in ensuring command members verify worksheets, AFMS, orders exams, and administers the Navy-wide Advancement Examinations (NWAE) and performance tests.

Assisting in distributing examinations to all deployed and TAD detachments.

4.2.1.13. Providing personnel with information about the availability of voluntary education programs. Assisting personnel applying for educational programs and provides guidance on obtaining vocational/technical certification, high school diplomas, and college degrees.

4.2.1.14. Assisting the ESO in obtaining technical and administrative information about the Navy College Program. Coordinates with the Navy College Office to ensure voluntary educational programs are provided where compatible with operating schedules. The Contractor provides information regarding available Nonresident publications commonly used in a rating.

4.2.1.15. Assist in ensuring that readiness requirements and combatant craft detachment training issues are met.

4.2.1.16. Attending unclassified conferences to include Naval Special Warfare/Naval Special Warfare Group FOUR (NSW/NSWG-4) training and Mission Essential Task Lists METLs) Conferences. Contractor attending conferences for informational purposes on behalf of the Training Officer. Following conference attendance, the Contractor shall submit an out brief to the COR on the information presented in the conference. This may require travel.

4.2.1.17. Participating in unclassified review panels for various command Operational Plans (OPLANS) and Concept Plans (CONPLANS) involving NSW combatant craft participation. The Contractor shall draft documents providing recommendations in response to OPLANS and CONPLANS. These documents shall be written with sufficient definition and clarity to serve as an initial draft NSWG-4 submission for transitioning to the next step or phase of the respective requirements generation process. These draft documents shall be provided to, reviewed by, and finalized by Government personnel. This may require travel.

4.2.2. Program Analyst Skill Set:

4.2.2.1. The FTE shall have significant analytical, organizational, coordination, and communication skills to effectively balance and schedule competing priorities.

4.2.2.2. The FTE shall have substantial working knowledge and proficiency in computer systems and software to include, but is not limited to; Microsoft Office software programs, Automatic Message Handling System (AMHS) to prepare correspondence, Power Point slides, Excel spreadsheets, and military message traffic.

4.2.2.3. The Program Analyst shall have good working knowledge of the Navy advancement process

4.2.3. Program Analyst Qualifications:

4.2.3.1. The Program Analyst shall have an active Secret Security Clearance.

4.2.3.2. The Program Analyst shall have, at a minimum, five (5) years of performing the same or substantially the same services within the last 10 years.

4.2.3.3. The Program Analyst shall have, at a minimum, five (5) years of experience performing the same or substantially similar duties as an active-duty military.

member or as a civilian Program Analyst working for a U.S. military organization.

4.2.3.4. The Program Analyst shall have, at a minimum, five (5) years of experience working with the federal budget process to include budgeting and accounting.

4.3. The Contractor shall provide three (3) Administrative Assistants.

4.3.1. Each Administrative Assistant duties include, but are not limited to:

4.3.1.1. Assisting the Command Defense Ready (DEPREP) Manager in database entry and report generation and analysis.

4.3.1.2. Assisting in maintaining the Individual Tempo (I-TEMPO) personnel databases for personnel assigned to the command.

4.3.1.3. Collecting travel reports from command Department Heads and consolidating data.

4.3.1.4. Assisting with the submission of message reports and Naval Special Warfare Information Management System (NSWIMS) software generated reports through the chain of command.

4.3.1.5. Assisting and coordinating with the Executive Officer, Operations Officer, and appropriate Department Heads and NSWG-4 ITEMPO Coordinator when individual I-TEMPO indicators are approaching maximum levels.

4.3.1.6. Assisting command members with passport submissions to include identifying application requirements.

4.3.1.7. Assisting with the processing of TAD requests for all unit personnel travel and for all exercise, deployment, and special tasking travel performed by command personnel. Assisting in processing TAD requests via the Defense Travel System (DTS) program. Assisting in review of data and travel requests received from departments and detachments for completeness and suspicious obligation amounts prior to routing for approval by the Executive Officer.

4.3.1.8. Assist in ensuring accurate data is collected for maintenance of records, files, and documentation of expenditures.

4.3.1.9. Assisting in liaising with the local commercial travel office for arrangements of travel to localities in/out of CONUS.

4.3.1.10. Assist in analyzing and answering questions on completed travel orders and contacts PSD for resolution of problems or discrepancies in computation of payment.

4.3.1.11. Performing analysis of non-liquidated travel claims to determine reasons for outstanding balances and recommends courses of action to clear the travel claims.

4.3.1.12. Maintaining a tickler file to follow-up on all outstanding travel claims.

4.3.1.13. Maintaining a check register for internal control of advances and final liquidations.

4.3.1.14. Performing routine maintenance on command personnel DTS profiles to ensure accuracy for address, credit card numbers, expiration dates, and bank account numbers.

4.3.1.15. Assisting the Command Government Travel Charge Card Coordinator.

4.3.1.15.1. Assist in collecting and compiling all documentation pertaining to the travel credit card program.

4.3.1.15.2. Running monthly reports on airline ticket refunds, returned statements, pre suspension, aging analysis, and transactions over $2,500.00, account renewals, new accounts, account listings, lost/stolen accounts, transaction activity, exception report on foreign vendors, non-travel activity, authorizations/declines, credit balances, delinquencies, ATM/cash activity exemption for all command travel card holder accounts.

4.3.1.15.3. Informing APC of any noted discrepancies.

4.3.1.16. Assisting a Government Employee and/or active-duty member in identifying deploying members with mission critical status, members who need temporary increases on credit and cash advances for the duration of deployment, and ensuring travelers have valid and current expiration dates during deployment.

4.3.1.17. Assists a Government Employee and/or active-duty member in identifying new command members completion of informational forms, DTS registration, and Travel Card applications. They will assist in initial review and completeness for service member benefit and accuracy prior to final Government review and approval.

4.3.2. Administrative Assistant Skill Set:

4.3.2.1. The FTE shall have substantial working knowledge and proficiency in computer systems and software to include, but is not limited to; Microsoft Office software programs, Automatic Message Handling System (AMHS) to prepare correspondence, Power Point slides, Excel spreadsheets, and military message traffic.

4.3.2.2. Significant analytical, organizational, coordination, and communication skills to effectively balance and schedule competing priorities.

4.3.3. Administrative Assistant Qualifications:

4.3.3.1. Each Administrative Assistant shall have an active Secret Security Clearance

4.3.3.2. Each Administrative Assistant shall have, at a minimum, five (5) years of

Administrative Assistant experience within the last ten (10) years.

4.3.3.3. Each Administrative Assistant shall have, at a minimum, five (5) years of experience performing the same or substantially similar duties as an active-duty military member or as a civilian Administrative Assistant working for a U.S.

military organization.

4.3.3.4. Each Administrative Assistant shall have three (3) years of experience working with the DTS.

4.4. The Contractor shall provide three (3) Personnel Property Custodians.

4.4.1. Each Personnel Property Custodians duties include, but are not limited to:

4.4.1.1. Assisting with inventory control and replenishment of NSW operational gear issue line items valued more than $1.5M.

4.4.1.2. Assisting in maintaining individual equipment issue records for command personnel.

4.4.1.3. Assisting in drafting detailed gear issue recommendations and operational test findings to the command.

4.4.1.4. Providing recommendations regarding possible gear issue policy to NSWG-4.

4.4.1.5. Preparing and submitting draft program status reports to NSWG-4.

4.4.1.6. Assisting in forecasting annual program funding requirements. This assists the command in identifying annual funding requirements for Phased Equipment Replacement Program (PERP) items.

4.4.1.7. Continually researching innovative commercial modifications/repair practices to enhance operator gear safety, comfort, function, and extended service life.

Note, this does not include interacting with vendors or contractors.

4.4.1.8. Assembling rapid-deployable gear issue pack-ups kits tailored for specific geographical regions (i.e., woodland, winter, and desert) as required.

4.4.1.9. Assisting in inventorying material received from various supply sources. This includes validating quantities, stock/part numbers, unit of issue, and other descriptive data shown on receipt documentation with material received.

4.4.1.10. Assisting in inspecting contracted repair gear upon receipt to ensure complete conformance to the applicable Statement of Work (SOW)/Performance Work Statement (PWS)/Product Description (PD) prior to acceptance, making report to the Supply Officer.

4.4.1.11. Assisting in conducting material inventory/location audits to determine location validity and quantity. Correcting location/inventory discrepancies through data input of Defense Property Accountability System (DPAS) as discovered, relocate, and consolidate stock material as required.

4.4.1.12. Packaging and preparing outgoing material re-supply shipments for units and detachments deployed throughout the world. Maintaining deployed detachment pack-up gear issue files.

4.4.1.13. Assisting the Government by interfacing with Kentucky Logistics Operations Center (KYLOC) and Special Operations Forces Support Activity (SOFSA) to allow the Government manager to order needed and available various uniforms items and Special Operations Forces Personal Equipment Advance Requirement (SPEAR) program items.

4.4.1.14. Travel may be required to attend quarterly NSW operational gear planning meetings.

4.4.2. Personnel Property Custodian Skill Set:

4.4.2.1. Each Personnel Property Custodian shall be able to complete and pass a written and practical examination(s) for a forklift license that will be issued by a U.S.

Government Representative post award. Each Personal Property Custodian shall be able to drive a government vehicle up to 2-1/4 tons, 4K, and 6K forklifts.

4.4.2.2. Significant analytical, organizational, coordination, and communication skills to effectively balance and schedule competing priorities.

4.4.2.3. Must ensure that readiness requirements and combatant craft detachment logistical issues are met.

4.4.2.4. Substantial working knowledge of personal computer systems, including Microsoft Office software programs and AMHS to prepare correspondence, Power Point slides, Excel spread sheets, and military message traffic.

4.4.2.5. Knowledge of the federal budget process to enable proper budget and accounting of operational requirements.

4.4.3. Personnel Property Custodian Qualifications:

4.4.3.1. Each Personal Property Custodian shall have an active Secret Security Clearance.

4.4.3.2. Each Personnel Property Custodian shall have, at a minimum, five (5) years of inventory processing within the last 10 years.

4.4.3.3. Each Personnel Property Custodian shall have, at a minimum, five (5) years of experience performing the same or substantially similar duties as an active-duty military member or as a civilian Personal Property Custodian working for a U.S.

military organization.

4.4.3.4. Each Personnel Property Custodian shall have a minimum of three (3) years of experience working with Defense Property Accountability System (DPAS).

4.4.3.5. Each Personnel Property Custodian shall have a valid state driver’s license in the state they are working under this contract.

4.5. The Contractor shall provide three (3) Material Specialists.

4.5.1. Each Material Specialist duties include, but are not limited to:

4.5.1.1. Driving a government forklift with a range of 2-1/4 tons, 4K, and 6K weight loads. This is for the purposes of ensuring inventory configuration control and staging of materials.

4.5.1.2. Assisting in maintaining inventory control and replenishment of NSW Craft’s spare parts.

4.5.1.3. Providing logistics support to Craft Operator Maintenance Support Teams (MST’s) and NSW Craft detachment personnel in requesting and processing stock issues for craft maintenance/repairs.

4.5.1.4. Assisting in maintaining inventory/configuration control and deployed replenishment of NSW Craft spare parts Detachment Deployment Packages including pre/post-deployment inventory with Craft MST/NSW Craft detachment personnel.

4.5.1.5. Reviewing stock limits with Inventory Manager to determine adjustment levels.

Closely monitoring high-volume critical spares to ensure adequate stock quantities are available during pre-deployment “surge” periods.

4.5.1.6. Assisting in conducting material location audits to determine location validity, correcting location discrepancies through data input as required, relocating and consolidating stock material as required. Updates various data records as required to indicate receipt, issue, and inventory adjustment utilizing an automated system.

4.5.1.7. Communicating unresolved database discrepancies with Inventory Manager.

4.5.1.8. Inputting customer material requirements, issues stock material based on computer system generated automatic requests. Inputting final issue status to update computer-based inventories.

4.5.1.9. Assisting with inventory of materials received from various supply sources. This includes validating quantities, stock/part numbers, unit of issue, and other descriptive data shown on invoice/receipt documentation with material received, making draft report to the Supply Officer. Segregating incoming material for various departments with local/deployed detachments.

4.5.1.10. Packaging and preparing material and documentation for outgoing replenishment shipments to deployed detachments worldwide and for material turn-in to Defense Reutilization Marketing Office (DRMO).

4.5.1.11. Assisting in maintaining official shipping/transfer document files in FY (Fiscal Year) sequence.

4.5.1.12. Tracks inventory to ensure adequate levels of designated hurricane preparation/response kit material.

4.5.1.13. Assisting in interfacing with NSWC Panama City to reconcile all outstanding/received material and validate all backordered items. Cross referencing material from Defense Message System (DMS) to system to verify correct receipt of material and update status as necessary.

4.5.2. Material Specialist Skill Set:

4.5.2.1. Significant analytical, organizational, coordination, and communication skills to effectively balance and schedule competing priorities.

4.5.2.2. Shall ensure that readiness requirements and combatant craft detachment logistical issues are met.

4.5.2.3. Substantial working knowledge of personal computer systems, Microsoft Office software programs and AMHS to prep correspondence, PowerPoint slides, Excel spread sheets, and military message traffic.

4.5.2.4. Each Material Specialist shall be able to complete and pass a written and practical examination(s) for a forklift license that will be issued by a U.S.

Government Representative post award. Each Personal Property Custodian shall be able to drive a government vehicle up to 2-1/4 tons, 4K, and 6K forklifts.

4.5.3. Material Specialist Qualifications:

4.5.3.1. Each Material Specialist shall have an active Secret Security Clearance.

4.5.3.2. Each Material Specialist shall have, at a minimum, five (5) years in supply focused customer service experience to include inventory control and receipt processing within the last 10 years.

4.5.3.3. Each Material Specialist shall have two (2) years of experience working with Knowledge of One Touch Support (https://www.onetouch.navy.mil/) online requisition tracking system.

4.5.3.4. Each Material Specialist shall have a valid state driver’s license in the state they are working under this contract.

4.5.3.5. It is desired that Each Material Specialist shall have, at a minimum, five (5) years of experience performing the same or substantially similar duties as an active-duty military member or as a civilian Material Specialist working for a U.S.

military organization.

5. (CUI) DELIVERABLES AND SCHEDULE

5.1. The Contractor shall complete the specific deliverables listed below. The initial schedule for delivery of each deliverable is set forth below. Any modification(s) to the below schedule will be agreed upon between the COR and the Contractor.

Deliverable PWS Paragraph

Reference Delivery Date General – Post Award Kickoff Meeting Notes 6.1

Five working days after post award kickoff meeting

Program Analyst – Conference Out Brief 4.2.1.16 Five working days after the Conference

Program Analyst - OPLANS and CONPLANS draft recommendations 4.2.1.18 Upon request

Monthly Status report (MSR) 6.2 Within the 1st 10 days of each month for the preceding month

Personal Property Custodian – Recommendations to Policy 4.4.1.4 As needed, when requested

Personal Property Custodian – Draft Program Status Report 4.4.1.5

Within the 1st 10 days of each month for the preceding month (Can be included in the MSR above)

Personal Property Custodian – Inventory Status 4.4.1.11 As needed, when requested

6. (CUI) DELIVERABLES

6.1. POST AWARD CONFERENCE. This meeting shall provide an introduction between the

Contractor personnel and Government personnel who will be involved with the contract. This meeting will be scheduled at a mutually agreeable time between the Contractor and Government but shall take place no more than 30 calendar days after contract award, unless agreed upon in writing by the KO. The Post Award Conference will aid both the Government and Contractor in achieving a clear and mutual understanding of all requirements and identify and resolve any potential issues. The Contractor shall be prepared to discuss any items requiring clarification and gather information as necessary to support each deliverable. The Contractor shall submit the Conflict-of-Interest Plan (Section 4.1.1 above) at this conference for Government review. The Contractor shall provide a written summary of the Post-Award Conference to the COR within five (5) calendar days after Post-Award Conference.

6.2. MONTHLY STATUS REPORT (MSR). The Contractor shall provide a report within the 1st10 days of each month for the preceding month. The report shall include but is not limited to; An overall summary on the status of the contract as a whole, a manpower status for each position, major actions/events for each FTE for the month period, any upcoming projected events/actions, current or projected difficulties or concerns, recommendations (if any), and financials (expended to date, expended during the month period, etc.). The Contractor shall send the report to the COR and the KO via email.

7. (CUI) TRAVEL AND OTHER DIRECT COSTS

7.1. Contractor travel may be required during performance of this contract.

7.1.1. The COR will inform the Contracting Officer and the Contractor when authorized travel is warranted in performance of this contract. The Contracting officer will then solicit the Contractor for a quote.

7.1.2. The Contractor will be requested include within their quote the travel date(s), location(s) and number of travelers (if not dictated by the Government), and all associated Travel and Per Diem allowances.

7.1.3. The Contracting Officer will review the Travel quote for price reasonableness, typically considering standard rates for lodging, meals, and incidental expenses as posted on https://www.gsa.gov/travel/plan-book/per-diem-rates, and any other reasonable basis.

7.1.4. Should the travel be determined fair and reasonable, the Contracting Officer will issue a formal modification establishing a firm-fixed price (FFP) not-to-exceed (NTE) amount for Travel under the contract. TRAVEL IS NOT AUTHORIZED UNLESS A FORMAL

MODIFICATION IS ISSUED.

7.1.5. The Contractor shall invoice the Government for actual travel expenses incurred within the FFP NTE Travel amount. Prior to invoice approval, the Contracting Officer Representative (COR) may request substantiating documentation for travel expenditures.

7.1.6. Increases to the FFP NTE Travel amount can only be authorized by a warranted Contracting Officer.

8. (CUI) PERSONNEL REPLACEMENT AND SUBSTITUTION

8.1. The contractor shall not substitute personnel assigned to perform work under this contract without the prior approval of the Contracting Officer. Requests for approval of substitutions shall be in writing and shall provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request must contain a complete resume for the proposed substitute, and any other information requested or needed by the Contracting Officer that are equal to or higher than the personnel being augmented. The Contracting Officer or his/her authorized representative shall evaluate such requests and promptly notify the contractor in writing whether the proposed substitution is acceptable.

9. (CUI) GOVERNMENT RESOURCES

9.1. The Contractor will be provided workspaces and general office equipment/materials (desktop computer, administrative supplies) at each place of performance.

10. (CUI) PERIOD OF PERFORMANCE

10.1. Performance from 09/28/2022 to 09/27/2027; with four (4) one-year option periods available.

11. (CUI) WORK HOURS / HOLIDAYS

11.1. It is anticipated that work will occur only Monday – Friday, excluding all federal holidays and any days designated in accordance with 11.3 below. It is anticipated that the Contractor shall work no more than 40 hours a week during standard business hours (0700- 1800). The Contractor shall coordinate scheduling with the COR prior to period of performance start date.

11.2. No services or deliveries shall be performed on Saturdays, Sundays or Federal legal holidays.

Deliverables due on a Saturday, Sunday, or Federal holiday shall be due on the following business day.

11.3. Observance of Federal Holidays:

New Year’s Day - January 1st Martin Luther King’s Birthday - Third Monday in January President’s Day - Third Monday in February Memorial Day - Last Monday in May Juneteenth – June 19th Independence Day - July 4th Labor Day - First Monday in September Columbus Day - Second Monday in October Veteran’s Day - November 11th Thanksgiving Day - Fourth Thursday November Christmas Day - December 25th If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

11.4. In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Presidential Inauguration Day Any other day designated by the President’s Proclamation.

11.5. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. This provision does not preclude reimbursement for authorized overtime work if applicable to this contract.

12. (CUI) CONTRACTING OFFICER’S REPRESENTATIVE (COR)

12.1. The COR is to be determined at time of award.

13. (CUI) SECURITY

13.1. While performing duties within USSOCOM, NSWC, NSWG4, SBT12, SBT20, SBT22, NAVSCIATTS, or NSWG4 Det Stennis owned and operated facilities, the contractor must adhere to all service/component command/local security directives, regulations, and standard operating procedures at different contract performance locations.

13.2. DD-254: A Department of Defense form 254 (DD-254) has been incorporated into this contract. The contractor shall follow all security guidance as identified in the DD-254 and this section of the PWS. The COR will provide a copy of all applicable security directives for this contract. Appropriate local service/component command security directives, regulations, and standard operating procedures will be provided by the requiring agency.

Upon completion or termination of the classified contract, or sooner when the purpose of the release has been served, the contractor will return all classified information (furnished or generated to the source from which received unless retention or other disposition instructions are authorized in writing by USSOCOM/NSWC Government Contracting Agency/Activity. Furthermore, the contractor will account for and return to the to the appropriate issuing office, all identification badges and/or entry passes/vehicle decals issued to contractor personnel upon completion or termination of the classified contract, termination of employment, or suspension of classified clearance or access of any contractor employee.

13.3. Controlled Unclassified Information (CUI), Personally Identifiable Information (PII) and Classified Data provided under this contract shall be safeguarded as specified by the local service/component command security directives, regulations, and standard operating procedures. CUI, PII and Classified data are anticipated to be encountered in all FTE requirements including (but not limited to) DoD ID number, rank, and other identifying information.

13.4. The Contractor shall ensure requirements for safeguarding classified information and materials, for obtaining and verifying personnel security clearances, for verifying security clearances and indoctrination of visitors, for controlling access to restricted areas, for protecting Government property and for the security of automated and non-automated management information systems and data are fulfilled. The Contractor’s management system shall prevent unauthorized disclosure of classified and sensitive unclassified information. The Government shall be notified immediately if any security incident or any indication of a potential unauthorized disclosure or compromise of classified or sensitive unclassified information.

13.5. Contractor performance is restricted to NSWC. Commands incorporating the use of the contractor will provide security classification guidance for performance of this contract. All classified material generated under this contract will be classified IAW Executive Order 13526 based on existing source documents or applicable classification guides.

14. (CUI) SAFETY

14.1. Nothing in the Performance Work Statement, nor any Government action or failure to act in performance of the contract shall relieve the Contractor of its responsibility for the safety of the Contractor's personnel and property, the Government's personnel and property, and the public. Furthermore, nothing in this PWS shall relieve the Contractor of its responsibility for complying with applicable Federal, State, and Local laws, ordinances, codes and regulations (including those requiring applicable licenses and permits) in connection with the performance of this contract.

15. (CUI) CONTRACTOR MANPOWER REPORTING

15.1. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Naval Special Warfare Center via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk on the sam.gov website.

16. (CUI) MARKINGS AND LIMITED USE OF DATA

16.1. The Contractor shall refrain from using “Naval Special Warfare Command” (NSWC), reference to any NSWC personnel by title or position within NSWC, or this contract in any of its publications, websites, materials, media, or advertising media. The Contractor shall not use or reproduce the Department of the Navy’s trademarks or trade secrets with respect to Naval Special Warfare, Naval Special Warfare training, and the Navy SEALs/SWCCs (i.e., there are several U.S. trademark registrations in connection with the words NAVY SEALS, the Trident logo, and the SWCC logo).

http://sam.gov/

17. (CUI) QUALITY CONTROL

17.1. The contractor shall implement and maintain a Quality Control Plan (QCP) to ensure work performed conforms to the scope of work and meets the requirements under this PWS. The QCP shall, at a minimum provide a method for performing inspections; identifying, correcting, and preventing problems/defective service; addressing customer complaints, and improving the quality of services over the life of the contract.

18. (CUI) QUALITY ASSURANCE

18.1. The Government reserves the right to perform inspections and surveillance to evaluate the Contractor’s compliance to the contract terms and performance of the requirements in the PWS. The Government will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner. The Government will assign a Contracting Officer’s Representative (COR) who will be responsible for monitoring performance in accordance with the requirements of the PWS and the Performance Requirement Summary (PRS). The COR will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner.

18.2. Contract Discrepancy Report (CDR). In the event of unsatisfactory contractor performance, the CO will issue a CDR that will explain the circumstances and findings concerning the incomplete or unsatisfactory service. The contractor shall acknowledge receipt of the CDR and respond in writing as to how he/she shall correct the unacceptable performance and avoid a recurrence. The Government will review the contractor's corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual actions.

19. (CUI) PERFORMANCE REQUIREMENTS SUMMARY (PRS):

Performance Objective Standard Performance Threshold Method of

Surveillance

PRS # 1:

Qualified and Trained Personnel

The Contractor provides sufficient and adequately trained workforce capable of fully complying with all the requirements of the PWS 100% of the time.

Manage day to day operations and activities to ensure successful compliance with the contract.

This includes but is not limited to providing adequate staffing, managing workload, training, retention and supporting each activity as prescribed by the PWS in a complete and professional manner.

1-A: No instances of failure to present a professional appearance.

1-B: No instances of failure to engage in professional, courteous and polite conduct.

1-C: No instances of failure to work as a team player.

1-D: No instances of providing personnel who do not meet the minimum experience requirements.

COR

Observation

Customer feedback

PRS # 2:

Quality Services

The Contractor is synergistic, proactive, and thorough and organized enough to ensure work is timely and accurate.

Manage daily operations and activities to ensure successful completion of all tasks outlined in the PWS.

The Contractor demonstrates reasonable and cooperative behavior, a commitment to customer satisfaction, and a concern for the interest of the customers.

Work products are timely, accurate, technically correct, in accordance with sound practices and principals.

2-A: No more than 2 valid complaints per year that work contains inaccuracies.

2-B: No more than 2 valid complaints per year that services are late or contractor is not making sufficient progress on completing the required services.

2-C: No more than 2 valid complaints per year that written or verbal communication is ineffective.

Customer feedback

PRS # 3:

Administrative Tasks

The Contractor provides the management and oversight necessary to comply with the administrative requirements of the PWS.

Government property and data is safeguarded at all times to avoid loss or damage to property.

Quality personnel replacements are arranged in a timely manner such that there is no degradation of services.

3-A: No instances of failure to comply with safety and security requirements.

3-B: No instances of failure to notify the COR of absences.

3-C: No instances of damage or loss due to contractor negligence.

3-D: No instances of failure to obtain a qualified replacement.

Customer feedback

20. (CUI) COVID-19 REQUIREMENTS

20.1. Contractor shall comply with provided guidance relating to the prevention of COVID-19. This may include Presidential Executive Orders, CDC, DOD, local, and federal installation guidelines. Contractor personnel may be subject to quarantine/isolation periods at certain locations and shall comply with any federal, state, or local, including federal installation (command specific) requirements.

21. (CUI) SERVICE CONTRACT ACT (SCA)

21.1. Some positions may be subject to the Service Contract Act (SCA) in which minimum wages and fringe benefits prevail. The contractor shall utilize the applicable Wage Determination found online at SAM.gov throughout the life of the contract.

22. (CUI) APPLICABLE REFERENCES/DOCUMENTS

Document Reference JOINT FEDERAL TRAVEL REGULATIONS https://www.defensetravel.dod.mil/site/travelreg.cfm https://www.defensetravel.dod.mil/site/travelreg.cfm