Section C.doc

Phase 1B & 1C Modernization

REQUEST FOR PROPOSALS

CONSTRUCTION MANANGEMENT SERVICES FOR

PHASE 1B & 1C MODERNIZATION OF THE

HARRY S TRUMAN BUILDING, WASHINGTON, DC

SOLICITATION NO. GS11P08MKC0038

PART I - THE SCHEDULE

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SCOPE OF THE CONSTRUCTION MANAGEMENT SERVICES

SECTION C ‑ DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

All of the services in Section C to be provided in the Design, Construction, and Post Construction Phases noted herein are considered "CORE SERVICES". The "Core Group/Staff", indicated in this RFP, are the key personnel who will be dedicated to this project on a full-time basis and providing core services during the Design, Construction, and Post Construction Phases. It is anticipated that additional personnel to assist the "Core Group/Staff" will be required in order to fully provide the “Core Services”.

C.1.

PROJECT DESCRIPTION, DEFINITIONS, AND REFERENCES.

C.1.1.

Project Description.

Project Name: CM Services for PH1B/1C Modernization of the Harry S Truman Building, Washington, DC

Owner: GSA, Region 11, Washington, DC

Architect-Engineer: Westlake Reed Leskosky, Architects, Washington, DC

Scope of Services: See Sections C.2. thru C.7.

C.1.2.

Schedule: The project delivery strategy for the Phase 1B project consists of soliciting for and awarding three (3) separate bid packages as three (3) independent contract awards to three (3) individual contractors. The first bid package (Phase 1B) is the hazardous material abatement and general demolition work. The second bid package is the blast upgrades consisting of wall hardening, blast windows, and progressive collapse mitigation. The third bid package is the “Shell” and “Tenant” fit-out. Each bid package is structured to be a stand alone contract preparing the work area for the next bid package work. The follow-on Phase 1C project will also be awarded as an independent contract to a single contractor. This Bid package will consist of all the same work as identified in the Phase 1B bid packages. Below are the actual and estimated dates of the work to be performed.

Phase 1B:

- Bid Package-1: HazMat Abatement and General Demo

Actual Design Start:

04/2007

Actual Design Complete:

09/2007

Actual Construction Start:

01/2008

Estimated Construction Substantially Complete:

01/2009

- Bid Package-2: Wall Hardening, Blast Windows &

Progressive Collapse Mitigation

Actual Design Start:

05/2007

Estimated Design Complete:

07/2008

Estimated Construction Start:

11/2008

11/2009

- Bid Package-3/4: Shell and Tenant Improvements

Actual Start:

09/2007

05/2009

09/2009

09/2010

Phase 1C: (Phase 1C will consist of one Bid Package)

Estimated Design Start:

06/2010

10/2011

05/2012

Estimated Construction Complete:

07/2014

C.1.3

Nature of Facilities and Work: The following is a representative list of types of spaces and work that may be included in the program:

Facilities: Executive Suites, Office Space, Conference and Training Rooms, Auditorium(s), File and Storage Rooms, Public Space, Data Center(s), Telecommunication Rooms, Audio/Visual Rooms, Mechanical Rooms, Cafeteria(s), Facilities/Operations Spaces, Personnel and Material Screening Facility, and Historic Common Spaces.

Work: Hazardous material abatement, Building and Systems Demolition, Construction of a security screening facility for construction materials and personnel, Construction of a temporary fire egress stair for DOS employees, Wall hardening, Progressive collapse mitigation, Blast window installation, Shell and Tenant build-out.

C.1.4.

Estimated Construction Cost Range:

Phase 1B: $60 Million to $80 Million

Phase 1C: $100 Million to $120 Million

C.1.5.

Abbreviations. The following abbreviations have been used throughout this solicitation.

A-E Architect-Engineer

CEX

Construction Executive

CM

Construction Manager

CO

Contracting Officer

COR

Contracting Officer's Authorized Representative

PM

Project Manager

QA/CS

Quality Assurance/Control Superintendent

TET

Testing Engineer/Technician

CXa Commissioning Agent e-PM Electronic Project Management (System)

C.1.6.

Definitions.

C.1.6.1.

Architect Engineer (A-E). The A-E is the professional services contractor responsible to GSA for design of the project. The A‑E may perform additional services for GSA during the construction phase such as technical consultation services and submittal/shop drawing review. The CM assists GSA in managing and administering the A-E contract and assists in coordinating and conducting design reviews.

C.1.6.2.

Concept Design. The concept design provides basic design development strategies and proposed building massing, functional relationships, space allocations, schematic floor plan layouts, esthetics (including interiors), office environment, and technology, including environmental, fire protection, safety, accessibility, urban design, historic preservation (if appropriate), and corresponding concept cost submission.

C.1.6.3.

Construction Documents. The construction documents explain and describe in detail the design to potential construction contractors, for the initial purpose of pricing proposals, and for the ultimate purpose of construction. Most project decisions will be made by this phase. The working drawings provide the construction details. The specifications provide the performance requirements of the materials.

C.1.6.4.

Construction Executive (CEX). The CEX is the principle CM employee responsible for overall management, direction and accomplishment of CM activities on this project. The CEX may work part time on this project.

C.1.6.5.

Construction Manager (CM). The CM is the contractor (Firm) selected to actively and proactively assist the GSA project manager (PM) and the contracting officer (CO) in managing this design and construction project with an emphasis on meeting goals relating to schedule, budget, scope, and quality. The CM provides management, technical, administrative, and quality control services to assist in achieving these goals. All communications with contractors under other contracts with GSA must be through GSA, except by special permission from GSA on a case-by-case basis.

C.1.6.6.

CM Project Engineer (PE). The CM’s PE’s are professionals employed by the CM who are responsible for coordinating and conducting constructability reviews of project related documents, monitoring specific trades during construction, and providing any additional services required. The PE’s are responsible to the CM for satisfactory completion of all work required of them.

C.1.6.7 Project Engineer - Manager (PE-M). Is the CM Project Engineer that is the manager.

C.1.6.8.

CM Project Architect (PA). The CM's Project Architect shall be responsible for the review and coordination of drawings during all Design and Construction Phases.

C.1.6.9 Project Architect - Manager (PA-M). Is the CM Project Architect that is the manager.

C.1.6.10.

CM Planner Scheduler. The CM's Planner Scheduler shall be responsible for assembling a Master Summary Schedule for the projects based on information provided by GSA, the A-E, and Construction Contractor. The Planner Scheduler will be responsible for reviewing, analyzing, creating and maintaining computer generated schedules in software approved by the Government.

C.1.6.11.

Senior Architect and Senior Civil, Structural, Mechanical, Electrical and Fire Protection Engineers. Senior Architect and Senior Civil, Structural, Mechanical, Electrical, and Fire Protection Engineers shall be responsible for conducting required design and construction document reviews.

C.1.6.12.

Specification Writer. The Specification Writer is responsible for required design and construction specification reviews.

C.1.6.13 CM Cost Estimator. The CM's Cost Estimator is responsible for reviewing and analyzing A/E and Government cost estimates, and maintaining current project related cost and pricing data throughout the life of the project. The Cost Estimator is also responsible for on-site construction estimating for change orders and claims.

C.1.6.14.

Contracting Officer (CO). See FAR 52.202‑1.

C.1.6.15.

Contracting Officer's Authorized Representative (COR). See FAR 52.202‑1

C.1.6.16.

Design Development. The design development phase will convey materials and building systems selections and sizes, layouts, and appearance of the facility. A design development cost estimate will be included in the submission.

C.1.6.17 General Condition Items. This term refers to the provision of facilities or performance of work which is indirectly related to construction. Such services may include, but are not limited to signs; safety barricades; cleaning; preparation for ceremonies, including associated minor construction activity; temporary toilets; fencing; cleaning; temporary water, heat and electricity; permanent utility connections; installation of Government furnished items; general maintenance; and refuse disposal. If provided by the CM, general condition items are reimbursable and may be bid to subcontractors.

C.1.6.18.

CM Inspector(s): The CM's inspectors are responsible for performing field inspection work during construction; recommending approval/rejection of the construction contractor's materials, workmanship, and equipment; monitoring labor and safety provisions; maintaining inspection logs and records including lists of defects and omissions; and other related activities.

C.1.6.19 Project Manager (PM). The designated GSA representative who has responsibility to plan and coordinate all primary and support activities to ensure all goals and objectives are met, with emphasis on project schedule and budget. In general the PM’s role is not one which is involved with day-to-day administrative or technical issues, but a role that is much broader in nature, that views the project on a long term basis, and assumes a perspective that is management oriented.

C.1.6.20 Partnership. The Government is interested in the foundation of a cohesive partnership with all involved customer agencies, contractors, and GSA representatives. This partnership will be structured to draw on the strengths of each organization to identify and achieve goals. The objectives are effective and efficient contract performance, intended to achieve completion of the project within budget, on schedule, and in accordance with the project requirements. This partnership will be coordinated through the CM with membership and participation being totally voluntary. This partnership shall function independently of the contract and shall not alter the terms and conditions of the contract. To implement this partnership initiative, within 30 days of a Construction Contractor’s Notice to Proceed, the CM shall arrange for the Construction Contractor’s key personnel, the Government’s project representatives, and the CM’s own key personnel to attend a one day partnership development seminar /team-building workshop. Two one day follow-up workshops will be held throughout the duration of the contract, scheduled as agreed to by all parties. The CM will include the cost of these three (3) workshops in their proposal.

C.1.6.21.

Alternate Dispute Resolution (ADR). The Government requires the CM and all Construction Contractors to participate in resolving differences of opinion through the use of Alternate Dispute Resolution practices. Procedures that may be applied include negotiation, facilitation, mediation, fact-finding mini-trial, arbitration, or any combination thereof. ADR practices are to be integrated into Partnership efforts, addressed above.

C.1.6.22 CM Quality Assurance/Control Superintendent (QA/CS). The QA/CS is the CM employee designated as the key, on-site representative of the CM responsible for ensuring delivery of day-to-day quality management and field inspection oversight services during construction to be provided by the CM under this contract. The QA/CS will oversee the approval/rejection of materials, workmanship and equipment; monitor labor and safety issues; maintain logs and records of defects and omissions; and other necessary oversight activities.

C.1.6.23.

Supplemental Services. This term refers to performance of additional services that may be required for which the Government will place delivery orders, based on the contract supplemental services man-hour rates in effect.

C.1.6.24.

CM Testing Engineer/Technician (TET). The TET is an employee of the CM or a subcontracted laboratory responsible for performing specified testing services. The TET must be approved by the CO.

C.1.6.25. Electronic Project Management System (e-PM). An e-PM is defined as an internet-based information and project communication system, hosted by an Application Service Provider (ASP), which permits parties on a project team to communicate, collaborate, and cooperate in an electronic environment by means of a web-browser, without requiring the purchase and/or installation of substantive software or hardware on either client workstations at the client's site. The use of this system will be reviewed and approved by DOS.

C.1.6.26.

Client: The client is a Federal customer of the General Services Administration. For this solicitation the client is the Department of State (DOS). Client and DOS may be used interchangeably throughout this solicitation.

C.1.7.

References and Standards. The following reference material, or appropriate portions thereof, will be made available to the awarded CM by the Government on an as‑required basis:

(a) A/E Scope of Work for Contract GS11P05MKC0095 with Westlake Reed Leskosky, Architects

(b) Federal Acquisition Regulation (FAR) 48 CFR 1, Volumes 1 and 2

(c) General Services Administration (GSA) PBS-100 Facilities Standards for Public Buildings Service

(d) GSA Acquisition Manual dated February 2007

(e) The Building Commissioning Guide, Public Buildings Service, April 2005

(f) Occupational Safety and Health Regulations for Construction, 29 CFR Part 1926

(g) GSA Web Based Guide: Construction Contract Administration.

The CM must comply with all applicable statutes, significant judicial decisions, policies, regulations and guidelines relevant to the performance of Contract services. The CM will perform services in accordance with GSA quality standards, which are provided by the COR/PM upon Contract award. The CM must use any applicable GSA/Agency forms and procedures as instructed by the COR/PM.

C.1.8.

Subcontracting.

C.1.8.1 GSAM 552.219-73 Goals for Subcontracting Plan (SEP 1999)

(a) Maximum practicable utilization of small, HUBZone small, small disadvantaged, veteran-owned small, service disabled veteran-owned small, and women-owned small business concerns as subcontractors is a matter of national interest with both social and economic benefits.

(1) The General Services Administration's (GSA's) commitment to ensuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, veteran-owned small, service disabled veteran-owned small, and women-owned small business concerns to participate as subcontractors in the performance of this contract, consistent with its efficient performance, must be reflected in the Offeror's subcontracting plan submitted pursuant to the clause of this contract at FAR 52.219-9, Small Business Subcontracting Plan.

(2) In addressing the eleven elements described at FAR 52.219-9(d), the offeror shall demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, veteran-owned small, service disabled veteran-owned small, and women-owned small business concerns in performing this contract. An offeror submitting a commercial products plan can demonstrate its commitment in providing maximum practicable opportunities through subcontracting opportunities it provides to small, HUBZone small, small disadvantaged, veteran-owned small, service disabled veteran-owned small, and women-owned small business concerns that relate to the Offeror's production generally; i.e., for both its commercial and Government business.

(3) The subcontracting plan shall include a description of the Offeror's subcontracting strategies used in previous contracts and significant achievements, with an explanation of how this plan will build upon those earlier achievements. Additionally, the offeror shall demonstrate through its plan that it understands the small business subcontracting program's objectives, GSA's expectations, and is committed to taking those actions necessary to meet these goals or objectives.

(b) GSA believes that this contract provides significant opportunities for the use of small, HUBZone small, small disadvantaged, veteran-owned small, service disabled veteran-owned small, and women-owned small business concerns as subcontractors. Accordingly, it is anticipated that an acceptable subcontracting plan will contain at least the following goals: (SDB, WOSB, HZSB, SDVOSB, VOSB, and other small business percentages are subsets of the Small Business percentage).

Total Subcontracting Planned (a)

100 percent

Small Business (b)

40 percent of (a)

Small Disadvantaged Business

12 percent of (b)

Women-Owned Small Business

5 percent of (b)

HUBZone Small Business

3 percent of (b)

Veteran-Owned Small Business

Service Disabled Veteran-Owned Small

Business

Other Small Business

14 percent of (b)

NOTE: Target goals are expressed as a percentage of planned subcontracting dollars.

(c) In determining the acceptability of any subcontracting plan, the Contracting Officer will:

(1) Review the plan verifying the offeror has demonstrated an understanding of the small business-subcontracting program's objectives and GSA's expectations with respect to the programs and has included all the information, goals, and assurances required by FAR 52.219-9,

(2) Consider previous goals and achievements of contractors in the same industry.

(3) Consider information and potential sources obtained from agencies administering national and local preference programs and other advocacy groups in evaluating whether the goals stated in the plan adequately reflect the anticipated potential for subcontracting to small, HUBZone small, small disadvantaged, veteran-owned small, service disabled veteran-owned small, and women-owned small business concerns; and

(4) Review the Offeror's description of its strategies, historical performance and significant achievements in placing subcontracts for the same or similar products or services with small, HUBZone small, small disadvantaged, veteran-owned small, service disabled veteran-owned small, and women-owned small business concerns. The Offeror's description can apply to commercial as well as previous Government contracts.

NOTE: Failure to submit an acceptable subcontracting plan and/or correct deficiencies in a plan within the time specified by the Contracting Officer shall make the offeror ineligible for award.

C.1.8.2 When the Government requests a subcontract; the CM normally will obtain competitive bids/offers (minimum of 3). The CM must prepare all solicitation documents, Statements of Work with performance requirements, cost estimates, price negotiation memorandums, and other documents as required by the COR. Based on the quotes received, fair and reasonable fixed prices will be negotiated with the CM for having the requirements subcontracted. In addition, the negotiated fixed prices will include an itemized administrative fee for the CM procuring, awarding, and administering each subcontract. This administrative fee is negotiable and may vary according to the nature, extent, and complexity of the work involved, but in no case may it exceed 3 percent of the subcontract award amount. Additional mark‑up for overhead and profit will not be authorized for these transactions. The CO, under the “Changes” clause must authorize all such work in advance.

C.2.

STANDARD CM SERVICES.

C.2.1. CM Responsibilities.

C.2.1.1.

General Responsibilities. The CM shall perform all the services required under task orders for individual projects, and modifications to the base contract or task orders. The CM is responsible for providing the management, quality assurance, and administrative tasks needed to perform the services in an expeditious and economical manner consistent with the best interests of the Government. The CM shall assist GSA to achieve its goals with respect to the project's schedule, budget, scope and quality. These goals are:

That the scope of the project is well defined and remain well defined as project work progresses.

· That the project will be satisfactorily designed by the Architect-Engineer (A-E).

That all necessary liaisons, coordination and support with any project related agencies and representatives at the Local, State, and Federal levels are provided, in consultation with the COR, the U.S. Department of State, and that any needed follow-up actions are taken, regardless of responsibilities required of other contractors.

That the construction work will be performed in conformity with applicable requirements, and instances of noncompliance are brought to the attention of the COR and resolved.

That all construction costs will be kept within the funding limitations identified in the GSA budget documents.

That the construction will be completed as early as possible, but not later than the construction contract completion date(s).

That all building systems will be installed per the contract documents and will perform as specified.

That transfer of all modernized building elements and systems will be done with full participation of the DOS.

C.2.1.2.

Services to be Provided. The CM will provide professional, technical, administrative and clerical personnel as needed to perform all required services including, but not limited to, those described in this solicitation. The services described or specified shall not be deemed to constitute a comprehensive specification having the effect of excluding services not specifically mentioned. The lump sum prices offered in section B.7 shall include all services described in this solicitation, except those specifically designated as supplemental services. Supplemental services will be provided on the basis of priced delivery orders. See C.2.11. Supplemental Services.

C.2.1.3.

Security Requirements. See Section H, of this Contract for the prerequisites pertaining to facility and/or individual personnel security clearances in addition to the following:

C.2.1.3.1.

Security Clearances. All CM staff must have a SECRET security clearance for the duration of the Phase 1B and Optional Phase 1C projects. The following security clearance requirements shall apply:

(a) This contract will include security provisions that require the selected offeror to possess a Secret facility security clearance (FCL), issued by the Defense Security Service (DSS), in accordance with the National Industrial Security Program Operating Manual (NISPOM), prior to contract award/performance. If the selected offeror does not possess an FCL, the Bureau of Diplomatic Security will sponsor the selected offeror for a Secret FCL. As contract performance is contingent upon issuance of an FCL, it is imperative that the selected offeror cooperate with all requirements and deadlines imposed by DSS. A time period of 90 days after final selection will be allotted for the issuance of an FCL. If the Offeror does not have the requisite clearance within that timeframe, the Government reserves the right to select the next qualified Offeror. Other than U.S. Government sponsorship for the FCL, the U. S. Department of State assumes no responsibility for clearance processing.

Additionally, designated contractor personnel requiring access to classified information to perform on this contract shall possess Secret personnel security clearances issued by DSS prior to contract performance. The contractor will be required to submit visit authorization requests and Joint Clearance and Access Verification System (JCAVS) person summaries for these cleared individuals to the Bureau of Diplomatic Security prior to badging/contract performance. Uncleared contractor personnel who will perform only on unclassified portions of the contract and who will not require access to restricted spaces must be approved by the Bureau of Diplomatic Security. Personnel working on this project must also comply with Homeland Security Presidential Directive (HSPD)-12 requirements.

(b) Classified Material shall be secured in accordance with DSS security regulations. All Drawings and documents pertaining to this project are at a minimum Sensitive but Unclassified (SBU) and shall be protected in accordance with DOS standards. The CM shall turn all documents over to the DOS at the completion of the project.

(c) The CM shall not make any copies of drawing files or SOW without the expressed permission of Diplomatic Security and GSA.

C.2.1.4.

Protection and Control of Government Records and Proprietary Information.

C.2.1.4.1.

Safeguarding. The CM is required to develop and utilize procedures for custody, use/handling, reproduction, preservation, storage, safeguarding, and disposition of all project records and procurement-sensitive documents and information as described in PBS 3490.1. These procedures must be designed and carried out so that there is no unauthorized disclosure of such documents and information throughout the course of Contract performance. The CM must ensure that these clauses are included in all tiers of subcontracts (if any). Classified Material shall be secured in accordance with Diplomatic Security Services security regulations. All Drawings and documents pertaining to this project are at a minimum Sensitive but Unclassified and shall be protected in accordance with DOS standards. The Construction Manager shall turn all documents over to the DOS at the completion of the project. The Construction Manager shall not make any copies of drawing files or SOW without the expressed permission of Diplomatic Security.

C.2.1.4.2.

Disclosure. The CM and its subcontractors or consultants shall not disclose any information or data developed that is proprietary to the Government. All such information or data shall be reserved exclusively for use between the Government and the CM, including employees of the CM’s firm.

C.2.1.4.3.

Proprietary Information. In the event that performance of any work under this Contract causes the CM to gain access to proprietary and/or confidential information of other firms/contractors, the CM is required to immediately execute Technology Exchange Agreements with those firms/contractors, in order to protect the information from unauthorized uses. The CM is required to refrain from using any such information for any purposes other than for which it was furnished. The CM must immediately provide the CO with a copy of any such agreements with original dated signatures affixed.

C.2.2.

CM Staff.

C.2.2.1.

CM Staff. The CM shall assign and dedicate personnel to this project sufficient to perform the duties described in these specifications. The CM Staff is expected to be versatile in performing a variety of construction management duties when directed by the Government. These duties include but are not limited to constructability reviews, procurement phase activities, construction management, commissioning services, inspection and claims analysis. The CM shall have a dedicated on-site group of technically skilled CM staff members in adequate numbers to perform the tasks required in this specification. It is anticipated that the CM will supplement the on-site staff throughout all service periods with other employees, consultants and subcontractors who will support them on a daily basis and/or bring special skills and expertise to the project. The individuals proposed for the Design Group and Construction Group shall not be the same persons, (i.e., the Project Architect-Manager must not fill that position in both the Design Phase Services and Construction Phase Services).

C.2.2.2.

CM Personnel. The CM shall submit for approval by the CO those professional employees proposed for this project. The information required is name, proposed position on the staff, and a detailed resume. The CO shall accept or reject personnel proposed by the CM. The CO shall have the right to ask for further evidence or documentation of ability or suitability of any employee by submission of additional work samples or evidence, oral interview, testing, or other appropriate means. Within one week after rejection by the CO of any proposed personnel the CM shall submit complete resumes for the proposed substitutes and any other information deemed pertinent to the approval of substitutions.

C.2.2.3.

Removal of CM Employees. The CO shall have the right to remove any CM employee at any time during the duration of the contract if that employee is deemed by the CO not to be of the level of competence or ability required under the contract, or if said employee is for any other reason found to be unsuitable. In such case, the CM shall promptly submit the name and qualifications of a similarly qualified replacement for approval.

C.2.2.4.

Personnel Replacements. In the event that any personnel are unable to perform their duties due to death, illness, resignation from the CM’s employ, the CO's request for removal, or similar reasons, the CM shall promptly submit to the CO, in writing, the name and qualifications of a proposed replacement. No substitution shall be made without prior written approval of the CO. Any approved substitutions shall be made at no increase in the contract price; however, if the approved replacement provided is paid a lesser hourly wage or salary than the employee being replaced, a reduction shall be made in the contract price equivalent to the difference in the wage or salary multiplied by the full‑time equivalent work hours remaining in the contract for the affected position, plus overhead and profit. In addition, if core CM Staff positions are prematurely vacated, for whatever reason, a reduction shall be made in the contract price equivalent to the salary or wage of the departed employee, plus overhead and profit, for the period of vacancy.

C.2.2.5.

Failure to Provide Qualified Personnel. Repeated failure or excessive delay by the CM to provide qualified personnel that meet the stated requirements and are acceptable to the Government to perform services contracted for may be deemed sufficient reason by the CO to terminate work under this contract in whole or in part, which termination shall be as provided in the Termination Clause of this contract.

C.2.2.6.

Special Personnel Qualifications. Special personnel required for supplementary services outside of the scope of regular services shall have qualifications as recommended and approved by the CO appropriate to the nature of the service being provided.

C.2.2.7.

Subcontractors and Consultants. Any subcontractor or consultant required by the CM in connection with services covered by this contract shall be approved in writing by the CO prior to commencing work. Any substitution of approved subcontractors and consultants shall likewise be subject to prior approval of the CO.

C.2.2.8.

Orientation of Personnel. It shall be the responsibility of the CM to provide orientation to CM employees, subcontractors, and consultants in the performance of this contract. The CM shall ensure that all personnel are knowledgeable of applicable Government regulations, procedures, policies, and requirements of this contract affecting the conduct of their work. Orientation shall be arranged immediately after acceptance of qualifications of key personnel, when options are exercised for additional periods, as required by personnel changes, and/or at other times at the discretion of the CO.

C.2.3.

Record Keeping and Progress Reports.

C.2.3.1.

Record Keeping. A primary responsibility of the CM is to prepare correspondence and other documentation and to maintain accurate and detailed records of the project's progress during each phase. The CM is to maintain records so as to facilitate document storage and retrieval. See C.3., C.4., and C.5., Design, Procurement, and Construction Phase Services for specific documents, files, logs, etc. In addition to printed records, the CM will also utilize the project’s e-PM system to keep an up-to-date record of the project’s progress during each Phase.

C.2.3.2.

Progress Reports. The CM will prepare periodic reports for GSA to document project actions and to keep the GSA project manager, COR and design review personnel apprised of progress. The reports cover such topics as the schedule, budget, submittals, modifications, clarifications, meetings, etc. The CM maintains frequent contacts by telephone, site visits, meetings, etc., with all parties involved with the project and submits prepared progress reports to the COR. See C.3., C.4., and C.5., Design, Procurement, and Construction Phase Services for specific contents and frequency of reports. All Progress Reports should be uploaded by the CM to the e-PM system.

C.2.4.

Master Project Schedule. Within 30 days after award of this contract, the CM will submit to the CO a system to effectively plan for and report on the status of the project. The system shall include computer‑generated milestones and an initial master Critical Path Method (CPM) milestone schedule of approximately 25 to 50 activities. The CM will update the master schedule monthly, or as required by the COR, and submit to the COR no later than the 5th working day of each month. See C.3., C.4, and C.5., Design, Procurement, and Construction Phase Services for specific scheduling requirements.

C.2.5.

Budget Control. The GSA PM has overall responsibility for monitoring the project budget. The CM assists the PM in monitoring the budget by generating and maintaining budget records and reporting on the status of the budget in the CM’s monthly progress reports. The monthly report includes construction costs and related administrative costs in a format that includes actual obligations and projected obligations against available funds. The PM will specify the content for budget reporting for each phase of the project and the CM shall provide an efficient and GSA approved format to be used throughout the project. The CM will monitor the status of the budget continuously, advising the PM of observed shortfalls or potential shortfalls.

C.2.6.

Meetings. The CM will schedule and conduct meetings as necessary and as directed by the GSA PM. In conjunction with meetings, the CM will schedule and arrange for meeting places; provide advanced notice of meetings to attendees; prepare and distribute agenda to all attendees prior to meetings; and chair meetings, addressing all old and new business, recording minutes, and controlling discussions to focus on results and the resolution of problems. See specific meeting and conference requirements under Design, Procurement, and Construction phase services. The CM will also be expected to schedule all meetings in the e-PM system and to upload all agenda and minutes into the system.

C.2.7.

Office Facilities. The CM will be located at the construction site with GSA, and be responsible for their office trailer, office equipment, furniture and supplies, as noted below:

CM Provided Equipment

The CM must fund and provide its own office furniture, all equipment (including computers, modems, printers, fax, copiers, scanner, etc.) and supplies, telephone instruments with private service drinking water, janitorial services, and physical security for its facilities at the construction site. All equipment furnished by the CM must include replacement or maintenance service contracts and all supplies. (The CM’s computers and equipment shall be the same quality/capacity level as the CM supplied GSA equipment listed below.)

The CM must provide, within its site office space for use by the government (COR and Project Manager), the items described below. List of items includes furniture, telephones and equipment, computers, software and equipment, photocopy machine, and furnished and equipped conference room. Included shall be weekly janitorial service. Please see specifics below:

1.) Furniture:

2 desks (42” x 60”), with return, laminate or wood top, single pedestal at the desk and pedestal at the return, with lockable drawers including center drawer.

2 desk chairs with arms, height adjustment swivel tilt control, 5 span base with easy rolling casters.

2 side chairs with arms

1 Drafting stool with built in foot rest, pneumatic height adjustment, 2 letter size, 4 drawer lateral file cabinets, full suspension lockable drawers, laminate top, include 200 hanging folders.

1 Plan table, 37” x 72” with adjustable top and task lighting.

2 Mobile (on rollers) stands (vertical filing system for drawings) adjustable height for sheets up to 54”, 27” wide, 42” clamp length, free standing.

2 Bookshelves, 36” wide, 3 shelves high, with laminate top.

2 Printer/fax tables

1 Coat rack

1 Storage cabinet, lockable, for office supplies

2 Task lighting fixtures for desks

2.)

Fax Machine

1 new plain paper laser fax/scanner machine with state of the art operating features, and capable of faxing and receiving a minimum of 30 pages for each transmission.

3.) Copier 1 new plain paper laser copier with state of the art operating features capable of automatic feed for a minimum of 50 pages for each printing job, copying standard, legal, and 11”x17” paper sizes, reduce/enlarge, collating, and stapling. All equipment shall be installed with cables, connections, telephone line for fax machine, and fully functioning. Provide next business day on site service and support for all equipment. Equipment equal to Xerox, Cannon, and Savin.

4.)

Computers

Two (2) new, full-featured, state of the art “IBM compatible” business desktop computers each with a mini-tower case, keyboard, mouse, and a minimum 3.0 GHz processor and 80GB hard drive. Computers to be network ready, compatible with GSA network (via Citrix), complying with software vendor’s recommendation (not minimum) for Micro-Station, Primavera, Prolog, Microsoft Office software with integrated graphics and sound, 19” color flat panel monitors , and latest version of Windows NT operating system. Each computer shall be capable of burning CD’s and DVD’s. One (1) new full featured lap top computer for BIM presentations to include: 2.0 GHertz, 1 GB RAM, 80 GB Hard drive, and DVD/CD-RW drive and a video card with 512 MB of dedicated RAM.

5.)

Printers

Two (2) full featured, state of the art printers with graphics quality; printing standard, legal, and 11”x17” paper sizes. One (1) color printer and one (1) laser printer for black and white copies with minimum 6 pages per minute capabilities. Printers must be networked to the two (2) computers, compatible with GSA network (via Citrix), complying with software vendor's recommendation (not minimum) for Micro-Station, Primavera/SureTrak, Prolog, and Microsoft Office software. All equipment shall be installed with cables, connections, be networked, and function fully. Provide next business day on site services and support for all computers, peripherals, and printers. Computers, peripherals, and printers shall be equal to Dell, IBM, HP, Xerox, or Cannon. Computers are to be replaced every four years for the project. Upon completion of project turn over two computer systems with electronic media capabilities that shall store, sort, and retrieve all project correspondence and design documentation.

6.)

Scanner

One (1) full featured, state of the art digital flatbed scanner with automatic feed (up to 50 sheets, with 15 pages per minute), 4800 dpi optical resolution and 48 bit color with 8.5” x 14” maximum scan size and networked with the on site local network.

7.) Other Equipment

5MP+ digital camera and a digital projector (1800+ lumens, XGA resolution) for presenting materials in meetings.

C.2.7.1.

CM Staff Office Facilities (During the Construction Phase). There are limited existing temporary buildings on the site that can be used for office space. The CM shall remove and dispose of the existing CM modular office unit (approximately 24 feet by 72 feet) from its current location adjacent to Virginia Avenue at the east end of the Harry S Truman Building. The new CM modular office unit shall be placed in the same general location within the current enclosed area. All utility hook-ups, skirting, decks, steps, etc required to make the modular offic unit complete and usable shall be the responsibility of the CM. All fencing and site enclosure removal and restoration shall be the responsibility of the CM. All permits and approvals by local and Federal government officials shall be obtained by the CM for the duration of work. The CM is responsible for all maintenance of the trailer including all supporting utilities. Any additional space needed by the CM shall be provided and maintained by the CM at their expense.

C.2.7.2.

GSA Staff Office Facilities (During the Construction Phase). The CM is to provide on site private office space, with continuous adequate heating and cooling, for use by GSA personnel, equipped with two telephones, janitorial services, and physical security. The CM also is to provide a conference room with table and chairs to accommodate up to ten (10) people which may be shared with the CM.

C.2.8.

Travel. Travel necessary to perform services described in this contract and relocation costs are to be included in the lump sum prices. If CM personnel are required to travel during performance of the contract to satisfy unforeseen project requirements, such travel must be authorized in advance by the CO in order to be reimbursed. The CM will be required to furnish written evidence of costs incurred, including receipts, vouchers, etc. Allowable travel amounts cannot exceed the allowable per diem rates in the Federal Travel Regulations in effect at the time the contract is awarded.

C.2.9.

Relationship With Other Contractors.

C.2.9.1.

Architect-Engineer (A-E). Nothing in this contract shall be construed to mean that the CM assumes any of the contractual responsibilities or duties of the architect‑engineer. The A‑E solely is responsible for the project design and shall perform all design related services in accordance with its contract with the Government.

C.2.9.2.

Construction Contractor. Nothing in this contract shall be construed to mean that the CM assumes any of the contractual responsibilities or duties of the construction contractor. The CM’s function with respect to the Construction Contractor is to provide oversight of the construction for the Government. The construction contractor solely is responsible for construction means, methods, sequence and procedures used in the construction of the project and for related performance in accordance with its contract with the Government.

C.2.10.

Limitations on Authority. Certain actions are reserved for the Government and shall not be performed by the CM, they include the following:

Authorize deviations from the construction contract documents.

Approve or authorize substitutions of materials or equipment.

Expedite the work of the A‑E or construction contractor.

Reject work or require special inspection or testing.

Order the A‑E or construction contractor to stop work/suspend work or any portion thereof, except for life threatening situations.

Grant a time extension.

Obligate an expenditure of Government funds.

Terminate the A‑E or construction contracts.

Execute change orders.

Issue final approval of any A-E submittal.

C.2.11.

Supplemental Services. Individual task orders will be issued as requirements occur for supplemental services. Such orders will specify work to be performed and will be priced according to the supplemental services man-hour rates offered under Section B. Each delivery order will be priced and will contain a time of performance determination. The terms and conditions of the basic contract apply to supplemental services performed. The services that may be provided on a supplemental basis are listed below.

Additional design reviews beyond those specified

Conducting tests beyond those specified

Site surveys

Special studies

Expert testimony

Drafting/CAD services

Tenant relocation services

Additional services resulting from an expansion of the project scope

C.2.12. Procure an e-PM System. GSA requires the CM Contractor to provide and utilize a Project Extranet (e-PM) system. The e-PM system shall be purchased on GSA's behalf through a subcontract with the e-PM Vendor. The e-PM solution will be chosen ultimately by GSA based upon discussions with all of the project’s stakeholders. GSA shall retain ownership of all data entered into the system and shall administer and distribute all information contained therein. GSA’s goal is to implement this technology to reduce administrative and overhead costs, eliminate redundancies, and institute a communication tool to reduce non-value-added activities and to ensure better accountability among all project team members. The system must be made available to all of the project's team members (including but not limited to GSA project team, CM team, Architects and Design Engineers, Customer Agency Reps, General Contractor's team, Subcontractors, and major Suppliers), throughout the life of the project from design until project closeout.

C.3.

DESIGN PHASE SERVICES (PROGRAM REVALIDATION AND STUDIES REVIEW, PRELIMINARY CONCEPT DESIGN REVIEW, FINAL CONCEPT DESIGN REVIEW, AND DESIGN DEVELOPMENT REVIEW AND ADMINISTRATION).

C.3.1.

General CM Responsibilities. The CM will assist GSA during the design phase by coordinating and managing all phase of the design process. The CM is expected to work with the A‑E and GSA in a cooperative team effort to develop a quality design. Many design problems and issues can be resolved directly between the A‑E and the CM. However, the A‑E has no contractual obligation to respond to issues raised by the CM, and the A-E is responsible for the completion of the final project design. The CM is to notify the COR/PM of all issues brought to the attention of the A‑E and the A‑E's response to each. The CM notifies the COR/PM if submissions appear inadequate. Most importantly, the CM makes the COR/PM aware of any issues that have the potential to jeopardize the project's goals relating to schedule, cost, quality or scope. The CM’s principal tasks during the design phases are as follows:

Monitor A-E progress

Coordinating and conducting design reviews

- Monitor adherence to historic requirements

Reviewing & preparing cost estimates

Coordinating and controlling schedules

Keeping records and updating e-PM system

Reporting on progress

Resolving problems

Value Engineering exercises

Performing administrative and other services

C.3.2.

Monitoring A-E progress. The CM ensures that the A-E provides all deliverables and submissions required by the A-E contract. The CM reviews each submittal to verify that the contents conform to the scope of services of the design contract. The CM also monitors the A‑E's work for timeliness, quality, and conformance to budget, alerting GSA if, and as soon as, any deficiencies are observed.

C.3.3.

Design Review. The CM will coordinate all design reviews for GSA.

C.3.3.1.

Submissions. The CM is expected to conduct reviews appropriate to the level of design development. The CM will assist GSA with design reviews (C.3.3.2) on the following A‑E submissions:

Pre-concept, design program, etc.

Concept Design Drawings, Specifications & Estimates

Design Development Drawings, Specifications & Estimates

Mid-point Construction Drawings, Specification &

Estimates (e.g., 60% and 75% complete)

95% Construction Drawings, Specification & Estimates

Final 100% Construction Drawings, Specifications &

Estimates

If GSA requires additional reviews beyond those listed above, they will be considered supplemental services, i.e., a delivery order will be issued by the CO (except for services provided by the Core Staff).

C.3.3.2.

Types of Design Reviews. GSA requires that A‑E design submissions undergo four types of design review:

a.

Owner's Review. GSA and DOS performs an owner's review to ensure that established functional, aesthetic and spatial requirements of the project are satisfied. The CM will be required to assist GSA and DOS in conducting the owner's review.

b.

Regulatory Review. GSA also conducts regulatory reviews to ensure that the proposed design complies with applicable regulations, codes, and standards. The CM will be required to accomplish these regulatory reviews.

c.

Technical Review. The CM is responsible for conducting technical reviews. The technical reviews will review the documents for inconsistencies, conflicts, and coordination issues between and within the design disciplines. The review shall specifically address points of interface between building systems in order to check for coordination between these different disciplines.

d.

Constructability Review. The CM is responsible for conducting the constructability reviews at the mid-point & 95% Construction Document stages. The primary elements of a constructability review are listed below:

Materials, processes, equipment, and labor are appropriate, available, and non-proprietary

Drawings are complete and coordinated among disciplines

Defects, conflicts, ambiguities, or lack of clarity in documents are identified for correction

Drawings are coordinated for multiple bid packages

Site accommodates access, logistics, and storage

Existing conditions are shown correctly and adequately

Specified occupiable to net efficiencies are achieved

Construction duration and phasing of bid packages is reasonable

Use of bid options and unit prices are logical

All required construction work is included in the contract documents

Selected building systems are compatible and viable

Construction details are workable

General condition items are properly addressed (if applicable)

REVIEWS

C.3.3.3.

Design Review Procedure. Shortly after award and prior to the first scheduled design…