SF-30_GS-08P-014-JA-D-0019 _Amendment_0002.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Continuation Page

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Continued from Block 14...

Incorporate GS-08P-14-JA-D-0019, Amendment 0002 as attached.

Attachment Page

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GS-08P-14-JA-D-0019

Amendment 0002

Attachment 01

DFC Team 4 and Chavez Building Operations & Maintenance

Solicitation GS-08P-14-JA-D-0019

Amendment 0002

Amendment 0002 is issued to accomplish the following:

1.) Incorporate the Site Visit Sign In List dated April 22, 2014, Site Visit Opening Remarks, Preproposal Conference Sign In List dated April 23, 2014, and Preproposal Conference Agenda, as

Attachment 02, Amendment 0002.

2.) Replace Exhibit J.17. GSA PM Guide and all references herein as follows:

FROM: Exhibit J.17.

GSA PM Guide

TO: Exhibit J.17A (Amendment 0002)

GSA PM Guide

AND

Exhibit J.17B (Amendment 0002)

GSA Preventive Maintenance Guide

See Attachment 03, Amendment 0002, Exhibit J.17A GSA PM Guide (Amendment 0002) and

Attachment 04, Amendment 0002, Exhibit J.17B GSA Preventive Maintenance Guide

(Amendment 0002) for replacement documents.

3.) Questions and Answers #2 (Submitted prior to the Preproposal Conference) a.) QUESTION: With regards to Attachment 1: Past Performance/Experience and

Attachment 2: Past Performance Evaluation Form, will the Government please issue a word version of the documents

ANSWER: Attachment 1: Past Performance/Experience and Attachment 2: Past Performance

Evaluation Form are available in Word version on the Federal Business Opportunities website at www.fbo.gov under files associated with the Base Notice: Operations, Maintenance, and Repair

Services for Denver Federal Center, Team 4, located in Lakewood, Colorado and the Cesar E.

Chavez Memorial Building located in Denver, Colorado - GS-08P-14-JA-D-0019.

b.) QUESTION:

Reference Section M Evaluation Factors for Award

Issue Similar size, complexity and scope to the solicitation requirements

Question 1. Are these the minimum requirements?

2. Can these requirements be waived for companies entering this field of work?

ANSWER (Question 1): Yes.

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ANSWER (Question 2): No. Past Performance will be rated as a neutral rating for Offerors with no past performance and experience will be evaluated in accordance with similar size, similar complexity and similar scope.

c.) QUESTION: What is the specific purpose of the Pump House/Building 8?

ANSWER: Building 8 located on the Denver Federal Center in Lakewood, Colorado supplies all domestic and fire system water to the Denver Federal Center.

d.) QUESTION: How does GSA define the offeror? For example, would a prime and subcontractor combined be considered the offeror?

ANSWER: In accordance with the Federal Acquisition Regulations (FAR), “Offeror” means offeror or bidder.

This is the Company whose name will appear on the Contract. This does not include

Subcontractors.

In accordance with Section M.1. Non-Price Factors:

“OFFEROR EXPERIENCE

This factor considers the quality of the Offeror’s experience as the Prime Contractor on operations, maintenance and repair services contracts/task orders with similar size, similar complexity, and similar scope to the solicitation requirements.”

“Experience will only be accepted for projects where the Offeror was/is the Prime Contractor.”

“PAST PERFORMANCE OF OFFEROR

This factor considers the quality of the Offeror’s past performance as the Prime Contractor on operations, maintenance and repair services contracts with similar size, similar complexity, and similar scope to the solicitation requirements.”

In accordance with L.5.5 Joint Ventures Agreements, “Joint Ventures are allowable on competitive 8(a) set-asides, however, the joint venture agreement must be received by SBA prior to proposal due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise, in writing, your assigned SBA

Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the proposal due date. NO CORRECTIONS AND/OR

CHANGES ARE ALLOWED AFTER TIME OF SUBMISSION OF PROPOSAL OR BIDS.”

e.) QUESTION: As for offeror experience and past performance, will the government consider subcontractor experience and past performance as part of the 3 references? For example, if the prime contractor provides one reference contract and a team subcontractor provides two reference contracts, will the government evaluate the combined experience and past performance of the team (prime AND team subcontractor)? Based on contracts

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GS-08P-14-JA-D-0019

Attachment 01 with similar size, scope, and complexity, the government (including other GSA regions) usually evaluates the prime/subcontractor team as the Offeror.

ANSWER: In accordance with the Federal Acquistion Regulations (FAR), “Offeror” means offeror or bidder.

This is the Company whose name will be on the Contract. This does not include Subcontractors.

4.) Questions and Answers #3 (Submitted after Preproposal Conference) a.) QUESTION: Is there a current list of Subcontractors that are currently being used?

ANSWER: See GS-08P-14-JA-D-0019, Amendment 0002, Attachment 05, Subcontractors, for known

Subcontractors for basic services. Note: This may not be a comprehensive list.

b.) QUESTION: The wage rates you provided are they the most current?

ANSWER: The Collective Bargaining Agreements and the Service Contract Act Wage Determinations provided are the most recent.

c.) QUESTION: What is the number of current staff that’s being utilized by the incumbents?

ANSWER: For the Team 4 Operations, Maintenance and Repair Services located on the Denver Federal

Center in Lakewood, the incumbent is currently utilizing sixteen (16) employees.

For the Cesar E. Chavez Memorial Building Operations and Maintenance Services, the incumbent is currently utilizing two (2) employees.

Please note the services for this contract are different than what was required under the previous contracts.

d.) QUESTION: Is there a current list of duties that the staff performs?

ANSWER: There is not currently a defined list of duties for the staff.

e.) QUESTION: Is there a filter list?

ANSWER: The filters are listed in Exhibit 16, J.16. Inventory/CMMS. These documents are included in the Federal Business Opportunities (www.fbo.gov) website as attachments to the Solicitation.

f.) QUESTION: After hours protocol: Expectations and responsibility for afterhours emergencies?

ANSWER: See Section C.23.3, Emergency Call Back (after hours). Section C.23.3, Emergency Call

Back (after hours) states that, “The Contractor shall respond to emergency call back service requests

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GS-08P-14-JA-D-0019

Amendment 0002

Attachment 01 immediately (within the shortest possible time consistent with the mechanic's location) after working hours within one (1) hour.”

g.) QUESTION: What stays and what goes in terms of materials, tools, vehicles etc.?

ANSWER: There are no additional materials, tools, or vehicles to be provided under this contract, with the exception of items included under Section H.16. Government-Furnished Materials.

h.) QUESTION: What are the operating hours of the GSA properties? Are any of the facilities operating 24 hours per day, 7 days per week?

ANSWER: Normal working hours are identified in Section C.2.38 Normal Working Hours as follows:

“Normal working hours” is the hours of building operations under most circumstances when all services shall be provided to all occupants. Normal working hours are identified as 6:00 AM to 6:00 PM MT, Monday through Friday.”

There is tenant agency space within the facilities/buildings that require 24 hour equipment operation.

Tenant agency equipment is not included under basic services and may be requested under Additional

Services as required/requested by tenant agencies once contract is awarded to the successful Offeror.

i.) QUESTION: Can you furnish a list of attendees @ the site visit & pre-proposal conference?

ANSWER: Yes. This is addressed in Item 1 above.

j.) QUESTION: Can you furnish a list of current approved specialized subcontractors such as chillers, boilers, fire protection systems, etc.

ANSWER: A list of current Subcontractors is addressed in Question 4.a. above. See GS-08P-14-JA-

D-0019, Amendment 0002, Attachment 05, Subcontractors, for known Subcontractors for basic services. Note: This may not be a comprehensive list.

Subcontractor “approval” is not required.

k.) QUESTION: Is there nights & weekends coverage for freeze protection and is this a reimbursable cost?

ANSWER: The Contractor is responsible for protecting “Government property, buildings, materials, equipment, supplies, records, and data within the Contractor’s control against unauthorized access, loss, or damage and excessive energy consumption” in accordance with Section C.29. Protection and Damage.

Freeze and environmental protections are included in basic services and would not be a reimbursable cost.

l.) QUESTION: How many service calls (miscellaneous) did you experience in the last year?

ANSWER: There were approximately 2,926 service calls in the last option period.

m.) QUESTION: Is this a performance-based contract requirement or prescriptive staffing?

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Amendment 0002

Attachment 01

ANSWER: This contract is a Performance-Based Service Contract. The staffing is not prescriptive, however, there are minimum staffing requirements identified in Section C.8. General and Administrative

Requirements.

n.) QUESTION: Are the equipment inventories current and up to date?

ANSWER: Included with Amendment 0002 is a change to the Cesar E. Chavez Memorial Building

Inventory. All inventories provided with the incorporation of Amendment 0002 are current and up to date.

o.) QUESTION: Are any of the building major equipment under warranties? If so can you specify the units?

ANSWER: No. There are no known warranties for major building equipment.

p.) QUESTION: Reference Section B, Pricing Schedule. Should the CLINS XXX3 be hourly rates? Currently you have lump sum (LS) in the Unit column.

ANSWER: In accordance with Section L.5.3, “The fully burdened labor rates and mark-ups provided in the supporting documentation (this includes the fully burdened labor rates, Subcontractor mark-up, and material and equipment mark-up) for basic services will serve as the maximum rates for the IDIQ services under CLINS 0003, 1003, 2003, 3003, 4003, and 5003.”

AND

In accordance with M.2, “The fully burdened labor rates and mark-ups provided in the supporting docu-mentation (this includes the fully burdened labor rates, Subcontractor mark-up, profit mark-up, overhead mark-up, and material and equipment mark-up) for basic services will serve as the maximum rates for the

IDIQ services under CLINS 0003, 1003, 2003, 3003, 4003, and 5003.”

CLINS 0003, 1003, 2003, 3003, 4003 and 5003 should be completed by Offerors as follows:

NTE 150.00 LS Unit Price $0.00 Amount $0.00.

q.) QUESTION: Reference Section B, Pricing Schedule. Are CLINS XXX3 to be priced at straight time or overtime?

ANSWER: See the answer to Item 4(p) above. The fully burdened labor rates and mark-ups shall be provided in the supporting documentation for basic services. Section L.5.3. Price Proposal identifies the required Price Proposal documents.

r.) QUESTION: Please provide the contract (per month or year) amounts for the current contract for these buildings of Team 4 and also the Chavez Memorial Building.

ANSWER: See Amendment 0001, Item 3(a), as follows:

Team 4 Operations & Maintenance and Repair Services located at the Denver Federal Center in

Lakewood, Colorado is performed by:

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Amendment 0002

Attachment 01

Aleut Facilities Support Services, LLC

Contract Number GS-08P-08-JA-D-0005

BASIC SERVICES* Monthly Price: $160,336.00

*Note: This contract was structured differently than the solicitation herein. The price provided is for GSA basic monthly services and excludes any tenant agency services previously provided under the incumbent contract.

Cesar E. Chavez Memorial Building Operations & Maintenance Services located in Denver, Colorado is performed by:

Aleut Facilities Support Services, LLC

Contract Number GS-08P-9-JB-C-0020

BASIC SERVICES Monthly Price: $20,335.05 s.) QUESTION: Reference Exhibit 5, Building Information Sheet. Will the GSA please fill out this form for each of the buildings within the contract or, at least for the two CLIN groupings

(combined Team 4 buildings and the Chavez Building). The information within these sheets become important to bidders when developing staffing and costs, especially square footage, number of service calls, number of repairs, etc.

ANSWER: To be included in a future Amendment.

t.) QUESTION: Please provide the number of HEPA filters in each building. We noticed signs on the air handlers (in building 95) that indicated HEPA filters but, the provided inventory does not list any HEPA filters. HEPA filters are quite expensive which is why we need to know the quantity and sizes.

ANSWER: There are no HEPA filters included with basic services. All HEPA filters are tenant agency equipment and will be handled as Additional Services if services are requested in accordance with Section

H.18. ADDITIONAL SERVICES INDEFINITE QUANTITY PROVISIONS.

u.) QUESTION: Section L.5.2 states:

“All pages containing ANY information referencing this solicitation and the Factors described herein shall be considered as one of the eight (8) Non-Price Factor pages. These pages will be assessed starting from front to back regardless of any included Table of

Contents or other directions. Pages in excess of eight (8) pages will be sealed and not read or evaluated.”

Please clarify if table of contents, disclosure pages and cover letters are considered to be part of the 8 page limit as these items will ALL reference this solicitation. Our current interpretation of the solicitation is they do not count towards the 8 pages, however we would like verification of this.

ANSWER: As stated in Section L.5.2., “All pages containing ANY information referencing this solicitation and the Factors described herein shall be considered as one of the eight (8) Non-Price Factor pages. These pages will be assessed starting from front to back regardless of any included Table of

Contents or other directions. Pages in excess of eight (8) pages will be sealed and not read or evaluated.”

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Amendment 0002

Attachment 01

Any pages, including the table of contents, disclosure pages and cover letters that contain ANY information referencing this solicitation and the Factors described herein will be considered as one of the eight (8) Non-Price Factor pages.

v.) QUESTION: When was the Chavez Building built and renovated? What is the Chavez

Building occupancy and vacancy? What is the square footage of the Chavez Building Garage? Is the café equipment included?

ANSWER: The Chavez Building was built in 1984 and the phased renovations were completed in 2012.

The building occupancy is 180,000 square feet and vacancy is 15,000 square feet. The garage square footage is 100,000 square feet. The café equipment is not included in the inventory.

5.) Replace Exhibit J.16. Inventory/CMMS for the Cesar E. Chavez Memorial Building Inventory as follows:

FROM: Cesar E. Chavez Memorial Building Inventory

Dated March 11, 2014

TO: Cesar E. Chavez Memorial Building Inventory (Amendment 0002)

Dated May 2, 2014

See Attachment See Attachment 06, Amendment 0002, Exhibit J.16A Cesar E. Chavez Memorial

Building Inventory (Amendment 0002) dated May 2, 2014 for replacement document.

6.) GSA anticipates there to be approximately 50 to 75 task orders per the base and each option periods.

The approximate dollar value for task orders is estimated to be $300,000 or more.

Descript: DFC Team 4 and Chavez Building Operations & Maintenance Solicitation GS-08P-14-JA-D-0019 Amendment 0002 ...See Continuation Page

BLDG 41 DFC PO BOX 25546

W 6TH AVE & KIPLING STREET

DENVER CO 80225-0546