GS08P14JAD0019_DFC_Team_4_and_Chavez_Building_Operations_add_Maintenance_Specification_04102014.pdf

Last Edited: April 10, 2014

DFC Team 4 and Chavez Building Operations & Maintenance Specification, Denver Federal Center, Lakewood, Colorado

SOLICITATION NUMBER: GS-08P-14-JA-D-0019

SERVICE: OPERATIONS, MAINTENANCE AND

REPAIR SERVICES

LOCATIONS: Team 4 Buildings 1, 1A, 8, 11, 14, 15, 16, 20, 21, 21B, 25, 47, 48, 49A, 49B, 49C, 74A, 94, 95 and Guard Shacks located at the Denver Federal Center in Lakewood, Colorado and Cesar E. Chavez Memorial Building located in Denver

Colorado

PERIOD OF PERFORMANCE: One (1) One-Year Base Period and Five (5) One-Year Option

Periods

Anticipated Start Date: August 1, 2014

SOLICITATION ISSUE DATE: April 10, 2014

OFFER RECEIPT DATE/TIME: May 13, 2014

*Buildings highlighted in red above only require limited services. Review full Specification for further information.

TABLE OF CONTENTS

(Sections A through M)

A. SOLICITATION/CONTRACT FORM

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

B.2. CONTRACT PRICING

B.3. NOTICE TO OFFERORS

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

C.1. SCOPE OF WORK

C.1.1 Contractor responsibility for equipment and systems

C.1.2 Contractor Responsibilities for Management and Communication C.1.3 Exclusions

C.2. DEFINITIONS

C.2.1 Acceptance C.2.2 Acts of God C.2.3 Additional services C.2.4 Advanced Meters

C.2.5 Advanced Metering Systems C.2.6 Approval C.2.7 Architectural and Structural C.2.8 Basic Services C.2.9 Building Automation System (BAS) C.2.10 GSALink C.2.11 Building Operating Plan C.2.12 Commissioning C.2.13 Ongoing Commissioning C.2.14 Computerized Maintenance Management System (CMMS) C.2.15 Consumable Parts C.2.16 Contracting Officer (CO)

C.2.17 Contracting Officer Representative (COR) C.2.18 Contractor C.2.19 Contractor’s Other Than Normal Working/Duty Hours

C.2.20 Controls and Control System C.2.21 Defective Service C.2.22 Emergency C.2.23 Emergency Callback C.2.24 Environmentally Sustainable C.2.25 Existing Deficiency List Report C.2.26 Exterior C.2.27 Federal Holidays C.2.28 Federal Executive Holidays, Unanticipated C.2.29 Fire Protection and Life Systems C.2.30 Guiding Principles for Sustainable Existing Buildings C.2.31 GSA Green Purchasing Program (GPP) C.2.32 Indefinite Quantity C.2.33 Miscellaneous Repair C.2.34 Miscellaneous Work C.2.35 Modification of Contract C.2.36 Negligence C.2.37 Non-Reimbursable Repairs C.2.38 Normal Working Hours C.2.39 Occupant Emergency Plan (OEP) C.2.40 Open Systems C.2.41 Operations

C.2.42 Performance Based Service Contracting C.2.43 Performance Work Statement (PWS) C.2.44 Predictive Maintenance C.2.45 Preventive Maintenance (Scheduled and Unscheduled) C.2.46 Product Preference (See Exhibit 4 Summary of Environmentally Sustainable Product Attributes) C.2.47 Quality Assurance Surveillance Plan (QASP) C.2.48 Quality Control Plan C.2.49 Repair C.2.50 Reimbursable Repair C.2.51 Sequence of Operations C.2.52 Service Request C.2.53 Standard Services C.2.54 Stewardship C.2.55 Supervisor, On-Site C.2.56 Tour C.2.57 Vertical Transportation Systems C.2.58 Watch

C.3. REFERENCES

C.4. EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST

C.4.1 Initial Inspections C.4.2 Initial Deficiency List

C.5. TRANSITION PHASE

C.5.1 Transition Phase/Startup Phase C.5.2 Transition Phase Schedule C.5.3 Adjustments and Corrections

C.6. PHASE-OUT TRANSITION PERIOD

C.7. DEFICIENCY LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.8. GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1 Minimum Staffing and Ability to Contact and Communicate with CO or designee C.8.2 Communication Equipment C.8.3 Onsite Records C.8.4 Service Request and Administrative Support C.8.5 Use of CMMS and National Computerized Maintenance Management System (NCMMS) C.8.6 Quality Control Program C.8.7 Government Quality Assurance Program

C.8.7.1 Contract Performance C.8.7.2 Methods C.8.7.3 Records and Files C.8.7.4 Cooperation - Inspection C.8.7.5 Contractor Performance System

C.9. BUILDING OPERATING PLAN

C.9.1 Building Operating Plan Purpose C.9.2 Components of the Building Operating Plan (BOP)

C.10. EQUIPMENT INVENTORY

C.11. MONTHLY PROGRESS REPORTS

C.12. PERFORMANCE REVIEW MEETINGS

C.13. EQUIPMENT CONDITION ASSESSMENTS

C.14. OCCUPANT FEEDBACK PROGRAM

C.15. REFERENCE LIBRARY

C.16. REVIEW OF DESIGN DOCUMENTS

C.17. BUILDING MANAGEMENT AND SUPPORT SERVICES (MISCELLANEOUS AND UTILITY ESCORT

HOURS)

C.18. INSPECTION ASSISTANCE FOR SPACE BUILD OUTS

C.19. EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.20. LABELING OF ELECTRICAL CIRCUITS

C.21.OPERATIONAL REQUIREMENTS

C.21.1 General C.21.2 Extended Operating Hours C.21.3 Continuity of Operations (COOP) C.21.4 Emergency Operations Plan

C.21.5 Tenant Environment C.21.6 Energy and Water Efficiency

C.22. SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

C.23. SERVICE REQUESTS

C.23.1 General C.23.2 Emergency Service Request C.23.3 Emergency Call Back (after hours) C.23.4 Urgent Service Request Response C.23.5 Routine Service Request Response

C.24. TOURS

C.24.1 General C.24.2 Operating Logs and Tour Check Sheets C.24.3 Tour Frequencies C.24.4 Condensate Drip Pans C.24.5 Monitoring of Central Plant Equipment

C.25. DEMAND RESPONSE PROGRAMS

C.26. CURTAILMENT PROGRAM

C.27. BAS ALARM RESPONSE

C.28.ADVANCED METERING PROGRAM

C.28.1 Responsibility C.28.2 Verification and Calibration

C.29. PROTECTION AND DAMAGE

C.30. NEGLIGENCE

C.31. KEY CONTROL

C.32. DISRUPTIVE OR HAZARDOUS TOOLS

C.33. SCHEDULED DISRUPTION TO UTILITIES, LIGHTING, FIRE PROTECTION AND LIFE SAFETY

SYSTEMS, OR SPACE CONDITIONING

C.34. PLUMBING AND RESTROOMS

C.35. MAINTENANCE PROGRAM

C.35.1 General C.35.2 Maintenance Standard C.35.3 Application of Diagnostic Software

C.35.4 BAS Control Systems C.35.4.1 BAS Operating Standards C.35.4.1.1 GSA-hosted Systems Requirements C.35.4.1.2 Excepted Systems Requirements (not hosted on GSA’s system infrastructure)

C.35.4.2 Reporting C.35.5 Smart Building Technology C.35.5.1 Control Systems C.35.5.2 Smart Buildings C.35.6 Ongoing Commissioning/Re-Tuning C.35.7 Optimal System Performance Standards C.35.7.1 Schedule Alignment C.35.7.2 Unoccupied Heating and Cooling Operations C.35.7.3 Morning Start-Up and Afternoon Drift C.35.7.4 Heating, Ventilation, and Air Conditioning (HVAC) C.35.7.5 Timing of HVAC Adjustments C.35.7.6 Set Point Control C.35.7.7 Supply Air Temperature Resets C.35.7.8 Chiller water and Hot Water Resets C.35.7.9 Static Pressure Resets C.35.7.10 Outside Air Intake C.35.7.11 Exhaust Fan Controls C.35.7.12 Placement of Supply and Return Air Diffusers C.35.8 Demand Response Strategies C.35.8.1 Lighting and Lighting Controls C.35.8.2 Acceptable Levels of Luminance C.35.8.3 Removal and Relocation of Fixtures C.35.8.4 Removal of Lamps (De-lamping) C.35.8.5 Replacement of Lamps/Fixtures

C.35.8.6 Re-ballasting fixtures C.35.8.7 Occupancy Control C.35.8.8 Daylight Control C.35.8.9 Lighting Demand Response

C.36. WATER TREATMENT

C.36.1 General C.36.2 Tolerances C.36.3 Initial Report and Development of Program C.36.4 Cooling Tower Water Management Plan C.36.5 Corrosion Monitoring C.36.6 Monthly Testing C.36.7 Proprietary Water Treatment

C.37. OIL ANALYSIS AND OIL CHANGES

C.37.1 Periodic Oil Analysis C.37.2 Oil and Refrigerant Additives

C.38. LAMPS AND BALLASTS

C.39. ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.39.1 General C.39.2 Maintenance Repair C.39.3 Repair and Replacement Work C.39.4 Painting C.39.5 Interior Signage and Directories C.39.6 Finishes Maintenance C.39.7 Reserved

C.40. REPAIRS

C.40.1 General C.40.2 Non-reimbursable Repairs C.40.3 Reimbursable Repairs C.40.4 Miscellaneous Work C.40.5 Repair Shared Liability Example C.40.6 Approval of Work C.40.7 Invoicing C.40.8 Ordering Repairs from Outside Source C.40.9 Force Majeure (Uncontrollable events) C.40.10 Warranties C.40.11 Quality of Materials and Replacement Parts

C.41. SAFETY AND ENVIRONMENTAL MANAGEMENT

C.41.1 General C.41.2 Scheduling and Recordkeeping C.41.3 Refrigerant C.41.3.1 Control and Certification C.41.3.2 Certified Handlers C.41.4 Local Air Quality Management Operating Permits C.41.5 Fuel Storage Tanks C.41.6 Solid Waste Audit C.41.7 Polychlorinated Biphenyl (PCB) Control C.41.8 Facility Hazards C.41.9 Workplace Safety C.41.10 Electrical Safety C.41.11 Fall Protection C.41.12 Reserved C.41.13 LockOut/TagOut C.41.14 Confined Spaces C.41.15 Asbestos Management C.41.16 Hazardous Materials

C.41.16.1 MSDS

C.41.16.2 Disposition of Hazardous Waste C.41.16.3 Environmental Reporting

C.41.16.4 Recycled Content Product Purchase Annual Reporting C.41.16.5 Non-Bio-based Products

C.41.16.6 Bio-Based Products C.41.17 Boiler/Pressure Vessel Operation and Inspection Standards

C.41.17.1 Boiler Operation and Inspection C.41.17.2 Inspection and Test C.41.17.3 Backflow Prevention Devices C.41.17.4 Potable Water Systems C.41.18 Labeling and Signage C.41.19 Roof Anchorage Points

C.42. FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.42.1 General C.42.2 Fire Alarm System Services C.42.3 Water Based Fire Suppression System C.42.4 Fire-rated Door Assemblies C.42.5 Fire Damper and Combination Fire/Smoke Dampers C.42.6 Smoke Doors Assemblies C.42.7 Smoke Dampers C.42.8 Portable Fire Extinguishers C.42.9 Non-Water-Based Fire Extinguishing Systems C.42.10 Smoke Control Systems C.42.11 Emergency and Standby Power Systems C.42.12 Emergency Lighting Systems and Exit Signage

C.43. RESERVED

C.44. SUBMITTAL CHART (CONTRACTOR DELIVERABLES)

C.45. FEDERAL REQUIREMENTS

D. PACKAGING & MARKING

D.1. PAYMENT OF POSTAGE AND FEES

D.2. MARKING

E. INSPECTION & ACCEPTANCE

F. DELIVERIES OR PERFORMANCE

F.1. PERIOD OF PERFORMANCE

F.2. TERMS OF CONTRACT

F.3. SUBMITTALS

G. CONTRACT ADMINISTRATION DATA

G.1. INSURANCE REQUIREMENTS

G.2. MONTHLY PAYMENTS

G.3. PAYMENT PROCEDURES – ELECTRONIC INVOICING, INVOICING REQUIREMENTS

H. SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY

H.1.1 Security Requirements and Personal Identity Verification Procedures H.1.2 GSAR 552.237-70 Qualifications of Offerors (MAY 1989) H.1.3 GSAR 552.237-71 Qualifications of Employees ( May 1989) H.1.4 Suitability Determinations H.1.5 Compliance with Security Requirements

H.2. IDENTIFICATION CREDENTIAL

H.3. ESCORT REQUIREMENTS

H.4. STANDARDS OF CONDUCT

H.5. REMOVAL FROM CONTRACT WORK

H.6. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.7. RECORDING PRESENCE

H.8. GOVERNMENT FORMS

H.9. OTHER CONTRACTORS

H.10. ORDINANCES, TAXES, PERMITS AND LICENSES

H.11. DISCREPANCY IN THE SPECIFICATIONS

H.12. AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H.12.1 Standards H.12.2 Reporting H.12.3 Recycle Content Certification

H.13. ASBESTOS AWARENESS TRAINING

H.14. UNIFORMS

H.15. PERSONNEL QUALIFICATIONS

H.15.1 Personnel Training H.15.1.1 Re-Tuning Training

H.15.2 Qualifications of Project Manager and Supervisory Personnel H.15.2.1 Qualifications of Project Manger H.15.2.2 Qualifications of Onsite Supervisors

H.15.2.1 Qualifications of Designated Alternate Project Manger/Supervisor H.15.3 Qualifications of Technicians

H.15.3.1 Qualifications of Fire Alarm System Technicians H.15.3.2 Qualifications of Water-Based Fire Suppression System Technicians H.15.3.3 Qualifications of Dry Chemical and Wet Chemical Extinguishing System Technicians H.15.3.4 Qualifications of Clean Agent Fire Extinguisher System Technicians

H.15.3.5 Qualifications of Halogenated Extinguishing System Technicians H.15.3.6 Qualifications of Carbon Dioxide Extinguishing System Technicians

H.15.3.7 Qualifications of Ventilation System Fire Extinguishing System Technicians H.15.3.8 Qualifications of Smoke Control Technicians Qualifications of Portable Fire H.15.3.9 Qualification of Fire Damper, Smoke Damper, and Combination Fire/Smoke Damper Technicians H.15.3.10 Qualifications of Fire-rated and Smoke Door Assemblies Technicians H.15.3.11 Qualifications of Portable Fire Extinguisher Technicians

H.15.3.12 Qualification of Emergency and Standby Power System Technicians H.15.3.13 Qualifications of Emergency Lighting Equipment and Exit Signage Technicians

H.15.3.14 Qualifications of HVAC Technicians H.15.3.15 Qualifications of AMS, BAS Technicians

H.15.3.16 Qualifications of Electrical Technician H.15.4 Submission of Resumes for New Employees H.15.5 State Licensing H.15.6 Compliance with Federal, State and Local Codes H.15.7 Smart and Susstainable Buildings (SSB) Training

H.16. GOVERNMENT-FURNISHED MATERIALS

H.16.1 Requirements for Network Connection

H.17. CONTRACTOR-FURNISHED MATERIALS

H.18. ADDITIONAL SERVICES INDEFINITE QUANTITY PROVISIONS

H.18.1 General H.18.2 Price Proposal for Additional Services Work H.18.3 Pricing H.18.4 Parts and Materials H.18.5 Labor H.18.6 Subcontracts H.18.7 Cost Documentation H.18.8 Competitive Bid H. 18.9 Method of Ordering and Invoicing

H.19. RESERVED

H.20. STRIKE CONTINGENCY PLAN (SCP)

H.21. OCCUPANCY EMERGENCY PLAN (OEP)

H.22. CONTRACTOR PANDEMIC PLAN

I. Contract Clauses

I.1. FEDERAL ACQUISITION REGULATIONS

I.1.1 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) I.1.2 52.212-4 Contract Terms and Conditions—Commercial Items (Sept 2013) Alt II I.1.3 Deviation for FAR 52.212-4 Contract Terms and Conditions – Commercial Items in accordance with GSAR 552.212-4 Contract Terms and Conditions – Commercial Items:

I.1.4 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.1.5 FAR 52.232-99 Providing Accelerated Payment to Small Business Subcontractors (Deviation) (July 2013)

I.1.6 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Items (Jan 2014)

I.1.7 FAR 52.216-18 Ordering (Oct 1995) I.1.8 FAR 52.216-19 Order Limitations (October 1995) I.1.9 FAR 52.216-22 Indefinite Quantity (October 1995) I.1.10 FAR 52.217-8 Option to Extend Services (Nov 1999) I.1.11 FAR 52.217-9 Option to Extend the Term of the Contract. (Mar 2000) I.1.12 FAR 52.228-5 Insurance—Work on a Government Installation (Jan 1997) I.1.13 FAR 52.242-15 Stop-Work Order (AUG 1989)

I.2. GENERAL SERVICES ACQUISITION REGULATIONS

I.2.1 GSAR 552.212-72 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS APPLICABLE TO GSA

ACQUISITION OF COMMERCIAL ITEMS (SEP 2003)

I.2.2 GSAR 552.219-74 Section 8(a) Direct Award (1999) I.2.3 GSAR 552.212-4 Contract Terms and Conditions – Commercial Items (Nov 2009) Alt II I.2.4 GSAR 552.212-71 Contract Terms and Conditions Applicable to GSA Acquisition of

Commercial Items (Jul 2003)

I.3. LOCAL CLAUSES

I.3.1 SMALL BUSINESS ADMINISTRATION (SBA) AS PRIME CONTRACTOR

I.3.2 CONTRACTOR PERFORMANCE INFORMATION

I.3.3 SUITABILITY DETERMINATIONS

I.3.4 COMPLIANCE WITH SECURITY REQUIREMENTS

I.3.5 IDENTIFICATION CREDENTIAL

I.3.6 STANDARDS OF CONDUCT

I.3.7 REMOVAL FROM CONTRACT WORK

I.3.8 SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

I.3.9 LIMITATION OF GOVERNMENT’S OBLIGATION

J. List of Attachments (List of Documents, Exhibits and Other Attachments)

J.1. EXHIBIT 1 - QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

J.2. EXHIBIT 2 - GREEN PURCHASING REPORT

J.3. EXHIBIT 3 - SOLID WASTE AUDITS

J.4. EXHIBIT 4 - SUMMARY OF ENVIRONMENTALLY SUSTAINABLE PRODUCT ATTRIBUTES

J.5. EXHIBIT 5 - BUILDING INFORMATION SHEET

J.6. EXHIBIT 6 - MONTHLY REPORT TEMPLATE

J.7. EXHIBIT 7 - BUILDING OPERATING PLAN TEMPLATE

J.8. EXHIBIT 8 - SMART BUILDINGS

J.9. EXHIBIT 9 - WATER TREATMENT

J.10. EXHIBIT 10 – ENERGY & WATER OPERATIONAL PERFORMANCE TARGETS

J.11. EXHIBIT 11 - ENERGY & WATER EFFICIENCY USE PLAN

J.12. EXHIBIT 12 - ENERGY & WATER EFFICIENCY MONTHLY REPORT

J.13. EXHIBIT 13 - ANNUAL ENERGY & WATER EFFICIENCY REPORT

J.14. EXHIBIT 14 - QUALIFICATIONS OF ELECTRICAL TESTING TECHNICIANS (ETT)

J.15. EXHIBIT 15 - MISCELLANEOUS REQUIREMENTS/BEST PRACTICES

J.15.1 Commisioning J.15.2 Shave Energy J.15.3

J.15.4 ASHRAE 62.1-2007

J.16. EXHIBIT 16 - INVENTORY/CMMS

J.17. EXHIBIT 17 - PREVENTIVE MAINTENANCE GUIDES

J.18. EXHIBIT 18 - SOLID WASTE AND RECYCLING REPORT

J.19. EXHIBIT 19 – ENVIRONMENTAL CONTROLS

J.20. EXHIBIT 20 - SECURITY/BADGING PROCESS

J.21. EXHIBIT 21 – U/S. DEPARTMENT OF LABOR WAGE DETERMINATION AND COLLECTIVE

BARGAINING AGREEMENT

J.21.1 Wage Determination under the Service Contract Act J.21.2 Collective Bargaining Agreement – Denver Federal Center Service Center located in Lakewood, Colorado J.21.3 Collective Bargaining Agreement – Cesar E. Chavez Memorial Building located in Denver, Colorado

J.22. EXHIBIT 22 – CONTRACT BUILDING GROSS SQUARE FOOTAGE

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS/OFFERORS

K.1. Authorized Negotiators K.2 Dun and Bradstreet K.3. FAR 52.212-3 Offeror Representations and Certifications—Commercial Items (Nov 2013)

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

L.1. Information for Offerors L.2. Questions L.3. Solicitation Provisions

L.3.1 FAR 53-212-1 Instruction to Offerors – Commercial Items (JUL 2013) L.3.2 FAR 52.233-2 Service of Protest (SEP 2006) L.3.3 FAR 52.212-2 Evaluation – Commercial Items (JAN 1999) L.3.4 FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) L.3.5 FAR 52.216-1 Type of Contract (Apr 1984) L.3.6 FAR 52.217-5 Evaluation of Options (July 1990) L.3.7. GSAR 552.217-71 Notice Regarding Option(s) (NOV 1992)

L.4. Site Visit, Building Tour, and Pre-Proposal Conference L.4.1 FAR 52.237-1 Site Visit APR 1984 L.4.2 Buildings Tour and Pre-Proposal Conference

L.5. Submission Requirements L.5.1 Submission and Content of Proposals L.5.2 Return proposal and required documentation to the following address:

M. EVALUATION FACTORS FOR AWARD

M.1. NON-PRICE FACTORS

M.2. PRICE

A. SOLICITATION/CONTRACT FORM

A.1. Standard Forms

See Standard Form 1449, Solicitation/Contract/Order for Commercial Items

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

The Contractor shall provide all management, supervision, labor, materials, supplies, repair parts, tools and equipment and must plan, schedule, coordinate and assure effective, timely performance of all services described herein for Team 4 Buildings 1, 1A, 8, 11, 14, 15, 16, 20, 21, 21B, 25, 47, 48, 49A, 49B, 49C, 74A, 94, 95 and Guard Shacks located at the Denver Federal Center in Lakewood, Colorado and Cesar E. Chavez Memorial Building located in Denver Colorado.

B.2. CONTRACT PRICING

A. Minimum hourly wage rates and fringe benefits applicable to the initial 12 month performance period of this contract and all option periods have been/will be established by the Administrator, Wage and Hour Division, U.S. Department of Labor, in Wage Determination Number 2005-2081, Revision 13, dated 06/19/2013, contained under Section J, Exhibit 21 herein.

Do Not include any allowance for any contingency or any increase in cost for which adjustments are provided in Part II, entitled: FAR 52.222-43 - Fair Labor Standards Act and Service Contract Act - Price Adjustment (September 2009), which is incorporated by reference in this solicitation.

B. After the initial base period, any adjustments made to contract pricing through the clause referenced in B.3.A, above will be performed at the beginning of each option period thereafter.

C. If no wage determination has been issued by the Department of Labor, the Federal minimum wage established by Section 6 (a) (1) of the Fair Labor Standards Act (29 USC, Chapter 8, Sec. 201-219) shall apply to this contract and it shall be used in computing adjustments in the contract price(s).

D. The minimum wage rates and fringe benefits applicable to the initial Base period for mechanical staffing are outlined in the Collective Bargaining Agreement (CBA) between Aleut Facilities Support Services, LLC and International Union of Operating Engineers, Local One at the Denver Federal Center in Lakewood, Colorado for the Denver Federal Center in Lakewood, Colorado and the Collective Bargaining Agreement (CBA) between Aleut Facilities Support Services and International Union of Operating Engineers, Local One at the Caesar Chavez Building. The rates to be utilized are those established for the August 1, 2014 through July 31, 2015 period in the CBA Agreements.

E. The Offeror shall base ALL Option Period pricing on the rates established for the August 1, 2014 through July 31, 2015 period as outlined in the CBAs identified above and as applicable, the DOL Wage Rates contained in this solicitation as described in Paragraph 3A above.

F. The Offeror shall provide complete documentation supporting the unit prices proposed in THE SCHEDULE. This documentation should show fully burdened labor rates per discipline, and applicable mark ups represented by a percentage. This includes mark ups for Subcontractor services, materials, and equipment.

Refer to Section M, concerning the Price Proposal requirements for award

B.3. NOTICE TO OFFERORS

A. The Offeror(s) shall complete all unit prices and amounts (Pages 3 through Page 8 of the Standard Form 1449) under Section B, THE SCHEDULE OF SUPPLIES/SERVICES, for Contract Services, in order to be considered for award. Refer to Section M, concerning the evaluation procedures for award.

B. Offerors should not include any allowance for other contract services in the monthly price for basic services.

C. Refer to Section H.18, Additional Services Indefinite Quantity Provisions, to ensure that you understand how payment for these services will be computed and paid.

E. All work performed by this Contractor under this contract shall be warranted for quality and workmanship for a one (1) year period and/or the manufacturer’s warranty period, beginning with acceptance of the work by the CO/COR. Refer to the following FAR Clause 52.246-20 entitled Warranty of Services

(MAY 2001).

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction This is a Performance Based Service Contract and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Contractor. A higher level of effective communication between the Government and Contractor is essential for partnering and for the performance based service contract to succeed. The success of this Contract is shared between the Government and the Contractor.

More emphasis is placed on the Contractor’s self-management of quality, not the usual external inspection by Government Inspectors, although that is a part of this Contract as well. All parties should act proactively to reduce service cost, therein providing an incentive for the Contractor.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings:

I. Employ Integrated Assessment, Operation and Management Principles

a. In conjunction with the Contracting Officer (CO) or designee, establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the life of this Contract.

b. Ensure that operating decisions are carried out with regard to sustainable operations.

c. Meet ASHRAE standards as noted throughout the SOW for thermal comfort and indoor air quality.

d. Use low emitting materials Volatile organic compounds (VOC) or other for maintenance. In particular, use products that have low pollutant emissions, adhesives, sealants, and solvents.

e. Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance.

For other products such as ceiling tiles, use materials with recycled content. For more information, see EPA’s Comprehensive Procurement Guideline website.

f. Use materials with the highest content level per USDA’s bio-based content recommendations for maintenance of or use in the building.

g. Use environmentally sustainable products that have a lesser or reduced effect on human health and the environment. See the Green Products Compilation.

h. Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

i. Eliminate the use of ozone depleting compounds where alternative environmentally sustainable products are available consistent with the Clean Air Act.

II. Optimize Energy Performance – GSA is in the process of optimizing energy performance through advance metering and monthly reporting. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible.

III. Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available, use EPA’s Water Sense-labeled products or other water conserving products.

IV. Be aware that the building(s) and management involved with this Contract may be in the process of establishing new initiatives, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, Smart Building/ GSA link technology, or comparable programs.

The Contractor will play an integral part of obtaining these goals and should be aware of the programs and processes.

V. The purpose of partnering is to adopt procedures wherein the Scope of Work where the Contractor and Government can work together in achieving Contract objectives. Partnering involves the development of a cooperative management team that seeks to identify common goals and objectives.

VI. All Basic Services work (Work contained under Contract Line Item Numbers (CLINs) *001 and *002) is firm-fixed pricing and while working with the Government in obtaining goals the Contractor is motivated to find improved methods of performance in order to increase its profits. Results of an effective partnership should reflect a “mutual win” situation.

C.1. SCOPE OF WORK

C.1.1 The Contractor shall provide management, supervision, labor, materials, equipment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the building envelope and attached to the building exterior of Buildings 1, 1A, 8, 11, 15, 16, 20, 21, 21B, 25, 48, 74A, 94, 95 and Guard Shacks located at the Denver Federal Center in Lakewood, Colorado and at the Cesar E. Chavez Memorial Building located in Denver, Colorado to include the following:

a. Electrical systems and equipment.

b. Mechanical, plumbing, Building Automation System (BAS) where applicable ( where BAS/

ECMS systems are connected to the GSA network, the Contractor’s employees will need to obtain a GSA ENT account to access systems) and heating, ventilation, exhaust systems and air conditioning (HVAC) systems and equipment.

c. Fire protection and life safety systems and equipment.

d. All control systems that are within the scope of this Contract. All Building Automation

Systems (BAS), Public Address Systems, and Computerized Lighting Systems that are within the scope of this Contract (BAS, and Computerized Lighting Systems software maintenance is excluded).

e. Architectural and structural systems, fixtures, and equipment within the site (within the building envelope and attached to the building exterior.).

f. Service request desk operations as identified in Section C.8.4 to include record keeping using a computerized maintenance management system (CMMS) or by other means as well as other administrative functions.

g. All door hardware (excluding locks) and vehicle barrier systems and static.

h. Dock levelers and roll-up and sliding garage doors.

i. Elevator emergency call boxes.

j. The Contractor shall maintain all fixed equipment and systems in the Child Care Center. The

Contractor shall repair systems upon request and according to work items identified by the annual Child Care Center survey.

k. Storm drainage systems - reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment.

l. The Contractor shall complete roofing system investigations and notify CO or designee of recommended repairs.

m. The Contractor shall maintain and repair U.S. flag pole, lighting and pulley system.

n. The Contractor shall maintain loading dock equipment, Guard Shacks, and Gate Arms.

o. Limited Services are required for Buildings 14, 47, 49A, 49B, and 49C. These services will be requested through the Additional Services Contract Line Item Numbers (CLIN) and funded on an individual task order basis. These services are not included in basic services.

C.1.2 The Contractor Shall:

a. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

b. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

c. Implement an effective Quality Control Plan (QCP).

d. Implement an effective service call system, as specified under the Special Requirements section of this contract that results in prompt, professional, and courteous resolution of tenant concerns.

e. Keep the Contracting Officer (CO) or designee informed of current status of the work being performed, provide work schedules, provide a major equipment and critical system break down or impairment form, and provide other pertinent information needed by the CO or designee.

f. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

g. Provide training to their employees that will stress stewardship in maintenance practices i.e., the proper use, disposal, recycling of chemicals, dispensing equipment and packaging. Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel Training Act. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances (H.15. Personnel Qualifications).

h. Federal Requirements: The Contractor shall comply with all applicable Federal, state and local laws, regulations and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses, training, and permits. If a change in law or regulation requires the Contractor to implement an action that will result in an increase or decrease in Contract price, the Contractor shall implement the required action and within 30 calendar days submit to the CO or their designee a price proposal for such change. If the CO or their designee determines an equitable adjustment is substantiated a modification to the Contract will be issued.

C.1.3 Excluded from this scope are:

a. Security systems (does not include mechanical components of the door ,closers, keepers, hinges, etc)

b. Telecommunication systems.

c. Equipment owned and operated by tenant agencies. (NOTE: These services will be requested, funded and awarded on a project-by-project basis under the Additional Services CLIN.

d. Furnishings (not installed as fixtures).

e. Paper, soap, and hand-sanitizer dispensing equipment in restrooms.

f. Kitchen appliances and equipment (but ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope).

g. Equipment owned by servicing public utilities.

h. Upgrade of software or software licenses (to include building automation systems (BAS) and

CMMS).

i. Fitness center equipment.

j. Lawn sprinklers.

k. Additional services as needed by various agencies

C.2. Definitions

C.2.1 Acceptance “Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2 Acts of God These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

C.2.3 Additional Services “Additional services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and not included in the Offeror’s overall pricing. The CO or their designee will issue a separate task order before work may proceed.

C.2.4 Advanced Meters Advanced meters are those that have the capability to measure and record interval data (at least hourly for electricity), and communicate the data to a remote location in a format that can be easily integrated into an advanced metering system.

C.2.5 Advanced Metering Systems A system that collects time-differentiated energy usage data from advanced meters via a network system on either an on-request or defined schedule basis. The system is capable of providing usage information on at least a daily basis and can support desired features and functionality related to energy use management, procurement, and operations, U.S. Department of Energy, EERE: Guidance for Electric Metering in Federal Buildings, (February 3, 2006).

C.2.6 Approval “Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

C.2.7 Architectural and Structural “Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements within the building envelope and attached to the building exterior.

C.2.8 Basic Services The Basic Services of the contract consist of the recurring contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement. Indefinite Quantity requirements (Additional Services and Reimbursable Repairs) are requirements outside of Basic Services, for which payment is made on a case-by-case basis.

C.2.9 Building Automation System (BAS) The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers, instrumentation, networking infrastructure, computers and peripherals, software, programming, database files, and licenses.

C.2.10 GSA Link The GSA Link initiative is one of GSA’s strategic projects. The purpose of this initiative is to leverage automated building analytics technology to measure and substantially lower operational expenses in the existing owned building portfolio. GSA Link is a hardware and software solution to capture real-time building systems point data, apply rules-based analytics software to the data, and spot trends and deficiencies while reporting actionable events to building operators, O&M contractors, and GSA Service Center property managers.

C.2.11 Building Operating Plan The “building operating plan” is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

C.2.12 Commissioning A practice used to optimize and verify performance of fundamental building systems.

C.2.12.1 Commissioning—With respect to a facility, means a systematic process -

(i) of ensuring, using appropriate verification and documentation, during the period beginning on the initial day of the design phase of the facility and ending not earlier than 1 year after the date of completion of construction of the facility, that all facility systems perform interactively in accordance with—

(I) the design documentation and intent of the facility; and (II) the operational needs of the owner of the facility, including preparation of operation personnel;

and

(ii) the primary goal of which is to ensure fully functional systems that can be properly operated and maintained during the useful life of the facility.

C.2.12.2 Recommissioning - A process -

(i) of commissioning a facility or system beyond the project development and warranty phases of the facility or system; and

(ii) the primary goal of which is to ensure optimum performance of a facility, in accordance with design or current operating needs, over the useful life of the facility, while meeting building occupancy requirements.

C.2.12.3 Retrocommissioning - A process of commissioning a facility or system that was not commissioned at the time of construction of the facility or system.

C.2.13 Ongoing Commissioning The practice of optimizing system performance by continuing to fine-tune equipment so will result in actively preventing problems for the lifetime of the building. GSA’s Ongoing Commissioning efforts will focus on maintaining the facility in the optimized state resulting from TBC and Re/Retro Commissioning efforts. GSA will achieve this through its relationship with its service providers (Operations and Maintenance/Custodial/Repair and Alterations/IT/Utilities) and the use of technology (networked systems/Advanced Meters/Smart Buildings).

C.2.14 Computerized Maintenance Management System (CMMS) A “computerized maintenance management system” is a database and application software package that auto-mates the O&M and repairs record keeping requirements. A CMMS is designed to enhance efficiency and ef-fectiveness of maintenance activities. Typical features include planning, scheduling and monitoring of work orders and maintenance needs.

The National CMMS (NCMMS) is a central repository (Database) for all maintainable GSA Assets. The N- CMMS provides a mandatory, Agency-Wide means and method for processing and reporting all maintenance work done for GSA regardless of Region or Contractor.

C.2.15 Consumable Parts “Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly. Examples include, but are not limited to: oil, grease, belts, filters, ballasts, lamps, etc.

The Contractor is responsible for any consumables (including fuel) used during day-to-day operation of a generator, i.e., exercising the generator, testing, etc. Operation of a generator for an extended period or due to a power loss would be treated as a reimbursable expense. If the operation of the generator is caused by Contractor negligence, the Contractor shall be liable for the full cost of refueling, any other provisions notwithstanding

C.2.16 Contracting Officer (CO) Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.2.17 Contracting Officer's Representative (COR) or Designee

Contracting Officer's Representatives (COR) or their designee shall be appointed by letter from the CO. CORs or designees will be the primary Government representatives for the administration of Contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.

C.2.18 Contractor “Contractor” as used in this document refers to the company or firm awarded this contract.

C.2.19 Contractor’s Other Than Normal Working/Duty Hours Hours other than those identified as Normal Working Hours.

C.2.20 Controls and Control System A “control system” is any low-voltage control, communication and monitoring system, including but not limited to stand alone devices, field and global controllers; instrumentation; networking infrastructure;

computers and peripherals; software; programming; database files; and licenses. Examples are the BAS, Advanced Metering System (AMS), and lighting control systems. Fire protection systems and security systems are excluded from this definition for purposes of this contract and are defined separately. Gateway devices and mapping software and files for data interchange between a control system and a fire protection or security system are considered part of the control system.

C.2.21 Defective Service A unit of service that does not conform with specified contract requirements.

C.2.22 Emergency The term “Emergency” includes bombings, and bomb threats, civil disturbances, fires, explosions, electrical failure, loss of water pressure, building flooding, sanitary and sewer line stoppage, chemical and gas leaks, medical emergencies, hurricanes, tornadoes, floods, and earthquakes. The term does not apply to civil defense matters such as potential or actual enemy attacks.

C.2.23 Emergency Callback An “emergency callback” is a service request or other request for service placed outside of normal working hours and of such a nature that response cannot wait for the resumption of the next day’s normal working hours.

C.2.24 Environmentally Sustainable Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, products and chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service. Attributes of environmentally sustainable products include those that are energy efficient, water-efficient, biodegradable, environmentally preferable, non-ozone depleting, contain recycle content, non or less toxic, EPA-designated and biobased.

C.2.25 Existing Deficiency List Report The “existing deficiency list report” or “existing deficiency list” is a list of deficiencies that may exist in the equipment and systems covered by this performance work statement, as well as the Contractor's itemized price (including, but not limited to, labor, materials, overhead, and profit) for correcting each deficiency.

C.2.26 Exterior This includes entrances; courts; canopies, security bollards; gates; flagpoles; and building-mounted, pole, etc.

located adjacent to the building and attached to the building.

C.2.27 Federal Holidays “Federal holidays” for the purposes of this contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and

Christmas Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday.

Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday. Veterans’ Day is always on the 11th of November and Thanksgiving is always the 3rd Thursday of November.

C.2.28 Federal Executive Holidays, Unanticipated Unanticipated holidays declared by the president will count as Federal holidays. As long as the Contractor pays employees as if it were an anticipated Federal holiday, the Contractor will be paid for the unanticipated holiday as if it were a normal Federal Holiday.

C.2.29 Fire Protection and Life Safety Systems “Fire protection and life safety systems “ are systems and equipment installed in the building to (1) detect fire and products of combustion, (2) notify building occupants and emergency responders, (3) initiate smoke control systems (4) initiate fire suppression systems, (5) control or suppress fires and (6) facilitate or enhance emergency egress. These systems also may communicate with other major building systems for fire and smoke control, elevator recall, and utilities control. Life safety systems and equipment includes emergency lighting, exit signage, special egress door locking arrangements, and exit stair markings.

C.2.30 Guiding Principles for Sustainable Existing Buildings A practice of using processes that is environmentally responsible and resource-efficient throughout a building's life-cycle. The goal is to minimize and offset consumption of energy, water, and other resources and to eliminate all waste and pollution in building operations and activities. The result is to reduce the environmental impact of the Federal government, which will expand and complement the building design economy, utility, durability, and comfort. The common objective is to reduce the overall impact of the building environment on human health and the natural environment by:

a. Improving energy efficiency and reductions in greenhouse gas emissions.

b. Reducing water consumption intensity.

c. Acquiring green products and services.

d. Implementing pollution prevention measure, including reduction or elimination of the use of toxic and hazardous chemicals and materials.

e. Implementing cost-effective waste prevention and recycling programs.

f. Increasing diversion of solid waste.

C.2.31 GSA Green Purchasing Program (GPP) The GPP specifies requirements to promote the purchase of environmentally sustainable products and services.

C.2.32 Indefinite Quantity “Indefinite quantity” provisions permit the Government to order work, in addition to the basic services, and upon acceptance permit additional payment to the Contractor.

C.2.33 Maintenance Repair Work required preventing a breakdown of a piece of equipment or system, or put equipment or systems back in service after a breakdown or failure.

C.2.34 Miscellaneous Work “Miscellaneous work” is additional labor that is performed at the request of the agency at no additional cost to the Government (i.e., they are part of basic services). The Contractor may also have to provide consumable materials to complete the request. Miscellaneous work is treated as a Service Call and is included in the Basic Operations and Maintenance price awarded per month on the Scheduled B of the SF1449. During normal duty hours minor tasks related to routine, day-to-day operational requirements requested by the COR/CO which will consist of, but not be limited to: making door keys; changing locks; hanging pictures, maps and bulletin boards; trimming door bases; and other similar functions as directed. Miscellaneous work shall be accomplished in the same time frame as routine service calls unless otherwise directed by the CO or designee.

The Contractor will be paid at the hourly rate awarded for CLINs *003, Additional Services and Reimbursable Repairs for after normal duty hours only if authorized by the CO or their designee in advance for specific activities. This work shall be paid by credit card or through issuance of a task order to the contract.

C.2.35 Modification of Contract Modification is a bilateral or unilateral change in the terms of a contract.

C.2.36 Negligence “Negligence” is the failure to use due care under the circumstances. It is the doing of some act which a person of ordinary prudence would not have done under similar circumstances or failure to do what a person of ordinary prudence would have done under similar circumstances.

C.2.37 Non-Reimbursable Repair A “non-reimbursable repair” is a repair that is the Contractor’s responsibility with no additional reimbursement from the Government.

C.2.38 Normal Working Hours “Normal working hours” is the hours of building operations under most circumstances when all services shall be provided to all occupants. Normal working hours are identified as 6:00 AM to 6:00 PM MT, Monday through Friday.

C.2.39 Occupant Emergency Plan (OEP) The lead agency in each building is responsible for development and enforcement of the building’s “Occupant Emergency Plan” (OEP). The OEP details what the building tenants shall do in case of an emergency. The plan identifies floor wardens, shelter in place locations etc.

C.2.40 Open Systems An “open systems” solution is based on industry standard open protocols. This environment and solution is typically designed, procured, installed and maintained in a manner that provides the building owner with as many competitive configuration options as possible while maintaining the integrity of the supported manufacture system. The solution must be procured and installed so that the result delivers device level interoperability amongst different manufactures residing on a common network. In addition, the solution must be maintained with no future need for the original (installing) contractor. Additions, modifications, and retrofits can easily, without significant additional cost, be made to the system without dependence on the original installing contractor nor require substantial engineering or other technical development. Contractors shall specify Open Systems solutions where feasible and reasonably possible.

C.2.41 Operations “Operations” is the continual process of using building equipment systems to accomplish their function, optimize building performance, and improve energy efficiency. Operations includes analysis of requirements and systems capabilities, operating controls and control systems, responding to service requests, touring and observing equipment performance and condition, adjusting equipment, identifying needed maintenance and repairs to equipment, and maintaining lubrication and chemical treatments, etc.

C.2.42 Performance Based Service Contracting The procurement strategy that seeks to issue technical requirements that set forth outcomes for performance instead of specific requirements on how to perform the service. This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

C.2.43 Performance Work Statement (PWS)

The Performance Work Statement details the work requirement and can be referred to as the specification.

C.2.44 Predictive Maintenance “Predictive maintenance” is a program of maintenance activities in which scheduling of maintenance derives from monitoring the operating condition, or changes in the operating condition,…