Questions-_Hammond.pdf

What is the annual or monthly value of the current contact for each site?

Location #1- $52,137.00/ month

C.1.1.m. Are there grease interceptors associated with any of the kitchen drains? Is grease interceptor cleaning a contractor responsibility?

Yes, but they are not an O & M contractor responsibility. Their responsibility is the Cafeteria Operator. See the next question for more info on this.

C.1.3.e. Is the contractor responsible for cleaning the kitchen range hood and associated duct system? If so, please provide the dimensions of the kitchen hood and the linear feet of duct.

Where does the duct exit the building?

1. Cleaning of the kitchen hood – the angled grease traps (12) is a responsibility of the cafeteria operator. They were all cleaned by a vendor GSA brought in January 2017 in conjunction with other cafeteria equipment cleaning. As of 5/2016 the building does not have a vendor operating the cafeteria. There is a documented issue of a leak in the kitchen hood duct area right inside the horizontal run in the kitchen. Unresolved at this time due to no operator.

2. Duct exits the building at the roof mounted exhaust fan 9F-20) at the NW level 5 high roof.

3. Kitchen hood exhaust fan is noted on building inventory sheet #16 – F-20 Kitchen Exhaust fan.

4. Dimensional drawings of this duct assembly in the kitchen are available in the property manager’s office. As built drawings of the duct run to the roof have never been found.

Equipment data on the F-20 fan are available in the O & M manuals.

C.2.15 Consumable Parts – Is the contractor responsible for refilling the fuel tanks? Is fuel reimbursable to the contractor? If not, can you provide the average usage in gallons per year?

At location #1: Average usage for normal maintenance during a normal year is estimated at 2-3 fill-ups per year. Day tank capacity is 275 gallons; each fill up has varied from approximately 50 gallons to 150 gallons.

C.36.6. Please indicate the period (months) of seasonal operations for the chillers and boilers in both buildings.

Approximately 4/15 – 10/15 for chillers.

Approximately 10/15 – 4/15 for boilers.

Although we have had to run a chiller in late March, and we have had to run a boiler in May of some years, it is all weather depending.

C.40.4. Is the 5 hours of miscellaneous work and up to $25 for parts and supplies for the entire contract or per building, and is it per month or per year?

Confusing paragraph. Is this a monthly total?

C.42.11 Emergency and Standby Power Systems - If trained by our generator subcontractor, will the Operating Engineers be allowed to perform the weekly/monthly Generator Run?

YES

C.42.2. As the Building Inventory Lists for both facilities are somewhat convoluted, please provide the latest Fire Alarm Inspection and Test Reports for both buildings.

Location 1 attached.

C.42.3. As the Building Inventory Lists for both facilities are somewhat convoluted, please provide the latest Water-based Fire Suppression Test Reports for both buildings.

Location 1 attached.

C.42.13. Who is responsible for paying for the telephone lines for central station monitoring?

GSA

H.15. 3.1. What will the contractor be allowed to perform in regards to the Fire Alarm Panel?

Will we be able to reset the panel for minor trouble calls? Will be able to disable any alarms when a subcontractor performs work and requires a temporary disabling of certain alarms? Or will you require that we bring in a subcontractor every time we get an alarm?

Engineers have always done these.

H.15.3.2. If trained by a NICET level 2 technician, will the Operating Engineers be allowed to perform the weekly/monthly fire pump test?

YES

H.15.3.3. Are all journeyman operating engineers currently trained under this solicitation provision? If not, how many operating engineers of the current workforce need to be trained?

Yes. All.

H.15.3.9. This paragraph requires that technicians involving the inspection, testing, and maintenance of the electrical switchgear must meet the qualification requirements of the American National Standards Institute/International Electrical Testing Association ETT-2000, Standard for Certification of Electrical Testing Technicians and hold at least a Level 3 or 4. In the context of Hammond and Grant facilities, please designate those electrical items the GSA regards as switchgear.

Exhibit 5, Building Information Sheet. Both buildings had switchgear and IR performed in 2014.

Presumably this is 3-year electrical testing and associated IR per the 2012 GSA PM Guide. Does GSA also require visual, mechanical, electrical testing, and IR per the GSA PM Guides on those items of electrical equipment so specified for annual service? For instance, the automatic transfer switches under Guide ELEC-ATS-01-01Y require annual service, to include electrical testing and IR. There are similar items of electrical equipment in both Hammond and Grant facilities.

The equipment inventories are pretty clear on what is called what. For the 2 above questions:

This is a performance based contract, the bidding contractors should determine this?

Exhibit 5, Eddy Current Test at Hammond. McQuay chillers have unique eddy current test properties, and the model number and serial number of the chillers is not sufficient to estimate eddy current costs. Please provide the model number of the condenser and the evaporator in each unit. That is a total of 4 model numbers and 4 serial numbers, and they are necessary for eddy current price test estimation.

Location 1, 4 .jpeg pictures for the 4 bundles will be attached to an e-mail reply.

Exhibit 5, Fire Extinguisher Periodic Services. The information on the Building Information Sheet for both locations indicates that 2, 5, & 12 year services were performed in 2013. Since the cost of 12 year hydrotest is approximately twice that of the 6 year service, please provide the following information for each location:

a. How many extinguishers of what capacity received 12-year hydrotest in 2013?

b. How many extinguishers of what capacity received 6-year periodic service in 2013?

If less than all extinguishers received service in 2013, how many of these extinguishers are scheduled for hydrotest and when are they scheduled, and how many extinguishers are scheduled for 6-year service and when are they scheduled?

Location 1:

61 portable extinguishers total.

53 replaced in 2013; 52 – 5 pound, 1 – 10 pound.

5 replaced in 1/2017 – 5 10 pound.