G5-255002 Instructions for Offerors.docx

September 19, 2025

INSTRUCTIONS TO OFFERORS

A. General Information

Argonne National Laboratory is operated by the UChicago Argonne, LLC under Prime Contract with the U. S. Department of Energy. As contractor, UChicago Argonne, LLC is responsible for the management of Argonne and endeavors to ensure that Argonne effectively carries out the mission assigned to it by the sponsoring government agency. UChicago Argonne, LLC is a nonprofit, limited liability corporation.

B. Bidding Requirements

1. Content:

a) All quotations shall be responsive to the terms and conditions contained in this specification.

b) Any exceptions taken shall be detailed and refer to specific paragraphs of the technical requirements. The Laboratory reserves the right to accept minor deviations from the specifications attached.

2. The bid shall be firm for a period of at least sixty (60) days after the due date.

3. To be considered for an award the Department of Energy has requested that all Offerors must be registered in the System for Award Management (SAM). The SAM is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is no fee to register for this site.

4. A completed and fully executed copy of Argonne Form ANL-70B entitled Pre-Award Information must be submitted with your quotation.

C. Prices

1. Firm Fixed Price, “F.O.B” Destination” or “DAP Lemont, IL” under Incoterms 2020 proposals are requested. If other than firm prices are quoted, conditions of escalation are to be stated. Handling fees outside of freight should be included in the overall price of the product, and excluded from the freight estimate.

2. Proposals shall be firm for a minimum period of sixty (60) days after the “due date” defined on page one (1) of the Request for Quotation, dated 09/19/2025. Proposals shall not be marked “confidential”.

3. Offeror is asked to propose the best pricing available to the Laboratory, including any type of government discounted pricing (GSA, ICPT, etc.). If applicable, the proposal should include full details.

D. Completion of Services

Offerors are requested to quote their earliest and most realistic delivery date in consideration of the technical requirements.

E. Selection

In making final selection of a supplier, the Laboratory will consider such factors as price, delivery, demonstrated experience and capabilities, and other requirements of this solicitation.

F. Award

1. Argonne will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Laboratory, cost or price and other factors, specified elsewhere in this solicitation, considered. Evaluation will be made based on lowest price, technically acceptable criteria.

2. Argonne may (a) reject any or all quotations, (b) accept other than the lowest quotation, and (c) waive informalities and minor irregularities in quotations received.

3. The Laboratory may award a contract on the basis of initial offers received, without discussions. Therefore, each initial quotation should contain the offeror's best terms from a cost or price and technical standpoint.

G. Submission of Offers

1. Proposals are due by 5:00 PM. (CDT) on 09/26/2025, defined on page one (1) of the “Request for Quotation,” dated 09/19/2025.

2. Offers and modifications thereof must be submitted by electronic Mail (1) addressed to mollyhunter@anl.gov, and the subject line must identify the Argonne solicitation number and the name of the offeror.

3. The following documents must be returned and fully executed by a person authorized to legally bind the Offeror.

· Reps and Certs – ANL-70A form

· Request for Quotation, ANL-70 form

· Proposal/Addendums and Acknowledgment Documentation

· Evidence to support clear adherence or exception to each item in the Statement of Work image1.jpg