Ft Wadsworth RFP Guide Specification.pdf

UNITED STATES COAST GUARD

REQUEST FOR PROPOSAL

RFP GUIDE SPECIFICATIONS

FOR

REBUILD FAMILY HOUSING

FORT WADSWORTH

SFRL NO: 21-14089081 (PHASE 1)

at

USCG SECTOR NEW YORK

STATEN ISLAND, NY

Date: 10 JUNE 2024

DEPARTMENT OF HOMELAND SECURITY

FACILITIES DESIGN & CONSTRUCTION CENTER

FDCC Norfolk

5505 ROBIN HOOD ROAD SUITE K

NORFOLK, VIRGINIA 23513-2413

FROM: Facilities Design Construction Center (Norfolk)

BENEFITING UNIT: USCG SECTOR NEW YORK

Staten Island, New York

POINTS OF CONTACT:

ORGANIZATION FUNCTION EMAIL PHONE

FDCC DESIGN PM,

Kevin Suriano

Kevin.e.Suriano@uscg.mil

(571) 607-8341

SIGNATURES:

Design PM Date

Design Supervisor Date

Project Execution Supervisor Date

Project Execution Branch Chief Date mailto:Kevin.e.Suriano@uscg.mil

REBUILD FAMILY HOUSING, FORT WADSWORTH Project Number

USCG SECTOR NEW YORK 21-14089081

PROJECT RFP REQUIREMENTS

SECTION TITLE

T.O.C. TABLE OF CONTENTS

01110 DESIGN-BUILD GENERAL PARAGRAPHS

01200 DESIGN-BUILD PROGRESS PAYMENTS

01320 DESIGN-BUILD PROGRESS SCHEDULE FOR COMPLEX PROJECTS

01330 DESIGN-BUILD SUBMITTAL PROCEDURES

01450 QUALITY CONTROL

01500 TEMPORARY COR FACILITIES AND EQUIPMENT

01505 PROJECT MEETINGS

01781 OPERATION AND MAINTENANCE DATA DOCUMENTATION

01800 DESIGN-BUILD CRITERIA

1.1 GENERAL PROJECT REQUIREMENTS AND DESCRIPTION

1.2 ROLES OF RFP SPECIFICATIONS & DRAWINGS

1.3 SUSTAINABLE DESIGN

1.4 CIVIL AND SITE WORK

1.5 GEOTECHNICAL

1.6 LANDSCAPING

1.7 ARCHITECTURAL

1.8 STRUCTURAL

1.9 DEMOLITION

1.10 FIRE PROTECTION

1.11 PLUMBING

1.12 HEATING VENTILATING AND AIR CONDITIONING

1.13

1.14 1.15

ELECTRICAL

SECURITY AND CLOSED CIRCUIT TELEVISION (CCTV) SYSTEMS

CABLE TELEVISION (CATV) SYSTEMS

1.18 ENVIRONMENTAL DESIGN, PERMITS, CONTROLS, AND PROTECTION

01802 CONSTRUCTION DESIGN DOCUMENTS

01803 RECORD DOCUMENTS AND DRAWINGS

01900 LIST OF RFP DRAWINGS, EXHIBITS, AND ATTACHMENTS

APPENDIX A COMPUTER GENERATED DRAWINGS

APPENDIX B CRITERIA FOR ELECTRONIC DELIVERABLES

APPENDIX C ADEPT FILE NAMING

APPENDIX D DESIGN NARRATIVE

APPENDIX E INDUSTRY STANDARDS FOR CONSTRUCTION DOCUMENTS

APPENDIX F

APPENDIX G

APPENDIX G

APPENDIX G

APPENDIX H

INDIVIDUAL SPACE CRITERIA SHEETS

O&M Part 1 – EXISTING SAM USCG MAINTAINED EQUIPMENT O&M Part 2 – EQUIPMENT ENROLLMENT FORM O&M Part 3 – JOB PLAN DETAILS

CONSTRUCTION FORMS

APPENDIX K

OUTFITTING ITEM INFORMATION SHEETS

ATTACHMENT A

ATTACHMENT B

CONSTRUCTION RECORDS

ENVIRONMENTAL

ATTACHMENT C

ATTACHMENT D

ATTACHMENT E

ATTACHMENT F

ATTACHMENT G

RFP DRAWINGS

PROJECT MANAGEMENT DATA SHEET (PMDS)

FT WADSWORTH WATERSHED STUDY (2010)

FLOW TEST

PHOTOS

CONSTRUCTION STANDARDS TECHNICAL ORDER (CSTO)

SECTION 01110 Page 1 of 9

SECTION 01110

DESIGN-BUILD GENERAL PARAGRAPHS

Part 1 GENERAL

1.1 OVERVIEW

The project is located within the United States Coast Guard (USCG) Sector New York’s Staten Island, NY family housing area on historical Fort Wadsworth. Fort Wadsworth, along with several other national park sites on Staten Island (Miller Field, Great Kills Park, and Hoffman and Swinburne Islands), is part of the Gateway National Recreation Area that encompasses 26,000 acres of public recreational parks in Staten Island, NY. The National Park System (NPS) is responsible for the preservation and interpretation of Fort Wadsworth’s rich and long historical, natural, and cultural historical resources.

The current USCG Family Housing was constructed as U.S. Navy family housing by the U.S.

Navy circa 1988. In the 1988 the Base Realignment and Closure (BRAC) commission ordered the Navy base shut down and the Family Housing was subsequently transferred over to the USCG. Under the terms of the transfer agreement, the USCG maintains real-property ownership of the housing site and roads, with exclusion of the utilities that are owned and maintained by the

NPS.

Presently, the Fort Wadsworth family housing complex consists of 23 separate three story apartment buildings that total 154 family housing units: sixty-five 2-bedroom, thirty 3-bedroom, and fifty-nine 4-bedroom units. The number of apartment units varies per building. Over the years, various design and construction defects in the original construction resulted in various projects to upgrade, remodel, repair the buildings. These projects included interior apartment layout changes and life safety code and compliance upgrades. Additionally, several of the original buildings have since been demolished.

The Coast Guard has plans to phase the removal of all 23 separate three story apartment buildings (154 family units) and to construct townhouse housing units in a multiplex format with a final total of 136 family units. This project constitutes Phase 1 and covers a roughly a third of the total requirement with future project phases supplying the total requirement.

The project scope includes demolition of several apartment buildings, carports and their foundations, preparation and clearing of existing site for new construction, removal and installation of underground utilities, resurfacing and repair of roads and sidewalks, and new multiplex construction of with new street lighting, landscaping, fencing, and new entrance gates.

1.2 SCOPE OF WORK

Design-build the demolition and construction of Fort Wadsworth Housing facilities at Sector Staten Island, New York. Do the work according to this specification and as shown on the Government-accepted, Contractor-originated drawings. Provide all services and materials necessary to design and build the project titled, ‘Rebuild Family Housing, Fort Wadsworth’. Refer to Specification 01800-1.1 for Base Bid and Optional bid work.

1.3 ITEMS FURNISHED TO CONTRACTOR BY FDCC

1.3.1 One electronic set of Contract documents at the time of award

SECTION 01110 Page 2 of 9

1.3.2 One electronic copy of any changed document due to a Contract modification

1.3.3 One electronic copy of all FDCC forms referred to herein (reproduce as necessary)

1.3.4 Publications incorporated into the technical provisions by reference will not be provided by the Government. Provide those references at the project site when necessary for clarification, or if required for reference to assist with quality control.

1.4 CONTRACTOR RESPONSIBILITY

This contract contains both prescriptive and performance-based criteria. The design and subsequent construction shall incorporate all ancillary components as necessary to provide a complete and functional facility for the intended purpose. Where direction is given, it is directed to the Contractor. In each case the meaning is as though written “the Contractor shall….”

1.4.1 The term "COR" is an abbreviation for "Contracting Officer's Representative."

The Term “GCI” is an abbreviation for “Government Contracted Inspector.”

1.5 WORK HOURS

1.5.1 Work is authorized at the site from 0700 hours to 1700 hours, Monday through Friday, subject to local jurisdiction approval. No work is allowed on weekends or Federal holidays unless authorized by the Contracting Officer.

1.5.2 Work outside of regular hours requires Contracting Officer approval. Submit a request to work extended hours 7 calendar days in advance and include the specific dates, hours, location, type of work performed, and the justification for the work outside of regular work hours. Based upon the justification provided, the Contracting Office may approve or disapprove the request.

1.6 CONTRACTING OFFICER'S AUTHORITY

In no event shall any understanding or agreement between the contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter, or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The contractor is hereby put on notice that in the event a Government employee, other than the Contracting Officer, directs a change in the work to be performed or increases the scope of the work to be performed, it is the contractor's responsibility to make inquiry to the Contracting Officer before making the deviation. Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

1.7 DEFINITIONS

The following terms are defined as follows:

A/E Architect-Engineering Firm

COR FDCC Contracting Officer's Representative

Day Calendar day(s); unless otherwise noted

DCR Daily Construction Report

DOR Contractor's Design Engineer of Record; central point of contact for all design issues and questions

SECTION 01110 Page 3 of 9

EPO Engineering Petty Officer

FDCC Facilities Design & Construction Center

FE Facility Engineer

GCI Government Contracted Inspector

ID Driver’s License or Company Issued Identification

KO Contracting Officer

KR Contractor

LEED Leadership in Energy & Environmental Design

O&M Operations and Maintenance

OR FDCC Onsite Representative (Inspector)

PM FDCC Project Manager

QAM Contractor's Quality Assurance Manager

RFI Request for Information

RFP Request for Proposal

1.8 REFERENCES IN ORDER OF PRECEDENCE

Where specifications or standards are referenced in these Contract documents, they apply as if they were incorporated into the contract, except if specifically noted otherwise. If there are differences between referenced documents and any contract documents the following precedence applies:

(A) Contract

(B) RFP Specification

(C) RFP Drawings

(D) References

(E) Applicable code or standard governing the work in question

1.9 CONTRACTOR USE OF PREMISES

Contractor will be working on an operational Coast Guard installation. Perform and conduct the work to minimize interference with Coast Guard operations.

1.9.1 PARKING – Contractor vehicle parking shall be located within the indicated contractor staging area and site. Provide two parking spaces for the COR/GCI.

1.9.2 DRIVING RESTRICTIONS

1.9.2.1 Become familiar with and obey all base fire, traffic, and security regulations.

1.9.2.2 Traffic shall come to a stop at 0800 and at Sunset when colors is sounded and the flag is raised and lowered.

1.9.2.3 Drivers shall follow all posted speed limits and regulations.

1.9.2.4 The Contractor is restricted to utilizing the South Gate, expect by prior approval of the KO. Refer to RFP Drawings for designated Haul Route.

1.9.3 SECURITY

SECTION 01110 Page 4 of 9

1.9.3.1 The project is within the Gateway National Recreational Area’s Fort Wadsworth Park. The park is open daily to the public from 0600 to 2100 hours.

1.9.3.2 All personnel visiting the site will have to present valid picture identification from their state of residence.

1.9.3.3 All personnel working on the project site must be legal to work in the United States of America.

1.9.3.4 All vehicles entering the site must present and carry proof of insurance at all times.

1.9.3.5 Provide a written list of expected workers with their names, proper identification (ID) numbers, and expected on-site duration to the COR a minimum of 7 days prior to the personnel arriving. A list of all workers onsite shall be available in Contractors office at all times.

1.9.3.5.1 Proper ID is defined as either the individual’s driver’s license or a company issued identification. All personnel shall carry proper ID when on site. The ID must be laminated and show a facial picture of the individual.

Individuals without proper ID will be escorted off the Coast Guard premises.

Contractor personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the

FE/COR.

1.9.3.6 During periods of higher level threat conditions, additional security measures and site access controls may be imposed.

1.9.4 WORK RESTRICTIONS

1.9.4.1 The Contractor is responsible for the security of the construction site, construction equipment, and supplies. All lay down and staging areas for materials and equipment must be locked within the indicated Contractor’s fenced staging area. The Contractor shall provide and install fencing to enclose their Contractor staging area in the location indicated on the RFP Drawings. The fence shall be installed to restrain a minimum of 250-pound applied force. The fence shall be a minimum 8’ high with UV light resistant, plastic filter fabric. The intention is to screen public view of and block access to the construction.

1.9.4.2 The Contractor shall locate trailers, as referenced within RFP Specification Section 01500 “Temporary Facilities and Equipment”, within the assigned contractor fenced staging area, as shown on the RFP Drawings.

1.9.4.3 The Contractor will not be permitted to enter buildings or areas not covered by the work included within this contract, except by prior approval of the KO.

1.9.4.4 Refer to paragraph 1.23.5 for delivery restrictions.

1.10 OTHER STATION WORK

The Coast Guard and other contractors may be performing work at and adjacent to the project site during the time of this Contract. Cooperate and coordinate deliveries, access, and work with the Coast Guard and other contractors in accordance with Contract Clause FAR 52.236-8.

1.11 NEW UTILITY SERVICES

Make all arrangements with the National Park Service and or local utility providers and pay all fees, charges, and costs of any nature associated with establishing and installing new, temporary (during construction), and subsequent permanent utility services required to ensure permanent and uninterrupted utility service at project completion. The contract documents may provide a

SECTION 01110 Page 5 of 9 conceptual plan for utility layouts. These plans shall be confirmed by the contractor during the bidding stage with the local utility provider to determine the exact materials, equipment placement, and other features that may be required by the specific utility provider. The term utility service includes, but is not limited to meters, mains, service lines, high voltage feeders, transformers, force mains, lift stations, tanks, etc. The contractor is responsible for coordinating the work with the utility provider to ensure the utility connection to the site is completed and that there is no delay in the prosecution of the work or completion of the project. Utility services include electricity, water, sewer, telephone and Internet/fiber optics.

1.12 PERMITS

Contractor’s responsibility for permits is discussed in Section I contract clause 52.236-7 “Permits and Responsibilities” and in Section 01800 “Design Related Permits”. In addition the contractor shall pay for and obtain all temporary permits for construction of this contract work. The Contractor shall comply with all terms and conditions of permits, whether the Contractor or the Government obtains the permit.

The Contractor must apply for a special use permit to the NPS for use of the roadways at the station. A pre-mobilization meeting to document existing damage is required prior to use. Please expect 30 days for NPS approval of permit.

1.13 DRAWINGS FURNISHED

One compact disc (CD) of the plans and specifications will be furnished to the Contractor without charge.

1.14 WORK SEQUENCE

Security of Ft Wadsworth Housing is a top priority for Ft. Wadsworth, thus the Contractor shall ensure all gate and fence work is sequenced first, but is not limited to sequencing other work at the same time. Buildings shall not begin until Government has turned over the family housing units/buildings to the Contractor. All family housing units and buildings, per RFP Specification 01800-1.1, shall be vacated and turned over to the Contractor prior to the start of Construction.

Work in Buildings shall not begin until Government has turned over the family housing units/buildings to the Contractor. Where existing utilities may impact occupied family housing buildings, refer to RFP Specification Section 01110-1.17 "Utility Outages and Notifications".

1.15 GOVERNMENT FURNISHED ITEMS

See Section 01800”Government Furnished Items” for information.

1.16 RELOCATED EQUIPMENT AND ITEMS

Disconnect, dismantle, if necessary, remove, relocate, reinstall, connect, and test items shown on the drawings. Cap disconnected service lines. Provide mechanical and electrical service connections, fittings, fastenings, and other materials needed to assemble and install relocated equipment. Before disconnecting or relocating items, inspect the items to determine their existing condition. See Section 01800 1.9 “Demolition” for further information. The contractor is responsible for damage sustained by the items after this inspection.

1.17 UTILITY OUTAGES AND NOTIFICATIONS

The Contractor shall plan for and work to ensure uninterrupted utility services to the Coast Guard’s Fort Wadsworth family housing area. Before interrupting or shutting down any utility, SECTION 01110 Page 6 of 9 make a request for the interruption to the COR at least 7 days before the anticipated interruption.

Identify the utility, reason for interruption, proposed time of interruption, and duration of interruption. Do not interrupt utilities until authorized by the COR. Conduct utility cut-over and interruptions in accordance with the following:

1.17.1 Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, and fire alarm shall be considered utility cut-overs. Outages that affect occupied homes shall be conducted between working hours and shall be coordinated between NPS/COR. Outages shall not occur between 1700 to 0800. This time limit includes time for deactivation and reactivation.

1.17.2 Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

1.18 UNDERGROUND UTILITIES

The underground utility locations shown on the drawings are not exact. Use a private utility locator service, at contractor expense, to locate underground utilities. Notify the COR/GCI and the cognizant utility companies at least 48 hours before excavating. Mark the excavation route and intersecting utilities. The utility company representative will review the contractor's layout and notify the contractor if any known utilities have been left unmarked. Where excavation will cross an existing utility line, use hand tools to excavate for a distance of 5 feet on each side of the intersection location shown on the drawings. Once exposed, protect underground utilities from damage. See also Section 01800 1.4 “Civil and Site Work Design” for additional information.

1.19 WEATHER

1.19.1 Delays caused by unusually severe weather (FAR Clause 52.249-10). See Section 01320 for “Anticipated Adverse Weather Calendar Days” for additional requirements.

1.19.2 Should warnings of severe weather be issued, the Contractor shall take every practical precaution to minimize danger to persons, the work, and to adjacent property. Precautions shall include, but not limited to, closing all openings, removing all loose material, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

1.20 STORM PROTECTION

Should warnings of winds of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize danger to person, the work, and to adjacent property.

Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

1.21 MANUFACTURER'S INSTRUCTIONS

Particular items and products specified in these sections are to be provided and/or installed according to the manufacturer's printed instructions. For bidding and contract performance purposes, the contractor is deemed to be aware of the requirements of these instructions.

1.22 RECEIPT OF MATERIALS

SECTION 01110 Page 7 of 9

Shipments of equipment, materials, and supplies shall be addressed to the contractor - not the Government. The contractor must be on hand to accept shipments; the Government will not accept shipments.

1.23 DELIVERY, STORAGE, AND HANDLING OF MATERIALS

Deliver, store, and handle products and materials according to the manufacturer's printed instructions and as follows:

1.23.1 Deliver products and materials in manufacturer's original unopened packages or containers bearing manufacturer's labels.

1.23.2 Store products subject to damage from the elements in weather tight enclosures;

maintain temperature and humidity within the ranges stated in the manufacturer's printed instructions.

1.23.3 Store fabricated products off the ground on platforms, blocking, or skids. Cover or protect products that may discolor or deteriorate due to exposure to the elements. Provide ventilation to avoid condensation.

1.23.4 Store loose granulated material on solid surfaces such as paving, plywood, or sheet material to prevent mixing with foreign matter. Provide drainage to prevent sheet material from mixing with foreign matter and prevent flow or ponding of rainwater. Prevent mixing of materials.

1.23.5 Material deliveries shall be restricted between 7AM – 11 AM, Monday through Friday. Deliveries outside these hours may be authorized by the KO or COR.

1.23.6 The Contractor shall provide a vehicle escort for all delivery vehicles with six (6) or more axels.

1.23.7 The Contractor shall provide one main gate road sign to direct deliveries for the express purpose of reducing potential traffic conflicts. The Contractor’s sign may be either a temporary sign, an electronic message board, or a sign with a flashing light.

1.24 MINOR DEMOLITION, CUTTING, AND PATCHING

Minor demolition, cutting, and patching should be conducted in accordance with the following:

1.24.1 Provide COR 48 hour notice before commencing demolition.

1.24.2 Cut surfaces such as masonry, plaster, tile, and metal in straight lines at natural points of division.

1.24.3 Materials for patching, filling-in, repairing, and extending work shall be new, and shall be similar in appearance and equal in quality to the materials used in the adjoining construction or the removed materials when they were new.

1.24.4 All pavement, sidewalk, and curb shall be neatly saw cut at existing joints.

1.24.5 Protect existing construction, surfaces, and equipment from damage. Damaged existing construction, surfaces, or equipment shall be restored or replaced to match existing conditions or new adjoining work.

1.24.6 Dust: Erect and maintain temporary dust tight partitions or barriers to prevent the spread of dust, fumes, and noise to other parts of the building. Seal off return air grilles in the areas enclosed by dust barriers. Vent areas enclosed by dust barriers to the outside and provide filters on these vents. Before removing the dust barrier, completely clean the area enclosed by the barrier and both sides of the barrier itself. Cover existing equipment to protect it from dust.

SECTION 01110 Page 8 of 9

1.24.7 Disassemble, disconnect, cut, remove, and alter existing construction and equipment without damaging other construction or equipment that is to remain or be reused. Cut and remove to the limits shown on the drawings, or, if not shown, to the minimum extent necessary for the proper installation of new work. Piping shall be removed and capped to be concealed in the finished work.

1.24.8 Cut, move, and remove existing construction as necessary to do the work;

replace and restore when work is completed.

1.24.9 Completely remove applied finish flooring such as ceramic floor and base, and resilient tile flooring and base, including mastic, to structural floor.

1.24.10 Patching: Patch to provide a neatly finished installation and to restore surfaces and items to the condition they were in before the work started. Where removals leave holes and damaged surfaces that will be exposed in the finished work, patch and repair these holes and damaged surfaces to match adjacent finished surfaces and to provide surfaces that are suitable for the provision of the new work. Install materials according to standard trade practice. Provide a smooth, even line of transition where patched work adjoins existing construction or new work. Patches or repairs shall match existing conditions or new adjoining work and shall provide a uniform finish and texture over the entire surface. When existing finish cannot be matched, refinish the entire surface to the nearest intersection.

1.24.11 Transitions: Make smooth and even transitions where new work abuts or aligns with existing construction. Where finished surfaces are cut such that a smooth transition with new work is not possible, terminate the existing surface along a straight line at a natural point of division and submit written recommendations to the COR on how to proceed.

1.24.12 Adjustments: Where removal of partitions results in adjacent spaces becoming one, rework floors, walls, and ceilings to a smooth plane without breaks, steps, and bulkheads.

1.25 LAWN MAINTENANCE

The Contractor is responsible for cutting and edging grass within the project site at least once a week during the growing season. Grass shall not exceed 6” in height at any period. Trim the grass around fences at the time of grass cutting. Always maintain grass and weeds.

1.26 CONTRACTING OFFICER'S AUTHORITY

In no event shall any understanding or agreement between the contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The contractor is hereby put on notice that in the event a Government employee, other than the Contracting Officer, directs a change in the work to be performed, or increases the scope of the work to be performed, it is the contractor's responsibility to make inquiry to the Contracting Officer before making the deviation. Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

Part 2 PRODUCTS

NOT USED

SECTION 01110 Page 9 of 9

Part 3 EXECUTION

END OF SECTION

SECTION 01200 Page 1 of 6

SECTION 01200

DESIGN-BUILD PROGRESS PAYMENTS

This section covers the submittal requirements for design-build progress payments.

1.1 Related Contract Clause

Section I contract clause 52.232-5 "Payments under Fixed-Price Construction Contracts."

1.2 Submittals

(a) SD-01 Preconstruction Submittals

Schedule of Prices for permits, design, LEED, and construction activities.

1.3 Design Submittals

See Section 01820 Construction Design Documents for additional submittal requirements.

(a) Permit (application and submission)

(b) Initial 35% Design Submittal

(c) 65% Design Submittal

(d) Final Design Submittal

(e) Construction Submittal Reviews

(f) Corrected Final Construction Design Submittal

(g) Site Visit Reports During Construction (see section 01802)

(h) Final Inspection Reports (see section 01802)

(i) Guiding Principles for Sustainable Federal Buildings certification (2020) (as required in section 1802)

(j) As-Built Design Drawings (see section 01802)

1.4 Submittals During Construction

1.4.1 Request for Progress Payment

Payment requests during design may be made upon submission of each design submittal, and will be based on the portion of the Base Bid for Design Services indicated in Part 3 of this section. Apply for progress payments using "Contractor's Monthly Estimate for Payment Voucher" which includes (form FDCC-4) and the required payment certification that are available from the Contracting Officer. Electronic copies are available.

1.4.2 Documentation for Materials Delivered But Not Installed

SECTION 01200 Page 2 of 6

1.4.2.1 Paid invoices for materials stored on site for which progress payments are requested shall accompany the application for payment. Requests for payment for materials stored offsite will not be approved.

1.4.2.2 Payment requests for services provided for construction submittal review, site visits during construction, and final inspections may be made monthly based on the portion of the Base Bid for Design Services indicated in Part 3 of this section.

1.4.2.3 Payment request for As-Built Design Drawings may be made upon submission of the as-built drawings (see Section 01802 Construction Design Documents) and will be based on the portion of the Base Bid for Design Services indicated in Part 3 of this section.

1.4.2.4 Payment request for Environmental Design for Homes (LEED for Homes®) certification may be made upon submission of necessary documentation to the Green Building council.

1.4.3 Required Schedule Updates

In accordance with FAR Clause 52.236-15, Schedules for Construction Contracts and section 01320, submit updated progress documentation along with the request for payment, including request for final payment.

1.5 Timing for Submittals During Construction

1.5.1 Initial Submission

Submit an original schedule of prices with the progress documentation required by section 01320 for the Government's approval.

1.5.2 Progress Payments

Progress payment requests may be submitted only once a month to coincide with the progress update.

Part 2 PRODUCTS

NOT USED.

Part 3 EXECUTION

3.1 Schedule of Prices

The schedule of prices shall be prepared in conjunction with the development of the complete performance schedule. The contractor may elect to separate the design activities from the construction activities. However, the items listed on the schedule of prices (construction portion) shall match the activities listed on the complete network schedule. Additionally, the contractor is to include construction costs associated with the assets listed in Attachment ‘E’ - Real Property Management Data Sheet (PMDS) by Real Property Unique Identifier (RPUID).

This is a one-time requirement and shall be shown either on the Schedule of Prices form or a separate sheet attached to the Schedule of Prices form. Prepare and deliver to the Contracting Officer a schedule of prices on the forms furnished by the Government.

Provide a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, design phases, unit prices and extended prices therefore.

SECTION 01200 Page 3 of 6

3.1.1 Design Phase Schedule of Prices during Design

(a) Initial Design Phase - The following design and permit sub-categories shall be included and values provided on the schedule of prices:

1. Draft Permit(s) for review

2. Final Permit (ready for signatures)

3. 35% Construction Design Submittal

4. 65% Construction Design Submittal

5. Final Construction Design Documents Submittal

6. Corrected Final Construction Design Documents Submittal

7. US EPA Energy Star® Home Program and be U.S. Green Building

Council (USGBC) Leadership in Energy and Environmental Design for Homes (LEED for Homes®) certified (as required in section 1802

8. Any Design Option

(b) Design Phase Schedule of Prices during Construction

The following design sub-categories shall be included, and values provided on the schedule of prices:

1. Construction Submittal Reviews

2. Site Visits During Construction & Final Inspection*

3. As-Built Drawings

* See Section 01802, Construction Design Documents, paragraph [1.11] Site Visit Inspections, for Scope of Work for Site visits and inspections by the Designer of Record.

3.1.2 Construction Phase Schedule of Prices

As noted in paragraph 3.1, the schedule of prices shall be prepared in conjunction with the development of the complete performance schedule. The items listed on the schedule of prices (construction portion) shall match the activities listed on the complete network schedule. Use unit prices for items when practical (provide quantities, units, labor and materials). Allocate overhead expenses such as field superintendent, temporary facilities and general conditions across all line items; do not show as individual expenses in the schedule of values. The bonds may be billed separately upon receipt by the government. Once approved, the values listed in the schedule of prices shall not be changed. The fields for the schedule of prices are defined below:

(a) ID # - The identification or activity number shall be obtained from the complete performance schedule. ID #’s shall not change after the schedule of prices is approved by the Government.

(b) Activity Description – The activity description shall be obtained from the complete performance schedule for the corresponding ID #.

3.1.3 Contract Modifications

Each contract modification shall be added to the end of the approved schedule of prices.

SECTION 01200 Page 4 of 6

3.2 Contractor Monthly Voucher Estimate

3.2.1 The contractor's monthly voucher estimate consists of the approved schedule of prices and the data elements below.

(a) Percent of Installation Complete To Date: Insert the percent complete value for this activity.

(b) Material Invoices Submitted To Date: The sum of the paid material invoices for the specific activity shall be placed in this field.

(c) Amount Payable To Date: The value in this field shall be automatically calculated and shall not be overtyped. The amount payable to date for stored material equals the greater of (1) the material invoices submitted to date column or (2) the material activity cost multiplied by the percent of installation complete to date value for the activity. The total amount shall not exceed the material activity cost. The labor value payable to date is calculated by multiplying the labor value activity cost by the percent of installation complete to date.

(d) Amount Payable to Date Last Month: The value in this field is carried over from the previous months approved invoice amount payable to date column.

(e) Amount Payable This Month: This value shall be automatically calculated and shall not be overtyped. The value is calculated by subtracting the amount payable to date last month value from the amount payable to date column. This value represents the amount earned for a specific activity without regard to retainage.

(f) Required Calculations: The last page of the contractor monthly voucher estimate shall include the following calculated values:

1) The Total Contract Value: This is the sum of the activity cost field column values which shall also equal the current total contract price, including approved modifications.

2) Subtotals of the amount payable columns: To date, to date last month, this month.

3) Percent Complete Based On Installed Material: This is the sum of the activity cost labor column multiplied by the percent of installation complete to date and then divided by the sum of all of the values listed in the activity cost labor column.

4) Percent Earned to Date: which is the total amount payable to date divided by the total contract value.

(g) Signature of Inspector: During construction phase, voucher should be reviewed (and signed) by Government’s inspector with contractor’s superintendent indicating agreement with requested percentage of work complete. Pay Application will be rejected if CI signature is not present on voucher. Provide Certified Payroll via email to CI/COR with each monthly Payment request.

3.2.2 Payment for Stored Materials

Although Section I contract clause 52.232-5 does not require payment for materials received but not installed, the Contracting Officer may consider requests for, and may authorize payment for the cost of the material based on the lesser of the following:

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(1) The total value of all invoices submitted for the activity;

(2) The value listed in the material total cost field.

In order for requests for payment to be considered, the material shall be per the approved submittal, on site, and properly stored or protected.

3.2.3 Material Invoices

Paid material invoices shall be legible and clearly document the type, quantity and cost of the materials covered by the invoice. The contractor shall clearly mark on each invoice the activity number which payment is being requested. For invoices covering more than one activity, the contractor shall indicate both the activity number and the percentage of the total invoice to be applied. Incomplete or unreadable invoices will not be considered when processing payment requests.

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SECTION 01320 Page 1 of 12

SECTION 01320

DESIGN-BUILD PROGRESS SCHEDULE

1.1 Description

Prepare a time-scaled construction performance schedule pursuant to the clause 52.236-15 "Schedules for Construction Contracts" of the Contract. Include scheduling of construction, creation of the network, production of the reports, execution of the plan described by the network, participation in meetings with the Construction Project Manager, and submission of progress updates and schedule revisions, as set forth below. Utilize conventional network analysis precedence diagram techniques.

1.2 Summary

This Section specifies administrative and procedural requirements for various Design and Construction Progress Documentations required for proper performance of the Work.

(a) All costs incurred by Contractor to correctly implement and update the schedule shall be borne by Contractor and are part of this Contract.

(b) Schedules required include the following

1. Contract Construction Progress Schedule in Critical Path Method (CPM) format and related narrative.

2. Submittals Schedule.

3. Schedule of Tests and Inspections.

4. Record, As-Built CPM Schedule.

(c) Reports required include the following:

1. Daily Construction Reports.

2. Material Location Reports.

3. Field Correction Reports.

4. Special Reports.

5. Monthly Progress Reports.

1.3 Definitions

1.3.1 Preliminary Performance Schedule

Is defined as the planned operations during the first 90 days after the Contract Award.

The preliminary performance schedule shall consist of a diagram as described elsewhere in this section. No progress payments will be processed until the complete performance schedule has been approved by the Government.

1.3.2 Complete Performance Schedule

Is defined as the planned operations for the entire contract as described by contract clause 52.236-15.a. The complete performance schedule shall consist of a chart and required reports as described elsewhere in this section.

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1.3.3 Float and Slack

Is defined as the amount of time between the early start date and the late start date, or the early finish date and the late finish date of any of the activities in the network analysis schedule. Float or slack is not time for the exclusive use or benefit of either the Government or the contractor.

1.3.4 Schedule Update

A schedule update shall provide actual start, current percent complete, and actual finish field updates to the complete performance schedule. No other fields shall be changed as part of an update. Updated Schedule shall be submitted within the first 7 days of the month.

1.3.5 Schedule Revision

Schedule revisions consist of the addition of new activities, as well as, changes in the approved work schedule, in contract completion date, logic and/or duration of existing activities. Approved schedule revisions change the schedule baseline only from the effective date of the revision for incomplete activities.

1.3.6 Schedule Baseline

The Baseline Schedule is the current approved performance schedule prior to updates.

1.3.7 Activity Description

Each activity shall be described to clearly define the feature of work and its location (Example: Phase I, first floor rough electrical).

1.3.8 Responsibility Code

Field identifying the organization completing the specific activity (i.e. prime contractor, subcontractor's name, Government, etc.).

1.4 Submittals

1.4.1 General: Contractor shall provide all schedule submittals via email as well as tabular printouts, and 24-by-36-inch time-scaled logic diagrams. The latest version of, Primavera P6®, SureTrak® or an equally capable scheduling software shall be used. The scheduling software must be compatible with Microsoft Project 2010. All costs incurred by Contractor to correctly implement, computerize, and update the CPM Schedule shall be borne by Contractor and are included in the Contract Price. The number of copies of each submittal shall be as described in this Section or as may be requested by COR.

1.4.2 Contract CPM Schedule: The Contract CPM Schedule and its related narrative as described in this Section shall be submitted as early as practicable after the Notice to Proceed, but in no event later than 30 calendar days after the Notice to Proceed. Within 15 calendar days, COR will respond with approval or direction to change and Contractor shall resubmit within 10 calendar days, if required.

1.4.3 Daily Progress Report: Submit duplicate copies to COR by noon on the day following the date of actual progress.

1.4.4 Monthly Progress Report: All components of the Monthly Progress Report described in this Section shall be submitted as attachments to Contractor's monthly Application for Payment.

1.4.5 Record As-Built CPM Contract Schedule: A Record Contract Schedule accurately reflecting actual progress of Work shall be submitted, as part of this

SECTION 01320 Page 3 of 12

Contract's Record Documents. All activities shall have actual dates that are true and accurate.

Submit the following in accordance with section 01330 "Submittal Procedures":

1.4.6 SD-01 Preconstruction Submittals

(a) Preliminary Performance Schedule

• Network Schedule Chart

(b) Original Complete Performance Schedule

• Network Schedule Chart

• Reports

(c) Monthly Updates

• Electronic Network Schedule Chart

• Progress Payments (See section 01200)

• Reports

(d) Schedule Revisions

• Revised Network Schedule Chart

• Narrative description of changes to activity

• logic/duration

• Reports

1.4.7 Submittal Requirements

For the above submissions submit the following: 3 color copies of all documents plus an electronic copy on CD-ROM except monthly updates of schedule charts may be submitted on the CD-ROM only. Submit both the original software file as well as a .PDF file.

1.5 Timing

1.5.1 Preliminary Performance Schedule

Within 30 days after Notice of Award, submit a preliminary network defining the planned operations during the first 90 days after Contract Award.

1.5.2 Original Complete Performance Schedule

Submit the complete network analysis, consisting of the network mathematical analysis and network charts, within 45 days after Notice of Award.

1.5.2.1 Resubmittals

Changes necessary as a result of this review shall be submitted for approval of the Contracting Officer within 15 days.

1.5.3 Monthly Updates

Shall be submitted each month along with the request for payment, see section 01200.

1.5.4 Schedule Revisions

Shall be submitted within 15 days of the Contracting Officer's request.

SECTION 01320 Page 4 of 12

1.6 Software

1.6.1 Software Description

The Contractor shall use a commercially available, windows based, scheduling software program to manage the project. The software package shall have the characteristics and be capable of producing the time-scaled charts and reports described elsewhere in this section. The program shall also be capable of accepting revised completion dates as modified by approved time extensions, actual activity start/completion dates, and recompilation of tabulation dates and float accordingly without deleting the original proposed activity dates.

1.6.2 Deliverables

1.6.2.1 For the schedule software utilized, provide the following:

1.6.2.1.1 Schedule familiarization shall be provided by your project scheduler or the individual responsible for updating and managing the inputs into this project. The schedule familiarization shall use the project baseline schedule for all examples and exercises.

1.6.2.1.2 Review all Activity names, durations and indicate what the item encompasses for the listed cost.

1.6.2.1.3 The meetings shall include creating, displaying and printing the schedule in conformance to the following contract requirements:

(a) Demonstrate the creation of the weekly look-ahead schedule from the Baseline schedule.

(b) Display and verify all activities are linked directly or indirectly to the award and completion dates of this contract.

(c) Identify RPUID sorts and display formats.

(d) Demonstrate the export of the schedule to MS-project 2010 format;

discuss limitations.

(e) Demonstrate how the activities will be updated; updates shall be done by the person who will perform the updates monthly. Identify file naming system used to identify updates for dissemination.

(f) Demonstrate from the updated schedule a sample of a complete monthly submission to the government. This shall include the written schedule analysis update.

(g) Trace a minimum of 3 activities from material procurement through to installation to 100% completion. Review each step to include, Submittal review (who, time frame), Pre-installation (who, time frame), QA activities related (who, time frame).

(h) Create an output format of the updated schedule for the monthly posting in the CI trailer.

(i) Create a 3 sample modifications on critical and non-critical activities for purposes of displaying a “fragnet” schedule that demonstrates time impacts to the schedule from a modification. Create modifications to display (increased contract duration, no effect and reduced contract duration)

(j) Create an earned value report from the baseline schedule.

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(k) Demonstrate procedures for incorporating Changes to the project Baseline schedule.

Computerized schedule familiarization shall occur in conjunction with the preconstruction meeting.

1.6.3 Payment Requests

Payment request may be prepared for submission using programs other than the scheduling software. See section 01200, Progress Payments for specifics.

1.7 Contract Modifications

When change orders or delays are experienced by the Contractor and the Contractor requests an extension of time under one or more of the Contract clauses, the Contractor shall submit a written Time Impact Analysis (TIA) illustrating the influence of each change or delay on the Contract completion date or milestones, utilizing the current updated Project Schedule.

Each TIA shall include a fragnet demonstrating how the Contactor proposes to incorporate the changes or delays into the Project Schedule. A fragnet is defined as a sequence of new activities and/or activity revisions that are proposed to be added to the existing schedule to demonstrate the influence of delay and the method for incorporating delays into the schedule as they are encountered.

The TIA shall be submitted with the cost proposal for each proposed change or delay.

Incorporate contract modifications into subsequent monthly updates only after approval by the Contracting Officer. Contract Modifications shall be added as items posted at the bottom of the original schedule with new activity numbers.

Part 2 Products

2.1 Network Schedule Chart

The network shall consist of time scaled activities with logical interdependencies shown on a diagram with accompanying mathematical analyses.

Prepare a horizontal time scaled performance schedule with the total project divided and subdivided into a sufficient number of work activities to accurately graphically display the work schedule, sequence in which the work is to be accomplished, activity duration, and interdependence of activities. A bar shall depict the start, finish, and duration of each activity.

The bar shall be shaded to indicate progress. In addition to construction activities, procurement times for critical items, including submittal turn-around, shall be shown on the schedule. The diagram shall clearly show the activities of the critical path.

2.1.1 Format

Provide network charts on E-size sheets (30 inches by 42 inches). Use continuation sheets as required. Establish the time schedule for the entire project duration across the top of the sheet; divide into months and subdivide into weeks. Extend these division lines vertically from top to bottom of page. Units of 1/2 inch equal to 1 week are suggested.

Indicate project name, location, contract number, data date, submission date, and general schedule data on each sheet. Provide a legend defining all symbols.

2.1.1.1 Required Columns

The following columns shall be provided on the left side of each sheet:

(a) Activity Number (ID #)

SECTION 01320 Page 6 of 12

(b) Activity Name

(c) Duration

(d) [RPUID – Real Property Unique Identification number from Project Management Data Sheet]

(e) [Early and late start dates]

(f) [Early and late finish dates]

(g) [Actual start and actual finish dates]

(h) [Total float]

(i) [Actual duration]

(j) [Percent complete]

2.1.1.2 Activity Bars

Each of the activity bars shall be color coded and hatched to distinguish between the baseline, critical, non-critical, milestones, and also indicate progress. Critical path activities shall be colored red. Each activity bar shall be labeled with the activity name and percent complete.

2.1.1.3 Required Sorts

The original network chart shall be sorted by early start and then by early finish dates. The activity numbers shall be assigned in ascending order based on the results of this sort and shall not change for the remainder of the project duration.

2.1.2 Quantity and Numbering of Activities

The minimum number of activities in the final performance schedule shall be 200. New activity numbers shall be assigned to activities required to be added to a revised schedule for contract modifications or logic changes.

2.1.3 Required Activities

The following specific activities shall be shown on the diagram and in the numerical analysis.

The durations indicated are minimum.

(a) Bond

(b) Design Elements:

(c) Site Visits

(d) 35% Design Submission (Including LEED for Homes®)

(e) Government Review (21 days review)

(f) 65% Design Submission (Including LEED for Homes®)

(g) Government Review (21 days review)

(h) Final Design Submission (Including LEED for Homes®)

(i) Permits requiring Government signature including stormwater discharge permit (21 Workday)

(j) Government Review (21 days review)

(k) Completed Final Design Submission (Including LEED for Homes®)

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(l) Construction Activities:

(m) Submittal Submission requiring Government review

(n) Critical Submittal Approvals per Submittal Section (Include a 21 day review period activity with each critical submittal approval entry)

(o) Procurement time for critical items

(p) Work by the Government, or utility agencies, and other third parties that may affect or be affected by Contractor's activities.

(q) Pre-Start Meetings with Major…