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REV 7/2025

ADVERTISEMENT FOR BIDS

Competitive Sealed Best Value

State of Colorado Front Range Community College

Notice Number: AFB-27-02-W

Project Number: 2026-046M25

Project Title: Replace AHU and Exhaust

Estimated Project Cost: $1.2M

NOTICES

1. For all projects with a total dollar value above $150,000 Notice of Final Settlement is required by C.R.S. §38-26-107(1). Final Settlement, if required, will be advertised in the same location as the original solicitation.

2. For State Public Works C.R.S. §8-17-101 - Colorado labor shall be employed to perform at least 80% of the work. Colorado labor means any person who is a resident of the state of Colorado at the time of the Public Works project.

3. All respondents accept the conditions of this AFB, including but not limited to, the following:

a. All submittals shall become the property of the State of Colorado and will not be returned.

b. Late submittals shall not be evaluated.

c. The State reserves the right to reject any or all proposals on the basis of being unresponsive to this AFB or for failure to disclose requested information.

d. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.

4. The respondent has reviewed Appendix F and by responding has agreed that the terms and conditions of the sample Contractor’s Design/Bid/Build (D/B/B) Agreement (SC-6.21) and General Terms and Conditions of the Contractor’s Design/Bid/Build Agreement (SC- 6.23) are expressly workable without

AFB-CSBV pg. 2 reservation. Any exceptions to the contract must be communicated formally in writing before the bid closes.

5. Per C.R.S. §24-92-115 unless prohibited by applicable federal law, contract for any public project in the amount of one million dollars or more, that does not receive federal money, in the amount of one million dollars or more shall require the general contractor to which the contract is awarded to submit, at the time the mechanical, electrical, or plumbing subcontractor is put under contract, documentation that Identifies the contractors or subcontractors that will be used for all mechanical, sheet metal, fire suppression, sprinkler fitting, electrical, and plumbing work required on the project and certifies that all firms identified participate in apprenticeship programs registered with the United States department of labor’s employment and training administration or state apprenticeship councils recognized by the United States department of labor and have a proven record of graduating a minimum of 15% of its apprentices for at least three of the past five years.

6. Per C.R.S. §24-92-117, a public construction project in the amount of five hundred thousand dollars or more shall be subject to the Buy Clean Colorado (BCCO) Act program requirements. The BCCO Act requires the Office of the State Architect to establish a maximum acceptable global warming potential (GWP) limit for each category of eligible materials, which include asphalt and asphalt mixtures, cement and concrete mixtures, glass, post-tension steel, reinforcing steel, structural steel, and wood structural elements. For any solicitation for a contract for the design of an eligible project, a State Agency or institution shall require the designer who is awarded the contract to include, in project specifications when final construction documents are released, a current Environmental Product Declaration (EPD) that meets the maximum acceptable GWP limits for each eligible material specified for the project. A contractor that is awarded a contract for an eligible project shall not install any eligible materials on the project until the contractor submits an EPD for each eligible material procured for the project. This project is seeking a design phase waiver for this requirement.

7. Per C.R.S. §24-92-Part 2, a public construction project in the amount of five hundred thousand dollars or more shall be subject to the State prevailing wage rate, of the regular, holiday, and overtime wages paid and the general prevailing payments on behalf of employees to lawful welfare, pension, vacation, apprentice training, and educational funds in the State, for each employee needed to execute the contract. Payments to the funds must constitute an ordinary business expense deduction for federal income tax purposes by contractors and subcontractors. Contractors are required to pay their employees at weekly intervals and shall comply with the enforcement provisions of C.R.S. §24-92-209. Contractors awarded a project of this size will be required to utilize the LCPTracker cloud-based labor compliance and certified payroll application.

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8. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law.

9. Per C.R.S. §24-105-201 If the construction value is $50,000 or greater a Bid Bond and Power of Attorney or Proposal Guaranty is required in an amount not less than 5% of the total Bid.

PROJECT OVERVIEW

Introduction

The State of Colorado, Front Range Community College (FRCC) is soliciting bids from qualified Mechanical Contractors for the 2026-046M25 Replace AHU and Exhaust Fans project at the Westminster Campus per the Construction Documents dated 8-7-2026.

It is anticipated that the contract for services will be finalized in November 2026 so that the awarded contractor can procure long-lead mechanical equipment and be ready to begin construction activities for the Summer 2027 term. All construction needs to be completed in the Summer 2027 term. Certain activities that do not require shutdown or closure of the spaces served by the mechanical equipment being replaced may be considered or proposed by the selected contractor during Spring 2027 semester.

The project consists of the replacement of three (3) existing air handling units and associated mechanical infrastructure located in the existing mechanical equipment room above the Student Center. In addition to replacing the air handling units themselves, new return/relief fans will be installed to improve the operation of the system, minimize freeze potential, and address existing building pressurization issues.

Existing constant-volume terminal units and terminal heating coils will be replaced with pressure-independent variable-air-volume terminal units with integral heating coils.

Scope of Services

Per the Construction Documents dated 8-7-2026.

The scope of services will include full Construction Contracting Services for the project specified during the process of construction and warranty period to the State as per the Advertisement for Bid. Specific tasks to be performed by the Contractor include those generally performed by the construction community where the Contractor is the prime vendor to the State. Bidders shall reference the drawings, specifications, and supporting documents in the Appendices for an understanding of the entire scope of the project.

Per C.R.S. §38-26-106, if a contract amounts to $150,000 or more, the awarded contractor shall provide payment and performance bonds not less than 50% of the value of the contract. The costs associated with this bond are to be included in the contractor’s bid.

MINIMUM REQUIREMENTS

Notice is hereby given to all interested parties that all firms will be required to meet all minimum requirements to be considered for this project. Interested bidders should

AFB-CSBV pg. 4 be prepared to show evidence of the following to be considered as qualified, as a minimum:

1. Not previously terminated by the State for non-performance on a State Buildings contract or procurement.

2. The bidding contractor must have been in the same business, under the same name for the last two (2) years.

3. Demonstrated specific contracting experience in projects of similar scope and complexity for at least two (2) projects each in excess of $1.5M (hard costs), utilizing the expertise present in their Colorado Office; and

4. Demonstrated bonding capability up to $1.5M for an individual project coincidentally with current and anticipated workloads; provide letter from surety that affirms this capacity.

5. Respondents must acknowledge all issued addenda in their submittal and proposal.

6. Attended and signed in at the Mandatory Pre-Bid Conference

7. Bidders must demonstrate experience with MEP infrastructure upgrade projects of similar scope and complexity within an occupied building acting as the Prime Contractor. This demonstrated experience must include:

a. Developing and executing Methods of Procedure to minimize the impact to the operating infrastructure and occupied spaces that include communication plans and other related requirements identified in the Construction Documents.

b. Ascertaining the impact of proposed shutdowns, including working with the Owner to confirm temporary means of system isolation to complete the work.

c. Development of construction phasing as required to adhere to the Academic or similar calendar constraints.

d. Identification of equipment and/or material procurement priorities, including long lead equipment procurement, to maintain the construction schedule.

e. Management of subcontractors to complete the scope of work in a coordinated manner.

8. Bidders must include a preliminary construction schedule with their response that identifies key phases and activities.

Firms meeting the minimum requirements may obtain the bidding documents on https://www.bidnetdirect.com/colorado/frontrangecc https://protect.checkpoint.com/v2/r01/___https:/www.bidnetdirect.com/colorado/frontrangecc___.YzJ1OmNhdG9ycnVtYWFuZGFzc29jaWF0ZXM6YzpvZmZpY2UzNjVfZW1haWxzX2F0dGFjaG1lbnQ6OWE1N2I1ZWVkMTZhOWI5MzA5OGZlZmViNmY3MzEwOTc6Nzo2NWI2OjllOTNjYWRkMDRkYWQ5ZDY0OTU3YmZjY2Y1NTRkNWY4YmJhYmY2MTA2ODg4OWYxMGJiNzA5NTk0MDk4ODk3YjM6cDpUOkY

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MANDATORY PRE-BID CONFERENCE AND SITE TOUR

A mandatory Pre-Bid Meeting will be held at:

Building Address: Westminster Campus (Entrance #2) 3645 W. 112th Ave., Westminster, CO 80031

Room: Rocky Mountain Room – C0770

Date/Time August 19, 2026: 9:00AM MST

SCHEDULE

The following is a tentative schedule of events for the Bid Submittal process and an outline of the schedule for the balance of the project. All dates are subject to change and changes in the schedule will be issued via addendum.

Advertisement for Bids Issued August 7, 2026

Mandatory Pre-Bid Conference and Site Tour August 19, 2026 at 9:00AM

Request for Clarifications Due August 27, 2026 at 2PM MST

Final Addendum Issued (anticipated) September 3, 2026

Bid Submittals Due (date and Time) September 10, 2026, at 2PM MST

Award Intent Notification (anticipated) September 18, 2026

Contracting September/Oct 2026

Contract Approval (anticipated) November 2026

Anticipated Construction Start Procurement December 2026

Construction Activities May 2027

Anticipated Construction Finish August 2027

The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email or posted on Bidnet/Rocky Mountain E-Purchasing System https://www.bidnetdirect.com/colorado/frontrangecc website. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

QUESTIONS, CLARIFICATIONS AND ADDENDA

Owner initiated changes to this AFB will be issued under numerically sequenced addenda. Owner initiated changes to this AFB will be posted in the form of addenda on Bidnet/Rocky Mountain E-Purchasing System https://www.bidnetdirect.com/colorado/frontrangecc

Questions and requests for clarifications regarding this project shall be submitted before the deadline listed in the above Schedule on Bidnet.

https://protect.checkpoint.com/v2/r01/___https:/www.bidnetdirect.com/colorado/frontrangecc___.YzJ1OmNhdG9ycnVtYWFuZGFzc29jaWF0ZXM6YzpvZmZpY2UzNjVfZW1haWxzX2F0dGFjaG1lbnQ6OWE1N2I1ZWVkMTZhOWI5MzA5OGZlZmViNmY3MzEwOTc6Nzo2NWI2OjllOTNjYWRkMDRkYWQ5ZDY0OTU3YmZjY2Y1NTRkNWY4YmJhYmY2MTA2ODg4OWYxMGJiNzA5NTk0MDk4ODk3YjM6cDpUOkY https://protect.checkpoint.com/v2/r01/___https:/www.bidnetdirect.com/colorado/frontrangecc___.YzJ1OmNhdG9ycnVtYWFuZGFzc29jaWF0ZXM6YzpvZmZpY2UzNjVfZW1haWxzX2F0dGFjaG1lbnQ6OWE1N2I1ZWVkMTZhOWI5MzA5OGZlZmViNmY3MzEwOTc6Nzo2NWI2OjllOTNjYWRkMDRkYWQ5ZDY0OTU3YmZjY2Y1NTRkNWY4YmJhYmY2MTA2ODg4OWYxMGJiNzA5NTk0MDk4ODk3YjM6cDpUOkY

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Communication regarding the project during the procurement, outside of the this submission process or scheduled procurement milestones is not permitted.

POINT OF CONTACT/CLARIFICATION

Name: Shari Browder, Director Contracts and Purchasing

Agency: Front Range Community College

Email Address: shari.browder@frontrange.edu

Phone: 303-678-3671

SUBMITTALS OF SEALED QUALIFICATIONS AND BIDS

1. This AFB document, it’s appendices, and any written addenda issued prior to the bid opening, and written clarifications shall serve as the only basis for Bid.

2. All submittals must comply with the following items, a through h. The State retains the right to waive any minor irregularity or requirement should it be judged to be in the best interest of the State.

a. Qualifications shall be formatted and tabbed in the exact form and numeric sequence of the Evaluation Form (1 through 8) in Appendix A. A cover letter addressed to the Director of Procurement at Front Range Community College outlining the firm(s) qualifications is required at the front of the submittal. Not counting the cover letter and required Acknowledgement and Attestation form, the entire submittal is to be no more than 50 doubled sided 8 ½’ x 11” sized pages in portrait format.

b. Qualifications shall be evaluated in accordance with criteria as indicated in PREQUALIFICATION SUBMITTAL CRITERIA and ranked on the corresponding Evaluation Form in Appendix A.

c. Response to all items shall be complete.

d. All references shall be current and relevant.

e. Bids shall be submitted on the required bid form as indicated on the Information For Bidders document (SBP-6.12) in Appendix B1.

f. Each solicitation by a state agency for construction services shall contain a clause requiring the bidder to disclose if they are a Service-Disabled- Veteran-Owned-Small-Business (SDVOSB). A SDVOSB per C.R.S. 24-103- 211, must be incorporated or organized in Colorado or maintains a place of business or has an office in Colorado and who is officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs

g. An electronic copy of the qualifications and sealed bid submittal are due September 10, 2026 and shall be received no later than 2:00 PM (MD/ST), and shall be submitted/accepted as described in the Information for Bidders (SBP-6.12)

h. Bid Forms and Appendices to be included with bid submittal:

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Bid Form (SBP-6.13)

Bid Bond (SBP-6.14)

b. Late bid submittals will be rejected without consideration. The State of Colorado assume no responsibility for costs related to the preparation of bid submittals.

METHOD OF SELECTION AND AWARD

The process to be used in the selection of the Construction Contracting Services is the Competitive Sealed Best Value Bidding method comprised of two steps although it is a single step submission process. STEP I is the Evaluation of Qualifications as described in Evaluation of Qualifications in the next section.

STEP II is the opening of the sealed bids. Front Range Community College will evaluate the qualifications prior to the bid opening in Step II. After the bid opening and acknowledgement of the apparent low bidder, Front Range Community College will consider both qualifications and bid prices and determine the final ranking of firms with qualifications given 40% of the value of the weighted criteria and the bid price given 60%. Selection and award of this project will be by written notice and will be based on a combination of qualifications and bid price that represents the most advantageous and best overall value to the State.

After selection and award all bids, qualifications and ranking documents will be made available to the public on the agency or institutions solicitation platform.

EVALUATION OF QUALIFICATIONS

A. EVALUATION FACTORS

1. TECHNICAL APPROACH TO THE PROJECT

• Provide a strategic project approach summary discussing how your firm will provide successful Construction Contracting Services for this project. Include specific examples (1-2 page excerpts) of actual products (estimates, progress reports, schedules, constructability reviews, value engineering studies, forms, etc.).

• Provide a detailed description of how your firm will select qualified sub-contractors and manage them effectively on this project.

2. EXPERIENCE, PAST PERFORMANCE AND EXPERTISE

• Provide a description of successful prior construction contracts, including performance in the areas of cost, quality control, schedule, compliance with plans and specifications and adherence to applicable laws and regulations as performed by your firm and by your subcontractors.

3. PROJECT MANAGEMENT PLAN

• Provide a description of the composition and management structure of your firm. Identify the firm’s roles and responsibilities and relevant

AFB-CSBV pg. 8 technical expertise and experience of the key management personnel that will be used on this project. Provide a description and separate graphic organizational chart complete with working titles identifying the lines of authority, responsibility and coordination between your firm and your subcontractors and,

• Describe the proposed project schedule, quality control program, financial resources, equipment to be used on this project and its current location, and any other information or resources that demonstrates your firm’s competency to perform this work

4. STAFFING PLAN

• Provide a detailed staffing plan of key management personnel to be assigned to this project from your firm and your subcontractors and identify the time commitments and all current office locations.

5. SAFETY PLAN AND SAFETY RECORD

• Describe your firm’s safety program and provide your firms’ safety record over the last ten years.

6. JOB STANDARDS

• Demonstrate on past projects examples how a high quality of workmanship was achieved and industry standards of care were achieved and,

• Describe the firm’s method of personnel procurement, diversification of workforce, employment of Colorado workers, work force development and long-term career opportunities of workers and,

• Describe the firm’s availability of training programs, including apprenticeships approved by the United States Department of Labor and,

• Describe the benefits provided to workers, including healthcare and defined benefit or defined contribution retirement benefits, and whether the firm pays industry-standard wages.

7. AVAILABILITY AND USE OF DOMESTICALLY PRODUCED GOODS

• Describe how your firm intends to use domestically produced iron, steel, and related manufactured goods in this project.

8. EQUITY, DIVERSITY AND INCLUSION

• Describe what Services under the contract or any Subcontract will be performed by a Service-Disabled Veteran Owned Small Business.

• Described any programs or incentives your firm has for utilizing historically disadvantaged businesses

APPENDICES:

Appendix A: Information for Bidders (SBP-6.12)

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Appendix B: Bid Form (SBP-6.13)

Appendix B1: Bid Bond (SBP-6.14)

Appendix C: Sample: Direct Labor Burden Calculation (SBP-6.18)

Appendix D: Applicable Prevailing Wage

Appendix D1: Apprenticeship and Fringe Rates

Appendix E: Sample: Apprenticeship Utilization Certifications (SBP-2.1)

Appendix F: Sample: SC6.21 Design/Bid/Build Contractor’s Agreement

Appendix F1: Sample: SC6.23 General Conditions of the Contract

Appendix G: Construction Documents

Appendix G1: Project Manual

Appendix G2: AHU_Fan Room

Appendix G3: HVAC Mechanical CD

Appendix G4: HVAC Electrical CD

APPENDICES: