Form_1_Vendor_Declaration_Statement.pdf
PDF 122 KB Posted
- Attached to
- BIOSOLIDS HAULING SERVICES (GRANT FUNDED)
- Solicitation number
- 25-8403R
- Issued by
- Collier County, Florida
About this file
This is a Vendor Declaration Statement form issued by the Collier County Board of County Commissioners Procurement Services Division for use in responding to solicitations. The form requires vendors to declare that their bid or proposal is submitted in good faith without collusion, fraud, or improper arrangements, and certifies compliance with the County's Procurement Ordinance and ethical standards. Vendors must disclose any financial interests held by county officials, their spouses, or household members exceeding one percent of total assets or capital stock, as well as any relationships between company principals and county employees. The form mandates vendor acceptance of all solicitation terms, conditions, specifications, and scope of work, with agreement to execute either a Purchase Order or formal County contract upon award. Vendors acknowledge understanding of all submission requirements and commit to compliance with pricing and performance standards, including the prohibition on marking up related entity subcontractor fees.
The Vendor Declaration Statement applies to the Biosolids Hauling Services solicitation (RFP 25-8403R), a grant-funded procurement by Collier County's Public Utilities Department with a submission deadline of May 7, 2026 at 3:00 PM EST. The County historically spends approximately $3.7 million annually on biosolids hauling services from five facilities, though this figure is not indicative of future purchasing patterns. The County intends to award multiple contractors with separate awardees designated for non-dewatering and dewatering-required facilities, establishing an initial five-year contract term with three optional five-year renewals. All proposers must complete mandatory forms including this declaration statement, submit proof of regulatory compliance and appropriate insurance coverage, maintain E-Verify enrollment, and provide reference questionnaires; failure to submit applicable documentation renders proposals non-responsive. Proposals must remain valid for 180 days from submission, with no incumbent vendors or existing contractor information identified, indicating an open competitive procurement opportunity.
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Text version
Version 2 9.2.25
Procurement Services Division
Form 1: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex Naples, Florida 34112
Dear Commissioners:
The undersigned, as Vendor declares that this response is made without connection or arrangement with any other person and the bid/proposal submittal is in every respect fair and made in good faith, without collusion or fraud and in compliance with the Procurement Ordinance, Section Seven, Ethical Standards.
The vendor certifies to the best of their knowledge or belief, no elected/appointed official or employee of Collier County, a spouse thereof or other person residing in the same household, is financially interested, directly or indirectly, in providing the goods or services specified in any submitted bid or proposal. A financial interest is defined as ownership of more than one percent (1%) of the total assets or capital stock or being an officer, director, manager, partner, proprietor, or agent of the business submitting the bid or proposal or of any subcontractor or supplier thereof providing goods or services in excess of one percent (1%) of the total bid or proposal amount. Additionally, the vendor, on company letterhead, must divulge at the time of the submittal of a bid or proposal, any relative, other than those already specified, of an elected or appointed official or employee of the County who has a financial interest, in providing the goods or services specified in the bid or proposal. The County, at its sole discretion, will determine whether a conflict exists and whether to accept or reject the bid or proposal.
The Vendor hereby declares the instructions, purchase order terms and conditions, requirements, and specifications/scope of work of this solicitation have been fully examined and accepted.
The Vendor agrees, if this solicitation submittal is accepted by Collier County, to accept a Purchase Order as a form of a formal contract or to execute a Collier County formal contract for purposes of establishing a contractual relationship between the Vendor and Collier County, for the performance of all requirements to which this solicitation pertains. The Vendor states that the submitted is based upon the documents listed in this solicitation. The Vendor agrees to comply with the requirements in accordance with the terms, conditions and specifications denoted herein and according to the pricing submitted as a part of the Vendor’s bids.
Further, the Vendor agrees that if awarded a contract for these goods and/or services and a subcontractor is a related entity to the Vendor, then the Vendor shall not mark-up the subcontractor’s fees. A related entity shall be defined as any parent or subsidiary of the company and any business, corporation, partnership, limited liability company or other entity in which the company or a parent or a subsidiary of the company holds any ownership interest, directly or indirectly.
Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge and a duly corporate authorized representative with signature authority.
Company Name: _________________________________________
Date: _____________________________
Signature: ____________________________________________ Title: _____________________________
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