25-8403R_Solicitation_.pdf

(Template Version 1)

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

REQUEST FOR PROPOSALS (RFP)

GRANT FUNDED

FOR

BIOSOLIDS HAULING SERVICES

SOLICITATION NO.: 25-8403R

VALESKA ESCOBAR, PROCUREMENT STRATEGIST II

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-2220

Valeska.Escobar@collier.gov

SOLICITATION PUBLIC NOTICE

REQUEST FOR PROPOSALS

(RFP) NUMBER:

25-8403R

PROJECT TITLE: BIOSOLIDS HAULING SERVICES

DUE DATE: May 7, 2026, AT 3:00 PM (EST)

PLACE OF RFP OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Public Utilities Department (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposals (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified Proposers in accordance with the terms, conditions and specifications stated herein, in the Solicitation and/or attachments. The Proposers, at a minimum, must achieve the requirements of the Specifications, Scope of Services or Scope of Work stated herein. All references to “Proposer” are also referred to as “Consultant,” “Firm,” “Offeror,” “Contractor,” and “Vendor.”

Historically, County departments have spent approximately $3,700,000.00 annually for biosolids hauling; however, this may not be indicative of future buying patterns.

BACKGROUND

Collier County currently owns and operates five water reclamation/wastewater treatment facilities. The five facilities are listed below and can be found in Exhibit A – Plant Details and Production Rates.

No Dewatering Required

1. North County Water Reclamation Facility (NCWRF) is located at 10500 Goodlette-Frank Rd. Naples, FL.

2. South County Water Reclamation Facility (SCWRF) is located at 5600 Warren St. Naples, FL.

Dewatering Required

3. Golden Gate Wastewater Treatment Plant (Golden Gate) is located at 4931 32nd Ave. SW Naples, FL.

4. Orange Tree Wastewater Treatment Plant (Orange Tree) is located at 1445 Oil Well Rd. Naples, FL.

5. Northeast Service Area (NESA) Interim Wastewater Treatment Plant is located at 850 39th Ave. NE Naples, FL.

The residual product (biosolids) of the reclamation/treatment process must be hauled off site and properly disposed of.

Biosolids Analytical Results:

Biosolids composition is not guaranteed. Analysis reports from facilities are attached (for reference only) as Exhibit B-1 – NCWRF & SCWRF and Exhibit B-2 – Golden Gate & Orange Tree.

Currently there is no available data for the NESA Plant.

Biosolids Production:

Daily, monthly and annual production of the facilities is included in Exhibit A – Plant Details and Production Rates, as a reference. Production rates are not guaranteed and vary with the influx of seasonal owners and visitors and precipitation. As the County grows, requirements at existing facilities may change as well as new facilities may be https://procurement.opengov.com/portal/collier-county-fl added.

AWARD AND TERM OF AGREEMENT

Attachment A “Category Interest Form” and Attachment B “Costs of Service” must be completed and provided as part of the proposal submitted. Failure to provide the form may result in being deemed non-responsive.

Collier County reserves the right to select one, or more than one Proposers for award as deemed the best value to the County; however, it is the intent to have:

• Multiple awardees for locations that do not require dewatering (e.g., NCWRF and SCWRF) and multiple awardees for locations that do require dewatering (e.g., Golden Gate, Orange Tree, and NESA)

The agreement term is intended to be for five (5) years with three (3) five (5) year renewals. Contractor must notify the County at least 18 months in advance of the current agreement term expiration date if they do not wish to renew the agreement.

Prices shall remain firm for the initial term of the awarded Agreement. See section 6 below for price modifications.

DETAILED SCOPE OF WORK

The County seeks to secure a long-term, sustainable solution for the disposal of biosolids. The goal is to ensure environmentally sound practices while meeting operational performance criteria and financial sustainability. The County is seeking qualified Contractor(s) to provide resources and services for removal of biosolids from the County’s water reclamation and wastewater treatment facilities. This RFP is for the compliant transportation and disposal of biosolids (dewatered and non-dewatered), only.

The Contractor will provide trailers, dewater as necessary, and haul biosolids from County facilities and properly deliver to a State permitted Biosolids Management Facility (BMF) or disposal facility.

1. Contractor Hauling Performance Requirements

1.1. Contractor must ensure trailers are available on-site to the County in accordance with Exhibit A Category Interest (e.g., six (6) – 40-yard trailers for NCWRF and six (6) – 40-yard trailers for SCWRF). Additional trailers may be requested with proper written requests and notice.

1.2. All equipment shall have proper covers to prevent spills during transport and to minimize odor.

Transport equipment shall be kept as clean as reasonably possible by the Contractor. All trailers must arrive on site fully emptied to eliminate odors. Equipment cleaning is prohibited on County property unless authorized by County personnel. Trailers may be inspected and jockeyed by County staff.

1.3. The Contractor shall remove trailers within forty-eight (48) hours upon being notified by the County that the trailer is prepared for off-site disposal.

1.4. Where dewatering is needed (e.g., Golden Gate, Orange Tree, and NESA), the Contractor shall provide and operate mobile dewatering equipment and provide any supplies, labor, and associated equipment necessary to perform the dewatering and hauling service. Potable water and electric power needed for the Contractor’s equipment will be provided by the County. Liquid produced from the dewatering operations can be discharged to a lift station at the plant or otherwise determined by the Plant staff. The processed filtration that results from the process that goes back into the County’s treatment system shall not exceed 100 parts per million (ppm) of solids, and the maximum allowable filtrate discharge rate is 300 gallons per minute (gpm).

1.5. The Contractor may not store the mobile equipment on County property without County approval.

1.6. The Contractor shall be fully responsible for any additional treatment (if applicable), hauling, and final use/disposal of the biosolids to a State permitted BMF or disposal facility.

1.7. Contractor shall comply with Exhibit C, General PUD Performance Standards and Contractor’s equipment shall be compliant with the County Noise Ordinance.

1.8. The Contractor shall coordinate all activities with the County to limit disruption of operations at the wastewater treatment facilities. The Contractor shall provide a contact person for the coordination of hauling operations.

1.9. The Contractor shall maintain compliance with all regulatory agencies including Federal, State, and Local for the services and equipment to be provided under this solicitation, including, but not limited to, Florida Department of Environmental Protection (FDEP) and United States Environmental Protection Agency (EPA), Florida Administrative Code (F.A.C.) 62-640, Code of Federal Regulations Title 40, Florida Department of Transportation (FDOT), and Occupational Safety and Health Administration (OSHA).

1.10. The Contractor shall be solely responsible for any spills that occur during the dewatering, transfer, management, and transport of all biosolids. Should a spill occur, the Contractor shall notify the County immediately and manage the cleanup in accordance with all regulatory requirements at the Contractor’s expense.

2. Contractor Disposal Performance Requirements

2.1. Facility shall be permitted, in accordance with FDEP requirements for accepting, properly managing, and disposing of biosolids.

2.2. Facility shall be a proven and accepted method for disposal of biosolids in the United States that can be demonstrated to the County.

2.3. The disposal facility shall adhere to Exhibit C, General PUD Performance Standards.

3. Contractor Reporting Requirements

3.1. The Contractor shall provide the following information on each hauling ticket:

• Date and time shipped

• Quantity of biosolids shipped

• Degree of treatment (if applicable)

• Name and ID No. of biosolids management or treatment facility, or final disposal facility

• Signature of County representative

• Signature of hauler representative and name of hauling firm

• Date and time received at the biosolids management facility or treatment facility

• Quantity of biosolids received

• Name and ID No. of the County disposal or treatment facility

• Signature of biosolids management facility or treatment facility representative

3.2. Monthly disposal reports shall be completed and emailed to the County no later than the 10th of each month following service.

3.3. Annual disposal reports shall be submitted to the County by January 10th of each year per the requirements of Federal, State, and Local regulatory agencies. FDEP forms No. 62-640.210(2)(b) and 62-640.210(2)(c) shall be used for all reporting.

3.4. The Contractor shall annually, via email, provide a certified tare weight for each truck servicing the County.

4. Work Hours and Response Time

4.1. Work Hours are Monday through Saturday from 5:00 am to 5:00 pm, excluding County observed holidays.

4.2. Normal requests shall be serviced Monday through Saturday from 6:00 am to 4:00 pm. The Contractor shall provide the required services within forty-eight (48) hours of the request from the County.

4.3. Urgent requests shall be any request from the County outside of the normal request days and times or when an immediate (within 2 hours) response is needed. Additional time may be approved in writing by the County. An urgent request fee may be applied for each urgent request as listed on the awarded

Fee Schedule. Urgent requests must be authorized by the County.

5. Invoices

5.1. Invoices shall be submitted to the County monthly for biosolids disposal from the 1st of the month to the last day of the respective month (i.e., January 1 to January 31).

5.2. The Contractor shall submit, with the invoice, a County signed copy of the tipping (weight) ticket. The weight ticket information shall include the vehicle license plate number and/or dump trailer tag number, the driver’s signature, date of service, scale operator’s signature, time of day, County biosolid location, disposal site location, and the net weight of the biosolids removed, with tare weight noted.

5.3. When invoicing.

5.3.1. One day shall equal a 24-hour day.

5.3.2. One month shall be one calendar month.

6. Price Modifications

6.1. Price increase requests may be submitted after the initial term of the contract. Retroactive price adjustments are not authorized. All requests shall be fully documented and submitted to the County at least 18 months prior to the renewal date. Any approved cost adjustments shall become effective as of the renewal date or upon Procurement Director/Board approval.

6.1.1. Contractor shall provide supporting documentation justifying price increases (examples: Industry, Local or General CPI indices, Contractor’s material agreements, distributor invoices, proof of fuel increases, etc.).

6.1.2. County Representative or designee shall analyze prices to determine if increases are fair and reasonable using the following methods: price competition (reviewing recently awarded or renewed contracts for other FL government entities, competitive bids or offers), market prices including alternate disposal methods, historical prices, or independent estimates.

6.1.3. Contractor shall continue to fill out all purchase orders received at the current agreement prices during the review process.

6.1.4. The Procurement Director has the authority to approve price adjustments in accordance with the Procurement Ordinance, as amended.

6.1.5. Price increase requests are not guaranteed. If approved, the Procurement Director or designee will notify the Contractor in writing with the effective date of any approved price increases.

6.2. The County may, after examination, refuse to accept the adjusted costs if they are not properly documented, are excessive, or if decreases are considered to be insufficient. In the event the County does not wish to accept the adjusted costs, and the matter cannot be resolved to the satisfaction of the County, a contract termination will have to be processed.

7. Bond Contractor shall furnish a Payment and Performance Bond in an amount equal to the current contract term. For renewals, the bond shall be submitted with the renewal. The form of the bonds shall be in accordance with Section

255.05 of Florida Statutes.

Payment and Performance Bond shall be secured from or countersigned by an agency or surety company recognized in good standing and authorized to do business in the State of Florida.

The following exceptions to Contractor providing Performance and Payment Bonds are as follows: In lieu of the Performance and Payment Bonds, a contractor may file with the County an alternative form of security in the form of cash, a money order, a certified check, a cashier's check, an irrevocable letter of credit, or a security of a type listed in part II of chapter 625, Florida Statutes. Any such alternative form of security shall be for the same purpose and be subject to the same conditions as those applicable to the bonds. The value of an alternative form of security shall be in the amount of the Contract.

RESPONSE FORMAT AND EVALUATION GRADING CRITERIA FOR DEVELOPMENT OF

SHORTLIST:

1.1 Proposers are encouraged to review the Request for Proposals Instructions, which includes the evaluation process.

1.2 For the development of a shortlist, the following Evaluation Criteria will be utilized by the County’s Selection Committee to score each proposal. Proposals must address all the following criteria:

No. Evaluation Criteria Maximum Points

1 Cover Letter/Management Summary 5 Points

2 Firm’s Experience 25 Points

3 Capacity of the Firm 20 Points

4 Approach 30 Points

5 Cost of Service to the County 20 Points

TOTAL 100 Points

Detailed Criteria Descriptions are further described below. Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or the proposal may be deemed non-responsive.

EVALUATION CRITERIA NO. 1: COVER LETTER/MANAGEMENT SUMMARY (5 Total Points Available)

Provide a cover letter that includes:

• The Proposer’s philosophy in providing the services requested.

• Name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal.

Note: Submission of a proposal certifies that the Proposer will accept any awards as a result of this

RFP.

EVALUATION CRITERIA NO. 2: FIRM’S EXPERIENCE (25 Total Points Available)

• Provide a summary of the Contractor’s background, size, and years in business.

• Provide Contractor’s years of experience in biosolids hauling services, particularly for other government agencies in Florida.

• Provide copies of recent (within the past two years) compliance reports and permits for the disposal facility(s) that will be used by the Contractor for Collier County biosolids.

• Identify any proposed subcontractors to accomplish the work. Include the name of the individual(s) to be assigned, and an overview of their experience and qualifications related to biosolid hauling services.

• Provide copies of Notice of Violations (NOV), or noncompliance inspection reports from FDEP or the disposal facility in the past five years.

• Provide a summary regarding any current, prior, or pending litigation, either civil or criminal, involving a governmental agency, in which the Contractor, any of its partners, employees, or subcontractors, is or has been involved within the last five years. The summary must state the nature of the litigation, claim, or contract dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. State if there are no litigation claim(s) or contract dispute(s) filed by or against the Contractor which is related to the services that Contractor provides in the regular course of business.

• Describe any significant or unique accomplishments or recognition received by Proposer or its subcontractors in previous similar services.

The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients during a period of the last 5 years whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the Proposer that best represent projects of similar size, scope and complexity of this project using form provided in Form 5. Proposers may include two (2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Contractor on relevant project work.

EVALUATION CRITERIA NO. 3: CAPACITY OF THE FIRM (20 Total Points Available)

• Provide a financial analysis of the Contractor’s business and supporting documentation for long-term sustainability for hauling operations and disposal facilities. including latest annual and 3-year revenue growth rates and net income margins. The Contractor should include a copy of most recent annual financial report (balance sheet, income statement, statement of cash flows) including any annual audit report.

• Indicate the number of contracts and total annual value of the work the contractor currently has with other entities for biosolid hauling services.

• Details of Contractor’s staffing and equipment resources.

• An organizational diagram clearly identifying key personnel who are designated to provide the services to the County and indicating their functional relationship with each other.

• This Request for Proposal does require a Performance Bond for any contract awarded. The

Contractor must disclose any bond that has been called in the last five (5) years on any project, and the Contractor must submit a Letter of Bondability with their Proposal from their Surety Company (not the surety agent) showing their capacity. Any issuer of a Letter of Bondability must be licensed to transact a fidelity and surety business in the State of Florida, with an A.M. Best rating of A- (Excellent) or better.

• If the surety agent is named on the Surety’s Power of Attorney as a true and lawful Attorney-in-fact, to make, execute, seal and deliver said letter, then a letter from the surety’s agent will be allowed as long as a copy of the Surety’s Power of Attorney documenting said appointment is included with the Letter of Bondability.

If you consider any portion of your documentation to be a trade secret, proprietary, or otherwise confidential, please clearly mark those documents as such in accordance with Chapter 119, Florida Statutes (Public Records Law).

EVALUATION CRITERIA NO. 4: APPROACH (30 Total Points Available)

• Provide a detailed plan for guaranteed hauling and disposal that adheres to the Exhibit C – General PUD Performance Standards, for hauling from the County facility for the disposal of the biosolids at a permitted facility. Plan shall include:

o Capacity management for hauling and disposal o Assigned point of contact for hauling o Redundancies and backups

• Provide details of implementation plan and schedule for work specified.

• Provide Contractor disposal performance requirements.

o Facility shall be permitted, in accordance with FDEP requirements for accepting, properly managing, and disposing of biosolids.

o Facility shall be a proven and accepted method for disposal of biosolids in the United States that can be demonstrated to the County.

• Provide an operational plan that outlines the expedited support to the County before, during, and after a disaster event.

• Contractor’s Risk Management Plan must include a list of risks related to the provision of services, the potential consequences or impact of each (e.g., cost, schedule, technical) and Contractor’s mitigation procedures for each item.

• Provide documentation and demonstration of any proven disposal technologies.

• Describe any other unique services that your firm can provide.

EVALUATION CRITERIA NO. 5: COST OF SERVICES TO THE COUNTY (20 Total Points Available)

Please complete ATTACHMENT B – COST OF SERVICES

Initial rates are for evaluation purposes only and are subject to change during negotiations with the selected Contractor.

SOLICITATION PUBLIC NOTICE