FMT RFP Attachment 09 Data Item Descriptions.pdf

29 January 2025

Family of Maintenance Trainers (FMT) Request for Proposal

DATA ITEM DESCRIPTIONs (DIDs)

Contents

1 Systems Engineering Management Plan (SEMP) DID

2 Configuration Management Plan (CMP) DID

3 Risk Management Plan (RMP) DID

4 Quality Assurance Program Plan (QAPP) DID

1 Systems Engineering Management Plan (SEMP) DID

The proposal SEMP shall be prepared in accordance with the following guidance.

Use/relationship: The SEMP describes the contractor's technical approach and proposed plan for the conduct, management, and control of the integrated systems engineering (SE) effort. It reflects the scope, purpose, and life-cycle phase(s) of the FMT Product Line (PL) program.

This DID is a tailored version of DI-SESS-81785A and describes the required content and format of the SEMP to be submitted with the offeror’s proposal in accordance (IAW) with Section L of the FMT ID/IQ Request For Proposal (RFP). Additional content specified by DI- SESS-81785A may be included in the proposal SEMP but is not required for evaluation purposes.

Requirements:

1. Reference documents.

a. DI-SESS-81785A Systems Engineering Management Plan (SEMP)

2. Format. The contractor’s SEMP format shall be selected by the contractor.

3. Content. The contractor’s SEMP shall address all of the following topics:

3.1. The contractor’s planned engineering approach to meeting the program’s contract, objectives, and overall technical and management requirements.

3.2. The contractor’s detailed operational plan for executing systems engineering, including integration of the specialty engineering disciplines (e.g., Software Engineering, Reliability and Maintainability, Manufacturing and Quality, Human Systems Integration (HSI), System Safety, and Cybersecurity).

3.3. Approach to Data Management, to include:

a. The plans for identifying and providing government data and intellectual property (IP) license rights;

b. How data will be received, verified, and accepted;

c. How data will be stored, maintained, and controlled;

d. How data will be used and exchanged; and

e. How data will be protected.

3.4. The contractor’s approach for aligning SE processes between the contractor, associate contractors, and subcontractors providing engineering support of the FMT PL.

3.5. Planned technical solution activities, including:

a. Development, documentation, maintenance, and communication of the system architecture, including both internal and external interfaces, while ensuring alignment with the FMT Product Line architecture.

b. Formal and informal technical reviews and audits IAW the scope of work as defined in the FMT PL ID/IQ Base Statement of Work.

c. Trade studies for system requirements definition, architecture definition, design definition, integration, and verification/validation decisions.

d. Integration, verification, and validation activities down to the appropriate system element level.

e. Software development approaches, including any agile development methods and the metrics used to track software development progress.

3.6. Planning associated with application of the contractor’s systems engineering processes as tailored to meet the needs of the FMT PL program and at a level of detail necessary for the contractor to manage and execute technical efforts.

3.7. The relationship between the contractor’s SEMP and lower-level technical plans (e.g., risk management plan, requirements management plan, data management plan, and configuration management plan) as determined necessary by the contractor to plan and execute a total systems engineering effort.

3.8. A description of the contractor’s Integrated Master Schedule (IMS) process to include definitions, schedule updates, audits, critical path analysis, and methods to continuously address schedule risks.

3.9. Detail related to other areas deemed necessary to execute systems engineering to meet the program’s contract, objectives, and overall technical and management requirements.

END OF FMT RFP SEMP DID

2 Configuration Management Plan (CMP) DID

The CMP shall be prepared IAW DI-SESS-80858D.

END OF FMT RFP CMP DID

3 Risk Management Plan (RMP) DID

The RMP shall be prepared IAW DI-MGMT-81808.

Tailoring Guidance:

2.4 Media requirements. The plan shall be presented in a format compatible with Microsoft (MS) Office 365.

END OF FMT RFP RMP DID

4 Quality Assurance Program Plan (QAPP) DID

The proposal QAPP shall be prepared in accordance with the following guidance.

Use/Relationship: The Quality Assurance Program Plan (QAPP) will be used as a stand-alone document, but it is intended to be a part of an integrated strategy, including: Manufacturing Management; Software Quality; Reliability; Parts, Materials, and Processes; and other related disciplines. The purpose of the QAPP is to describe how the Quality Management System complies with the program’s contractual requirements and how the contractor ensures products are designed and produced to meet the program’s contractual requirements. The QAPP describes how contractor quality policies and procedures are implemented at the program level. The QAPP contains measurable quality objectives and the metrics by which they are to be measured. The principal use of the QAPP is to provide a detailed description of the contractor’s quality program to be accomplished under the contract with emphasis on the areas described below. This DID is a tailored version of DI-QCIC-81794A and describes the required content and format of the QAPP to be submitted with the offeror’s proposal in accordance (IAW) with Section L of the FMT ID/IQ Request For Proposal (RFP). Additional content specified by DI-QCIC-81794A may be included in the proposal QAPP but is not required for evaluation purposes.

a. This Data Item Description (DID) is intended to be compatible with SAE AS9100, Quality Management Systems – Requirements for Aviation, Space, and Defense Organizations. (Copies of this document are available online at www.sae.org.)

b. This DID contains the format, content, and intended use information for the data deliverable resulting from the work task described in the contract.

Requirements:

1 Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2 Format. The contractor’s format for the QAPP is acceptable.

3 Content. The QAPP shall describe how the Quality Program is conducted, the specific techniques and activities to be performed, and their integration and development in conjunction with other specified related plans. The QAPP shall include the following:

3.1 Reference Documents. A complete list of compliance and reference documents (e.g., SAE AS9100; MIL-HDBK-896, Manufacturing Management Program Guide (Copies of MIL- HDBK896 are available online at https://quicksearch.dla.mil); SAE AS6500, Manufacturing Management Program) that are used to guide the writing and implementation of the QAPP.

(Copies of SAE AS6500 are available online at www.sae.org.)

3.2 Scope. Identify the types of products and services covered and provide justification for any requirement of SAE AS9100 that the contractor determines is not applicable to the scope of its quality management system.

3.3 Leadership.

3.3.1 Quality Policy. Provide the quality policy and explain how it is communicated, understood, and applied within the organization.

3.3.2 Organizational Roles, Responsibilities, and Authorities. Provide the organizational structure and responsibilities that influence the quality of the products. Identify the responsibilities and authorities for relevant roles and provide verification that they are assigned, communicated, and understood within the organization.

3.4 Planning.

3.4.1 Quality Objectives. Identify quality objectives at relevant functions, levels, and processes needed for the quality management system. These objectives shall be consistent with the quality policy and measurable to assure customer satisfaction. The objectives shall also be reflected in the quality metrics shared with the Government as identified in 3.7.3. Describe actions to address quality risks.

3.5 Support.

3.5.1 People. Describe the necessary quality manpower, including special skills, and the plans for acquiring competent personnel to meet program technical, schedule, and capacity needs.

3.5.2 Monitoring and Measuring Resources. Identify the equipment needed to verify conformity of the product and services and plans for designing, acquiring, and validating program-unique equipment. Describe the calibration program and traceability to national or international measurement standards.

3.5.3 Control of Quality Records. Describe what quality records are kept, for how long the quality records are required to be kept, where the quality records are kept, who keeps the quality records, and in what form the quality records are kept. Provide a description of how the records are stored, retrieved, dispositioned, and how any confidentiality requirements are maintained.

3.6 Operation.

3.6.1 Operational Planning and Control. Provide details of the method employed to verify process controls are in place and being used during manufacturing and assembly, to include: process documentation; procedures for monitoring and controlling key characteristics; workmanship standards; use of qualified processes, equipment, and personnel; and appropriate tooling and test equipment. List all critical processes used and the method or plan used to control each of them.

Describe the statistical techniques used to evaluate and maintain consistent quality control.

3.6.2 Prevention of Counterfeit Parts. Describe the counterfeit parts prevention strategy.

3.6.3 Design and Development Controls. Describe the quality processes in place to monitor the design process, including design changes to correct design errors. Identify and describe the standards, practices, conventions, and metrics that are applied. Also, identify and describe how compliance to these standards is monitored and how conformance to the requirements is verified.

Where key characteristics are required, provide a description of the methodologies of identification and management of these characteristics to ensure product quality.

3.6.4 Control of Externally Provided Processes, Products, and Services. Identify how critical parts (as defined in SAE AS6500, 4.6) will be purchased and how conformance to requirements is ensured for these parts. Depict the method used to evaluate, select, and control suppliers. Describe how quality requirements are flowed down to subcontractors, and how compliance to requirements is verified to assure quality.

3.6.5 Control of Production and Service Provision. Describe how production process verification is performed.

3.6.6 Property Belonging to Customers or External Providers. Describe how the Government’s and external providers’ property is safeguarded.

3.6.7 Handling, Storage, Marking, Packaging, Preservation, and Delivery. Describe the methodology used to verify that specific parts and product handling, storage, marking, packaging, preservation, and delivery requirements are met, including: maintenance, configuration, and usage of reusable containers.

3.6.8 Control of Nonconforming Outputs. Describe the Material Review Board process, including the responsibilities and authorities for reviewing and dispositioning nonconforming outputs.

3.6.9 Identification and Traceability. Describe how unique identification of outputs is controlled when traceability is a requirement and how documented information is retained to enable traceability.

3.7 Performance Evaluation.

3.7.1 Monitoring, Measurement, Analysis, and Evaluation. Describe the methods for inspection and testing needed to ensure product conformance with design requirements. Include the integration of customer or regulatory established witness points and use of third party verification.

3.7.2 Customer Satisfaction. Describe how the contractor participates in the Government deficiency reporting process.

3.7.3 Analysis and Evaluation (Quality Metrics). Identify what quality metrics are collected and reported. Metrics shall be appropriate for the life cycle phase. The QAPP shall describe how these metrics are collected and how they are used to control production processes and improve quality.

The QAPP shall describe how the analysis of quality metrics is documented and how corrective actions are taken as a result of quality metrics. Describe how the quality metrics address all elements of manufacturing (e.g., suppliers, receiving inspection, fabrication, special processes, rework, assembly, inspections, acceptance testing, and customer failures).

3.7.4 Internal Audit. Identify the nature and extent of the quality audits to be performed (e.g., internal, customer, supplier, regulatory, seller, and SAE AS9100 registration), frequency, methodology for identifying which processes are audited, how the results are used in the corrective and preventive action system, and the extent of the Government’s involvement in internal quality audits.

3.8 Improvement.

3.8.1 Problem Reporting and Preventive and Corrective Action. Identify methods used to detect, report, track, and resolve product and process problems and trends, including both shop floor processes and non-shop floor processes. Provide a description of how the U.S. Government will interface with this process. Outline a program to continuously improve quality based on analysis of quality data.

3.8.2 Nonconformity and Corrective Action. Describe the process for conducting root cause analyses, implementing corrective actions, and measuring corrective action effectiveness.

END OF FMT RFP QAPP DID