FMT RFP Attachment 07 SF 1408.pdf
PDF 572 KB Posted
- Attached to
- Family of Maintenance Trainers RFP
- Solicitation number
- W900KK25RA003
About this file
The document is a DCMA Standard Form (SF) 1408 Preaward Survey of Prospective Contractor Accounting System Checklist for Solicitation #W900KK25RA003. The form is a comprehensive evaluation tool designed to assess a potential contractor's accounting system capabilities across multiple critical dimensions. The checklist covers five key areas: compliance with generally accepted accounting principles, accounting system capabilities (such as cost segregation, identification, and accumulation), financial information provision, system designation for reliable data development, and current operational status.
The checklist requires detailed examination of the contractor's accounting practices, including proper segregation of direct and indirect costs, contract-specific cost tracking, labor distribution systems, cost exclusion procedures, and ability to provide financial information required by specific contract clauses. Contractors must mark "Yes", "No", or "N/A" for each item and are instructed to provide a narrative explanation on Page 2 describing how their current accounting system supports each response. This assessment is critical for determining a contractor's financial management readiness for potential government contract work, particularly for the Family of Maintenance Trainers RFP issued by the U.S. Army Contracting Command - Orlando.
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Attachment 7 Solicitation #: W900KK25RA003
DCMA Standard Form (SF) 1408 Page 1 of 2
Preaward Survey of Prospective Contractor Accounting System Checklist
Instructions:
1. Please refer to the instructions for filling out this form provided at the bottom of this document.
2. Mark “X” in the appropriate column.
3. On Page 2 provide a narrative describing how the current accounting system supports your response to each item.
Yes No N/A Note
1. Is the accounting system in accord with generally accepted accounting principles?
2. ACCOUNTING SYSTEM PROVIDES FOR:
a. Proper segregation of direct costs from indirect costs. 2
b. Identification and accumulation of direct costs by contract. 3
c. A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives. (A contract is final cost objective)
d. Accumulation of costs under general ledger control. 5
e. A timekeeping system that identifies employees’ labor by intermediate or final cost objectives.
f. A labor distribution system that charges direct and indirect labor to the appropriate cost objectives.
g. Interim (at least monthly) determination of costs charged to a contract through routine posting of books of account.
h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions.
i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract.
j. Segregation of preproduction costs from production costs 11
3. Accounting system provides financial information:
a. Required by contract clauses concerning limitation of cost (FAR
52.232-20 and 21) or limitation on payments (FAR 52.216-16).
b. Required to support requests for progress payments. 13
4. Is the accounting system designated, and are the records maintained in such a manner that adequate, reliable data are developed for use in pricing follow-on acquisitions?
Attachment 7 Solicitation #: W900KK25RA003
DCMA Standard Form (SF) 1408 Page 2 of 2
Yes No N/A Note
5. Is the accounting system currently in full operation? (If not, describe in
Page 2 narrative which portions are (1) in operation, (2) set up, but not yet in operation, (3) anticipated, or (4) nonexistent.) Do you currently have existing contracts with the U.S. Government?
Instruction: Use this section to explain how the current accounting system supports your response to each item. If a response is N/A provide further explanation. Use as much space as needed. Provide references to current policies and procedures if applicable.
Note Narrative
File details come from the government source that posted it. Updated .