County of San Mateo

Request for Proposals (RFP) for Flooring Job Order

Contracts (JOC 2712 and 2713) - Class C15 License

Public Works - Capital Projects

RFP No. 2027-RFP-00201

RFP Contact: Roxanne Maquinana rmaquinana@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

The Department of Public Works (Department) is seeking qualified contractors for Flooring Job Order

Contracts (JOC 2712 and 2713) - Class C15 License. The anticipated services are to be performed within a designated area of the County. However, if the need arises, the Owner reserves the right to require the

Contractor to work at any location or facility under the jurisdiction of the Owner. The work to be done consists, in general, of providing all labor, materials, tools, appurtenances, and equipment required as well as any other items and details not mentioned but required by the Contract Documents and as directed by the Director of Public Works or the Director's designee.

The target start date and term for the proposed services are subject to negotiation of a final agreement, through the completion of the projects. The Department intends to bring under contract up to two (2) contractors to provide Flooring Job Order Contracts (JOC 2712 and 2713) - Class C15 License services with an aggregate fiscal obligation not to exceed $2,000,000 for each agreement during a maximum individual term of one (1) year.

Separate Job Orders-Notice to Proceed will be issued under each agreement, as warranted. The apparent lowest, responsive, and responsible bidder shall be selected for consideration for award of each JOC but will be excluded from consideration for each successive contract.

1.2. Background

The Department plans, designs, constructs, operates, manages and maintains all County-owned facilities to ensure they are safe and accessible to residents and clients of County agencies, the general public, and

County employees. The Department has a budget of approximately $200 million and is staffed with over

300 employees in five divisions: Administrative Services, Airports, Engineering and Resource Protection, Facility Services, and Road Services, supporting the 46 special districts governed by the Board of

Supervisors and administered by the Department.

1.3. Contact Information

Project Contact:

Roxanne Maquinana Program Services Manager Email: rmaquinana@smcgov.org Phone: (650) 363-4100

Procurement Contact:

Roxanne Maquinana Program Services Manager mailto:rmaquinana@smcgov.org tel:(650)363-4100

Page 3 of 24 Release date of November 2, 2026

Email: rmaquinana@smcgov.org Phone: (650) 363-4100

Department:

Public Works - Capital Projects

Department Head:

Tory Newman Director

1.4. Timeline

RFP Released November 2, 2026

Pre-Proposal Meeting (Mandatory) November 18, 2026, 9:30am

455 County Center, Room 101 Redwood City, CA 94063

Deadline for Questions and Comments November 30, 2026, 5:00pm

Deadline for Contract Exceptions November 30, 2026, 5:00pm

Question Response Deadline December 4, 2026, 5:00pm

Proposal Due Date and Time December 10, 2026, 2:00pm

Bid Opening (Non-Mandatory) December 10, 2026, 2:10pm

Teams Meeting:

https://teams.microsoft.com/meet/22810796360171

97?p=U8tariBZtXGH6y6ou4 Meeting ID: 228 107 963 601 719 7 Passcode: gE658os3

Dial in by Phone:

+1 628-212-0105 Phone conference ID: 982 821 644#

Anticipated Contract Award Date January 26, 2027 mailto:rmaquinana@smcgov.org tel:(650)363-4100 https://teams.microsoft.com/meet/2281079636017197?p=U8tariBZtXGH6y6ou4 https://teams.microsoft.com/meet/2281079636017197?p=U8tariBZtXGH6y6ou4

Page 4 of 24 Release date of November 2, 2026

2. Notice

2.1. Notice to Contractors

This Contract is for Flooring and related services to be performed within a designated area of the County.

However, if the need arises, the Owner reserves the right to require the Contractor to work at any location or facility under the jurisdiction of the Owner.

The work to be done consists, in general, of providing all labor, materials, tools, appurtenances, and equipment required as well as any other items and details not mentioned above but required by the

Contract Documents and as directed by the Director of Public Works or the Director's designee.

A Mandatory in-person pre-bid conference is scheduled for Wednesday, November 18, 2026. The meeting will begin promptly at 9:30 am and late attendance will be considered non-responsive.

455 County Center, Room 101 Redwood City, CA 94063.

Please allow sufficient time for parking.

The purpose of the pre-bid conference is to discuss the Job Order Contract (JOC) concept and documents, answer questions and discuss JOC from the contractor’s perspective. Bids submitted by firms not represented at the mandatory pre-bid conference will not be considered.

The apparent lowest, responsive, and responsible bidder shall be selected for consideration for award of each JOC and will be excluded from consideration for each subsequent and successive contract. The

County reserves the right to award up to two (2) individual contracts for Flooring Job Order Contracts

(JOC 2712 and 2713) - Class C15 License. Bidder shall only submit one bid for all contracts, and only one contract may be awarded to any bidder. The lowest responsive and responsible bidder shall be determined in sequential order.

All Bids must be submitted electronically through OpenGov, the County's eProcurement system by

Thursday, December 10, 2026 at 2:00 pm and will be opened soon after.

Bids shall be submitted using forms furnished and bound in the solicitation and in accordance with the

Instructions to Bidders and shall be accompanied by a Certified Cashier's Check or Bid Bond for $25,000 per bid at the Contractor's expense. Only one bid per Contractor shall be submitted for all contracts. No bidder may withdraw their bid for a period of ninety (90) days after the date set for the opening thereof.

Hardy copy of the Bid Bond issued by a surety company should be postmarked on or before the proposal due date and mailed to Department of Public Works, 555 County Center, 5th Floor, Redwood City, CA

94063 Attention: Roxanne Maquinana.

There is no Minimum Contract Value for each JOC. The Maximum Contract Value for each JOC is

$2,000,000. The Contractors will not be issued Job Orders which in total exceed the Maximum Contract

Value. The County does not guarantee Contractors will receive this volume of work. The County may award contracts to other contractors for the same or similar work during the term of these Job Order

Contracts.

The term of each JOC will be one (1) year, except that the contracts shall continue to cover Job Orders issued during that year until the work there under has been completed.

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A Performance Bond of $250,000 will be required for the faithful performance of each contract, and a separate Payment Bond in the amount of $250,000 will be required to guarantee the payment of wages for services, engaged and for materials used in the performance of each contract. If the collective total of Job

Orders issued exceeds $1,000,000, an increase in the payment and performance bond will be required in an amount of no less than one hundred percent (100%) of the Maximum Contract Value. At no time may the sum of issued Job Orders exceed the amount of the Payment Bond and Performance Bond.

Accordingly, all Job Orders must be issued but not necessarily completed within one calendar year of the commencement date of the Contract. All Job Orders issued during the term of the Contract shall be valid and in effect notwithstanding that the Detailed Scope of Work may be performed, payments may be made, and the guarantee period may continue, after such period has expired. All terms and conditions of the Contract apply to each Job Order.

This JOC is an indefinite quantity contract pursuant to which the Contractor will perform a variety of individual projects, consisting of specific construction tasks, at different locations.

Before a contract is awarded, the County may, at its discretion, require from the proposed contractor evidence of its ability to faithfully, capably, and reasonably perform such proposed contract within the

Contract Time and for the Contract Amount, and may consider such evidence before making its decision on the award of such proposed contract.

The County reserves the right to reject any and all proposals, to contract work with whomever and in whatever manner, to abandon work entirely, or waiver of any irregularities in receiving bids.

The County reserves the right to reject the bid of any bidders who have previously failed to perform properly or to complete on time contracts with the County. The County reserves the right to reject any or all bids or alternates and waive any informality or irregularity in the bids or in the bidding.

Pursuant to Labor Code Sections 1770, et seq., the Director of the Department of Industrial

Relations has determined the general prevailing rate of wages in the County of San Mateo for each craft, classification, or type of worker needed to execute the contract. The prevailing rates so determined are based on an 8-hour day, 40-hour week, except as otherwise noted. Existing agreements between the Building Trades and the Construction Industry groups relative to overtime, holidays and other special provisions shall be recognized. It shall be mandatory upon the

Contractor and upon any sub- contractors under them, to pay no less than the said specific rates to all laborers, workers or mechanics employed by them in the execution of these contracts.

Pursuant to recently enacted legislation (SB 854, Stat. 2014, chapter 28) effective January 2015, no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5

[with limited exceptions from this requirement for bid purposes only under Labor Code section

1771.1(a)].

No contractor or subcontractor may be awarded a contract for public work on a public works project and no subcontractor may perform any public works project unless registered with the

Department of Industrial Relations pursuant to Labor Code section 1725.5.

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This project is subject to compliance monitoring and enforcement by the Department of Industrial

Relations. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).

It shall be mandatory upon the Contractor and all of its subcontractors to pay not less than the said current prevailing wage rates to all laborers, workmen, or mechanics employed by them in the execution of this Contract.

2.2. General Information

• No Contractor will be permitted to submit more than one (1) bid for any Job Order Contract solicitation. Bids by related Contractors are prohibited. For purposes of this solicitation, one

Contractor (“Contractor A”) will be determined to be related to another Contractor (“Contractor

B”) if, (i) Contractor A either directly or indirectly owns ten percent (10%) or more of the shares or capital interest in Contractor B; (ii) Contractor A has more than fifty percent (50%) of the voting interest in Contractor B; or (iii) one or more of a Contractor’s owners is also an officer, director, or partner in the other Contractor’s company.”

• Questions regarding the solicitation or Contract Documents, such as discrepancies, conflicts, omissions, doubt as to meanings, or regarding Scope of Work shall be referred to the County’s

Representative. Inquiries must be submitted through OpenGov by the deadline. Inquiries will be answered and posted on OpenGov to all bidders of record if written clarification is warranted in the opinion of the County’s Representative. The County will not be responsible for oral clarifications. Regarding questions on the Contract Documents in the absence of written clarifications, Contractor is instructed to bid the more expensive method or materials.

• Bids shall be submitted in accordance with the solicitation in OpenGov. Bids, which shall be submitted on forms incorporated within this solicitation, are to be properly and fully filled out including, but not limited to:

o Bid Bond o Evaluation Criteria Figure o Equal Employment Opportunity (EEO) Program questionnaire o EEO Contractor Report o EEO Compliance Certification o Anti-Trust Law questionnaire o Contractor’s Declaration Form

• No bid will be considered which makes exceptions, changes, or in any manner makes reservations to the terms of the Contract Documents.

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• Bids must give the full business address of the bidder and submitted by an authorized representative of the bidder. Bids by partnerships must furnish the full name of all partners and must be submitted in the partnership name by one of the members of the partnership or by any authorized representative. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the State of incorporation and submitted designation of the president, secretary, or other person authorized to bind it in the matter. Corporations must furnish a Certificate attesting to the existence of the corporation. When requested by the County, satisfactory evidence of the authority of the officer submitting on behalf of the corporation shall be furnished.

• No late bids will be accepted. The County, at its discretion, may take exception and reject any bids not submitted as specified.

o Bid Opening will be released through OpenGov soon after the hour set for bid opening as possible. The bid opening is open to bidders and the public.

o No bid will be considered which is received after the time set for bid opening as determined by the County.

2.3. Instructions to Bidders

The bid documents include a Construction Task Catalog® (CTC) containing a series of construction tasks with preset Unit Prices. The CTC was developed using experienced labor and high-quality materials. All

Unit Prices are based on local labor, material and equipment prices including the current prevailing wages and are for the direct cost of construction.

The Contractor will bid seven (7) Adjustment Factors to be applied to the Unit Prices, including:

o General Facilities Normal Working Hours o General Facilities Other than Normal Working Hours o Detention Facilities Normal Working Hours o Detention Facilities Other than Normal Working Hours o HCAI Facilities Normal Working Hours o HCAI Facilities Other than Normal Working Hours o PLA Compliance Adjustment factor (Added to Adjustment Factors 1–6 for any PLA Covered

Job Order, resulting in 12 total Adjustment Factors to be applied to the Unit Prices in the

Construction Task Catalog®)

The following twelve (12) Adjustment Factors will be awarded as a result of this competitive solicitation:

o General Facilities Normal Working Hours o General Facilities Other than Normal Working Hours

Page 8 of 24 Release date of November 2, 2026 o General Facilities Normal Working Hours – Compound PLA o General Facilities Other than Normal Working Hours – Compound PLA o Detention Facilities Normal Working Hours o Detention Facilities Other than Normal Working Hours o Detention Facilities Normal Working Hours – Compound PLA o Detention Facilities Other than Normal Working Hours - Compound PLA o HCAI Facilities Normal Working Hours o HCAI Facilities Other than Normal Working Hours o HCAI Facilities Normal Working Hours – Compound PLA o HCAI Facilities Other than Normal Working Hours – Compound PLA

The Normal Working Hours are between 6:00 am and 6:00 pm and the Other than Normal Working

Hours are all hours outside Normal Working Hours including all day Saturday, Sunday, and County

Holidays. The Other than Normal Working Hours Adjustment Factor must be equal to or greater than the

Normal Working Hours Adjustment Factor. The PLA Compliance Adjustment Factor must be greater than 1.0000.

The price of an individual project will be determined by multiplying the preset Unit Prices and the appropriate quantities by the CTC® appropriate Adjustment Factor. All Adjustment Factors shall apply to every Pre-priced Task in the CTC®. All Unit Prices listed in the CTC® are priced at a net value of 1.0000.

The Adjustment Factors shall be an increase or decrease to all the Unit Prices listed in the CTC®. For example, 1.1000 would be a 10% increase to the Unit Prices and 0.9500 would be a 5% decrease to the

Unit Prices. Bidders who submit separate Adjustment Factors for separate Unit Prices will be considered non-responsive and their bid will be rejected. Contractors are encouraged to provide Adjustment Factors no less than 1.0000.

2.4. Job Order Scope of Work

SCOPE OF WORK: The Scope of Work for each project will be determined by the Detailed Scopes of

Work issued in connection with individual Job Orders and will be explained to the Contractor at a Joint

Scope Meeting. The County will provide a Request for Job Order Proposal and Detailed Scope of Work to the Contractor. The Contractor will be required to review the Detailed Scope of Work and develop a

Job Order Price Proposal using appropriate Unit Prices, quantities and the applicable Adjustment Factor as well as drawings and sketches, a list of subcontractors and materialmen, construction schedule, and other requested documentation. The County will review the Contractor’s Job Order Proposal in detail and, if found to be reasonable and acceptable, a Job Order may be issued.

The agreed upon price will be fixed price for the performance of the Detailed Scope of Work. A Job

Order will reference the Detailed Scope of Work and set forth the Job Order Completion Time, and the

Job Order Price. The Job Order Price shall be a lump sum price for the completion of the Detailed Scope

Page 9 of 24 Release date of November 2, 2026 of Work. A separate Job Order will be issued for each Project. Extra work, credits, and deletions will be contained in a Supplemental Job Order.

CONTRACT TIME AND SCHEDULE: The term of the Job Order Contract commences on the effective date of the County’s Board of Supervisors approval.

The term of the Job Order Contract will be either for (a) one year or (b) when issued Job Orders totaling the Maximum Contract Value have been completed, whichever occurs first; provided if Work extends past the one-year term, the terms and conditions of the Job Order Contract shall still apply to such Work.

All Job Orders must be issued but not necessarily completed within one calendar year of the commencement date of the Contract.

Each Job Order will specify a time limit for completion as stated on the Job Order Notice to Proceed.

Contractor is required to achieve completion within said time period.

LIQUIDATED DAMAGES: Application of Liquidated Damages and the value of liquidated damages will be determined by the County on a Job Order by Job Order basis. Each Request for Proposal will state whether Liquidated Damages will be applied to an individual Job Order. A typical range for Liquidated

Damages is, but not limited to, $300-$1,000 per day.

PERMITS: All work is subject to inspection and acceptance of authority having jurisdiction. Contractor will be reimbursed for the direct cost of any permits required to properly perform and complete the Work.

2.5. Project Labor Agreement (PLA)

On July 1, 2026, the County of San Mateo adopted Resolution No. 081396, establishing a Project Labor

Agreement (PLA) policy for covered County public works projects. The Master PLA is incorporated into the Contract Documents by reference.

Applicability of the PLA shall be evaluated on an individual Job Order basis pursuant to PLA Sections

1.10 and 1.10.1. The Maximum Contract Value of this Contract ($2,000,000) does not trigger the PLA.

An individual Job Order is subject to the PLA only if the initial authorized Job Order Price meets or exceeds the County’s threshold in effect on the date of authorization.

Award Date Threshold

On or After July 1, 2026 $3,000,000 (Three Million Dollars)

On or After July 1, 2027 $2,500,000 (Two Million Five Hundred Thousand Dollars)

On or After July 1, 2028 $2,000,000 (Two Million Dollars)

On or After July 1, 2029 $1,000,000 (One Million Dollars)*

*This threshold will be adjusted annually thereafter based on the California Construction Cost Index

For any Job Order meeting or exceeding the applicable threshold, the Contractor and all subcontractors of every tier performing Covered Work must execute Addendum A ("Agreement to be Bound") prior to the start of construction as a condition of performing work, and comply with all applicable terms of the PLA.

Fully executed copies of Addendum A for the Contractor and all listed subcontractors shall be submitted with the Job Order Proposal Package. Job Orders authorized below the applicable threshold are exempt from the PLA, and execution of Addendum A shall not be required.

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For any Job Order designated as Covered Work under the PLA, compensation for PLA compliance shall be determined using the Contractor’s competitively bid Compound PLA Adjustment Factor applied to the

Unit Prices in the Construction Task Catalog®. The Compound PLA Adjustment Factor for each facility type and shift shall be calculated as the sum of the applicable baseline facility Adjustment Factor plus the

PLA Compliance Adjustment Factor as follows.

Compound PLA Adjustment Factor = "Base Facility Factor"+("PLA Compliance Adjustment Factor - 1"

The Compound PLA Adjustment Factor shall serve as the sole governing factor for that Job Order. The competitively bid Adjustment Factors and Compound PLA Adjustment Factors shall constitute full compensation for all Work performed, and no other separate markups, administrative fees, claims, or

Non-Pre-Priced task adjustments shall be allowed on account of compliance with the PLA. Refer to the

PLA in the Attachments section of the solicitation for additional information.

Refer to the PLA in the Attachments section of the solicitation for additional information.

2.6. Bonds and Insurance

Bid Bond:

Bids shall be submitted using forms furnished and bound in the solicitation and in accordance with

Instructions to Bidders and shall be accompanied by a Certified or Cashier's Check or Bid Bond for

$25,000 per bid. Only one bid per Contractor shall be submitted for all contracts.

Payment and Performance Bonds:

If contractor is awarded, two bonds, as itemized below and in the forms attached, shall be furnished by the successful bidder within ten days after notification of award. The bonds shall be in the form of surety bonds issued by corporations duly and legally licensed to transact business in the State of California, satisfactory to the County. Premiums for said bonds shall be paid by the Contractor and maintained at Contractor's expense during the period prescribed herein for the completion of the work to be done under the contract. Additionally, a “Letter of Bondability” shall be provided by a Surety

Corporation duly and legally licensed to transact business in the State of California, for the Maximum

Contract Value of $2,000,000.00.

• An Initial Performance Bond in amount of $250,000 to insure County during construction and for the guarantee period after completion against faulty or improper materials or workmanship and to assure County of full and prompt performance of Contract. If the aggregate of Job Orders issued under the contract exceeds $1,000,000, an increase in the Performance Bond will be required in an amount of not less than one hundred percent (100%) of the Maximum Contract Value

(currently approximately $2,000,000.00), which bond shall remain in force for the duration and until completion of any outstanding Job Order. At no time may the sum of issued Job Orders exceed the amount of the Performance Bond.

• An Initial Payment Bond in amount of $250,000 in accordance with the laws of the State of

California to secure payment of any and all claims for labor and material used or consumed in performance of this Contract. If the aggregate of Job Orders issued under the contract exceeds

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$1,000,000, an increase in the Payment Bond will be required in an amount of not less than one hundred percent (100%) of the Maximum Contract Value (currently approximately

$2,000,000.00), which bond shall remain in force for the duration and until completion of any outstanding Job Order. At no time may the sum of issued Job Orders exceed the amount of the

Payment Bond.

Insurance:

Workers' Compensation Insurance, Comprehensive General Liability Insurance, and Motor Vehicle

Liability Insurance shall be maintained by the contractor.

2.7. Wage Rates

The Department of Industrial Relations has determined the general prevailing rate of wages in the County of San Mateo.

It shall be mandatory upon the Contractor and all of its subcontractors to pay not less than the said current prevailing wage rates to all laborers, workmen, or mechanics employed by them in the execution of a

Contract.

2.8. Non-Discrimination

The Contractor and all subcontractors with contracts over $5,000 must comply with the County

Ordinance Code with respect to the provision on employee benefits; as set forth in the ordinance, such

Contractor and subcontractors are prohibited from discriminating in the provision of employee benefits with a domestic partner and an employee with a spouse. A copy of the ordinance is included in this solicitation.

2.9. Contractor Employee Jury Service Ordinance

For contracts (including subcontracts) over $100,000, Contractor shall comply with the County Ordinance with respect to provision of jury duty pay to employees and have and adhere to a written policy that provides that its employees shall receive from the contractor, on an annual basis, no less than five days of regular pay for actual jury service in the County of San Mateo. The policy may provide that employees deposit any fees received for such jury service with the contractor or that the contractor deduct from the employees regular pay the fees received for jury service. A copy of the ordinance is included in this solicitation.

2.10. Recycling and Diversion of Debris from Construction and Demolition Ordinance

The Contractor and all subcontractors with demolition contracts exceeding $5,000 in value; or construction contracts exceeding $250,000 in value; or construction contracts consisting of at least 2,000 square feet shall comply with the County Ordinance with respect to construction and demolition debris. A copy of the ordinance is included in this solicitation.

2.11. Special Provisions

JOC System License

The County selected The Gordian Group’s (Gordian) Job Order Contracting (JOC) Solution for their JOC program. The Gordian JOC SolutionTM includes Gordian’s proprietary JOC Information Management

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System (“JOC IMS”), construction cost data, and Construction Task Catalog® which shall be used by the

Contractor solely for the purpose of fulfilling its obligations under this Contract, including the preparation and submission of Job Order Proposals, Price Proposals, subcontractor lists, and other requirements specified by the County. The Contractor shall be required to execute Gordian’s SaaS Terms of Use and pay a 1% JOC System License Fee to obtain access to the Gordian JOC SolutionTM. The JOC

System License Fee applies to all Job Orders issued to the Contractor under the terms of this Contract.

2.12. Project Management Information Software

Summary and Mandatory use:

• The County utilizes Procore as Project Management Information System (PMIS). The Contractor shall utilize the County’s Procore platform as the mandatory, single-source tool for all Job Order project communication, administration, submittals, RFIs, change orders, and payment workflows.

• The County will provide the Contractor and its designated supervisory personnel with authorized user accounts to the County's Procore platform at no licensing cost to the Contractor.

Subcontractors and suppliers shall interface through the Contractor; direct subcontractor access to the County's Procore environment will not be granted unless expressly directed in writing by the

County

• The Contractor is solely responsible for procuring and maintaining its own hardware, mobile devices, and high-speed internet connectivity necessary to fully utilize the system on site and in the office.

• Compliance with this Section is a condition precedent to payment. Failure or refusal to timely input, process, or maintain records in the County's Procore platform shall constitute a material breach of contract and will result in the immediate withholding of progress payments until full compliance is achieved.

System Workflows and Required Use:

• Unless otherwise directed in writing by the County, the Contractor shall input, track, and process all project-related documents through Procore, including but not limited to: Daily Logs, Requests for Information (RFIs), Submittals, Meeting Minutes, Punch Lists, As-Built Drawings, Change

Order Requests (CORs), Potential Change Orders (PCOs), Applications for Payment, and Prime

Contract Variations.

• Electronic transmittals, notices, or submittals transmitted outside of Procore (via standard email, paper, or external file shares) shall not be recognized as official contract correspondence unless prior written County authorization is granted.

3. Submission Requirements

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3.1. Submission Deadline

Proposals must be electronically received by 2:00 pm, on Thursday, December 10, 2026 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/321993/document?section=3046667

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Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

4. Minimum Qualifications and Technical Proposal

4.1. Minimum Qualifications

4.1.1. Only 'C15' Licensed Contracts with an active license, authorized to do business under the laws of the State of California will be eligible to submit a bid.*

☐ Please confirm

*Response required

4.1.2. License No., License Class and Expiration Date*

*Response required

4.1.3. At the time of bid, Contractors bidding shall have a staffed office within the County of

San Mateo or within 55 miles of 555 County Center, Redwood City, CA 9406*

☐ Please confirm

*Response required

4.1.4. Provide address of staffed office (Address, City, State, Zip)*

*Response required

4.1.5. The undersigned designates the address provided (Question 1.4) to be the office to which such notice of acceptance may be mailed or delivered.*

If written notice of the acceptance of this bid is delivered to the undersigned within ninety (90) calendar days after the date of opening of the bids, or any time thereafter before the bid is withdrawn, the undersigned will, within ten (10) calendar days after the date of such mailing or delivering of such notice, execute and deliver a contract in the Form of Agreement present in the Contract Documents and give

Payment and Performance Bonds in the form provided in these Contract Documents.

☐ Please confirm

*Response required

4.1.6. Company Business Type*

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☐ Corporation

☐ Partnership

☐ Sole Proprietor

*Response required

4.1.7. If Bidder is a partnership, provide full names of all partners*

*Response required

4.1.8. Contractor has a minimum five-year continuous experience as prime on projects of comparable quality, size, complexity and type, multi-Trade, $100,000-$1,000,000, Municipal projects*

☐ Please confirm

*Response required

4.1.9. Contractor shall have completed as the prime, three projects of comparable quality, size, complexity, and type*

☐ Please confirm

*Response required

4.1.10. Within three calendar days of request by the County, Contractor shall submit evidence of compliance to the above qualifications and a list of all work performed, both complete and incomplete, within the previous three years including the names and phone numbers of the counties and architects.*

☐ Please confirm

*Response required

4.1.11. If awarded the contract, Contractor has locally available trades staff to accomplish smaller, short notice Job Orders within 24 hours, at a minimum in the areas of electrical, plumbing, carpentry and painting*

☐ Please confirm

*Response required

4.1.12. List Trade and Number of Personnel*

*Response required

4.1.13. Before a contract is awarded, the County may, at its discretion, require from the proposed contractor evidence of its ability to faithfully, capably, and reasonably perform such proposed contract within the Contract Time and for the Contract

Amount, and may consider such evidence before making its decision on the award of such proposed contract.*

☐ Please confirm

4.1.14. Time of Completion*

Page 16 of 24 Release date of November 2, 2026

Contractor proposes, if awarded the Contract, to complete the entire work within Contract time specified in the Contract Documents.

☐ Please confirm

*Response required

4.1.15. The County reserves the right to reject any and all proposals, to contract work with whomever and in whatever manner, to abandon work entirely, or waiver of any irregularities in receiving bids.*

☐ Please confirm

*Response required

4.1.16. Insurance*

Contractor has the following insurance coverage and shall maintain evidence of insurance throughout the duration of the contract.

· Workers' Compensation Insurance

· Comprehensive General Liability Insurance

· Motor Vehicle Liability Insurance

· Public Liability and Property Damage Insurance

· All Risk Property Insurance

☐ Please confirm

*Response required

4.1.17. Contactor understands the contract(s) shall be awarded to the lowest, responsive, and most responsible bidder(s) as interpreted by the County in accordance with the

Contract Documents. The Evaluation Criteria Figure shall be used to determine the lowest bidders.*

☐ Please confirm

*Response required

4.1.18. Please confirm your firm is registered with System for Award Management (SAM)*

SAM.gov

☐ Please confirm

*Response required

4.1.19. What is the registered Business Name and Unique Entity ID (UEI) No.?*

• UEI number can be obtained by registering your business through SAM.GOV https://sam.gov/content/home

Page 17 of 24 Release date of November 2, 2026

• Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.

*Response required

4.2. Technical Proposal

4.2.1. Bid Bond*

Complete and attach Bid Bond here.

Mail hard copy to 555 County Center, 5th Floor, Redwood City, CA 94063 Attn: Roxanne Maquinana

Please download the below documents, complete, and upload.

• Bid_Bond_JOC_2712_and_2713_...

*Response required

4.2.2. Bid Schedule and Evaluation Criteria Figure (ECF)*

Bid Form (attached here) and upload.

The bidder shall set forth for each line, in clearly legible figures, the Adjustment Factors, the weighted

Adjustment Factors and an Evaluation Criteria Figure (the Sum of the weighted Adjustment Factors) in the respective spaces provided for this purpose

The Adjustment Factor shall include all labor, materials, equipment, supervision, overhead, profit, and incidentals necessary to complete the Work in accordance with the Contract Documents.

When submitting Job Order Price Proposals related to specific Job Orders, the Bidder shall utilize one or more of the Adjustment Factors applicable to the Work being performed. The Evaluation Criteria Figure, carried out to four (4) decimal places, will be used to determine the low bidder. Use conventional rounding methodology (i.e., if the number in the 5th decimal place is 0-4, the number in the 4th decimal remains unchanged; if the number in the 5th decimal place is 5-9, the number in the 4th decimal is rounded upward).

If case of a discrepancy between the Adjustment Factors and the Evaluation Criteria Figure (summation of weighted Adjustment Factors) the Adjustment Factors will prevail. The Owner will correct and revise the total Evaluation Criteria Figure accordingly.

Complete Excel Spreadsheet and upload signed PDF of completed form.

• JOC_2027_Bid_Form_final.xlsx

*Response required

4.2.3. Equal Employment Opportunity Program Questionnaire and Report Form*

Complete EEO Questionnaire and Contractor Report Form and attach here

• EEO_Questionnaire_for_JOC_2...

• EEO_Contractor_Report_Form_...

https://government-project.s3.us-west-2.amazonaws.com/321993/b747e3bd-43fe-4e41-a56a-ca1fe1490e36_Bid_Bond_JOC_2712_and_2713_-_Flooring.pdf https://government-project.s3.us-west-2.amazonaws.com/304157/21ddad4e-f98e-40bf-8b5b-9d952e4c89a1_JOC_2027_Bid_Form_final.xlsx https://government-project.s3.us-west-2.amazonaws.com/321993/7346bf74-9482-4918-9f2d-c733ca9c3584_EEO_Questionnaire_for_JOC_2712_and_2713_-_Flooring.pdf https://government-project.s3.us-west-2.amazonaws.com/321993/35730827-d6bf-4a19-aaca-33926d243a10_EEO_Contractor_Report_Form_JOC_2712_and_2713_-_Flooring.pdf

Page 18 of 24 Release date of November 2, 2026

4.2.4. Certification of Compliance with Laws Prohibiting Discrimination*

Complete Certification of Compliance and attach here

• EEO_Certification_of_Compli...

*Response required

4.2.5. Anti-Trust Laws Questionnaire*

Complete Anti-Trust Questionnaire and attach here

• Anti-Trust_Laws_Questionnai...

*Response required

4.2.6. Contractor's Declaration Form*

Complete Contractor's Declaration Form and attach here

• Contractor's_Declaration_Fo...

*Response required

5. Evaluation and Selection Criteria

N o.

Evaluation Criteria Sco ring

Met hod

Wei ght

(Poi nts) https://government-project.s3.us-west-2.amazonaws.com/304157/2f0216b4-ed71-47f3-ac01-ccf7a8e0d383_EEO_Certification_of_Compliance.pdf https://government-project.s3.us-west-2.amazonaws.com/321993/457e69aa-88f9-4115-a36d-d3693ab9c7f8_Anti-Trust_Laws_Questionnaire_JOC_2712_and_2713_-_Flooring.pdf https://government-project.s3.us-west-2.amazonaws.com/321993/68082c1e-6708-4920-96f2-3ceabbc5d237_Contractor%27s_Declaration_Form_JOC_2712_and_2713_-_Flooring.pdf

Page 19 of 24 Release date of November 2, 2026

1. Evaluation Criteria Factor (ECF)

The proposals will be evaluated by a selection committee with relevant expertise. The

County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the lowest Evaluation Criteria Figure (ECF) may be interviewed by the committee to make the final selection. The apparent lowest, responsive, and responsible bidder shall be selected for consideration for award of each

JOC and will be excluded from consideration for each subsequent and successive contract.

Adjustment Factor Name Evaluation Weighting

1. General Facilities Normal Working Hours 35%

2. General Facilities Other than Normal Working Hours 10%

3. Detention Facilities Normal Working Hours 15%

4. Detention Facilities Other than Normal Working Hours 10%

5. HCAI Facilities Normal Working Hours 15%

6. HCAI Facilities Other than Normal Working Hours 10%

7. PLA Compliance Adjustment Factor 5%

8. TOTAL EVALUATION WEIGHTING 100%

Poin ts

Bas ed

(100 of

Tota l)

6. Instructions to Proposers

6.1. Instructions

Proposers are encouraged to attend a pre-proposal conference on Wednesday, November 18, 2026, at 9:30 am, to be held at 455 County Center, Room 101 Redwood City, CA 94063. All questions will be addressed at this conference and any available new information will be provided at that time. If you have further questions regarding the RFP, please post them on the eProcurement portal.

6.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

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B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

6.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

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Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

6.4. Term

Public Works - Capital Projects is issuing Request for Proposal (RFP) No. 2027-RFP-00201 for Flooring

Job Order Contracts (JOC 2712 and 2713) - Class C15 License.

The agreement shall have a term of one (1) year. The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions

Request by the Deadline for Questions, Comments and Contract Exceptions listed in the Solicitation

Schedule below. The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.

7. Terms and Conditions for Receipt of Proposals

7.1. Errors, Omissions and Inquiries regarding the RFP

Proposers are responsible for reviewing all portions of this RFP. Proposers are to notify the department, in eProcurement portal, if the proposer discovers any ambiguity, discrepancy, omission, or apparent error in the RFP. Such notification should be made promptly after discovery, but in no event later than five business days prior to the deadline for receipt of proposals. Modifications and clarifications will be made by addenda as provided below.

Inquiries regarding the RFP should be lodged in eProcurement portal.

7.2. Objections to RFP Terms

Should a proposer object on any ground to any provision or legal requirement set forth in this RFP, the proposer must, not more than ten calendar days after the RFP is issued, provide written notice to the department, via eProcurement portal, setting forth with specific grounds for the objection.

7.3. Addenda

The County may cancel, revise, or reissue this RFP, in whole or in part, for any reason. Revisions will be posted as Addenda on eProcurement portal. No other revision of this RFP is valid. Proposers shall be responsible for ensuring that their proposals reflects any and all Addenda issued by the County prior to the proposal due date regardless of when a proposal is submitted. Therefore, the County recommends that proposers consult eProcurement portal frequently, including shortly before the proposal due date, to confirm that all Addenda have been downloaded.

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7.4. Term of Proposal

Submission of a proposal signifies that the proposed services and prices are valid for the…