First Amended to the Crisis RFA.docx

First Amendment to the Community Empowerment and Crisis Response Services Master Agreement Request for Application COMMBUYS Bid#: BD-24-1022-DMH08-8210C-93112 DMH Document Number: DMH-2024-3029-01 October 11, 2023

The Department of Mental Health is amending the above referenced Request for Application (RFA) for the following three reasons: (1) to clarify what needs to included in an application that is being filed for multiple services and the naming conventions that are to be used when filing such an application; (2) to correct an erroneous reference that was made in Subsection 1.3.5 of the RFA; and (3) to correct the Application Form to allow Applicants to enter their names in Part I of the Application.

The following three amendments are made to the Community Empowerment and Crisis Response Services Master Agreement Request for Application.

1. Subsections 5.2 of the Request for Application is deleted in its entirety and replaced in full by the following new Subsections 5.2.

5.2 Response Requirements

5.2.1 There are three parts to the Response.

a. The Application Form. The Application Form included in the Bid’s COMMBUYS file must be used for this purpose. The instructions for completing the form are also included in the Bid’s COMMBUYS file.

b. The Cost Proposal Workbook. The Cost Proposal Workbook and instructions that must be used can be found in the Bid’s COMMBUYS file.

c. Application and Cost Proposal Attachments. All attachments must be submitted as one (1) PDF with all Attachments numbered and in the order they are listed in the list of permitted attachments included in the Pain application Form (including those required by the Cost Proposal Workbook). The attachments must be limited to those specifically listed in the Application Form. Any attachment that is submitted that was not specifically asked for in the Application will not be reviewed.

If an Applicant submits a response to be approved for multiple services, the Applicant needs to include in their response the following additional parts for each additional service:

i. An additional Application Part III;

ii. An additional Cost Proposal Workbook; and

iii. Additional attachments that are required by Part III of the Application.

Each of these parts must indicate what additional service they address.

5.2.2 Naming Convention. The different parts of the response must be submitted on COMMBUYS using the file naming convention specified below. The Description entered during the file upload process ensures each file is readily identified by Applicant’s name and content. The File Name assigned by the Applicant as stored on their computer or network must be structured such that each file can be processed by the upload tool. The upload tool will reject any file name that includes spaces or symbols, like the brackets [ ] some systems apply when files are downloaded from the Internet.

For purpose of applying the naming convention, the services included in the Application shall be numbered in the order that they are checked off in Table 2 in Part I of the Application, starting with the first row of the Table and reading right to left; For example if an application is submitted for CIR Assessment & Referral; CIR Community Outreach & Networking, CORE Community Outreach & Networking and CORE Public Education, the services would be numbered as follows:

Service1 CIR Assessment & Referral Service2 CIR Community Outreach & Networking Service3 CORE Community Outreach & Networking Service4 CORE Public Education For Services with numbers greater than Service2 shall be submitted using the same naming convention as indicated below, but Service number should be replaced with the correct number.

Scanned documents will be accepted and must be scanned in such a way that they can be read on a computer monitor.

2. Subsection 1.3.5 of the RFA is amended to change the reference in the fourth line of that Subsection from Subsection 3.4.1 to Subsection 4.2.1.

3. The Application Form that was included in the RFA’s COMMBUYS File is being deleted in full and replaced with the First Amended and Restated Application Form. There were three changes made to the Application Form in the First Amended and Restated Application Form. The changes made were: (1) the DMH RFR ID number was inserted into the title; (2) the coding was changed to now allow Applicants to complete the “Organizational or Individual Name” in Part I of the Application; and (3) the instructions were amended to clarify that if subsequent applications are filed by Contractors already on the Master Agreement, that the Application Cover Page, Part I and Part III of the Application and the Response Submission Page must be completed, but not Part II.