CommunityEmpowerment_CrisisResponse_BiddersConf~2.pptx

COMMUNITY EMPOWERMENT AND CRISIS RESPONSE SERVICES

MASTER AGREEMENT

REQUEST FOR APPLICATION

Bidders’ Conference September 27, 2023

5 Areas

26 Sites

Est. 20,00 Served

**KEY DATES**

Community Empowerment and Crisis Response Services Address the needs of individuals and communities affected by sudden or endemic trauma

Including rapid deployment of services to impacted communities

Qualify a diverse network of providers capable of serving marginalized or underserved communities across the Commonwealth

Increase the number and variety or restorative services available to affected communities across the Commonwealth

Procurement Goals

This procurement is structured as a Request for Application (RFA), meaning:

Master Agreement (MA) Request for Application Vs. Request for Response (RFR) Request for Response

(RFR)

SERVICE

SERVICE CATEGORY

SERVICE COMPONENT

Community Resilience & Crisis Response Services

Community Outreach, Resilience, and Empowerment (CORE)

Other Activities

Public Education

Critical Incident Response (CIR)

Individual or Group Counseling

Public Education

Community outreach & Networking

Assessment and Referrals

Training, resources, and consultation

Community outreach and Networking

Capacity Analysis

Training, resources, and Consultation

Applicants must select at least one (1) service component

But may apply for multiple service components

Sample Service

Category 1

Component1

Component2

Category 2

Component4

Component5

Component3

Sample Service

Category 1

Component1

Component2

Category 2

Component4

Component5

Component3

Critical Incident Response (CIR) Addresses the immediate impact of a traumatic event (e.g., a shooting) Rapid Deployment Assists survivors understand their current situation and reactions, provides emotional support, coping strategies, and referral to additional resources Aligned with FEMA’s Community Counseling Assistance and Training Program (CCP) Culturally relevant and linguistically accessible Identified information is not collected Non-Clinical

Critical Incident Response (CIR):

Service Components

Individual and Group Counseling Providing emotional support, help processing events, developing coping strategies, psychological first aid, or group facilitation Public Education* Including developing and distributing educational materials, public service announcements and/or other media Community Outreach and Networking* For developing stronger community coalitions to promote recovery and access to services.

Assessment and Referrals To additional services, such as disaster relief, traditional mental health or substance use treatment or other resources that meet a wide range of physical, structural, or economic needs.

Training, Resources, and Consultation for Community Organizations* That are interested in developing their ability to respond to long-term or sudden traumatic incidents or seeking further mental health resources to enhance their existing work.

*Shared with CORE

Community Outreach, Resilience, and Empowerment Services (CORE) Addresses the cumulative or on-going impact of trauma over a long period of time CORE encompasses a broad understanding of trauma Culturally relevant Non-clinical Services delivered throughout the affected community, wherever people are Identified information not collected

Community Outreach, Resilience, and Empowerment (CORE):

Service Components

Public Education*

Community Outreach and Networking*

Training, Resources, and Consultation for Community Organizations*

Capacity Analysis Including partnering with stakeholders to identify barriers within a community to accessing mental health services or supports; assessment of communities’ perceptions of mental health, trauma, and mental health services; and identification of community values and characteristics informing engagement with mental health services.

Other Activities Promoting Healing, Resilience, Empowerment, Community, and Mental Wellness, Such as drumming circles, taiko, dance, theater, art therapy, memoir, creative fiction/nonfiction, photovoice, or animal therapy.

*Shared with CIR

To Apply A completed response includes three sections. All sections must be submitted via COMMBUYS.

Application Form (three parts) Part I: Application Overview Part II: Applicant’s Background Part III: Proposed Service**

Cost Proposal Workbook

3. Attachments

**Note : Applicants wanting to qualify for more than one service component must submit for each additional service component: a separate Application Form Part III; Cost Proposal Workbook; and the Attachments required by those parts of the Application that address the additional service.

The Application Form has three sections. If the applicant is seeking to provide more than one service:

In the Cost Proposal Workbook…

Applicants need to include all their potential costs for providing the service.

Personnel costs are to be provided as an hourly rate (inc. fringe, travel, etc.), including all direct service personnel.

Other costs are to be provided as a fixed amount, or else the method for determining how those costs will be calculated must be clearly articulated (e.g., administrative cost is 3% of the total of the personnel cost included in the applicable SOW).

Given the range of possible services, the intent of the Cost Proposal Workbook is to provide DMH the basis for developing a SOW / to predict the cost of a service based on different scenarios.

For Example…

Family Advocate $40.00/hr Therapy Dog Handler: $75.00/hr Translator: $120.00/hr On Site for all events On Site for all events On Site as requested On Site as requested Program Support (provide one of the following: fixed amount, fixed percentage (state percentage and what the amount the percentage will be applied against) or a variable percentage or rate (state the basis for when the different percentages/rates will be used and how the actual costs will be calculated). Misc. Materials $500 Printing: $100

Administrative: Overhead (scheduling, billing), Support Costs Program Support: . This shall include known costs and other costs that historically are needed, but which may vary depending on service requirements, location and required capacity (e.g., rental of space for hosting an event, advertisement costs, etc.) Not fixed amount: provide percentage basis.

PAYMENT & INVOICING OPTIONS

Preferences for Selection DMH considers a range of factors when selecting a qualified vendor to execute a contract. In addition to these factors, DMH has identified the following preferences for selection among qualified contractors:

1. Small Businesses registered with the SBPP

3. Businesses with staff who are minimally 25% bilingual, or 25% ethnically or racially diverse

2. A commitment to subcontract with one or more small businesses (registered with the SBPP or not)

Helpful Links SMALL BUSINESS PURCHASING PROGRAM: http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

MA SUPPLIER DIVERSITY OFFICE: https://www.mass.gov/orgs/supplier-diversity-office-sdo

DMH Supplier Diversity Officer:

Kim Dubois Kimberly.Dubois@Mass.gov

COMMBUYS: https://www.commbuys.com/bso/

COMMBUYS RFA Bid Number:

Bid Solicitation: BD-24-1022-DMH08-8210C-93112

Please submit all questions pertaining to the RFA, Application, and related attachments and processes via COMMBUYS.

Questions/concerns pertaining to COMMBUYS can be addressed to Jerome.Collins@mass.gov

Or to:

The OSD Help Desk at OSDHelpDesk@mass.gov or 1-888-627-8283 or 617-720-3197 during normal business hours (8am – 5pm ET Monday - Friday).

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BECKET

PETERSHAM

SAVOY

ATHOL

MONSON

NEW SALEM

COLRAIN

DARTMOUTH

CARVER

BOSTON

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BARNSTABLE

WESTPORT

SHEFFIELD

HOLDEN

BLANDFORD

CONWAY

REHOBOTH

SUTTON

ORANGE

FALMOUTH

WESTFIELD

ASHFIELD

CHARLTON

SANDISFIELD

MIDDLEBOROUGH

PALMER

SANDWICH

CHESTER

DOUGLAS

GROTON

ROWE

WARWICK

GRANVILLE

RUTLAND

NANTUCKET

HEATH

HARDWICK

PITTSFIELD

BOURNE

HAWLEY

WINDSOR

WAREHAM

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HAVERHILL

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ADAMS

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STERLING

WINCHENDON

WARREN

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FREETOWN

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PRINCETON

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WILLIAMSTOWN

DEERFIELD

STURBRIDGE

WORCESTER

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WASHINGTON

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CAMBRIDGE

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NEWBURYPORT

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MARBLEHEAD

CHELSEA

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BRISTOL

HAMPDEN

PLYMOUTH

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DUKES

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Department of Mental Health Regional Coverage and

Area / Site / Office Locations

Massachusetts State Plane 1983 NAD Massachusetts Emergency Management Agency

Updated: August 2015 Scale - 1:394,000

BOSTON

QUINCY

MILTON

NEWTON

DEDHAM

REVERE

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CAMBRIDGE

BROOKLIN

BELMONT

ARLINGTON

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CHELSEA

MELROSE

WINTHROP

NAHANT

CANTON

LYNN

HULL

STONEHAMWOBURN

NORWOOD

" Central Office " Area Office " Site Office " Hospital " Mental Health Center/Units

County Borders Community Borders

Areas

Massachusetts

Office Locations

0 20 4010 Miles

Metro Boston

Southeast

Central

Western

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