Cost Proposal Workbook.xlsx

Cost Reimbursement

Name of Service and Applicable Cateory (CIR or CORE): Note

Personnel (please provide hourly rate for all personnel stated)

Program Support (provide one of the following: fixed amount, fixed percentage (state percentage and what the amount the percentage will be applied against) or a variable percentage or rate (state the basis for when the different percentages/rates will be used and how the actuatl costs will be caluclated).

Administrative (provide one of the following: fixed amount, fixed percentage (state percentage and what the amount the percentage will be applied against) or a variable percentage or rate (state the basis for when the different percentages/rates will be used and how the actuatl costs will be caluclated).

Other (e.g., profit if allowable) Provide one of the following: fixed amount, fixed percentage (state percentage and what the amount the percentage will be applied against) or a variable percentage or rate (state the basis for when the different percentages/rates will be used and how the actuatl costs will be caluclated.

PREFERRED MODEL

Cost Reimbursement Identify the costs associated with the categories in the drop down menu below (Cell A11). These categories will form the foundation of any cost reimbursement budget that is incorporated into a SOW used to engage a Contractor for a project / service under the Master Agreement. This sheet should list all costs that could be included in a Cost Reimbursement Budget for a project / service. All costs stated will be considered to be fixed unless otherwise stated. If any cost will be based on a fixed percentage amount, then the fixed percentage amount and what it is based on (e.g., project size, location, etc. ) shall be stated. If a cost will be determined based on a variable percentage or rate, that shall be indicated as well as how the variable percentages/rates are determined. For example, if the administrative cost is based on a set percentage of a project size, the percentage amount must be stated as being fixed. If the percentage varies based on project size, that must be identified, as well as to how the increase is determined.

Also, an Applicant must attach one document including (1) a description of any other categories or items that may impact the pricing of a SOW. This shall include known costs and other costs that historically are needed, but which may vary depending on service requirements, location and required capacity (e.g., rental of space for hosting an event, advertisement costs, etc.). The Applicant must indicate how it will be able to quickly identify and quantify these costs to allow for timely SOW negotiations, should a crisis occur; and (2) a narrative that explains and justifies all of the proposed costs. The narrative must be sufficiently detailed so that an individual reviewing the costs would be able to understand how they were determined (assumptions that were made, etc.) and the appropriateness and reasonableness of the costs. The format and page limit for the attachment is set forth in the Workbook overall instructions.

Instructions

COST PROPOSAL WORKBOOK INSTRUCTIONS

1. Applicants must complete a separate Cost Proposal Workbook for each service that is being proposed in its Application. The name of the service and the Service Category (i.e., CIR or CORE) must be stated on each page, where indicated. Separate Workbooks must be completed even if the pricing is repetitive. Each Cost Proposal Workbook will be reviewed separately.

2. In completing Cost Reimbursement)tab APPLICANTS MUST IDENTIFY ALL COSTS OR CHARGES FOR WHICH REIMBURSEMENT WILL BE SOUGHT. DMH will not reimburse for costs unless they are identified in budgets and are approved by DMH.

3. Applicants need to include as an attachment an explanation of their Cost Reimbursement Response as stated in the Cost Reimbursement tab Instuctions. The attachment cannot exceed 2 pages. It must be in the following format:

Attachment Title: (either “Hourly Rate” of “Cost Reimbursement” for Service Name/Category) type-written 12-point Times New Roman font 8 ½ X 11 inch paper fully justified (print fully abuts both margins) one-inch margins single-spaced page numbers on the bottom of the page.