Final SOW 438-21-403 Renovate First Floor for New Kitchen 5.7.26.docx
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- Solicitation number
- 36C26326B0020
About this file
This is a Statement of Work (SOW) for construction services to renovate the first floor of Building 5 at the Sioux Falls VA Healthcare System to accommodate a new kitchen facility. The project is identified as 438-21-403 and is being procured through solicitation number 36C26326B0020 by the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 23.
The scope of work encompasses comprehensive construction services including demolition of existing walls, floors, ceilings, and equipment; site work involving fencing, excavation, grading, and paving; installation of mechanical, electrical, and architectural improvements; and installation of owner-furnished kitchen equipment. The contractor must provide all supervision, labor, materials, equipment, and testing necessary to complete the project in compliance with OSHA regulations and VA specifications. The work requires phased construction to maintain kitchen operations on the second floor and ensure the hospital remains fully functional during renovation. Key contractual requirements include a dedicated site superintendent and safety health officer present during all construction activities, a quality control manager, submittal management through a submittal exchange system, and coordination with concurrent construction projects on campus. Owner-furnished equipment must be stored in climate-controlled conditions (50% relative humidity, 60-70°F). All construction employees require VA badging with background checks. Night and weekend work is expected outside standard business hours (after 5:00 PM and before 6:00 AM) to minimize hospital disruption. The performance period is 550 calendar days from Notice to Proceed, with construction scheduled to begin approximately 22 days after the pre-construction conference.
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Text version
SCOPE OF WORK
438-21-403, Renovate First Floor for New Kitchen Sioux Falls VA Healthcare System
GENERAL INFORMATION
A. Base Bid: The Contractor must provide all supervision, tools, labor, materials, equipment, services, and testing necessary to accomplish the “Renovate First Floor for New Kitchen” project per the construction drawings and specifications. The project must be accomplished by the contract drawings and specifications for the project 438-21-403. Follow OSHA and all VA regulations as outlined in specifications 01 00 00. This work includes but is limited to:
1. Demolition as described on the design plans and specifications. The contractor is responsible for locating all the existing utilities within the project site before any excavation or site work begins.
2. Contractor shall remove from the VA site and dispose of all equipment and materials not scheduled to be reused.
3. Construction consists of, but is limited to:
i. Site work includes fencing, excavation, grading, paving, and protection of existing utilities.
ii. Demolition of walls, floors, ceilings, equipment, heating/cooling ventilation, and electrical.
iii. Construction consists of architectural, structural, mechanical and electrical improvements.
iv. Installation of owner furnished equipment
4. The existing kitchen is located on the 2nd floor of building 5. The project consists of renovating first floor of building 5. There are phases to ensure the kitchen and VA staff provide meals for the impatient staff during the construction.
5. Phasing is required to keep the existing kitchen operational. Additional construction projects will be occurring at the same time and near the kitchen renovation space. Contractors are expected to coordinate with the other contractors to minimize the disruption to the hospital.
6. Owner furnished equipment will be provided for contractor installation. Once the equipment is received the contractor must store the equipment on site in a humidity and temperature-controlled storage unit. Maintain 50% relative humidity and a temperature of 60 - 70 degrees Fahrenheit.
7. VA will be badging all construction employees. Badging requires background checks and personal information on each contract employee that will be on site. Forms to be filled out by the contractors and submitted for the badging process.
8. Submittal exchange shall be procured and managed by the contractor for all submittals; Phasing is required to ensure the hospital is functional throughout the request for information (RFI), architectural supplemental information (ASI), VA purchased contractor installed equipment, shop drawings, and other project tracking needs for the duration of the project. Specification section 11 40 00 and plan sheet FS101 and plan sheet FS103 include the owner furnished kitchen equipment for a line item to be included in submittal exchange for review and acceptance.
9. Night and weekend work will be expected to keep the campus fully functional during the construction activities that cannot be accomplished during business hours. After-hours are typically 5:00pm and before 6:00am.
10. A dedicated site superintendent managing the construction effort and a site safety health officer shall be present during all construction activities.
11. A dedicated quality control manager for the quality of the construction effort must be provided by the contractor per specification 01 45 00.
12. Other construction will be occurring during the project. Coordination with other contractors is expected to ensure no disruption to the hospital’s daily functions.
13. Accuracy of the Planned Information: Bidders are highly encouraged to conduct a thorough site visit to investigate all as-built conditions of the project area in this SOW.
14. Discrepancies in Planning Information: The prime contractor must promptly report to the Contracting Officer in writing any discrepancies between plans and specifications and as-built conditions. The Prime Contractor shall make no adjustments to their work due to discrepancies prior to review by the Contracting Officer.
15. Ownership of Drawings: All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be the sole property of the US Government.
16. The Prime Contractor shall provide a list of all items specified for which no substitutions will be accepted. This list shall identify each item with the specification section in which the item is defined.
B. Performance Period: The contractor shall complete the work required under this SOW, Monday through Friday in 550 calendar days or less from Notice to Proceed, unless otherwise directed by the Contracting Officer (CO). Construction at the Government site shall not take place on Federal holidays or weekends unless approved by the project engineer.
C. Tentative Schedule:
| Contract Award |
| A |
| Pre-construction Conference |
| A+7 |
| Notice to Proceed |
| D (A+12) |
| Construction Start |
| D+22 |
| Construction Completion |
| D+550 |
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