FINAL Brand Name Justification Alaris System Maintenance Software 20260701.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 4 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C256-26-AP-3426

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C256-26-AP-3426 Funding Document (2237) ID: 492-26-3-473-0063

1. Contracting Activity: Department of Veterans Affairs, VISN 16, Office of Acquisition & Logistics (OALC), Network Contracting Office 16, Commercial Acquisition Team Little Rock, in support of South Central VA (Veterans Administration) Health Care Network (VISN 16), 715 S. Pear Orchard Road, Plaza 1, Ridgeland, MS 39157

2. Nature and/or Description of the Action Being Approved: The specific (brand name only) services being requested are the following: Alaris System Maintenance Software for Alaris Support Program (Alaris Infusion System). The Alaris Infusion System (and the Alaris System Maintenance Software to support this system) is proprietary in nature having unique features, characteristics, and attributes that are unique to this proprietary system. The estimated period of performance for this acquisition is a base year (of twelve (12) months) and four (4) option years (that are each twelve (12) months in duration). The total, estimated cost of this acquisition is $XXXXXX **Retracted for public notice posting. See detailed description in Item 3.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The South Central VA Health Care Network (VISN 16) oversees and supports multiple VA facilities that are located in Louisiana, Arkansas, Texas, and Mississippi. As part of their veteran patient care mission these facilities (at these locations) continually use medical infusion devices to treat patients with varying medical conditions. Medical infusion devices are vital medical systems used to administer fluids, medications, and nutrients into a patient's body in a controlled and precise manner. They are extensively deployed across clinical settings, including hospitals, ambulatory care centers, and home healthcare, to ensure strict adherence to dosing schedules. At these facilities utilization of medical infusion devices (by providers to treat patients) is currently being accomplished and facilitated through use of the following: Alaris Support Program (Alaris Infusion System). This system/program is fully integrated within and is a vital component of the patient care delivery system at all of these facilities to treat patients. Continued use of this critical program/system requires the purchase of Alaris System Maintenance Software to ensure that this program/system operates at full functionality and at the recommended (and at the optimum) level per Original Equipment Manufacturer (OEM) guidelines.

Requirement For Brand Name: Brand Name, Exact Offerings Only are required for this acquisition. Or equal, or equivalent, alternate, and/or substitute offerings will not meet the government requirements (and these non-brand name offerings cannot be modified or altered to meet government requirements). **The Alaris Support Program (Alaris Infusion System) requires the use of Alaris System Maintenance Software. Other (non-Alaris) software offerings are not compatible with and cannot be used when operating/using this program/system. Proprietary interfaces and (manufacturer imposed) system security limitations/accesses prevent alternative software support venues from being utilized with the Alaris Infusion System.

4. Statutory Authority Permitting Other than Full and Open Competition: The Statutory Authority Permitting Other than Full and Open Competition is the following: 6.103-1 Only one

VHAPG Part 806.3 OFOC Page 2 of 4 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C256-26-AP-3426 responsible source and no other supplies or services will satisfy agency requirements. It is specifically noted that competitive acquisition procedures will be utilized for this acquisition but brand name only services are required (and will only be accepted by the government), which in turn restricts competition. The associated regulatory guidance is 6.103-1(d) which states the following:

(d) Application for brand-name descriptions. Except as authorized at 6.103-5, use of brand-name descriptions, or specification of attributes peculiar to one manufacturer, prevents full and open competition and should only be used when justified and approved according to 6.104. This does not apply to “brand name or equal” descriptions as they provide for full and open competition.

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency

Requirements per 41 USC §3304(a)(1) as implemented by RFO 6.103-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by RFO 6.103-

2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services per 41 USC §3304(a)(3) as implemented by RFO 6.103-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by RFO 6.103-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by RFO

6.103-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by RFO 6.103-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by RFO 6.103-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The following applies and has been confirmed by the contracting officer for this specific procurement (Alaris System Maintenance Software for Alaris Support Program (Alaris Infusion System).

**As cited in Section 3:

Requirement For Brand Name: Brand Name, Exact Offerings Only are required for this acquisition. Or equal, or equivalent, alternate, and/or substitute offerings will not meet the government requirements (and these non-brand name offerings cannot be modified or altered to meet government requirements). **The Alaris Support Program (Alaris Infusion System) requires the use of Alaris System Maintenance Software. Other (non-Alaris) software offerings are not compatible with and cannot be used when operating/using this program/system. Proprietary interfaces and (manufacturer imposed) system security limitations/accesses prevent alternative software support venues from being utilized with the Alaris Infusion System.

**As cited in Section 8

Original Equipment Manufacturer (OEM) exclusivity statements.

CareFusion is the OEM manufacturer of the Alaris System Maintenance Software.

The OEM does not authorize third-party maintenance providers.

The OEM does not authorize resellers or distributors for this software.

Using non-OEM maintenance technicians invalidates warranties.

VHAPG Part 806.3 OFOC Page 3 of 4 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C256-26-AP-3426

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies): Utilizing a competitive solicitation, the Government will solicit all sources that can provide the specified brand name only services that are required. Although the OEM is the only manufacturer, this is a brand name only competitive acquisition, and a full-and-open competition will be conducted among any vendors capable of providing the brand-name OEM product.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Needed brand name only services are to be acquired competitively utilizing FAR Part 12 procedures. Prior to award, a price fair and reasonableness determination will be made by the Contracting Officer in accordance with the criteria outlined in FAR 12.204 (a).

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: In accordance with applicable regulation and policy limited market research was conducted for this procurement. A review of the Contract Opportunities (betasam) website found that these services have been acquired non-competitively in past procurements by other VA facilities. The following was confirmed by the Contracting Officer through direct communication with (and via the obtainment of a sole source letter from) CareFusion Solutions, LLC., the manufacturer of this system/program.

CareFusion is the OEM manufacturer of the Alaris System Maintenance Software.

The OEM does not authorize third party maintenance providers.

The OEM does not authorize resellers or distributors for this software.

Using non OEM maintenance technicians invalidates warranties.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A. Use of Other than Full and Open Competition is described/justified/explained in other sections of this justification.

10.Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: CareFusion Solutions, LLC. UEI: E99HA2K3YTG8, Large Business (a subsidiary of Becton Dickinson and Company (BD), UEI: JJFKLGY7TBJ5, Large Business)

11.A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Competitive acquisition procedures (under the authority of FAR Part 12) are to be utilized for this acquisition to obtain the needed (brand name only) services needed by the facility. An acquisition using brand name only specifications does not permit full and open competition; however, the Government will solicit all sources that can provide the specified brand name item.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

VHAPG Part 806.3 OFOC Page 4 of 4 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C256-26-AP-3426

_____________________________ 07-01-2026

FOR

Name: Devang J. Patel Date Title: Biomedical Engineer Facility: VISN 16

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

07-01-2026 Name: C. Robert Oravetz Effective Date Title: Contracting Officer Facility: Commercial Acquisition Team Little Rock / Biloxi (DIV I) Network Contracting Office 16 (NCO 16) Duty Location: Biloxi, MS

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $900K):

I certify the justification meets requirements for other than full and open competition.

Name: John L. Walker, Jr. Date NCO/PCO 16 Duty Title: Branch Chief

Facility: Commercial Acquisition Team Little Rock / Biloxi (DIV I) Network Contracting Office 16 (NCO 16) Duty Location: Houston, TX