Final_ARFQ_0512_WEH2500000016_2_WV_ARFQ_FORM.PDF
PDF 4 MB Posted
- Solicitation number
- ARFQ-0512-WEH2500000016-2
- Issued by
- Mineral County, West Virginia
About this file
This document is a State of West Virginia Agency Request for Quote (ARFQ) for elevator preventative and corrective maintenance services at the Welch Community Hospital, issued on April 15, 2025. The solicitation (ARFQ 0512 WEH2500000016 Version 2) seeks a contractor to provide monthly preventative maintenance for A-Wing and D-Wing elevators, including annual inspections, with a contract period starting immediately and closing on April 30, 2025 at 1:30 PM. A mandatory pre-bid meeting was held on April 9, 2025, and the questions deadline was April 15, 2025, at 10:30 AM.
The solicitation includes detailed pricing line items for services, covering monthly preventative maintenance, annual inspections, and corrective maintenance at various hourly rates for normal business hours, after-hours, weekends, and holidays. The pricing structure allows for parts to be provided at cost with a markup not exceeding 10%. The total estimated services include 12 months of monthly elevator maintenance for two wings, annual inspections for both wings, and estimated hours for corrective maintenance during different time periods. The invoicing and shipping location is specified as the Health and Human Resources department at the Welch Community Hospital in Welch, West Virginia.
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Text version
Date Printed: Apr 15, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Service - Prof
Proc Folder: 1662823 Reason for Modification:
Doc Description: Elevator Preventative Maintenance and Corrective Maintenance Addendum 1 Questions and
Answers Attach Pre Bid sign in sheet
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-04-15 2025-04-30 13:30 ARFQ 0512 WEH2500000016 2
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Apr 15, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 A-Wing Elevator preventative maintenance 12.00000 MO
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.1.1 Monthly cost for semi-monthly preventative maintenance for A-Wing elevator (including all labor costs and any associated travel costs).
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 D-Wing Elevator preventative maintenance 12.00000 MO
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.1.2 Monthly cost for semi-monthly preventative maintenance for D-Wing elevator (including all labor costs and any associated travel costs).
Date Printed: Apr 15, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Annual cost for annual inspections for A-wing elevator
1.00000 EA
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.1.3 Annual cost for annual inspection for A-wing elevator
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Annual cost for annual inspections for D-wing elevator
1.00000 EA
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.1.4 Annual cost for annual inspection for D-Wing elevator
Date Printed: Apr 15, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Hourly rates for normal business hours for corrective main.
8.00000 HOUR
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.9.1 Rates for normal business hours for corrective maintenance (repairs)= Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Hourly rates for after normal busines hours for corrective
4.00000 HOUR
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.9.2 Rates for after normal business hours for corrective maintenance (repairs) = Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
Date Printed: Apr 15, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Hourly rates for weekend hours for corrective maintenance
4.00000 HOUR
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.9.3 Rates for weekend hours for corrective maintenance (repairs) = Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Hourly rates for holiday hours for corrective maintenance
4.00000 HOUR
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.9.4 Rates for holiday hours for corrective maintenance (repairs) = Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
Date Printed: Apr 15, 2025 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Parts for elevator corrective maintenance 1.00000 EA
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.10 $7,500 x Parts shall be provided at cost (including shipping cost billed to vendor for parts) + _____% mark-up (Not to exceed 10%) Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory PreBid Metting 1:00 PM 2025-04-09
2 Questions Deadline 10:30 AM 2025-04-15
Document Phase Document Description Page
WEH2500000016 Final Elevator Preventative Maintenance and Corrective Maintenance
WEH2500000016 Final Elevator Preventative Maintenance http://www.sos.wv.gov/administrative-law/wagerates/Pages/default.aspx
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