Final_ARFQ_0512_WEH2500000016_1_WV_ARFQ_FORM.PDF
PDF 4 MB Posted
- Solicitation number
- ARFQ-0512-WEH2500000016-2
- Issued by
- Mineral County, West Virginia
About this file
This is a State of West Virginia Agency Request for Quote (ARFQ) for Elevator Preventative Maintenance and Corrective Maintenance at the Welch Community Hospital, issued on April 2, 2025, with a solicitation closing date of April 30, 2025, at 13:30. The contract covers preventative maintenance and annual inspections for elevators in the A-Wing and D-Wing of the hospital, including monthly semi-monthly preventative maintenance and annual inspections. The solicitation includes hourly rates for corrective maintenance during normal business hours, after-hours, weekends, and holidays, with a mandatory pre-bid meeting scheduled for April 9, 2025, at 1:00 PM.
The pricing structure includes monthly maintenance costs for both wings, annual inspection fees, and hourly rates for various maintenance scenarios. Parts for corrective maintenance will be provided at cost with a markup not to exceed 10%. The document indicates that the estimated hours and quantities are for evaluation purposes only, and actual needs may vary. The contract is with the West Virginia Health and Human Resources department, specifically for the Welch Community Hospital located at 454 McDowell St in Welch, WV. The solicitation is managed by Roberta A. Wagner, with contact information provided for potential vendor inquiries.
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Text version
Date Printed: Apr 2, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Service - Prof
Proc Folder: 1662823 Reason for Modification:
Doc Description: Elevator Preventative Maintenance and Corrective Maintenance
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-04-02 2025-04-30 13:30 ARFQ 0512 WEH2500000016 1
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Apr 2, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 A-Wing Elevator preventative maintenance 12.00000 MO
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.1.1 Monthly cost for semi-monthly preventative maintenance for A-Wing elevator (including all labor costs and any associated travel costs).
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 D-Wing Elevator preventative maintenance 12.00000 MO
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.1.2 Monthly cost for semi-monthly preventative maintenance for D-Wing elevator (including all labor costs and any associated travel costs).
Date Printed: Apr 2, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Annual cost for annual inspections for A-wing elevator
1.00000 EA
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.1.3 Annual cost for annual inspection for A-wing elevator
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Annual cost for annual inspections for D-wing elevator
1.00000 EA
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.1.4 Annual cost for annual inspection for D-Wing elevator
Date Printed: Apr 2, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Hourly rates for normal business hours for corrective main.
8.00000 HOUR
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.9.1 Rates for normal business hours for corrective maintenance (repairs)= Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Hourly rates for after normal busines hours for corrective
4.00000 HOUR
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.9.2 Rates for after normal business hours for corrective maintenance (repairs) = Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
Date Printed: Apr 2, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Hourly rates for weekend hours for corrective maintenance
4.00000 HOUR
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.9.3 Rates for weekend hours for corrective maintenance (repairs) = Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Hourly rates for holiday hours for corrective maintenance
4.00000 HOUR
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.9.4 Rates for holiday hours for corrective maintenance (repairs) = Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
Date Printed: Apr 2, 2025 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Parts for elevator corrective maintenance 1.00000 EA
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.10 $7,500 x Parts shall be provided at cost (including shipping cost billed to vendor for parts) + _____% mark-up (Not to exceed 10%) Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory PreBid Metting 1:00 PM 2025-04-09
2 Questions Deadline 10:30 AM 2025-04-15
Document Phase Document Description Page
WEH2500000016 Final Elevator Preventative Maintenance and Corrective Maintenance
WEH2500000016 Final Elevator Preventative Maintenance http://www.sos.wv.gov/administrative-law/wagerates/Pages/default.aspx
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