ARFQ WEH2500000016 DoHS Exempt TCA.pdf

This document is a solicitation for an exempt procurement by the West Virginia Department of Human Services (DoHS), Office of Shared Administration (OSA), Purchasing Division for a contract at the Welch Community Hospital Cafeteria located at 454 McDowell Street, WV 24801. The solicitation includes a mandatory pre-bid meeting scheduled for 04/09/2025 at 1:00 P.M., with bid submissions to be made electronically through wvOASIS. The contract is structured as a term contract with an initial contract term that becomes effective upon award, and potential renewal options subject to mutual written consent. Vendors are required to attend the mandatory pre-bid meeting, with failure to do so resulting in bid disqualification.

The solicitation requires vendors to maintain specific insurance coverages, including $1,000,000 in Commercial General Liability and Automobile Liability Insurance. Vendors must also complete the Certified Elevator Technician (CET) Educational Certification Program. The contract is contingent upon legislative appropriation of funds, and the State reserves the right to cancel the contract with 30 days' written notice. Vendors must comply with various state regulations, including preferences for domestic steel and aluminum products, small, women-owned, or minority-owned business considerations, and specific licensing and registration requirements. The solicitation emphasizes that all submitted documents are public and subject to disclosure under West Virginia's competitive bidding and Freedom of Information Act provisions.