Final_ARFQ_0512_HOP2500000004_4_WV_ARFQ_FORM.PDF
PDF 1 MB Posted
- Attached to
- Contract Dietary Service
- Solicitation number
- ARFQ-0512-HOP2500000004-5
- Issued by
- Tucker County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) issued by the State of West Virginia for a Dietary Service contract at Hopemont Hospital, located in Terra Alta, WV. The solicitation (ARFQ 0512 HOP2500000004 Version 4) was issued on August 18, 2025, with responses due by August 26, 2025, at 2:30 PM. A pre-bid meeting was held on August 11, 2025, at 1:00 PM, and questions were accepted until August 13, 2025, at 1:00 PM. The contract appears to be for comprehensive dietary services, with two primary cost components: a fixed weekly labor cost and a variable monthly cost covering food, supplements, supplies, chemicals, and paper products.
The pricing structure includes a fixed weekly labor cost of $52.00 per week, which encompasses personnel expenses, benefits, compliance data costs, and miscellaneous personnel-related expenses. Additionally, there is a variable monthly cost of $12.00 per month for food, supplements, snacks, supplies, chemicals, paper, and plastic products. The contract will be managed through the Health and Human Resources department, with invoicing and shipping to occur at Hopemont Hospital's Central Receiving location at 150 Hopemont Dr, Terra Alta, WV. The procurement is being handled by the Office of Shared Administration Operations/Purchasing in Charleston, WV, with Roberta A Wagner serving as the primary buyer contact.
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Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0512_HOP2500000004_3_WV_ARFQ_FORM.PDF | ||
| Addendum 4 forms.docx | DOCX document | |
| Addendum #2 & Attachment B.pdf | ||
| Final_ARFQ_0512_HOP2500000004_2_WV_ARFQ_FORM.PDF | ||
| ADDENDUM #1 ARFQ HOP25-04.pdf | ||
| WV 43 Dietary Service Request for Quotation.docx | DOCX document | |
| OSA TCA HOP25-05.pdf | ||
| Addendum 3 forms.docx | DOCX document | |
| Final_ARFQ_0512_HOP2500000004_1_WV_ARFQ_FORM.PDF | ||
| Federal Funds Addendum.docx | DOCX document | |
| HIPPA FORM (2).pdf | ||
| Pricing Page .xlsx | XLSX spreadsheet | |
| Final_ARFQ_0512_HOP2500000004_5_WV_ARFQ_FORM.PDF | ||
| Dietary Specifications (1).docx | DOCX document | |
| Purchasing Affidavit.pdf |
Show all 15
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Text version
Date Printed: Aug 18, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Food service
Proc Folder: 1727636 Reason for Modification:
Doc Description: Contract Dietary Service Addendum 3
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-08-18 2025-08-26 14:30 ARFQ 0512 HOP2500000004 4
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 107
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 18, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Fixed Cost 52.00000 WK
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Fixed Cost - Labor cost and all personnel cost. To include benefits, compliance data cost, any miscellaneous personnel cost.
See specifications section 4.1.1
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Variable Cost 12.00000 MO
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Variable Cost - Food, Supplements, snacks, Supplies, Chemicals and paper and plastic. See specifications section 4.1.2.
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions by 1:00 pm 2025-08-13
2 Pre-Bid Meeting @1:00 PM 2025-08-11
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
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File details come from the government source that posted it. Updated .