ADDENDUM #1 ARFQ HOP25-04.pdf

This document is an Addendum (#1) for Solicitation ARFQ HOP25*04, issued by Hopemont Hospital, concerning a bid process for potential vendors. The addendum provides clarification on bid document access and details a Pre-Bid Meeting scheduled for August 5, 2025, at 1 pm, located at 450 Hopemont Dr., Terra Alta, WV 26764. Potential vendors are invited to attend the meeting, which will include a site tour and an opportunity to ask questions before submitting a bid. The document includes specific instructions for accessing the facility, meeting with procurement staff, and understanding the bid submission process.

The addendum includes an Addendum Acknowledgement Form that vendors must complete, which requires checking received addendum numbers and understanding that failure to confirm addenda receipt may result in bid rejection. The document emphasizes that only written information issued through official addendums is binding, and verbal discussions between vendor representatives and state personnel do not constitute official communication. Vendors are instructed to submit the acknowledgement form with their bid to expedite document processing and ensure compliance with solicitation requirements.