Final_ARFQ_0512_HOP2500000004_3_WV_ARFQ_FORM.PDF
PDF 1 MB Posted
- Attached to
- Contract Dietary Service
- Solicitation number
- ARFQ-0512-HOP2500000004-5
- Issued by
- Tucker County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) issued by the State of West Virginia's Health and Human Resources for a Dietary Service contract at Hopemont Hospital. The solicitation (ARFQ 0512 HOP2500000004 Version 3) is scheduled to close on August 19, 2025, at 2:30 PM, with a pre-bid meeting set for August 11, 2025, at 1:00 PM. The contract involves two primary cost components: a fixed weekly labor cost and a monthly variable cost covering food, supplements, supplies, chemicals, and related materials. Vendors have until August 13, 2025, at 1:00 PM to submit questions about the solicitation.
The pricing structure includes a fixed weekly labor cost of 52 units and a variable monthly cost of 12 units, with both line items using commodity code 85151607. The contract will be managed through the Office of Shared Administration Operations/Purchasing, located in Charleston, WV, with invoicing and shipping directed to Hopemont Hospital in Terra Alta, WV. The solicitation is structured as an Agency Master Agreement, suggesting potential multi-year or renewable terms. No specific budget amount is explicitly stated, but the detailed cost breakdown indicates a comprehensive approach to dietary service procurement that covers personnel, food, and operational supplies.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum 4 forms.docx | DOCX document | |
| Addendum #2 & Attachment B.pdf | ||
| Final_ARFQ_0512_HOP2500000004_2_WV_ARFQ_FORM.PDF | ||
| ADDENDUM #1 ARFQ HOP25-04.pdf | ||
| WV 43 Dietary Service Request for Quotation.docx | DOCX document | |
| OSA TCA HOP25-05.pdf | ||
| Addendum 3 forms.docx | DOCX document | |
| Final_ARFQ_0512_HOP2500000004_1_WV_ARFQ_FORM.PDF | ||
| Federal Funds Addendum.docx | DOCX document | |
| HIPPA FORM (2).pdf | ||
| Final_ARFQ_0512_HOP2500000004_4_WV_ARFQ_FORM.PDF | ||
| Pricing Page .xlsx | XLSX spreadsheet | |
| Final_ARFQ_0512_HOP2500000004_5_WV_ARFQ_FORM.PDF | ||
| Dietary Specifications (1).docx | DOCX document | |
| Purchasing Affidavit.pdf |
Show all 15
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Text version
Date Printed: Aug 6, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Food service
Proc Folder: 1727636 Reason for Modification:
Doc Description: Contract Dietary Service Addendum 2 to add a Pre-Bid
Meeting and change time on schedule of events question deadline.
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-08-06 2025-08-19 14:30 ARFQ 0512 HOP2500000004 3
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 6, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Fixed Cost 52.00000 WK
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Fixed Cost - Labor cost and all personnel cost. To include benefits, compliance data cost, any miscellaneous personnel cost.
See specifications section 4.1.1
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Variable Cost 12.00000 MO
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Variable Cost - Food, Supplements, snacks, Supplies, Chemicals and paper and plastic. See specifications section 4.1.2.
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions by 1:00 pm 2025-08-13
2 Pre-Bid Meeting @1:00 PM 2025-08-11
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
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File details come from the government source that posted it. Updated .