Final_ARFQ_0511_BCF1800000005_2_ARFQ_FORM.PDF
PDF 90 KB Posted
- Solicitation number
- ARFQ 0511 BCF1800000005 3
- Issued by
- Ritchie County, West Virginia
About this file
This is a Request for Quotation (RFQ) document issued by the State of West Virginia Department of Health and Human Resources for the Barbour County office. The solicitation seeks a digital copier Band 1 system (Bizhub 4020 or equivalent at 40 pages per minute) along with associated accessories and supplies for the Barbour County office located in Philippi, West Virginia. The equipment and services are requested for a 12-month initial term with three optional 12-month renewal periods. Line items include the copier unit, maintenance and supplies up to 80,000 copies per month, per-copy charges for overages exceeding 80,000 copies monthly, a working table, surge protector, staples, and black toner. The solicitation was issued on July 21, 2017, with a response deadline of July 26, 2017 at 4:00 PM EST. Written questions were required to be submitted by July 14, 2017. Responses should be submitted to the Financial Clerk at the Taylor County office address.
The quotation form requires vendors to provide unit prices and total prices for each line item over the 12-month monthly billing period. The procurement type is categorized as an Agency Contract with a Fixed Amount structure. All maintenance and supply costs are to be included in the monthly fees up to the 80,000-copy threshold, with additional pricing required for overages. The document indicates this is Addendum 1, Phase 2 of the solicitation process. Funding and pricing details for specific line items are not populated in this form document, as vendors are expected to complete these fields in their quotation responses.
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Other files
| File | Type | Posted |
|---|---|---|
| PRICING PAGE ARFQ BCF18-5.docx | DOCX document | |
| Provisions Required for Fed Funded Procurements-BCF 18-5.docx | DOCX document | |
| Specifications Digitial Copier Rental - ARFQ 18-5 a.docx | DOCX document | |
| Final_ARFQ_0511_BCF1800000005_3_ARFQ_FORM.PDF | ||
| General Terms and Conditions - ARFQ BCF 18-5.pdf | ||
| Final_ARFQ_0511_BCF1800000005_1_ARFQ_FORM.PDF | ||
| BCF18 5 addendum 1.docx | DOCX document | |
| WV36 - ARFQ BCF 18-5 page 2.pdf | ||
| WV43 - Barbour County Copier BCF 18-5.pdf | ||
| Addendum 2 forms BCF18-5.docx | DOCX document | |
| Purchasing Affidavit BCF 18-5.pdf | ||
| Vendor Preference Certificate BCF 18-5.pdf |
Show all 12
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Text version
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 1Jul 21, 2017 BCF1800000005
PhaseVersionSolicitation NoSolicitation ClosesDate Issued
Procurement Folder :
Document Description :
Procurement Type :
State of West Virginia Request For Quotation
Equipment
351359
Digital Copier ( Band 1) for Barbour BCF Office Addendum 1
Agency Contract - Fixed Amt
2017-07-21 2017-07-26 16:00:00
ARFQ 0511 2 FinalBCF1800000005
SUBMIT RESPONSES TO: VENDOR
Vendor Name, Address and Telephone
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT ST, PO BOX 29
GRAFTON WV 26354
US
All offers subject to all terms and conditions contained in this solicitation DATEFEIN #Signature X
FOR INFORMATION CONTACT THE
Mary (Susie) Teel
(304) 558-1294 susie.m.teel@wv.gov
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 2Jul 21, 2017 BCF1800000005
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 1 Digital Copier - Band 1
- Copy, Print, Scan
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Digital Copier Bizhub 4020 (40PPM) or Equal Digital Copier Band 1 Monochrome Copiers - Connected to Network to copy, print, scan - Barbour County
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 2 Maintenance & Supplies up to 80K per month included
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Maintenance & Supplies up to 80K per month included for Band 1 Monochrome Copier
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 3Jul 21, 2017 BCF1800000005
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 3 Per Copy Maintenance Overages
(80,001 & Up)50 x ____per copy
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Per Copy Maintenance Overages (80,001 & Up) for Band 1 Monochrome Copier 50x ____per copy
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 5 Working Table 12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Working Table for Band 1 Copier
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 6 15 Amp Digital Copier Surge
Protector
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
15 Amp Digital Copier Surge Protector for Band 41Copier
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 4Jul 21, 2017 BCF1800000005
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 7 Staples 12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Staples for Band 1 Monochrome Copier
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 8 Black Toner 12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Black Toner for Band 1 Monochrome Copier
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 5Jul 21, 2017 BCF1800000005
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 9 First 12 month optional renewal
Band1 copier and accessories
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
First 12 month optional renewal Band 1 copier and accessories
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 10 Second12 month optional renewal
Band1 copier and accessories
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Second 12 month optional renewal Band 1 copier and accessories
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 11 Third 12 month optional renewal
Band1 copier and accessories
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Third 12 month optional renewal Band 1 copier and accessories
SCHEDULE OF EVENTS
Event DateEventLine
1 Questions submitted in writing by 4:00 PM EST on 7/14/17
2017-07-14
File details come from the government source that posted it. Updated .